The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
The City Council discussed the creation of a Charter Review Commission at its January 18, February 7, and February 21 regular City Council meetings. At its February 21 City Council meeting, the City Council approved the creation of a Charter Review Commission and approved a charge to be issued to the Commission. The purpose of this item is to provide the Council with information about the Charter Review Commission's structure, meeting schedule, and public engagement plan.
POLICY CONSIDERATIONS
The City of Sachse's Home Rule Charter specifies the requirements for the Charter Review Commission.
RECOMMENDATION
Receive a briefing on the Charter Review Commission's structure, meeting schedule, and public engagement plan.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this portion of the agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
OVERVIEW
Lieutenant General Charles B. Eichelberger was a 19-year resident of Sachse and a distinguished officer in the United States Army. He passed away on December 27, 2021, at an area hospital. The City Council would like to honor his service and dedication to our nation and city.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Present a proclamation honoring the late Lieutenant General Charles B. Eichelberger.
Jackie Eichelberger will be in attendance to receive the proclamation.
Citizens who wish to speak may fill out a form or email the City Secretary prior to the meeting.
BACKGROUND
Minutes of the February 21, 2022, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes as presented.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenue and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as an analysis of year-to-date sales tax revenue.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending January 31, 2022.
BACKGROUND
The Finance Department releases a quarterly report on the City's finances. The report is comprised of two sections: budget and investments. The budget section includes revenues and expenditures for the General, Utility, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, Health Insurance funds and Municipal Development District, as well as a summary of capital project expenditures. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.
It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.
Cash on-hand available for investing on December 31, 2021, was $75,861,346 in all funds. The average interest/yield on all investments was .36%, and investment earnings totaled $57,405.
General Fund revenues are 54% of budget and expenditures are at 23%, as of December 31, 2021. Utility Fund revenues are 24% of budget and expenditures are at 22%.
OVERVIEW
Quarterly Budget and Investment Reports for the quarter ending December 31, 2021.
POLICY CONSIDERATIONS
The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.
RECOMMENDATION
Accept the Quarterly Budget and Investment Reports for the quarter ending December 31, 2021.
BACKGROUND
On July 16, 2018, the City entered into an agreement with the Texas Department of Transportation for an Advance Funding Agreement for the Merritt Road Project (CSJ #0918-47-240). This agreement set the terms and funding participation for the preliminary engineering, plans, specifications, right-of-way acquisition, and utility relocations for the widening of Merritt Road from 2-lanes to 4-lanes.
Amendment #1 was approved by Council on October 18, 2021. TxDOT made minor revisions after approval, which requires the City to re-approve the amendment. The minor revisions include:
There is no new cost or additional requirement from the City other than the record retention requirement is now seven years.
OVERVIEW
In partnering with federal and state agencies, the scope, phases, and funding participation have been modified and are reflected in Amendment #1. The City has further developed the scope to include median landscaping and lighting as part of the project. Funding participation has increased from $3,959,986 to $15,664,440. The local participation has increased by $1,250,000, the state participation has increased by $454,454, and the federal participation has increased by $10,000,000 which is in agreement with the 80%/20% split.
POLICY CONSIDERATIONS
Amendment #1 to the Advance Funding Agreement is required to move forward on funding and completion of the project.
RECOMMENDATION
Approve a resolution authorizing the City Manager to execute Amendment #1 to the Advance Funding Agreement between the City of Sachse and the State of Texas, acting through the Texas Department of Transportation, for the preparation of preliminary engineering (design schematic, environmental documents/public involvement); plans, specifications and estimates (PS&E), right-of-way acquisition and utility adjustment for the reconstruction and widening of a 2-lane roadway to a 4-lane divided urban roadway to include intersection, signal, shared use path improvements along Merritt Road/Woodbridge Parkway from south of Creek Crossing Lane to Pleasant Valley Road in the City of Sachse.
OVERVIEW
Section 505.051(c) of the Texas Local Government Code states, "A director may be removed by the governing body of the authorizing municipality at any time without cause”.
SUBCHAPTER B. GOVERNANCE OF CORPORATION
Sec. 505.051. BOARD OF DIRECTORS.
(a) The board of directors of a Type B corporation consists of seven directors.
(b) A director is appointed by the governing body of the authorizing municipality for a two-year term.
(c) A director may be removed by the governing body of the authorizing municipality at any time without cause.
POLICY CONSIDERATIONS
The Economic Development Corporation is a Type B corporation and, therefore, is governed by the Texas Local Government Code.
RECOMMENDATION
There is no recommendation affiliated with this item.
BACKGROUND
Except for the Municipal Development District Board, each board and commission term expires every two years in November. Occasionally, seats become vacant and need to be filled mid-term. Applications are reviewed and interviews are conducted to fill such vacancies.
OVERVIEW
There are currently five vacant seats as follows:
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Appoint the following individuals to City boards and commissions:
BACKGROUND
The creation of a Charter Review Commission has been discussed at the January 18, February 7, and February 21 regular City Council meetings. Mayor Felix, Mayor Pro Tem Jeff Bickerstaff, and Councilmembers Chance Lindsey and Cullen King made their appointments to the Charter Review Commission during the regular City Council meeting on Monday, February 21, 2022. Councilmembers Brett Franks, Michelle Howarth, and Frank Millsap requested this item return at the following City Council meeting on March 7 to make their appointments to the Charter Review Commission.
OVERVIEW
To reach the minimum requirement within the Charter, each councilmember must appoint two residents to serve on the Charter Review Commission.
POLICY CONSIDERATIONS
Section 11.07 of the City of Sachse's Home Rule Charter details the specific composition requirements of a Charter Review Commission.
Section 11.07-CHARTER REVIEW COMMISSION
RECOMMENDATION
Appoint the remaining representatives to serve on a Charter Review Commission.