A. 6:30 PM WORKSHOP MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Workshop Meeting on Monday, March 7, 2022, at 6:30 p.m. to consider the following items of business:
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

A. 6:30 PM WORKSHOP MEETING
Subject
2. Receive a briefing on the Charter Review Commission structure, meeting schedule, and public engagement plan.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Discussion

BACKGROUND

The City Council discussed the creation of a Charter Review Commission at its January 18, February 7, and February 21 regular City Council meetings. At its February 21 City Council meeting, the City Council approved the creation of a Charter Review Commission and approved a charge to be issued to the Commission. The purpose of this item is to provide the Council with information about the Charter Review Commission's structure, meeting schedule, and public engagement plan. 

 

POLICY CONSIDERATIONS

The City of Sachse's Home Rule Charter specifies the requirements for the Charter Review Commission. 

 

RECOMMENDATION

Receive a briefing on the Charter Review Commission's structure, meeting schedule, and public engagement plan. 

A. 6:30 PM WORKSHOP MEETING
Subject
3. The City Council shall convene into Executive Session pursuant to the Texas Government Code, Section §551.071(2) to consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code; wholesale water rates imposed by North Texas Municipal Water District (NTMWD) paid by Sachse as a customer city.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Closed Session
A. 6:30 PM WORKSHOP MEETING
Subject
4. Discussion of City Council meeting agenda items.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Discussion

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this portion of the agenda.

A. 6:30 PM WORKSHOP MEETING
Subject
5. Any workshop item not completed prior to the City Council regular meeting at 7:00 p.m. may be continued following the regular meeting.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Procedural
A. 6:30 PM WORKSHOP MEETING
Subject
6. Adjournment.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Procedural
B. 7:00 PM REGULAR MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Monday, March 7, 2022, at 7:00 p.m. to consider the following items of business:
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

B. 7:00 PM REGULAR MEETING
Subject
2. Invocation and Pledges of Allegiance.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Procedural
C. Special Announcements
Subject
1. Mayor and City Council announcements regarding special events, current activities, and local achievements.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Information
C. Special Announcements
Subject
2. Proclamation honoring the late Lieutenant General Charles B. Eichelberger.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Recognition

OVERVIEW

Lieutenant General Charles B. Eichelberger was a 19-year resident of Sachse and a distinguished officer in the United States Army. He passed away on December 27, 2021, at an area hospital. The City Council would like to honor his service and dedication to our nation and city. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

 

RECOMMENDATION

Present a proclamation honoring the late Lieutenant General Charles B. Eichelberger.

 

 

Jackie Eichelberger will be in attendance to receive the proclamation. 

D. Citizen Input
Subject
1. Citizen Input: The public is invited at this time to address the Council. Please come to the microphone and state your name and address for the record. However, if your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments. The time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take comments under advisement. Issues raised may be referred to City Staff for research and possible future action.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Information

Citizens who wish to speak may fill out a form or email the City Secretary prior to the meeting.

E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
1. Approve the minutes of the February 21, 2022, combined meeting.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve the minutes as presented.

BACKGROUND

Minutes of the February 21, 2022, combined meeting. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

 

RECOMMENDATION

Approve the minutes as presented. 

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
2. Accept the monthly revenue and expenditure report for the period ending January 31, 2022.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Mar 07, 2022
Fiscal Impact
No
Recommended Action
Accept the monthly revenue and expenditure report for the period ending January 31, 2022.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenue and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as an analysis of year-to-date sales tax revenue.

 

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

 

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending January 31, 2022.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
3. Accept the Quarterly Budget and Investment Reports for the quarter ending December 31, 2021.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Mar 07, 2022
Absolute Date
Mar 07, 2022
Fiscal Impact
No
Budgeted
No
Recommended Action
Accept the Quarterly Budget and Investment Reports for the quarter ending December 31, 2021.

BACKGROUND

The Finance Department releases a quarterly report on the City's finances. The report is comprised of two sections: budget and investments. The budget section includes revenues and expenditures for the General, Utility, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, Health Insurance funds and Municipal Development District, as well as a summary of capital project expenditures. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.

 

It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.

 

Cash on-hand available for investing on December 31, 2021, was $75,861,346 in all funds. The average interest/yield on all investments was .36%, and investment earnings totaled $57,405.

 

General Fund revenues are 54% of budget and expenditures are at 23%, as of December 31, 2021. Utility Fund revenues are 24% of budget and expenditures are at 22%.

 

OVERVIEW

Quarterly Budget and Investment Reports for the quarter ending December 31, 2021.

 

POLICY CONSIDERATIONS

The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.

 

RECOMMENDATION

Accept the Quarterly Budget and Investment Reports for the quarter ending December 31, 2021.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
4. Approve a resolution authorizing the City Manager to execute Amendment #1 to the Advance Funding Agreement between the City of Sachse and the State of Texas, acting through the Texas Department of Transportation, for the preparation of preliminary engineering (design schematic, environmental documents/public involvement); plans, specifications and estimates (PS&E), right-of-way acquisition and utility adjustment for the reconstruction and widening of a 2-lane roadway to a 4-lane divided urban roadway to include intersection, signal, shared use path improvements along Merritt Road/Woodbridge Parkway from south of Creek Crossing Lane to Pleasant Valley Road in the City of Sachse.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Mar 07, 2022
Absolute Date
Mar 07, 2022
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
Certificates of Obligation through the City of Sachse General Fund, along with state and federal funding.
Recommended Action
Approve a resolution authorizing the City Manager to execute Amendment #1 to the Advance Funding Agreement between the City of Sachse and the State of Texas, acting through the Texas Department of Transportation, for the preparation of preliminary engineering (design schematic, environmental documents/public involvement); plans, specifications and estimates (PS&E), right-of-way acquisition and utility adjustment for the reconstruction and widening of a 2-lane roadway to a 4-lane divided urban roadway to include intersection, signal, shared use path improvements along Merritt Road/Woodbridge Parkway from south of Creek Crossing Lane to Pleasant Valley Road in the City of Sachse.
Goals
Strategically invest in the City's existing and future infrastructure.

BACKGROUND

On July 16, 2018, the City entered into an agreement with the Texas Department of Transportation for an Advance Funding Agreement for the Merritt Road Project (CSJ #0918-47-240). This agreement set the terms and funding participation for the preliminary engineering, plans, specifications, right-of-way acquisition, and utility relocations for the widening of Merritt Road from 2-lanes to 4-lanes. 

 

Amendment #1 was approved by Council on October 18, 2021. TxDOT made minor revisions after approval, which requires the City to re-approve the amendment. The minor revisions include:

 

 

There is no new cost or additional requirement from the City other than the record retention requirement is now seven years.

 

OVERVIEW

In partnering with federal and state agencies, the scope, phases, and funding participation have been modified and are reflected in Amendment #1. The City has further developed the scope to include median landscaping and lighting as part of the project. Funding participation has increased from $3,959,986 to $15,664,440. The local participation has increased by $1,250,000, the state participation has increased by $454,454, and the federal participation has increased by $10,000,000 which is in agreement with the 80%/20% split.

 

POLICY CONSIDERATIONS

Amendment #1 to the Advance Funding Agreement is required to move forward on funding and completion of the project.

 

RECOMMENDATION

Approve a resolution authorizing the City Manager to execute Amendment #1 to the Advance Funding Agreement between the City of Sachse and the State of Texas, acting through the Texas Department of Transportation, for the preparation of preliminary engineering (design schematic, environmental documents/public involvement); plans, specifications and estimates (PS&E), right-of-way acquisition and utility adjustment for the reconstruction and widening of a 2-lane roadway to a 4-lane divided urban roadway to include intersection, signal, shared use path improvements along Merritt Road/Woodbridge Parkway from south of Creek Crossing Lane to Pleasant Valley Road in the City of Sachse.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
5. Approve the Consent Agenda Items as presented.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Recommended Action
Approve Consent Agenda Items as presented.
All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
1. Consider the removal of Spencer Hauenstein from the Board of Directors of the Sachse Economic Development Corporation pursuant to Section 505.051(c) of the Texas Local Government Code.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Action, Discussion
Recommended Action
Consider the removal of Spencer Hauenstein from the Board of Directors of the Sachse Economic Development Corporation pursuant to Section 505.051(c) of the Texas Local Government Code.

OVERVIEW

Section 505.051(c) of the Texas Local Government Code states, "A director may be removed by the governing body of the authorizing municipality at any time without cause”.  

 

SUBCHAPTER B.  GOVERNANCE OF CORPORATION

Sec. 505.051.  BOARD OF DIRECTORS. 

(a)  The board of directors of a Type B corporation consists of seven directors.

(b)  A director is appointed by the governing body of the authorizing municipality for a two-year term.

(c)  A director may be removed by the governing body of the authorizing municipality at any time without cause.

 

POLICY CONSIDERATIONS

The Economic Development Corporation is a Type B corporation and, therefore, is governed by the Texas Local Government Code. 

 

RECOMMENDATION

There is no recommendation affiliated with this item. 

Motion & Voting
Consider the removal of Spencer Hauenstein from the Board of Directors of the Sachse Economic Development Corporation pursuant to Section 505.051(c) of the Texas Local Government Code.

Motion by Michelle Howarth, second by Jeff Bickerstaff.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Jeff Bickerstaff
No: Frank Millsap, Chance Lindsey, Cullen King
F. Regular Agenda Items
Subject
2. Consider appointments to various City boards and commissions.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Action, Discussion
Recommended Action
Appoint individuals to various City boards and commissions.

BACKGROUND

Except for the Municipal Development District Board, each board and commission term expires every two years in November. Occasionally, seats become vacant and need to be filled mid-term. Applications are reviewed and interviews are conducted to fill such vacancies.  

 

OVERVIEW

There are currently five vacant seats as follows:

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Appoint the following individuals to City boards and commissions:

Motion & Voting
Appoint individuals to various City boards and commissions as stated.

Motion by Michelle Howarth, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
3. Consider appointing the remaining representatives to serve on a Charter Review Commission.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Action, Discussion
Recommended Action
Appoint the remaining representatives to serve on a Charter Review Commission.

BACKGROUND

The creation of a Charter Review Commission has been discussed at the January 18, February 7, and February 21 regular City Council meetings. Mayor Felix, Mayor Pro Tem Jeff Bickerstaff, and Councilmembers Chance Lindsey and Cullen King made their appointments to the Charter Review Commission during the regular City Council meeting on Monday, February 21, 2022. Councilmembers Brett Franks, Michelle Howarth, and Frank Millsap requested this item return at the following City Council meeting on March 7 to make their appointments to the Charter Review Commission. 

 

OVERVIEW

To reach the minimum requirement within the Charter, each councilmember must appoint two residents to serve on the Charter Review Commission. 

 

POLICY CONSIDERATIONS

Section 11.07 of the City of Sachse's Home Rule Charter details the specific composition requirements of a Charter Review Commission. 

 

Section 11.07-CHARTER REVIEW COMMISSION

  1. The city council may appoint a Charter Review Commission of at least 14 citizens of the city who shall:
    1. Inquire into the operation of city government and determine whether any provisions require revision;
    2. Propose any recommendations it deems desirable to ensure compliance with Charter of the city government;
    3. Report its findings and present its recommendation to the city council
  2. The city council shall receive and have published in the official newspaper of the city a comprehensive summary of the report presented by the commission, shall consider any recommendations made, and may order any amendments suggested to be submitted to the voters of the city in the manner provided by state law as now written or hereafter amended.
  3. The term of office of the commission shall be for not more than six (6) months, at the end of which time a report shall be represented to the city council and all records of proceedings of the commission shall be filed with the city secretary and shall become public record.

RECOMMENDATION

Appoint the remaining representatives to serve on a Charter Review Commission.

 
Motion & Voting
Appoint the remaining representatives to serve on a Charter Review Commission as stated.

Motion by Cullen King, second by Frank Millsap.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
G. Regular Meeting Closing
Subject
1. Adjournment.
Meeting
Mar 7, 2022 - City Council Combined Meeting
Type
Procedural