The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
Historically, the City Council has conducted a performance review of the City Secretary every six months from the date of hire. Currently, the annual review of the City Secretary is conducted in September and the mid-year review is conducted in March.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
Minutes of the August 20, 2018 combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the August 20, 2018 combined meeting.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, and the Sachse Economic Development Corporation, as well as an analysis of sales tax revenues received year-to-date.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending July 31, 2018.
BACKGROUND
The Finance Department releases a quarterly report on the City’s finances. The report is comprised of two sections: budget and investments. The budget section includes revenues and expenditures for the General, Utility, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, and Health Insurance funds, as well as a summary of Capital Projects and Component Units. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.
It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.
Cash on hand available for investing on June 30, 2018 was $57,362,422 in all funds. The average interest/yield on all investments was 1.64% and investment earnings totaled $196,268.
As of June 30, 2018, General Fund revenues are 97% of budget and expenditures are at 76%. Utility Fund revenues are 86% of budget and expenditures are at 74%.
OVERVIEW
Quarterly Budget and Investment Reports for the quarter ending June 30, 2018.
POLICY CONSIDERATIONS
The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.
RECOMMENDATION
Accept the Quarterly Budget and Investment Reports for the quarter ended June 30, 2018.
BACKGROUND
The Texas Masonry Council recently honored the City of Sachse with the 2018 Golden Trowel award (Municipal category) for its promotion of quality construction during the adoption of the architectural design standards ordinance.
OVERVIEW
Michelle Queen, Government Affairs Manager for the Texas Masonry Council, will present the 2018 Golden Trowel award to the City Council.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Receive recognition from the Texas Masonry Council.
The public is invited at this time to address the Council. Please come to the microphone and state your name and address for the record. If your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments. Time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take them under advisement. Issues raised may be referred to City Staff for research and possible future action.
BACKGROUND
Currently, the Sachse Police Department provides calls for service response and directed patrols to two Wylie ISD elementary schools via daily patrol staff. Staff has been in negotiations with Wylie ISD regarding the provision of a dedicated school resource officer (SRO) to serve both Whitt and Cox elementary schools.
The Wylie ISD Board of Trustees approved funding to support shared costs related to a dedicated SRO to serve both Whitt and Cox elementary schools at its last board meeting on August 20, 2018.
OVERVIEW
Chief Sylvester will present an overview of the Memorandum of Understanding (MOU) and a timetable for selection and assignment of the SRO, should the City Council approve execution of the agreement.
POLICY CONSIDERATIONS
Staff proposes a one year term for the MOU.
RECOMMENDATION
Staff recommends the City Council authorize the City Manager to execute a Memorandum of Understanding with the Wylie Independent School District to provide School Resource Officer services to Whitt and Cox elementary schools.
BACKGROUND
These budget amendments are to approve funding for four separate transactions related to the 2017-2018 budget. The specific line items and associated funding sources are shown below and listed by fund:
GENERAL FUND
SPECIAL REVENUE FUNDS
VEHICLE/EQUIPMENT REPLACEMENT FUND
These four transactions have been included in previous action or discussion items brought before City Council as shown in the accompanying presentation.
POLICY CONSIDERATIONS
The budget amendments are being considered on the basis of Generally Accepted Accounting Principles (GAAP) as it applies to budgeting for sources and uses of financial resources. Budget amendments which result in an increase in the overall appropriated expenses are required by City Charter.
RECOMMENDATION
Approve an ordinance authorizing certain budget amendments pertaining to the fiscal year 2017-2018 budget; and providing for an effective date.
BACKGROUND
The City Manager's 2018-2019 Proposed Budget for citywide programs and services was presented to City Council on August 6, 2018. Budget information was distributed for City Council review and consideration. The proposed budget has been posted on the City's website. A copy is also on file with the City Secretary and at the Sachse Public Library for public inspection.
This item is to allow public input regarding proposed revenues and expenditures for fiscal year 2018-2019. The proposed budget revenues and expenditures can be amended by City Council prior to adoption of the budget ordinance, which is scheduled for September 17, 2018.
POLICY CONSIDERATIONS
The budget document sets the financial and operational direction of the City for the next fiscal year.
RECOMMENDATION
Conduct a public hearing on the proposed fiscal year 2018-2019 budget.
BACKGROUND
This is the second of two mandated public hearings on the tax rate when the proposed tax rate exceeds the Effective Tax Rate. The first public hearing was held on August 20, 2018. On August 6, 2018, the City Council approved a motion to place an action item to adopt a tax rate greater than the Effective Tax Rate of 0.705010 per $100 assessed value on the September 17, 2018 City Council agenda.
The Effective Tax Rate is the tax rate that will generate approximately the same amount of tax revenue as the prior year, excluding tax revenue to be raised from new property added to the tax roll this year. The proposed tax rate of 0.720000 is 2.1% greater than the Effective Tax Rate.
POLICY CONSIDERATIONS
If a taxing unit's proposed tax rate is higher than the lower of the Effective Tax Rate or the Rollback Tax Rate, the City Council must hold two public hearings in compliance with Chapter 26 of the Property Tax Code.
RECOMMENDATION
Conduct the second public hearing on the Proposed Tax Rate for the 2018-2019 Fiscal Year.
BACKGROUND
In previous years, the annual appointments to the TIF Board have occurred in March and/or April. The TIF Board normally meets only one to two times a year, based on necessity. Due to resignations this year, the TIF Board currently only has three members, and at this time, the City Secretary's Office does not have any applications that indicate the TIF Board as a preferred board.
OVERVIEW
The TIF Board is currently slated to meet at the end of September to conduct their annual meeting. However, the Board currently does not have a quorum and would be unable to meet. The TIF Board must meet to discuss and consider the TIF Annual Report so that the required Annual Report be submitted to the State Comptroller's Office. The City Attorney's Office has indicated that the City Council has the option to appoint staff or City Councilmembers to the TIF Board if they so choose. According to State Law, the TIF Board can consist of at least five and not more than 15 members.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Appoint two (2) additional members to the TIF Board, as appropriate.
BACKGROUND
National Night Out began with the National Association of Town Watch in 1984. The City of Sachse has a long history of participating in this event which encourages residents to get involved in the prevention of crime in their community, interact with their neighbors, and build partnerships with the police department.
OVERVIEW
Assistant Chief Baxter will provide an overview of this year’s National Night Out event inclusive of Public Safety Day and the Senior Center Safety Symposium, which leads up to National Night Out. During National Night Out, elected officials and staff will attend neighborhood block parties to promote community spirit and the police department will collect non-perishable food items for donation to the Five Loaves Food Pantry.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Receive presentation regarding the 2018 National Night Out.
BACKGROUND
In August 2018, the Friends of the Sachse Public Library voted to fund the purchase of a new 3D printer for the Library, which will be used to offer 3D printing services to Library patrons. The 3D Printer Use Policy provides instructions on who may access the Library's 3D printing services, specifies the types of printed objects that are prohibited, provides guidelines for approval of designs by Library staff, and includes a process for notifying patrons and holding items for pick-up.
OVERVIEW
Library staff reviewed multiple 3D printing policies and usage fees from public libraries in the DFW area and created a new 3D Printer Use Policy.
POLICY CONSIDERATIONS
The proposed 3D Printer Use Policy was recommended to the City Council by the Library Board at the August 13, 2018 meeting. The fees for the Library's 3D printing service are included in the proposed 2019 Master Fee Schedule.
RECOMMENDATION
Staff recommends approval of a resolution for the 3D Printer Use Policy.
BACKGROUND
The City Council will be provided an update on a proposed property acquisition.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.
Conduct Executive Session and take any action necessary as a result.
BACKGROUND
Historically, the City Council has conducted a performance review of the City Secretary every six months from the date of hire. Currently, the annual review of the City Secretary is conducted in September and the mid-year review is conducted in March.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.