The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

City staff has been working to evaluate the audio loop issues that have recently occurred in the City Council Chambers. Staff conducted a series of tests with both Visionality, the audio-visual consultant, and with Swagit, the live-streaming service provider. Staff will review the testing that occurred and ask the City Council to participate in a final round of tests while the meeting is live to ensure that all possible scenarios that may cause the audio loop are evaluated. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

There is no recommendation affiliated with this item. 

BACKGROUND

City staff has prepared a framework for several proposed public engagement opportunities for the City Council's consideration. The purpose of the public engagement sessions is to continue to build upon the relationships between the City and its residents, ultimately providing residents with unique opportunities to interact with their local government. 

OVERVIEW

The proposed meeting series was designed to meet on a quarterly basis to discuss topics that are pertinent to City operations or ongoing community topics. 

RECOMMENDATION

Discuss and provide feedback on proposed public engagement opportunities presented. 

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

In October 2006, Valley View Consulting, LLC was initially contracted to provide investment advisory services to the City.  The City desires to renew the contract which expired September 30, 2018 for a two year period with the option to renew for an additional two years. The Public Funds Investment Act (PFIA) requires the investment advisory services contracts to be reviewed every two years.

The City has, under the guidance and advice of Valley View Consulting, laddered the City 's portfolio with authorized investments whenever possible in order to address portfolio diversification, yield and maturity, while maintaining the liquidity required for obligations as they come due. They also assist the City with the Investment Policy and Broker/Dealers list annual review as required by the PFIA, and in the preparation of Quarterly Investment Reports. 

As part of the advisory service, Valley View assisted with the current bank depository request for proposals and, if renewed, will spearhead the bank depository RFA process and procedure required prior to the the expiration of the agreement May 31, 2019.

OVERVIEW

The rate of the advisory service has decreased from 0.08% to an annual fee equal to 0.06% of the City's average book value in its portfolio. The fee will be charged against interest earnings. These costs have been taken into consideration for the current budget.

Fees paid in 2016-2017 were approximately $29,000.00. Although the overall rates have decreased, the fees for 2017-2018 are projected to rise slightly to total approximately $31,000.00. The increase in fees is due to the increase in interest earnings with the issuance of the 2017 Certificate of Obligations and the 2017A Certificate of Obligations. 

POLICY CONSIDERATIONS

Investment strategies and objective to preserve principal, maintain liquidity, and attain competitive overall yields.

RECOMMENDATION

Approve the renewal of an agreement with Valley View Consulting for the purpose of investment advisory services for an additional two years.

BACKGROUND

The City's Investment Policy is to be reviewed on an annual basis, and the City Council must approve any modifications made thereto. The City's current Investment Policy was reviewed by City Council on October 16, 2017 in accordance with the Public Funds Investment Act (PFIA). The purpose of this agenda item is to present all recommendations for changes to policy and to comply with the annual review provision of the PFIA whereby each entity shall adopt a resolution annually attesting to an annual review.

OVERVIEW

A summary of the changes is shown below:

I. Policy

   add "Sachse Municipal Development District." (page1)

XII. Collateralization

   replace "Securities pledged as collateral shall be held by an independent third party with whom SACHSE has a custodial agreement. The agreement is to specify the acceptable investment securities... with "Securities pledged as collateral shall be held by an independent third party acceptable to SACHSE. The custodial agreement is to specify the acceptable investment securities...". (page 10)

XXIV. Investment Policy Certification

     add "Acknowledged by the Sachse Municipal Development District" (page 13-14)

POLICY CONSIDERATIONS

The recommended policy for adoption is in compliance with the Public Funds Investment Act (PFIA).

RECOMMENDATION

Approve the City of Sachse, Sachse Economic Development Corporation, Sachse Municipal Development District, and President George Bush Turnpike Reinvestment Zone Tax Increment Investment Policy ("Sachse Investment Policy").

BACKGROUND

In the FY 2018-2019 budget, the City Council approved funds for the purchase of a 2019 Dump Truck F-650 Diesel for the Public Works Department through the Vehicle and Equipment Replacement Fund (VERF).

OVERVIEW

This purchase was approved as part of the FY 2018-2019 budget. All purchases over forty-nine thousand, nine hundred and ninety nine dollars and ninety nine cents ($49,999.99) must be approved by the City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Authorize the purchase of one (1) 2019 Dump Truck F-650 Diesel from Chastang Ford through the Houston-Galveston Area Council purchasing program not to exceed the budgeted funds of seventy-two thousand, four hundred and ninety-four dollars ($72,494.00) for the City of Sachse Public Works Department.

BACKGROUND

In the FY 2018-2019 budget, the City Council approved funds for the purchase of a 2019 Ford 450 El Dorado Advantage passenger bus for the City of Sachse Senior Center through the Vehicle and Equipment Replacement Fund (VERF). This bus is handicap accessible, with two wheel chair doors and accommodations on board. 

OVERVIEW

This purchase was approved in the FY 2018-2019 budget.  All purchases over forty-nine thousand, nine hundred and ninety nine dollars and ninety nine cents ($49,999.99) must be approved by the City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the purchase of one (1) 2019 Ford 450 El Dorado Advantage passenger bus from Alliance Bus Group through the Texas Smart Buy purchasing program, not to exceed the budgeted funds of sixty-five thousand dollars ($65,000.00) for the City of Sachse Senior Center.

BACKGROUND

In the FY 2018-2019 budget, the City Council approved funds for the purchase of a Case 240 Skid Loader for the Public Works Department through the Vehicle and Equipment Replace Fund (VERF).

OVERVIEW

This purchase was approved as part of the FY 2018-2019 budget. All purchases over forty-nine thousand, nine hundred and ninety nine cents ($49,999.99) must be approved by the Sachse City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Authorize the purchase of one (1) Case 240 Skid Loader from Associated Supply Company, Inc. through the BuyBoard purchasing program, not to exceed the budgeted funds of sixty-five thousand dollars ($65,000.00) for the City of Sachse Public Works Department.

BACKGROUND

In the FY 2018-2019 budget, the City Council approved funds for the purchase of a Case 580 N Backhoe for the Public Works Department through the Vehicle and Equipment Replacement fund (VERF).

OVERVIEW

This purchase was approved as part of the FY 2018-2019 budget. All purchases over forty-nine thousand, nine hundred and ninety nine dollars and ninety nine cents ($49,999.99) must be approved by the Sachse City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the purchase of one (1) Case 580 N Backhoe from Associated Supply Company, Inc. through the BuyBoard purchasing program, not to exceed the budgeted funds of ninety thousand dollars ($90,000.00) for the City of Sachse Public Works Department.

BACKGROUND

In the FY 2018-2019 budget, the City Council approved funds for the purchase of a John Deere Compact Excavator for the Public Works Department through the Utility Fund.

OVERVIEW

The purchase was approved as part of the FY 2018-2019 budget. All purchases over forty-nine thousand, nine hundred and ninety nine dollars and ninety nine cents ($49,999.99) must be approved by the Sachse City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the purchase of one (1) John Deere Compact Excavator from RDO Equipment Co. through the BuyBoard purchasing program, not to exceed the budgeted funds of fifty thousand dollars ($50,000.00) for the City of Sachse Public Works Department.

OVERVIEW

• Zone change request from R-1 to PGBT (TMU and TT) - 3118 Pleasant Valley Road
• Applicant: Vergel Burress
• Owner: Vergel F Burress
• Size: Approximately 4.379 acres
• Current Zoning: Commercial (R-1)
• Site Attributes: Single family home with accessory buildings
• All property owners noticed @ 1,000’.  No letters were received in opposition

Planning & Zoning Commission Recommendation

• The Planning & Zoning Commission unanimously recommended approval of the requested rezoning at its regular meeting of September 24, 2018
• Three (3) people spoke during the public hearing:
  • 1 opposed
  • 2 in favor
• The person in opposition cited concerns over the inadequacy of the 200’ wide TT Area, height of buildings permitted in the TT Area (40’), street patterns, and future uses.
• Applicant's representative stated that the owner/applicant wanted his property to be part of the PGBT zoning but was not able to participate in the PGBT planning process when the boundaries were decided due to health issues.
• The owner cited his inability to maintain his property or participate in the rezoning process due to family and health issues.  He stated that he did not have any future plans for his property if the rezoning was approved.

POLICY CONSIDERATIONS

• The subject property is contiguous to the PGBT zone.
• The proposed zone change for this property would be an extension of the PGBT zone and is consistent with the goals and objectives for the area in the FLUP.
• The permitted uses in the Turnpike Transition area, that would be adjacent to residential, will not have adverse impacts on the surrounding properties.
• The Turnpike Transition zone along the eastern boundary with the required buffers in the zoning code will provide a buffer between this area and the adjoining residential uses.

RECOMMENDATION

Staff recommends approval of an ordinance amending the Comprehensive Zoning Ordinance and map of the City of Sachse, as heretofore amended, to grant a change of zoning on ±4.379 acres of land, located at 3118 Pleasant Valley Road, from Residential-1 (“R-1”) to PGBT Zoning District, with underlying zoning of Turnpike Mixed-Use (“TMU”) and Turnpike Transition (“TT”); and, amending the PGBT Regulating Plan to include the 4.379 +/- acres of land being rezoned into PGBT Zoning District.

BACKGROUND

Engine 3, a 1988 E1 pumper, is beyond its service life and needs to be replaced.

OVERVIEW

Reliable reserve equipment is vital to sustaining service levels for emergency response needs when front line equipment are being repaired, maintained, or unavailable for other reasons. Commercial Cab fire apparatus are designed to be functional and inexpensive, meeting basic requirements and needs. As a reserve unit, this type of equipment will provide a dependable and reliable back-up for many years.  

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the purchase of one (1) 2019 Rosenbauer Commercial Cab Fire Engine from Daco through the Houston-Galveston Area Council purchasing program, not to exceed the budgeted funds of three hundred twenty thousand, three hundred thirty-four and 89 cents ($320,334.89) for the City of Sachse Fire-Rescue Department. The price includes $24,642.00 for equipment.

BACKGROUND

The Maxwell Creek Water Pump Station site is in need of rehabilitation.  The existing buildings, pumps, valves, and electrical components need replacement. It is important to prepare construction plans in anticipation of a future construction project, in order to ensure that the water system continues to serve the needs of the community.

OVERVIEW

Staff has spent the last year reviewing the condition of all equipment at the Maxwell Creek Pump Station and has coordinated with the engineering firm Hazen and Sawyer, Inc. to develop a scope for the rehabilitation of the site and equipment. Hazen and Sawyer, Inc. has prepared a scope of services for the project based on the needs identified by City staff.

POLICY CONSIDERATIONS

The project was included in the Capital Improvement Plan for FY 2018-2019.

RECOMMENDATION

Staff recommends that the City Council approve a resolution for a professional services agreement between the City of Sachse and Hazen and Sawyer, Inc. for engineering services related to the design of a water pump station rehabilitation and improvements for the Maxwell Creek Pump Station.