The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
OVERVIEW
The City of Sachse's Capital Improvement Plan (CIP) is a road map by which the City plans and completes key short-term and long-term infrastructure and facility projects. The CIP includes maintenance and expansion projects throughout the city, including streets, public utilities, drainage, parks, facilities, and special projects. The primary long-range capital needs in the city are roadway expansion projects. Other needs include facilities and drainage improvement projects.
BACKGROUND
The purpose of this item is to discuss the primary capital infrastructure expansion needs identified in the Capital Improvement Plan. Staff has prepared a presentation identifying key projects and potential funding options to discuss. Staff will utilize the feedback from the City Council to further develop a long-range plan for the funding and execution of the projects identified as most important.
POLICY CONSIDERATIONS
The City performs updates to the Capital Improvement Plan (CIP) on an annual basis as a part of the budget process. In addition, the City has a long-range list of capital project needs.
BUDGETARY CONSIDERATIONS
The scope of this item includes discussion of potential funding options for completing the key projects that the City may choose to move forward with.
RECOMMENDATION
Discuss and provide feedback on the projects to move forward into planning and budgeting and discuss potential methods to fund the key projects.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
Minutes of the December 3, 2018 combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the December 3, 2018 combined meeting.
OVERVIEW
The City Council will meet on Tuesday, January 22 for its next regularly scheduled meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Cancel the January 7, 2019 City Council combined meeting.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending October 31, 2018.
BACKGROUND
The Finance Department releases a Quarterly Investment report on the City’s finances to provide an overview of investment activity for the Money Market, Investment Pool, and Certificate of Deposit accounts.
It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.
Cash on hand available for investing on September 30, 2018 was $55,745,613 in all funds. The average interest/yield on all investments was 1.69%, and investment earnings totaled $233,683.
POLICY CONSIDERATIONS
The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.
RECOMMENDATION
Accept the Quarterly Investment Report for the quarter ending September 30, 2018.
BACKGROUND
The City of Sachse was invited to participate in the Salvation Army's Red Kettle Challenge along with the mayors of Garland and Rowlett. Matt Hosek, Event Coordinator at the Granville Arts Center, made all the arrangements for the event with resident Wendy Stewart. With the help of Mr. Hosek and Mrs. Stewart, staff set up an online donation page and began preparing to get the word out to residents through social media and the City's website.
OVERVIEW
Mayor Felix spent Saturday, December 1 at the Wal-Mart for four hours as he rang the Salvation Army bell to get citizens to donate to the campaign. The City raised $1,223 out of the combined total of $2,800 raised by all participating cities. The City of Sachse won the Red Kettle Challenge by raising the most money for the Salvation Army.
Sachse Kettle Challege_Small (3).mp4
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Receive award from the Salvation Army.
Matt Hosek and Shelley Hood from the Salvation Army will be presenting the Red Kettle Bell award to the Mayor and City Council.
BACKGROUND
The City Council established the new Tax Increment Financing Reinvestment Zone Number Two ("PMB Project") at its December 3, 2018 regular meeting. This new TIRZ will need to be governed by a Tax Increment Financing Board, with a chairman appointed in 2018.
POLICY CONSIDERATIONS
Chapter 311 of the Texas Tax Code requires that a chairman be named in the year prior to their term, which lasts for a period of one year, beginning on January 1.
RECOMMENDATION
Appoint a chairman to serve on the newly-created Tax Increment Financing Board for Tax Increment Financing Reinvestment Zone Number Two ("PMB Project").
BACKGROUND
During its September 17 City Council meeting, the City Council authorized the City Manager to negotiate and execute on behalf of the City a Development Agreement with PMB Acquisitions, LLC relating to the Development of approximately 158 acres in the PGBT Zoning District and related financing with further authority to finalize the remaining terms to be negotiated, all subject to approval as to form by the City Attorney. Upon authorization from the City Council, a final Development Agreement was executed and approved as to form by the City Attorney.
Per the Development Agreement, the developer intends to establish a public improvement district (PID) to assist with the financing of the capital improvements needed to support the activation of the PGBT area.
Staff recommends that the public hearing be held during the regular City Council meeting on Tuesday, January 22, 2019.
POLICY CONSIDERATIONS
This item is one of the tasks affiliated with the executed Development Agreement authorized by the City Council at its September 17, 2018 meeting. The creation of the PID is authorized by the Public Improvement District Assessment Act in Chapter 372 of the Texas Local Government Code.
RECOMMENDATION
Approve a resolution accepting for filing a landowner petition requesting the creation of a public improvement district; calling a public hearing during the regular City Council meeting on Tuesday, January 22, 2019 to consider the creation of the public improvement district; authorizing and directing that notices of the public hearing be giving as required by law; and providing for an immediate effective date.
BACKGROUND
The City of Sachse has provided SRO support and enjoyed a productive partnership with the Garland Independent School District (GISD) for many years. In 2015, GISD provided funding to add two additional SRO’s, bringing the total to five officers serving GISD Sachse schools.
OVERVIEW
Staff negotiated a two year agreement to provide SRO services to GISD schools within the City of Sachse. Chief Sylvester will provide an overview of the proposed Interlocal Agreement. There are no additional funding requirements beyond what has been adopted by the City Council through the budget process for FY 2018-2019. Upon City Council approval, the Interlocal Agreement will be presented by GISD staff to its Board of Trustees for final approval.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Staff recommends approval of the Interlocal Agreement with the Garland Independent School District (GISD) for the provision of school resource officer (SRO) services to GISD schools within the City of Sachse and authorize the City Manager to execute the agreement on behalf of the City of Sachse.
OVERVIEW
The City of Sachse's Capital Improvement Plan (CIP) is a road map by which the City plans and completes key short-term and long-term infrastructure and facility projects. The CIP includes maintenance and expansion projects throughout the city, including streets, public utilities, drainage, parks, facilities, and special projects. The primary long-range capital needs in the city are roadway expansion projects. Other needs include facilities and drainage improvement projects.
BACKGROUND
The purpose of this item is to discuss the primary capital infrastructure expansion needs identified in the Capital Improvement Plan. Staff has prepared a presentation identifying key projects and potential funding options to discuss. Staff will utilize the feedback from the City Council to further develop a long-range plan for the funding and execution of the projects identified as most important.
POLICY CONSIDERATIONS
The City performs updates to the Capital Improvement Plan (CIP) on an annual basis as a part of the budget process. In addition, the City has a long-range list of capital project needs.
BUDGETARY CONSIDERATIONS
The scope of this item includes discussion of potential funding options for completing the key projects that the City may choose to move forward with.
RECOMMENDATION
Discuss and provide feedback on the projects to move forward into planning and budgeting and discuss potential methods to fund the key projects.
BACKGROUND
The Capital Improvement Plan for the City of Sachse includes the construction of major sanitary sewer infrastructure in the southeast portion of the city. This item is to award the construction of Phase II of the project, which includes the Southeast Lift Station.
OVERVIEW
The City of Sachse chose to separate the Southeast Sewer Expansion project into three phases. Phase I is under construction and includes gravity and force main sewer improvements from the intersection of Miles and the President George Bush Turnpike to the end of Eastview Drive.
This item, Phase II, is for the construction of a new sanitary sewer lift station at the end of Eastview Drive. Staff reached an agreement with the landowner to purchase the property needed for the lift station and the project is currently in the closing process.
Cobb Fendley was the engineer responsible for the engineering design of the project. The construction project was advertised in the Sachse News and online at www.civcast.com. The City opened bids on Thursday, December 6. Ten bids were received. The lowest qualified bid was received from Red River Construction Company out of Wylie, Texas.
Red River completed a large pump installation at the City of Sachse Public Works pump station in 2014 on time and within budget. They were very successful on that project and have demonstrated the expertise and qualifications on other projects in our region necessary to construct the new lift station for Sachse.
Phase III of the sewer expansion is currently at 90% design and will be advertised for construction in the first quarter of 2019.
POLICY CONSIDERATIONS
The project is included in the FY 18-19 Capital Improvement Plan to be funded through the City's Utility Fund.
RECOMMENDATION
Staff recommends approval of a resolution awarding the construction of Phase II of the Southeast Sewer Expansion as a Capital Improvement Project to Red River Construction Company.
BACKGROUND
The new Community Center that will be constructed on the City Hall complex will require public utility improvements. This item is to award the construction of the necessary utilities.
OVERVIEW
Staff completed the engineering design for the water, sanitary sewer, drainage, and electrical conduit utility work necessary for the construction of the new Community Center. The project was advertised in the Sachse News and online at www.civcast.com. Staff opened bids on December 11, 2018. The lowest qualified bid received was from KIK Underground, LLC in the amount of $319,345.00.
Funding for the project will come from the Certificates of Obligation identified for the Community Center, and the Utility Fund. The Utility Fund will be used to fund the extension of the public sanitary sewer main in Lillie Street, which totals $29,985.00.
The rest of the utility improvements will be funded through the Certificates of Obligation for the Community Center, with funding for utility improvements of $289,360.00.
POLICY CONSIDERATIONS
The Sachse Community Center project is included in the FY 18-19 Capital Improvement Plan for the City of Sachse.
RECOMMENDATION
Approve a resolution to award the bid for the construction of the Community Center utility project to KIK Underground, LLC in an amount not to exceed three hundred nineteen thousand three hundred forty-five dollars and zero cents ($319,345.00).
BACKGROUND
The City Council will be provided information on a proposed property lease.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.
BACKGROUND
Historically, the City Council has conducted a performance review of the City Manager every six months from the date of hire. Currently, the annual review of the City Manager is conducted in June and the mid-year review is conducted in December.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.