The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

The City of Sachse Municipal Complex offers the community many difference services at multiple facilities including:

• Library
• Senior Center
• Public Safety (Police & Fire Station 1)
• City Hall
• Community Center (under construction)

Other City services take place outside of the Municipal Complex, in facilities which are aging and no longer meeting the needs of our community, including:

• Public Works facility
• Parks Maintenance facility
• Animal Shelter facility

OVERVIEW

This agenda item will provide:

• A brief overview of the existing conditions of:
  • Public Works facility
  • Parks Maintenance facility
  • Animal Shelter facility

• A brief overview of the current and future needs for the aforementioned facilities. 

• A summary of next steps to take in the process of planning and improving the City services associated with these facilities.

POLICY CONSIDERATIONS

Adequate and properly functioning facilities are critical to meeting the City Council's Strategic Goal to provide excellent government services to citizens of Sachse.

RECOMMENDATION

There is no recommendation affiliated with this item. Staff is seeking feedback and discussion.

BACKGROUND

• Discuss proposed revisions to the Subdivision Regulations (Chapter 8 of the Code of Ordinances) and the creation of a separate Engineering Design Manual.
• The maintenance of existing ordinances is considered routine in order to provide a healthy and functioning regulatory framework that meets the needs of the community.
• Proposed revisions would:
  • Update regulations to implement standards adopted by the PGBT and Old Town zoning districts;
  • Streamline processes to facilitate development;
  • Clean up outdated references and provisions.

OVERVIEW

• The Subdivision Regulations provide for the safe, efficient, and orderly development of the city by facilitating the adequate provision of transportation, water, sewage, parkland, and other public requirements.
• The Subdivision Regulations are one of the tools used to implement the City's Comprehensive Plan.

RECOMMENDATION

Discuss and provide feedback to staff. 

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

Minutes of the March 18, 2019, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the March 18, 2019, combined meeting.

BACKGROUND

In the FY 2018-2019 budget, the City Council approved funds for the purchase of a 2019 Ford 450 Advantage passenger bus for the City of Sachse Senior Center through the Vehicle and Equipment Replacement Fund (VERF). This bus is handicap accessible, with two wheelchair doors and accommodations on board.

This item was originally approved by the City Council at the October 15, 2018 meeting.  The first approved vendor, Alliance Bus Group, no longer has a contract with the Texas Smart Buy purchasing program and is no longer able to sell the bus to the City of Sachse.  Three new quotes were requested and the vendor, Creative Bus Sales, Inc., was selected as the lowest bidder for approval.

OVERVIEW

This purchase was approved in the FY 2018-2019 budget. All purchases over forty-nine thousand, nine hundred and ninety-nine dollars and ninety-nine cents ($49,999.99) must be approved by the City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the purchase of one (1) 25' Allstar 16 Passenger Bus with two wheelchair connections, E450 from Creative Bus Sales through Houston-Galveston Area Council purchasing program for the City of Sachse Senior Center in the amount of sixty-five thousand, five hundred thirty-three dollars and two cents. ($65,533.02)

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City.  Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending February 28, 2019.

BACKGROUND

The City of Sachse has an active construction project to expand sanitary sewer services for the President George Turnpike corridor and the southeastern portion of the City.  This item pertains to an easement which is required in order for Oncor to provide electrical service to the Southeast Sewer Lift Station, which is Phase 2 of the southeast sewer expansion.

OVERVIEW

The City of Sachse has an active construction project to expand sanitary sewer services for the President George Turnpike corridor and the southeastern portion of the City.  The Southeast Lift Station will require 3-phase power in order to run the pumps and other improvements at the site.  Oncor has agreed to bring 3-phase power to the site from Pleasant Valley Road, along their existing power poles at no cost to the City.  In order to install the transformer and underground electrical lines at the lift station, Oncor requires the City to provide an easement for the electric utility.

A site plan of the proposed lift station is attached.  A draft version of the easement document is also attached.  Oncor is working on the final dimensions and location for the easement, and will finalize their layout upon approval by the City Council of the attached resolution.

POLICY CONSIDERATIONS

The Southeast Lift Station is a capital improvement project which is critical to providing sanitary sewer service for the PGBT corridor.  Therefore, the overall project is in-line with the City Council's strategic goal of strategically investing in the City''s existing and future infrastructure.  In addition, the project is funded through the Utility Fund.  The proposed electric utility easement does not require any funding, as Oncor has agreed to provide the service at no cost.

RECOMMENDATION

Staff recommends approval of a resolution authorizing the City Manager to execute an easement and right-of-way to Oncor Electric Delivery Company, LLC.

BACKGROUND

The City was approached by a brokerage company who is interested in developing the site of the Old City Hall building. The City Council recently authorized the development and negotiations of a purchase and sale agreement to commence. This is the final step related to that process. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION
Approve a resolution authorizing the City Manager to sign closing documents related to the sale of Old City Hall.

BACKGROUND

The Achievement of Excellence in Libraries Award is selected annually by a committee of members from the Texas Municipal Library Directors Association.  The winning libraries must demonstrate excellence in each of the following categories: Provide services to underserved populations, provide enhanced services to the public during the past year, provide current marketing materials, provide cultural, topical, and educational programs for adults and families, provide literacy support for all ages, conduct a Summer Reading Program, invest in collaborative efforts with community organizations, support workforce development, support digital inclusion, and establish professional staff training for staff at all levels.  

OVERVIEW

The 2018 Achievement of Excellence in Libraries Award will be presented to the Sachse Public Library by Shelley Holley, President of the Texas Municipal Library Directors Association.  

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Receive award from Shelley Holley, President of the Texas Municipal Library Directors Association.  

BACKGROUND

Keep America Beautiful's Great American Cleanup is the nation's largest annual community improvement program. The City of Sachse has participated in this annual event for the past 9 years. This event is an outstanding community program where citizens of all ages can participate. Last year, we were able to collect 2,960 pounds of trash, plant 3 trees, and plant 140 flowers at various locations throughout the city. More than 193 individuals participated in the cleanup and beautification projects at 13 sites across the City of Sachse.

BACKGROUND

This is the 11th year the City of Sachse has celebrated Arbor Day. The City of Sachse has also met the requirements to receive the designation as a “Tree City USA” for the 11th year in a row. We are proud to be an active community that recognizes the importance of having healthy trees and understands the long-term benefits of tree planting.

BACKGROUND

• Discuss proposed revisions to the Subdivision Regulations (Chapter 8 of the Code of Ordinances) and the creation of a separate Engineering Design Manual.
• The maintenance of existing ordinances is considered routine in order to provide a healthy and functioning regulatory framework that meets the needs of the community.
• Proposed revisions would:
  • Update regulations to implement standards adopted by the PGBT and Old Town zoning districts;
  • Streamline processes to facilitate development;
  • Clean up outdated references and provisions.

OVERVIEW

• The Subdivision Regulations provide for the safe, efficient, and orderly development of the city by facilitating the adequate provision of transportation, water, sewage, parkland, and other public requirements.
• The Subdivision Regulations are one of the tools used to implement the City's Comprehensive Plan.

RECOMMENDATION

Discuss and provide feedback to staff. 

BACKGROUND

Library Manager Daniel Laney will present a summary of Library activities for 2018 and 2019, including statistics, new and ongoing programs and services including the 2018 Summer Reading Program, and potential additions to Library services.  

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Receive the report regarding Library activities.

BACKGROUND

LaFollett and Abbott, PLLC, an independent audit firm, has audited the City’s financial statements for the period ending September 30, 2018 and has issued an Unmodified or “clean” opinion. Susan LaFollett will provide highlights and comments on the CAFR and audit process. In accordance with Charter provisions (Section 7.18), an independent auditor has audited the City’s Financial Statements for the period ending September 30, 2018. It is the auditor’s primary function to express an opinion on the financial statements of the organization, but the organization itself has the primary responsibility for the remaining information presented (i.e., the financial statements, supporting schedules and notes). Management is responsible for the information presented in the financial statements.
 

The CAFR is composed of an introductory section, which includes the letter of transmittal and information about the entity; the financial section, which includes the auditor’s opinion, the Management’s Discussion and Analysis (MD&A), financial statements, notes to the financial statements, and required supplemental information; and, the statistical section, which contains various statistical tables and historical trend data.

OVERVIEW

The following are a few major highlights:

• Cash and investments (city-wide) are $55,748,631.
• Increase in total net position (primary government) is $5,884,872.
• Governmental fund balances total $29,548,254.
• Unassigned general fund balance is $8,640,784, which is 55% of annual expenditures.
• City-wide outstanding debt at 9/30/18 was $55,790,000.
• Ratio of general bonded debt to assessed value was 2.58%
• Debt per capita equals $2,257.

Professional auditing standards require the auditors to communicate directly with the governing body regarding the City’s internal control over financial reporting (Statement of Auditing Standards 115) and other relevant issues such as accounting policies, accounting estimates, disclosures, and management representations (Statement of Auditing Standards 114). The relevant letters are included in the supporting documentation for this item.

POLICY CONSIDERATIONS

The City’s financial statements have been prepared in conformity with Generally Accepted Accounting Principles (GAAP) as applied to governmental entities. It is the responsibility of the Finance Department to present financial information fairly in all material respects, so that the financial position of the City is not compromised. The desired result of the independent audit is to receive an “unmodified opinion.” The current report reflects an unmodified (clean) opinion, which is the highest opinion available. An unmodified opinion states that the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Sachse, as of September 30, 2018, and the respective changes in financial position and cash flows, where applicable, thereof for the year then ended are in conformity with accounting principles generally accepted in the United States of America.

RECOMMENDATION

Receive the City's Comprehensive Annual Financial Report (CAFR) for the fiscal year ending September 30, 2018.

BACKGROUND

Preparations have begun for the FY 2019-2020 budget.  Department heads are currently preparing requests for current operating expenditures and proposed additional programs and enhancements.  Traditionally, early citizen input has occurred later in the budget calendar, but starting the process while departmental budgets are still in development will allow consideration of requests from citizens.

RECOMMENDATION

Open the floor for citizen input regarding the FY 2019-2020 budget.