The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

A representative from BoardDocs will be onsite to conduct a training for the City Council during its workshop session. The purpose of this training is to specifically cover the voting component of the system.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION
Participate in the training as appropriate. 

BACKGROUND

The City of Sachse's contract with Community Waste Disposal (CWD) provides for $1,000.00 to be used for a scholarship to a local youth residing in Sachse.  This is the 6th year for the City of Sachse scholarship. Staff received 14 applications this year. Staff met and reviewed the applications and narrowed those down to the top seven candidates for the City Council to review.
 

RECOMMENDATION

Staff recommends that the City Council discuss, review, and select a recipient for the 2019 City of Sachse Scholarship.

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

Minutes of the April 15, 2019, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the April 15, 2019, combined meeting.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City.  Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending March 31, 2019.

BACKGROUND

The City's aging server infrastructure has reached a point where the IT department can no longer guarantee the safety of the data stored on the hardware. Failures are becoming more commonplace and new technologies have made most of the equipment obsolete. Most of the hardware has reached its end of life and is no longer under any support contract. The City needs to replace the hardware and software as well as implement a cohesive backup strategy to ensure uninterrupted service to users. As such, the IT Department has conducted an evaluation of technology solutions to replace the city server infrastructure.

OVERVIEW

The IT Department has selected VxRail, a DellEMC/VMware solution that will replace most of the City's current obsolete physical and virtual servers with a solution that integrates processing, network, and storage into one easy to manage server and backup solution. DellEMC has been a leader in IT equipment and solutions for decades. VMware has been the industry leader in server virtualization since the early 2000's. This integrated solution will reduce administrative strain on the IT Department while drastically increasing the availability and reliability of the servers that provide services to the city departments. The solution includes two VxRail clusters consisting of three nodes and two Data Domain backup appliances. A cluster and backup appliance will be placed at City Hall and Public Safety and will have the ability to replicate between sites. The solution cost also includes five (5) years of prepaid maintenance on the solution as a whole with Next Business Day (NBD) support directly from the manufacturer. The solution will be purchased directly from DellEMC through the Texas Department of Information Resources (DIR) cooperative purchasing contract #DIR-TSO-4299.  This cooperative purchasing contract allows for the City to purchase these through pre-negotiated competitive pricing agreements that comply with Local Government Code procurement laws.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the purchase of (2) Dell "VxRail" Hyperconverged Server Clusters and (2) Data Domain Backup Appliances along with all associated software as well as (5) years of Next Business Day support, directly from DellEMC through the Texas Department of Information Resources (DIR) cooperative purchasing contract #DIR-TSO-4299 in the amount of one hundred forty-three thousand, eight hundred and one dollars and seventy-three cents. ($143,801.73)

BACKGROUND

The City Council approved an ordinance in January 2019 to amend the Code of Ordinances to add a definition for Retail CBD and Hemp Based products and to amend the permitted use schedule to add a category for Retail CBD and Hemp Based products. 

OVERVIEW

Ordinance 3906 was adopted using the previously adopted use categories and Staff located this error upon reviewing the zoning ordinances when the City transitioned from using Municode to Franklin Legal to host the City's Code of Ordinances.  

The proposed ordinance will correct the scrivener's error from the ordinance adopted in January 2019.  This is a correction to a written error and in no way changes the policy decision that was acted upon by the City Council. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Approve an ordinance of the City of Sachse, Texas, correcting Ordinance 3906 adopted on January 22, 2019. 

BACKGROUND

Sachse purchases wholesale treated water from the North Texas Municipal Water District and supplies it to customers via our public water system.  As a part of being a public water provider, the City of Sachse is responsible for adopting a water conservation plan every 5 years in accordance with TCEQ and TWDB requirements.

OVERVIEW

This item is to adopt the North Texas Municipal Water District's Water Conservation Plan for the City of Sachse.

POLICY CONSIDERATIONS

As a public water system, the City of Sachse is required to adopt a Water Conservation Plan every 5 years in accordance with State law.

RECOMMENDATION

Staff recommends approval of an ordinance amending the Code of Ordinances by amending Chapter 10 titled “Utilities” by amending Article 1 titled “in general” by amending Section 10-7 titled “Water Conservation and Drought Contingency and Water Emergency Response Plan” by renaming Section 10-7 “Water Conservation Plan” and by adopting the “2019 Model Water Conservation Plan for North Texas Municipal Water District Member Cities and Customers.”

Citizens who wish to speak may fill out the attached card and bring to the City Council meeting or email to the City Secretary prior to the meeting.

BACKGROUND

The City of Sachse entered into a Development Agreement with PMB Acquisitions for the development of approximately 120 acres along the President George Bush Turnpike. A component of the Development Agreement was the creation of a public improvement district (PID) and a tax increment financing reinvestment zone (TIRZ). State law requires that an administrator be appointed by the City to manage the public improvement district and to create a Service and Assessment Plan (SAP) annually. Because the PID has as a TIRZ overlay, staff  recommends that the same administrator provide support to both the PID and the TIRZ. 

The City worked with its financial advisor, Hilltop Securities, to conduct a request for proposals. In total, the City received four submissions for SAP Consulting/PID administrative services. After an extensive interview process, the City and Hilltop Securities selected P3 Works to serve as the SAP Consultant/PID/TIRZ Administrator for the City of Sachse. Mary Petty and Jon Snyder with P3 Works will introduce themselves to the City Council as a part of this agenda item. 

POLICY CONSIDERATIONS

The administrator position works directly for the City, not the developer. The administrator will assist the City in meeting all statutory requirements of the PID and the TIRZ, and will serve as a liaison between the City and the developer on these items. Funds to pay for the administrator come from the revenue generated within the public improvement district. The funds do not come out of the City's General Fund. 

RECOMMENDATION
Authorize the City Manager to negotiate and execute an agreement with P3 Works for Public Improvement District and Tax Increment Financing Reinvestment Zone Administrative services.
 

BACKGROUND

Chief Wade will present an overview of staffing, operational statistics, departmental training efforts, prevention and community outreach, major accomplishments, an update on CERT, and plans for 2019.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

There are no recommendations affiliated with this item. This is a presentation only.

BACKGROUND

• The maintenance of existing ordinances is considered routine in order to provide a healthy and functioning regulatory framework that meets the needs of the community. 
• Proposed revisions are intended to:
  • Update regulations to implement standards adopted by the PGBT and Old Town zoning districts;
  • Streamline processes to facilitate development; and
  • Clean up outdated references and provisions.

OVERVIEW

• The Subdivision Regulations provide for the safe, efficient, and orderly development of the city by facilitating the adequate provision of transportation, water, sewage, parkland, and other public requirements. 
• The Subdivision Regulations are one of the tools used to implement the City's Comprehensive Plan. 
• As part of the City's 2017 Comprehensive Plan implementation strategy, the ongoing maintenance of regulations and the streamlining of processes and provisions are identified tasks. 

POLICY

• Facilitating development within the PGBT and Old Town zoning districts by enacting standards that align with the existing zoning regulations for those areas. 
• The creation of a separate Engineering Design Manual to house all specifications and standards for all infrastructure and other related improvements. This item is to be acted upon in a separate resolution. 
• Streamlining the processing of plats to have final approval authority take place at the Planning & Zoning Commission unless a waiver or variance is requested. 

RECOMMENDATION

Staff recommends approval of the proposed amendments to the Subdivision Regulations. The Planning & Zoning Commission voted 7-0 to recommend approval of the proposed amendment at its April 22, 2019 meeting. 

BACKGROUND

The City of Sachse is updating the Subdivision Ordinance. The Engineering Design Manual is a companion item to this update.

OVERVIEW

The City of Sachse is updating the Subdivision Ordinance to better reflect the standards and requirements related to the recently approved zoning districts in the community.  The Engineering Design Manual was created in order to provide prospective developers and consulting engineers with a singular location for all relevant design standards and requirements of new development in the city.  Public infrastructure designed and built as a component of private development is operated and maintained by the City of Sachse upon final acceptance of the subdivision.  The Engineering Design Manual provides the minimum standards and requirements for the design of such public infrastructure.

This design manual will also improve the ability of City staff to work with private developers and consulting engineers to ensure that new development projects are properly designed and constructed in accordance with the City's standards.

POLICY CONSIDERATIONS

The City Council of the City of Sachse has the authority to adopt standards and requirements pertaining to the design and construction of public infrastructure.

RECOMMENDATION

Staff recommends approval of an ordinance adopting the City of Sachse Engineering Design Manual; providing for a repealing clause; providing for a severability clause; and providing for an effective date.

BACKGROUND

The City of Sachse is a growing community which is strategically located between growing population centers to the northeast and employment centers to the south and west.

OVERVIEW

The City of Sachse and its neighbors have seen significant growth in population over the past decade.  Due to Sachse's location, a majority of the new traffic in the region must pass through Sachse to get from home to work.  This phenomenon results in a great deal of "pass-through" traffic, which impacts the quality of life for Sachse residents.  While there is no way to force traffic outside of the community, there are steps by which the City can improve transportation, minimize congestion and limit the impact this traffic has on Sachse residents.

This item is for staff to present the City Council with an overview of:

• Key locations of traffic congestion
• Intersection improvement needs and options
• Budgetary impacts of Capital Improvement Projects (CIP) at street intersections

POLICY CONSIDERATIONS

Traffic congestion impacts both City infrastructure and quality of life for Sachse residents.

RECOMMENDATION

There are no recommendations at this time. Staff is seeking feedback on policy goals pertaining to traffic signalization needs and intersection improvements.

BACKGROUND

The City of Sachse updates the Capital Improvement Plan on an annual basis as a part of the annual budget process.  This item is to discuss the initial staff findings pertaining to capital improvement utility projects to be considered for inclusion in the Fiscal Year 2019-2020 budget.

OVERVIEW

The City of Sachse Capital Improvement Plan (CIP) includes major City projects in the following categories:

• Street Expansion & Maintenance
• Water System Expansion & Maintenance
• Sewer System Expansion & Maintenance
• Drainage System Expansion & Maintenance
• Parks Expansion & Maintenance
• City Facilities

The Capital Improvement Plan is updated on an annual basis as part of the annual budget process.

Below is a proposed calendar of presentations to the City Council for the proposed Capital Improvement Plan Updates:

• May 6 – Utilities
• May 20 – Facilities & Drainage
• June 3 - Streets
• June 17 – Parks & Trails
• July 15 – Full Revised CIP
• August 19 – Final CIP

Schedule may change as needed to address comments received.

This item will provide the City Council with an overview of staff's initial findings regarding potential Fiscal Year 2019-2020 utility projects, with initial project scopes and order of magnitude cost estimates.

Utility project needs are classified into two categories:

Maintenance

• Replace existing water and sewer mains in poor condition
• Replace valves, manholes, and hydrants in poor condition
• Construct replacement mains in areas with high call volume (sewer backups)

• Construct new mains to serve undeveloped properties
• Increase size of existing mains to improve capacity of water and sewer system

Staff is seeking feedback on the overall policy goals of the City Council pertaining to CIP projects, along with feedback on individual utility projects which the City Council finds to be of the greatest importance to the community.

POLICY CONSIDERATIONS

The City of Sachse is responsible for maintaining and expanding public infrastructure and public facilities in the city.  Specific policy considerations pertaining to individual projects will be presented in greater detail as the CIP process moves forward.

RECOMMENDATION

There are no recommendations affiliated with this item at this time. Staff is seeking feedback on the initial CIP utility recommendations.

BACKGROUND

The City of Sachse's contract with Community Waste Disposal (CWD) provides for $1,000.00 to be used for a scholarship to a local youth residing in Sachse.  This is the 6th year for the City of Sachse scholarship. Staff received 14 applications this year. Staff met and reviewed the applications and narrowed those down to the top seven candidates for the City Council to review.
 

RECOMMENDATION

Staff recommends that the City Council discuss, review, and select a recipient for the 2019 City of Sachse Scholarship.