The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
OVERVIEW
Staff will present the City Council with options for hours of operation, membership fees, and reservation fees for the Sachse Community Center that is anticipated to open in January 2020. Included in the presentation will be the recommendation from the Parks and Recreation Board at the May 9, 2019 meeting as well as a staff recommendation.
POLICY CONSIDERATIONS
Staff will receive feedback from Council on the proposed hours of operation, membership fees, and reservation fees and come back to a future meeting with changes for final Council approval.
RECOMMENDATION
Discuss and provide feedback to staff.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
Due to the City receiving no additional filings, the May General Election was canceled at the March 4, 2019, regular City Council meeting.
OVERVIEW
Per the City Charter and Election Code, City Councilmembers shall be inducted into office at the first regular or specially called City Council meeting following the meeting in which the election is canvassed and certified.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Administer the oaths of office to the Mayor, Councilman King and Councilman Bickerstaff.
BACKGROUND
Minutes of the May 20, 2019, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the May 20, 2019, combined meeting.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending April 30, 2019.
BACKGROUND
This is the sixth year that the City of Sachse is offering a $1,000 scholarship to a student who is currently enrolled at the 12th grade level and lives in Sachse. The City Council reviewed scholarship applications at the May 6 meeting and selected Cindy Hong, a senior at Sachse High School, to be the recipient of this distinguished award. The scholarship award is made possible by the City's solid waste provider, Community Waste Disposal (CWD). Under the terms of the City's waste disposal contract, CWD provides $1,000 annually to be used for a scholarship to a local youth from Sachse.
RECOMMENDATION
Present scholarship award to Cindy Hong.
BACKGROUND
Chase Oaks, a local church in Sachse, recently completed several community service projects as a part of its series entitled #LoveDoesTheUnexpected. Members from the church went out into the community to pick-up trash, work on fences, and honor clients at 5 Loaves on April 27. Their acts of kindness not only transformed the physical appearance of the community, but they also served as a reminder of the value in neighbors helping neighbors. Collectively, teams worked on the following projects in Sachse:
The team leads in Sachse were Jamie Dunkle, Jessica Carter, Emily Boroden, and Scott and Pam Dougherty.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Present a certificate of appreciation to the Chase Oaks team.
Citizens who wish to speak may fill out the attached card and bring to the City Council meeting or email to the City Secretary prior to the meeting.
OVERVIEW
Staff will present the City Council with options for hours of operation, membership fees, and reservation fees for the Sachse Community Center that is anticipated to open in January 2020. Included in the presentation will be the recommendation from the Parks and Recreation Board at the May 9, 2019 meeting as well as a staff recommendation.
POLICY CONSIDERATIONS
Staff will receive feedback from Council on the proposed hours of operation, membership fees, and reservation fees and come back to a future meeting with changes for final Council approval.
RECOMMENDATION
Discuss and provide feedback to staff.
BACKGROUND
Sachse Home Rule Charter Section 3.05 reads:
Sec. 3.05 - MAYOR AND MAYOR PRO TEM (1) The Mayor shall be the official head of the city government. He shall be the chairman and shall preside at all meetings of the City Council. The Mayor shall have the same voting rights and responsibilities as the other members of the City Council, but shall have no power to veto. He shall, when authorized by the City Council, sign all official documents, such as ordinances, resolutions, conveyances, grant agreements, official plats, contracts and bonds. He shall perform such other duties consistent with this Charter as may be imposed upon him by the city council. (2) The Mayor Pro Tem shall be a City Council member elected by the City Council at the first regular meeting after each regular election of the City Council Members and/or Mayor. The Mayor Pro Tem shall temporarily act as Mayor during the disability or absence of the Mayor, and in this capacity shall have the rights conferred upon the Mayor.
OVERVIEW
Previous Mayor Pro Tems have been as follows:
Cullen King 2018/2019
Paul Watkins 2017/2018
Charlie Ross 2016/2017
Brett Franks 2015/2016
Jeff Bickerstaff 2014/2015
Bill Adams 2013/2014
Jared Patterson 2012/2013
Charles Smith 2011/2012
Cullen King 2010/2011
Bill Adams 2009/2010
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Appoint a Mayor Pro Tem.
BACKGROUND
At the April 2, 2018, City Council meeting, the City Council amended the composition of the MDD Board to consist of the following:
· One (1) seat held by a City Councilmember.
· One (1) seat held by the City Manager.
· Two (2) seats minimum held by Park Board members.
· Three (3) seats held by any qualified residents.
On June 18, 2018, the City Council made appointments to the MDD Board. Due to the staggering terms, there were members with terms expiring in June 2019. Since the Board is newly formed and have met only a few times, the City Council collectively decided not to re-interview current members. At this time, there have been no additional applications received for the MDD Board.
Members with expiring terms include Councilman Brett Franks, Diana Smith, and Valarie Pike.
On May 20, 2019, the City Council interviewed four candidates to be considered for the Library and Animal Shelter boards due to recently receiving two resignations from the Library Board. The Animal Shelter Board vacancy has been empty since appointments in November 2018.
Candidates interviewed on May 20 were Twila Walton, Brandi Petee, Rhia Johnson, and Jarvis Chambers.
OVERVIEW
The City Council will consider appointments to the MDD Board, Library Board and Animal Shelter Board. The Library Board currently has two vacancies with the Animal Shelter Board has one.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Make appointments as appropriate.
BACKGROUND
In 2015, the City entered into an agreement with the cities of Garland and Mesquite as a subscriber to their radio system. This system operated on the 800 MHz spectrum. In 2017, the new P-25 700 MHz system became operational and the City of Sachse migrated to this system as a subscriber to the Garland/Mesquite Radio System (GRMS).
OVERVIEW
The existing agreement does not conform to the operational system being utilized. The proposed agreement encompasses the current technology and entails a five-year initial term with options for five-year renewals.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Staff recommends authorizing the City Manager to execute the Interlocal Radio System Usage Agreement.
BACKGROUND
The Capital Improvement Plan is updated on an annual basis as a part of the City's Fiscal Year Budget process. Street maintenance and expansion projects are included in the Capital Improvement Plan as projects identified for the current year and future years.
OVERVIEW
Street maintenance and expansion projects are critical to the quality of life of Sachse citizens and the long term success of the community. This item will present staff's recommendations on the following items:
Staff is seeking feedback from the City Council on:
POLICY CONSIDERATIONS
On an annual basis, street projects are considered for inclusion in the Capital Improvement Plan and Fiscal Year Budget.
RECOMMENDATION
There are no recommendations affiliated with this item at this time. Staff is seeking discussion and feedback on the recommended projects.
BACKGROUND
Longbranch Creek is a major water course which runs from the northwest to the southeast through the City of Sachse. This creek causes major flooding and erosion in multiple locations in the City. The biggest impact of the creek is at State Highway 78, which must be closed when the creek floods - impacting citizens in Sachse, neighboring communities, and the ability of public safety to respond to calls for service. This item is to approve a professional services agreement to complete the engineering analysis and design required to develop multiple solutions in multiple locations along the creek.
OVERVIEW
The Stormwater Utility Study identified three key projects along the Longbranch Creek watershed, and all of them are in the top four ranking of importance:
The proposed scope of Freese and Nichols will identify projects, construction scope, and cost so that the City can begin the process of addressing the problems in the watershed.
The final solution will likely be a multi-phased construction plan with the following purposes:
POLICY CONSIDERATIONS
The City of Sachse has identified the project in the City's Capital Improvement Plan (CIP) for future funding. This initial project will identify the necessary solutions and the estimated costs of those solutions, so that the project(s) can be properly planned and funded.
The Capital Projects Fund currently has approximately $240,000.00 in unencumbered funds available. Staff is proposing that $107,000.00 of available funds be allocated toward the project.
RECOMMENDATION
Staff recommends approval of a resolution approving the terms and conditions of the agreement for professional services between the City of Sachse and Freese & Nichols, Inc. in an amount not to exceed $107,000.00; authorizing its execution by the City Manager; and providing for an effective date.
BACKGROUND
The City Council will be provided information about a proposed property acquisition.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct executive session as appropriate.
BACKGROUND
Historically, the City Council has conducted a performance review of the City Manager every six months from the date of hire. The annual review of the City Manager was being conducted in June and the mid-year in December. However, the decision was made to change the mid-year review to June and the annual review to December.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.