The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
HUB International (formerly IPS Advisors) is the City's benefits consultant. It is customary for the consultants to provide the City with updates about its claims status on an annual basis.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
There are no recommendations affiliated with this item. This is a presentation only.
BACKGROUND
Sachse Fire Rescue (SFR) currently has two Texas Department of State Health Services (TDSHS) ambulance licenses.
OVERVIEW
Chief Wade will provide an overview of the current model, anticipated call volumes, challenges, and a proposed solution through the additional ambulance license.
POLICY CONSIDERATIONS
The additional license would add a second demand ambulance. A supplemental budget funding request will be recommended in FY 2019- 2020 for the third license and related costs.
RECOMMENDATION
Discuss and provide feedback to staff.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
Citizens who wish to speak may fill out the attached card and bring to the City Council meeting or email to the City Secretary prior to the meeting.
BACKGROUND
Minutes of the June 17, 2019, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the June 17, 2019, combined meeting.
BACKGROUND
The Sachse Community Center requires a new electrical connection from the Oncor transmission lines. This item is to provide Oncor Electric Delivery Company, LLC with an easement and right-of-way for the installation of the electrical service required for the facility.
OVERVIEW
Oncor Electric Delivery Company, LLC requires all properties to provide an easement and right-of-way for the purpose of installing new electrical services for facilities.
POLICY CONSIDERATIONS
The City Council has the right to dedicate easements and right-of-ways on City property as required for the construction, maintenance, and repair of franchise utilities which serve City facilities.
RECOMMENDATION
Staff recommends approval of a resolution of the City Council of the City of Sachse, Texas, authorizing the City Manager to execute an easement and right-of-way to Oncor Electric Delivery Company, LLC for underground electrical supply and communication facilities for the construction of the Sachse Community Center; and providing for an effective date.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending May 31, 2019.
OVERVIEW
Staff will present the City Council with options for hours of operation for the Sachse Community Center that is anticipated to open in January 2020. Staff presented to the City Council on June 3, 2019. Included in the presentation are recommendations based on feedback received from the City Council during the June 3 meeting.
POLICY CONSIDERATIONS
Staff will receive feedback from Council on the proposed hours of operation.
RECOMMENDATION
Discuss and receive a recommendation from the City Council on the Community Center hours of operation.
***This item is one of three addressing Community Center operations. It is affiliated with the items on membership fees and reservation fees. The full presentation on all three of these items is attached to the hours of operation agenda item.
OVERVIEW
Staff will present the City Council with options for membership fees for the Sachse Community Center that is anticipated to open in January 2020. Staff presented to the City Council on June 3, 2019. Included in the presentation are recommendations based on feedback received from the City Council during the June 3 meeting.
POLICY CONSIDERATIONS
Staff will receive feedback from Council on the proposed membership fees.
RECOMMENDATION
Discuss and receive a recommendation from the City Council on the Community Center membership fees.
***This item is one of three addressing Community Center operations. It is affiliated with the items on hours of operation and reservation fees. The full presentation on all three of these items is attached to the hours of operation agenda item.
OVERVIEW
Staff will present the City Council with options for reservation fees for the Sachse Community Center that is anticipated to open in January 2020. Staff presented to the City Council on June 3, 2019. Included in the presentation are recommendations based on feedback received from the City Council during the June 3 meeting.
POLICY CONSIDERATIONS
Staff will receive feedback from Council on the proposed reservation fees.
RECOMMENDATION
Discuss and receive a recommendation from the City Council on the Community Center reservation fees.
***This item is one of three addressing Community Center operations. It is affiliated with the items on membership fees and hours of operation. The full presentation on all three of these items is attached to the hours of operation agenda item.
BACKGROUND
City Charter Section 7.18 requires that an independent audit be performed at the close of each fiscal year by a certified public accountant. No more than five consecutive annual audits can be completed by the same firm. LaFollett & Company, PLLC has audited the prior two years of financial statements beginning with the fiscal year ending September 30, 2017. While in compliance with the Charter, the change in scope to include two additional Component Units, one Public Improvement District, and a potential Single Audit were unknown at the time of issuance of the 2017 Request For Proposals (RFP). This extensive change in scope with associated changes to the proposed hours of review were outside the criteria upon which the dollar cost bid was based; therefore, the City issued a 2019 RFP to allow for full disclosure and fairness for the additional financial review needs.
OVERVIEW
The RFP was issued on May 24 with a due date of June 14. Four proposals were received:
BrooksWatson & Co, PLLC, Houston, Texas
LaFollett & Company, PLLC, Tom Bean, Texas
McConnell & Jones, LLP, Dallas, Texas
Pattillo, Brown & Hill, LLP, Waco, Texas
All of the firms submitting an RFP substantially met the minimum standards and mandatory requirements as set out in the RFP such as licensing requirements, independence standards, and a record of responsible work, peer review and continuing education requirements. Issues taken into consideration in evaluating the proposals were the firm's ability to meet stated deadlines, ability to complete interim and audit fieldwork in accordance with the City's schedule and completion of the final report and presentation to City Council, as well as, the response to reference checks. Staff also considered the proposed number of hours and the proposed annual fee.
After reviewing the proposals in detail, staff eliminated one firm based on proposed fees and hours. Two of the remaining three firms have performed audits in the last five years. Though two of the firms have previously worked for the City, staff carefully considered the significant increase in scope as a determining factor in their recommendation.
POLICY CONSIDERATIONS
Section 7.18 of the City Charter sets forth a requirement for the City Council to call for an independent audit to be made of all accounts of the City by a Certified Public Accountant. In addition, it is the responsibility of the City to comply with reasonable internal controls and to make representations that the City's financial statements are presented fairly and with full disclosure of any and all financial implications.
RECOMMENDATION
Authorize the City Manager to execute an agreement with BrooksWatson & Co, PLLC to provide auditing services for the City's financial statements for the fiscal year ending September 30, 2019.
BACKGROUND
The preliminary FY 2019-2020 budget will be discussed for the first time at the Budget Workshop meeting on July 22, 2019. The high-level overview provided within the long-range financials update will depict the current financial condition of the City, projected revenues, and capital needs. This presentation is designed to preface the Budget Workshop.
OVERVIEW
Topics to be covered in tonight's presentation include: 1) update on current year budgetary performance; 2) three-year projections of key revenue and expenditures; 3) Senate Bill 2; 4) Debt Capacity, and; 5) Capital Funding Sources.
BACKGROUND
The City of Sachse Capital Improvement Plan includes the major paving, utility, drainage, parks, trails, and facilities projects planned for the Community. The Plan is updated on an annual basis as a part of the annual budget process.
OVERVIEW
Staff presented preliminary findings for the different components of the Capital Improvement Plan as follows:
This item includes a full draft of the Capital Improvement Plan, except for the proposed Parks and Trails projects, which will be presented in August. The Municipal Development District Board and the Parks Board are preparing their recommendations for projects in their meetings this summer, which will be presented to the City Council next month.
POLICY CONSIDERATIONS
The City of Sachse Annual Budget, including the Capital Improvement Plan, shall be consistent with the Local Government Code in the State of Texas.
RECOMMENDATION
There are no recommendations affiliated with this item. Staff is seeking feedback on the draft plan.
Conduct Executive Session and take any action necessary as a result.
No action taken.