A. 6:30 PM WORKSHOP MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Workshop Meeting on Tuesday, September 3, 2019 at 6:30 p.m. in the Council Chambers at Sachse City Hall, 3815 Sachse Road, Building B, Sachse, Texas to consider the following items of business:
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

A. 6:30 PM WORKSHOP MEETING
Subject
2. The City Council shall convene into Executive Session pursuant to Texas Government Code Section §551.087 Economic Development Deliberations: Discussion of a Development Agreement between the City of Sachse and PMB Acquisitions LLC and/or its affiliates to provide incentives related to the development of approximately 119 acres of land within the PGBT Area Zoning District.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Closed Session
A. 6:30 PM WORKSHOP MEETING
Subject
3. The City Council shall convene into Executive Session pursuant to Texas Government Code Section §551.087 Economic Development Deliberations: Deliberate the offer of a financial or other incentive relating to the development of Project Trinity.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Closed Session
A. 6:30 PM WORKSHOP MEETING
Subject
4. Discussion of City Council meeting agenda items.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Discussion

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

A. 6:30 PM WORKSHOP MEETING
Subject
5. Adjournment.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Procedural
B. 7:30 PM REGULAR MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Tuesday, September 3, 2019 at 7:30 p.m. in the Council Chambers at Sachse City Hall, 3815 Sachse Road, Building B, Sachse, Texas to consider the following items of business:
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

B. 7:30 PM REGULAR MEETING
Subject
2. Invocation and Pledges of Allegiance.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Procedural
C. Special Announcements
Subject
1. Mayor and City Council announcements regarding special events, current activities, and local achievements.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Information
C. Special Announcements
Subject
2. Presentation of Texas Police Chief's Best Practices Recognition certificate.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Recognition

BACKGROUND

The Sachse Police Department has participated in the Texas Police Chief's Association's Best Practices Recognition program since 2011. To remain a "Recognized" agency, the department must undergo an assessment every four years and meet 168 standards covering every facet of operations of the police department. These standards are based on Texas law, court decisions, and best business practices as identified by the Texas Police Chief's Association.

 

Of the 2400 Law Enforcement agencies in Texas, only 157 agencies have received the “Recognized” status. Only 44 agencies inclusive of the City of Sachse have been recognized three times.

 

OVERVIEW

During the September 3 regular City Council meeting, Chief Mike Sullivan (Farmersville PD), representing the Texas Police Chief's Association, will present the TPCA Best Practices Recognition certificate to the Sachse Police Department.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Presentation of the TPCA Best Practices certificate to the Sachse Police Department.

D. Citizen Input
Subject
1. Citizen Input: The public is invited at this time to address the Council. Please come to the microphone and state your name and address for the record. If your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments. Time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take them under advisement. Issues raised may be referred to City Staff for research and possible future action.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Information

Citizens who wish to speak may fill out the attached card and bring to the City Council meeting or email to the City Secretary prior to the meeting.

E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
1. Approve the minutes of the August 19, 2019 joint workshop meeting.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve as presented.
Minutes
View Minutes for Aug 19, 2019 - City Council & Park and Recreation Board Joint Wor

BACKGROUND

Minutes of the August 19, 2019, joint workshop meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the minutes of the August 19, 2019, joint workshop meeting.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Bill Adams, Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
2. Approve the minutes of the August 19, 2019, regular meeting.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve as presented.
Minutes
View Minutes for Aug 19, 2019 - City Council Regular Meeting

BACKGROUND

Minutes of the August 19, 2019, regular meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the minutes of the August 19, 2019, regular meeting.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Bill Adams, Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
3. Accept the monthly revenue and expenditure report for the period ending July 31, 2019.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Action (Consent)
Preferred Date
Sep 03, 2019
Fiscal Impact
No
Recommended Action
Accept the monthly revenue and expenditure report for the period ending July 31, 2019.
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City.  Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.

 

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

 

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending July 31, 2019.

 

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Bill Adams, Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
4. Approve an agreement for the terms and conditions by and between Dallas County and the City of Sachse for fire protection services.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Action (Consent)
Preferred Date
Sep 03, 2019
Absolute Date
Oct 01, 2019
Fiscal Impact
Yes
Recommended Action
Approve an agreement for the terms and conditions by and between Dallas County and the City of Sachse for fire protection services.

BACKGROUND

The City of Sachse currently provides fire protection to the unincorporated adjoining Dallas County area per a three-year agreement.  The current agreement expires September 2019.   

 

OVERVIEW

The main change from the current agreement is that Dallas County has increased the amount paid per incident.  The change is from $420.00 to $450.00 per incident.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve an agreement the terms and conditions by and between Dallas County and the City of Sachse for fire protection services.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Bill Adams, Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
5. Approve an agreement for the terms and conditions by and between Dallas County and the City of Sachse for ambulance services.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Action (Consent)
Preferred Date
Sep 03, 2019
Absolute Date
Oct 01, 2019
Fiscal Impact
Yes
Recommended Action
Approve an agreement the terms and conditions by and between Dallas County and the City of Sachse for ambulance services.

BACKGROUND

The City of Sachse currently provides ambulance and fire protection to the adjoining Dallas County Area per a three-year agreement.  The current agreement expires September 2019.

 

OVERVIEW

The main changes from the current agreement is that Dallas County has increased the amount paid per incident.  The new rate is an increase from $450.00 to $500.00. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve an agreement the terms and conditions by and between Dallas County and City of Sachse for ambulance services.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Bill Adams, Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
6. Approve the Consent Agenda Items as presented.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Action (Consent)
Recommended Action
Approve Consent Agenda Items as presented.
All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Bill Adams, Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth
F. Regular Agenda Items
Subject
1. Receive an update on the Sachse Road/5th Street widening project with Dallas County and consider a resolution affirming the City's ability to fund Dallas County MCIP Project #22804 in the amount of six million, three-hundred thousand dollars for the reconstruction of 0.75 miles of Sachse Road.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Action, Information

BACKGROUND
The City of Sachse partnered with Dallas County on a major capital improvement project for the widening of Sachse Road and 5th Street, from State Highway 78 to Miles Road. The project was delayed past its original timeline. Dallas County staff bid the project in May 2019, with Tiseo Paving Company coming in as the lowest qualified bidder. Dallas County staff requested that the City Council be briefed on this item before taking the contract to the Dallas County Commissioner's Court on September 17, 2019 to award the final bid. 

 

OVERVIEW

Staff will provide an update on the Sachse Road/5th Street widening project. John Mears with Dallas County Public Works will be in attendance to answer any specific questions about the project. 

 

POLICY CONSIDERATIONS

The City of Sachse and Dallas County are partners in the project funding.

 

RECOMMENDATION

Staff recommends that the City Council approve the funding strategy for the Sachse Road Project and adopt a resolution affirming the City’s ability to fund its share of the project.

 

Motion & Voting
Approve funding strategy as presented.

Motion by Paul Watkins, second by Jeff Bickerstaff.
Final Resolution: Motion Carries
Yes: Bill Adams, Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth
F. Regular Agenda Items
Subject
2. Conduct the second public hearing on the proposed tax rate for the 2019-2010 fiscal year.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Discussion, Procedural
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

This is the second of two mandated public hearings on the tax rate when the proposed tax rate exceeds the Effective Tax Rate.  The first public hearing was held on August 19, 2019.  On August 5, 2019, the City Council approved a motion to place an action item to adopt a tax rate greater than the Effective Tax Rate of 0.682051 per $100 assessed value on the September 16, 2019 City Council agenda.

 

The Effective Tax Rate is the tax rate that will generate approximately the same amount of tax revenue as the prior year, excluding tax revenue to be raised from new property added to the tax roll this year.  The proposed tax rate of 0.720000 is 5.56% greater than the Effective Tax Rate.

 

POLICY CONSIDERATIONS

If a taxing unit's proposed tax rate is higher than the lower of the Effective Tax Rate or the Rollback Tax Rate, the City Council must hold two public hearings in compliance with Chapter 26 of the Property Tax Code.

 

RECOMMENDATION

Conduct the second public hearing on the Proposed Tax Rate for the 2019-2020 Fiscal Year.

F. Regular Agenda Items
Subject
3. Conduct a public hearing on the proposed 2019-2020 fiscal year budget.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Discussion, Procedural
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

The City Manager's 2019-2020 Proposed Budget for citywide programs and services was presented to City Council on August 5, 2019.  Budget information was distributed for City Council review and consideration.  The proposed budget has been posted on the City's website.  A copy is also on file with the City Secretary and at the Sachse Public Library for public inspection.

 

This item is to allow public input regarding proposed revenues and expenditures for fiscal year 2019-2020.  The proposed budget revenues and expenditures can be amended by City Council prior to adoption of the budget ordinance, which is scheduled for September 16, 2019.

 

POLICY CONSIDERATIONS

The budget document sets the financial and operational direction of the City for the next fiscal year.

 

RECOMMENDATION

Conduct a public hearing on the proposed 2019-2020 fiscal year budget.

F. Regular Agenda Items
Subject
4. Discuss and consider eliminating fines for overdue Library items, waiving outstanding overdue fine balances, and waiving outstanding fines for older lost and damaged library materials.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Action, Discussion, Information
Fiscal Impact
Yes
Dollar Amount
$4,500.00
Recommended Action
Approve the recommendation from staff and the Library Board to eliminate fines for overdue Library items, waive outstanding overdue fine balances, and waive fines for older lost and damaged library materials.

BACKGROUND

At the August 12, 2019 Library Board meeting, the Library Board voted unanimously to recommend eliminating fines for overdue Library items.  Current research indicates that overdue fines are not effective as an incentive for library patrons to return items on-time.  Overdue fines also adversely impact children and elderly library patrons, which is counter to the mission of the Sachse Public Library to "link people to the world by enriching lives, creating community, and inspiring curiosity."  In addition, declining revenue generated from overdue fines and the high costs associated with collecting overdue fines have led to numerous cities in the DFW-area eliminating fines for overdue library items.  The Library Board also recommended waiving all outstanding fines for overdue Library items, as well as waiving a portion of older fines for lost or damaged items.  

 

OVERVIEW

Staff and the Library Board recommend eliminating fines for overdue Library items.  Instead of charging a daily fine for overdue items, the Library would suspend borrowing privileges for patrons with overdue items until the items are returned.  Items that are not returned will be declared LOST after 30 days overdue, and the patron will be billed for the cost of the item, plus a processing fee.  Charges for lost items will be waived if the item is returned after being declared LOST.  The Library Board will consider an amended Library Circulation policy at a future meeting which would reflect these changes.  The Master Fee Schedule would also be updated to remove the current fines for overdue library items.  In addition, staff and the Library Board recommend waiving all outstanding fines for overdue Library items, as well as waiving a portion of older fines for lost or damaged items.

 

POLICY CONSIDERATIONS

Eliminating fines for overdue Library items will require updates to the Library Circulation Policy and the Master Fee Schedule.  

 

RECOMMENDATION

Approve the recommendation from staff and the Library Board to eliminate fines for overdue Library items, waive outstanding overdue fine balances, and waive outstanding fines for older lost and damaged items.  

Motion & Voting
Approve the recommendation from staff and the Library Board to eliminate fines for overdue Library items, waive outstanding overdue fine balances, and waive fines for older lost and damaged library materials.

Motion by Brett Franks, second by Paul Watkins.
Final Resolution: Motion Carries
Yes: Bill Adams, Brett Franks, Cullen King, Mike Felix, Paul Watkins, Michelle Howarth
No: Jeff Bickerstaff
G. Executive Session
Subject
1. The City Council shall convene into Executive Session pursuant to the Texas Government Code, Section §551.074: Personnel - regarding the annual review of the City Secretary.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Closed Session

BACKGROUND

Historically, the City Council has conducted a performance review of the City Secretary every six months from the date of hire. Currently, the annual review of the City Secretary is conducted in September and the mid-year review is conducted in March. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Conduct Executive Session as appropriate.

G. Executive Session
Subject
2. Take any action as a result of Executive Session.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Action
Recommended Action
Motion to
Motion & Voting
Motion to approve workshop item A2 as presented, the first amendment to the development agreement and consent to assignment between the City of Sachse and PMB, The Station developer LLC relating to The Station development.

No action on workshop item A3.

Motion by Bill Adams, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Bill Adams, Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth
H. Regular Meeting Closing
Subject
1. Adjournment.
Meeting
Sep 3, 2019 - Regular Combined City Council Meeting
Type
Procedural