The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

• A hospital and medical office development (Trinity Regional Hospital) is being proposed on approximately 19.9 acres located along the north side of President George Bush Turnpike (PGBT). 
• The proposed hospital and medical office development are located within the PGBT Zoning district. 

OVERVIEW

• The developer will provide a presentation to go over the proposed details of the project and answer any of the questions the City Council has. The developer presented to the Planning and Zoning Commission on Monday, October 28, 2019. 
• As part of the discussion, the developer is seeking feedback on the proposed layout and the potential variances that will be necessary to accommodate the proposed layout.

RECOMMENDATION

• To provide feedback regarding the layout and any potential variances and waiver requests associated with the proposed Trinity Regional Hospital project. 

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

America Recycles Day is an annual event held nationwide by Keep America Beautiful. This year's America Recycles Day will be held on November 15. This will be the 8th year that the City of Sachse celebrates America Recycles Day. The day is recognized several ways in Sachse including a proclamation, an art contest, tailored story times at the Library, and education materials posted on the City's website.

The Library will host a story times in honor of America Recycles Day to be held on November 13 at 1:30 p.m.  Park Board members and Library staff will read stories about recycling and will also give out recycling items to the story time participants.  An informational table is set up at the Sachse Library where patrons can view helpful information regarding recycling. In addition, staff will post recycling tips on Facebook to promote the importance of recycling, not only in the parks, but also throughout the community.

RECOMMENDATION

Proclaim November 15, 2019, as America Recycles Day. 

The Parks and Recreation Department will accept the Proclamation.

BACKGROUND

America Recycles Day is an annual event held nationwide by Keep America Beautiful. This year's America Recycles Day will be held on November 15. This will be the 8th year that the City of Sachse celebrates America Recycles Day. The day is recognized several ways in Sachse including a proclamation, an art contest, tailored story times at the Library, and education materials posted on the City's website.

In honor of America Recycles Day, students at Cheri Cox Elementary were challenged to design art using recycled materials. Rules were not set for this contest other than all artwork should be made from recycled old magazines, boxes, scrap paper, etc. All the students did an excellent job on creating masterpieces from recycled materials.

More information about the America Recycles Day celebrations, as well as tips for recycling, are available on the City's website.

OVERVIEW

The City will recognize one student contest winner from each grade who was selected for having the best recycled art project. The winning projects will be on display in the rotunda of City Hall then moved to be displayed at the Library until November 15, 2019.

RECOMMENDATION

Recognize winners from the 2019 Recycle Art Contest.

Kindergarten Winner: Autumn Brasher

1st Grade Winner: Gabriel Jolay

2nd Grade Winner: Stella Schaefer

3rd Grade Winner: Olivia Williams

4th Grade Winner: Harper A. McDanal

Honorable Mention: Lyla Fontenot (3rd Grade)

Citizens who wish to speak may fill out the attached card and bring to the City Council meeting or email to the City Secretary prior to the meeting.

BACKGROUND

Minutes of the October 7, 2019, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the October 7, 2019, combined meeting.

BACKGROUND

Minutes of the October 21, 2019, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the October 21, 2019, combined meeting.

BACKGROUND

On May 7, 2019, the Dallas County Commissioners Court approved the purchase of election voting tabulation systems and services manufactured and provided by ES&S (Court Order 2019-0460) to Dallas County. This system has been certified by the Texas Secretary of State as of November 11, 2018, and by the United States Election Assistance Commission as of October 4, 2018. This equipment and accompanying services will be utilized in all elections in Dallas County, including joint contracted elections beginning on November 5, 2019.

OVERVIEW

The Texas Election Code §123.001 requires that, before joint participating political subdivisions can use Dallas County’s voting system in their elections, each political subdivision must take action to officially adopt the system for use in and for its elections. The Dallas County Elections Department (“DCED”) is therefore asking that each Dallas County political subdivision that will or may need to contract with DCED to provide elections services to provide an order, resolution, or other official action to adopt the above described voting equipment system for use in all of its joint and/or special elections.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve a resolution authorizing Dallas County Elections Department to provide Election services and to use approved voting system equipment for elections held by the City.

BACKGROUND

The City Council accepted resignation of former Councilmember Bill Adams on Monday, October 21, 2019. In accordance with state law and the City's Charter, the City is required to order and hold an election within 120 days. The City of Sachse will contract with Dallas County to conduct the election. Dallas County has indicated that a contract and cost estimate would be received the week of November 15, 2019. 

The Special Election will be held in City Hall for both Dallas and Collin County. The Collin County Elections Administrator will provide the voters list to Dallas County in order for those residents. The City is permitted to use one polling location because the City is the only election scheduled for this date.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve an ordinance calling the January 18, 2020, City Council Special Election.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City.  Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending September 30, 2019.

BACKGROUND

The City's current Investment Policy was reviewed by City Council on October 15, 2018 in accordance with the Public Funds Investment Act (PFIA), the City's Investment Policy is to be reviewed on an annual basis, and the City Council must approve any modifications made thereto.  The purpose of this agenda item is to present all recommendations for changes to policy and to comply with the annual review provision of the PFIA whereby each entity shall adopt a resolution annually attesting to an annual review.

OVERVIEW

No changes to the Investment Policy, as approved on October 15, 2018, are proposed for FY 2019-2020​​​​​; however, annual review and approval by the City Council and the governing boards of the Sachse Economic Development Corporation, Municipal Development District, and President George Bush Turnpike TIF Zone are required.

XX. Investment Policy Adoption

SACHSE’s Investment Policy shall be adopted by resolution of each ENTITY’s governing body. This Policy shall be reviewed annually and any modifications made thereto must be approved by each ENTITY’s governing body. Each ENTITY’s governing body shall adopt a written instrument attesting to each annual review.

POLICY CONSIDERATIONS

The recommended policy for adoption is in compliance with the Public Funds Investment Act (PFIA).

RECOMMENDATION

Approve a resolution of the City Council of the City of Sachse, Texas, adopting the City of Sachse, Sachse Economic Development Corporation, Sachse Municipal Development District and President George Bush Turnpike Reinvestment Zone Tax Increment Fund Investment Policy (“Sachse Investment Policy”).

BACKGROUND

• A hospital and medical office development (Trinity Regional Hospital) is being proposed on approximately 19.9 acres located along the north side of President George Bush Turnpike (PGBT). 
• The proposed hospital and medical office development are located within the PGBT Zoning district. 

OVERVIEW

• The developer will provide a presentation to go over the proposed details of the project and answer any of the questions the City Council has. The developer presented to the Planning and Zoning Commission on Monday, October 28, 2019. 
• As part of the discussion, the developer is seeking feedback on the proposed layout and the potential variances that will be necessary to accommodate the proposed layout.

RECOMMENDATION

• To provide feedback regarding the layout and any potential variances and waiver requests associated with the proposed Trinity Regional Hospital project. 

BACKGROUND

• The subject property consists of two tracts
• Zone change request from AG to PD
• Applicant: Jonathan Hake, Cross Engineering
• Owner: Tony & Ashley Fikes
• Size: Approximately 13.95 acres
• Noticing: 12 property owners were notified of the proposed request. Staff has not received any inquiries in support or opposition to the request

OVERVIEW

• The subject property is currently identified as Parks and Open Spaces on the Future Land Use Plan.
• Property to the north and east is located outside the city limits of Sachse and consists of the North Texas Municipal Water District (NTMWD) wastewater treatment plant and acreage home sites. Property to the west and south is designated for Parks and Open Spaces and Estate Residential uses.  
• The proposed zone change would only allow for a RV, boat, and car storage facility. 
• Development standards proposed include:
  • Base zoning of I-1, Restricted Manufacturing with the only permitted use being an RV, boat, and car storage facility;
  • Development in accordance with a concept plan;
  • Screening buffer along the south side of the property consisting of a minimum 14' tall masonry wall (backside of building used as screen wall) and landscape plantings. 
  • Use of an on-site sewer system.

CONSIDERATION

• Property is not currently served by sewer and the extension of service is not likely to occur in the future due to cost and the subject property being located at the edge of the city limits.
• The subject properties are located at the city limits and are not at a prime location for future commercial/non-residential development. 
• Given the significant amount of floodplain located on the property, the overall development potential is limited.
• In staff's opinion, given the above mentioned considerations, the property lends itself to either low density residential (acreage size lots) or a very low intensity non-residential/office type use that does not generate significant traffic.

RECOMMENDATION

• At the September 23, 2019, Planning and Zoning Commission meeting, the Commission voted 3-2 to approve the rezoning request.  

BACKGROUND

On August 8, 2018, City Council awarded the original contract to S.J. Louis Construction of Texas, LTD. in the amount of $5,665,179.49. This project helps to address the need for sewer in the southeast portion of the City. These improvements are critical to the development of future projects along the PGBT district as well as the long-term infrastructure needs of the City. Phase 1 construction primarily traverses commercial properties from Miles Road to Eastview Drive, with several residential properties at the end of the corridor along Eastview Drive. The project is currently 98% complete.

OVERVIEW

Throughout the project, several changes were required to facilitate construction. This contract adjusts project quantities (over and under), adds new construction items, requests by residents, and unforeseen issues encountered in the field. This amendment will allow staff to complete the project and move forward with final acceptance. 

The largest change in the construction contract was to address the change in the alignment of the force main and gravity sewer lines. At the time of construction, the City was not able to acquire all the required easements per the original design. In order to keep the project on track, an alternate alignment had to be designed and new easements had to be purchased. 

POLICY CONSIDERATIONS

Construction of this project is in accordance with the 2017 Comprehensive Plan recommendations, the 10-year Capital Improvement Plan, and the FY 2017-2018 Capital Improvement Plan. 

RECOMMENDATION

Staff recommends approval of the proposed contract amendment to the Southeast Sanitary Sewer Expansion - Phase 1 with S.J. Louis Construction of Texas, LTD. in the amount not to exceed seven hundred thirty-seven thousand, four hundred sixteen dollars and twenty-one cents ($737,416.21) and authorizing the City Manager to execute such agreement.

BACKGROUND

Every year, the City Council considers appointments to the City's boards and commissions. Interviews of members with expiring terms as well as interviews of new applicants are conducted prior to the appointment period. Initial rounds of interviews were conducted on October 16 and October 21, 2019.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Consider appointments to the City's boards and commissions, which include:

• Planning and Zoning Commission
• Sachse Economic Development Corporation
• Board of Adjustments
• Library Board
• Parks and Recreation Board
• Animal Shelter Board
• Tax Increment Financing Board

BACKGROUND

During the September 17, 2019, City Council meeting, the City Council authorized the City Manager to negotiate and execute on behalf of the City a Development Agreement with PMB Acquisitions, LLC relating to the Development of approximately 158 acres in the President George Bush Turnpike (PGBT) Zoning District and related financing with further authority to finalize the remaining terms to be negotiated, all subject to approval as to form by the City Attorney. Upon authorization from the City Council, a final Development Agreement was executed and approved as to form by the City Attorney. 

Per the Development Agreement, the developer intends to establish a public improvement district (PID) to assist with the financing of the capital improvements needed to support the activation of the PGBT area. 

Staff recommends that the public hearing be held during the regular City Council meeting on Monday, December 2, 2019

POLICY CONSIDERATIONS

This item is one of the tasks affiliated with the executed Development Agreement authorized by the City Council at its September 17, 2018 meeting. The creation of the PID is authorized by the Public Improvement District Assessment Act in Chapter 372 of the Texas Local Government Code. 

RECOMMENDATION

Approve a resolution accepting for filing a landowner petition requesting the creation of Sachse Public Improvement District No. 1 within the City of Sachse pursuant to Chapter 372 Texas Local Government Code; calling a public hearing during the regular City Council meeting on Monday, December 2, 2019 to consider the creation of Sachse Public Improvement District No. 1; authorizing and directing that notices of the public hearing be given as required by law; and providing for an immediate effective date.

BACKGROUND

Every year, the City Council reviews the Council appointed liaisons to each board and commission.

OVERVIEW

The current liaisons to each board, commission or committee are as follows:

• Mayor Felix: North Texas Tollway Authority, North Central Texas Council of Governments
• Councilmember King: Animal Shelter Advisory Committee, Animal Shelter Board, voting member of the Tax Increment Financing (TIF) Board
• Councilmember Franks: Parks and Recreation Board, voting member of the Municipal Development District Board
• Mayor Pro Tem Howarth: Library Board, Tax Increment Financing Board
• Councilmember Watkins: Planning and Zoning Commission, voting member of the TIF Board and Board of Adjustments
• Councilmember Bickerstaff: Liaison to the Garland Independent School District, voting member of the Sachse Economic Development Corporation

There is currently a vacancy for the liaison to the Wylie Independent School District.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Appoint and make any changes to the Council liaison positions for the City's boards and commissions.