The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

The City Council approved revised rates for water and sewer at the regular City Council meeting on April 15, 2019. The rates took effect April 1, 2019, and were proposed to remain unchanged through fiscal year 2020 (September 30, 2020). This a six-month review of financial performance of the Utility Fund as a result of the rate changes. 

The revised rates included increases to sewer base and volume charges, decreases to water volume charges, merging two volume tiers into one for water charges and maintaining the previous water base charges. The timing of the revised water and sewer rates was linked to the new contract charges for solid waste services and it was intentionally implemented during this time period to provide the most benefit to the average residential customers during the highest consumption months in the summer. 

RECOMMENDATION

Receive and discuss a presentation on the performance of the Utility Fund for the six-month period ending September 30, 2019.

BACKGROUND

The Neighborhood Services Division (previously Code Compliance) was moved into the City Manager's Office in April 2019. Prior to that time, the Division operated under both the Development Services Department and Sachse Fire-Rescue. This item is to brief the City Council and Sachse residents on the activity occurring in the Neighborhood Services Division including the top code violations, neighborhood lifecycles, and potential projects for the City to take on in 2020. 

POLICY CONSIDERATIONS

As the City of Sachse approaches build-out, there are several key policy stances regarding the Neighborhood Services Division and its activities that will need to be discussed. Potential shifts in policies will be presented to the Council at a later date, pending feedback and direction provided on November 18. 

RECOMMENDATION

Receive a briefing on the City's Neighborhood Services Division. 

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

The City Council recently made appointments and re-appointments to various boards and commissions at the November 4, 2019 meeting. The City Council may administer the oaths of office to the boards and commissions member(s) that were appointed.

OVERVIEW

Planning and Zoning Commission

• Butch Kemper
• Travis Mondok
• Jeanie Marten

Economic Development Corporation

• Tricia Lindsey
• Niloufer Watkins
• Marcia Harris-Daniel
• Michael Rassmusen

Board of Adjustments

• Paul Watkins

Library Board

• Jason Thompson

Parks and Recreation Board

• Lindsay Buhler
• Joe Lira
• Candace Shaeffer
• Jermaine McDaniel

TIF Board

• Masha Taruntayeva
• Cullen King
• Paul Watkins

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Administer the oaths of office to recently appointed board and commission members.

A small reception will be held to recognize Bill Adams for his years of service to the City of Sachse.

Citizens who wish to speak may fill out the attached card and bring to the City Council meeting or email to the City Secretary prior to the meeting.

BACKGROUND

Minutes of the November 4, 2019, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the November 4, 2019, combined meeting.

BACKGROUND

On August 26, 2019, the Collin County Commissioners Court approved the purchase of election voting tabulation systems and services manufactured and provided by ES&S (Court Order 2019-697-08-26) to Collin County. This system has been certified by the Texas Secretary of State and by the United States Election Assistance Commission. This equipment and accompanying services will be utilized in all elections in Collin County, including joint contracted elections beginning on November 5, 2019.

OVERVIEW

The Texas Election Code §123.001 requires that, before joint participating political subdivisions can use Collin County’s voting system in their elections, each political subdivision must take action to officially adopt the system for use in and for its elections. The Collin County Elections Department (“CCED”) is therefore asking that each Collin County political subdivision that will or may need to contract with CCED to provide elections services to provide an order, resolution, or other official action to adopt the above described voting equipment system for use in all of its joint and/or special elections.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve a resolution authorizing Collin County Elections Department to provide election services and to use approved voting system equipment for elections held by the City.

BACKGROUND

• The applicant is seeking to have approximately 20' of an alley section abandoned, generally located northeast of Third Street, between SH 78 and Billingsley Street. 
• The 20' alley section is a remnant of the original plat map for the City.

OVERVIEW

• In order to abandon City right-of-way, the Council must approve an ordinance abandoning all right, title, and interest to the property.
• The called 20' alley is not currently improved and there are no utilities located within it. In addition, the alley section to the north was previously abandoned.
• The applicant has received sign off from all franchise utilities for the alley abandonment. 
• The applicant has indicated a desire to combine adjacent properties as part of this abandonment for redevelopment purposes. As part of this, the applicant will need to quitclaim the property after abandonment and re-plat the properties into one lot. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Approve the abandonment of the 20' alley section. 

BACKGROUND

In the FY 2019-2020 budget, the City Council approved funds for the purchase of a Freightliner Pipehunter Hydroexcavator for the Public Works Department through the Vehicle and Equipment Replace Fund (VERF).

OVERVIEW

This purchase was approved as a part of the FY 2019-2020 budget. All purchases over forty-nine thousand, nine hundred and ninety-nine cents ($49,999.99) must be approved by the Sachse City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Authorize the purchase of one (1) 2020 Freightliner Pipehunter Hydroexcavator from Houston Freightliner Inc. through the Houston-Galveston Area Council (HGACBuy) purchasing program, in an amount not to exceed three-hundred thousand dollars and zero cents ($300,000.00) for the City of Sachse Public Works Department.

BACKGROUND

HUB International (formerly IPS Advisors) is the City's benefits consultant. Andrew Weeger, with HUB International, will discuss the 2019-2020 renewal strategy for employee group health, dental, and ancillary insurance benefits.

OVERVIEW

Andrew Weeger provided the City Council with an update on claims in July 2019, recommending the release of a Request for Proposals. Andrew will provide a presentation of this item to the Council. 

POLICY CONSIDERATIONS

HUB International recommends the acceptance of the following bids: United Healthcare for Group Employee/Dependent Medical and Dental Insurance; Avesis for Group Employee/Dependent Vision Insurance; and Cigna for Group Long-term Disability, Basic Life and Accidental Death/Dismemberment, and Voluntary Group Life and Accidental Death/Dismemberment insurance. 

RECOMMENDATION

Approve as presented. 

BACKGROUND

The Michael J. Felix Community Center will need to have furnishings in order to provide programming opportunities, as well as places for guests to sit during their time at the Community Center.  At the October 7, 2019, meeting, City Council requested staff to bring back different options for the outdoor furnishings as well as indoor benches for the Community Center. Workplace Solutions has presented an alternative option that staff will be presenting tonight. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Select the desired options for the outdoor furnishings and indoor benches for the Michael J. Felix Community Center.

BACKGROUND

Staff researched policies and procedures for community centers in the area including policies on reservations, guests, and members. Staff presented a draft of the proposed policies and procedures at the September 12, 2019, Parks and Recreation Board meeting. After discussion, staff made the recommended revisions and presented the revised draft at the October 7, 2019, City Council workshop meeting. Staff presented the item a second time to the Parks and Recreation Board at the October 10, 2019, meeting with changes from the City Council workshop meeting. This item is to receive a final recommendation on the policies and procedures for the Michael J. Felix Community Center and the rental policies for the Community Center, Library, and Senior Center with all the revisions to the draft made to date.   

POLICY CONSIDERATIONS

Staff proposes to use the facility rental policies as a guideline for not only the Community Center, but also for Senior Center and Library reservations. This will provide for consistent reservation policies city-wide. 

RECOMMENDATION

Staff recommends accepting the policies and procedures for the Michael J. Felix Community Center and the facility rental policies for the Community Center, Library, and Senior Center as presented.

BACKGROUND

Properties within Sachse suffered severe property damage and devastation as a result of the tornado outbreak that occurred across Dallas County on Sunday, October 20, 2019. The governing body of a taxing unit that is located partly or entirely inside an area declared to be a disaster area by the governor may authorize reappraisal of all property damaged in the disaster at its market value immediately after the disaster. Governor Greg Abbott declared Dallas County a disaster area on October 21, 2019 as a result of the damage caused by the tornado outbreak. 

POLICY CONSIDERATIONS

Section 23.02 of the Tax Code provides that a taxing entity may authorize the local appraisal district to reappraise all property located within the jurisdiction affected by the disaster. Current year tax calculations will be prorated to the date of the disaster, and damaged properties will maintain the damaged value for all of 2020 unless major repairs are completed by January 1, 2020. Section 23.02 of the Tax Code  states that a taxing unit that authorizes a reappraisal under this section must pay the appraisal district all the costs of making the reappraisal; however, DCAD is choosing not to charge the taxing unit(s) the cost of making the reappraisal for damage related to the October 20, 2019 tornado. Dallas County has authorized such reappraisal, and Garland ISD has indicated they will also be authorizing reappraisal of affected properties.

RECOMMENDATION

Approve a resolution authorizing Dallas County Appraisal District ("DCAD") to reappraise property located within the City that was affected by the tornado outbreak that occurred across Dallas County on October 20, 2019.