The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
In 2017, the City began its partnership with Junior Achievement's "JA Biztown" program through the Garland Independent School District. JA Biztown combines in-class learning with a day-long visit to a simulated town where sixth graders will learn how to be responsible consumers, workers, and citizens. Through participating in activities that develop financial skills, managerial expertise, and civic responsibility, students will connect the dots between what they learn in school and the real world. All Garland Independent School District sixth graders complete the necessary coursework in preparation for their specified JA Biztown day. Throughout the day, students have the opportunity to participate in the following real-world, experiential activities:
The City of Sachse, along with the cities of Rowlett and Garland, provides monetary support to the program by way of maintenance to the City Hall "storefront" at JA Biztown and provides staff support by way of volunteering on two dates each year. As the City is now nearing its complete second year of participation, JA Biztown representatives will provide an overview of the program and a recap of the City's impact.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Receive a presentation from Junior Achievement representatives regarding the City's participation in the JA Biztown program with Garland Independent School District.
Audrey Wallace with 5 Loaves Food Pantry will be in attendance to talk about the Pantry and their involvement with the community.
Citizens who wish to speak may fill out the attached card and bring to the City Council meeting or email to the City Secretary prior to the meeting.
BACKGROUND
Minutes of the November 18, 2019, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the November 18, 2019, combined meeting.
BACKGROUND
Minutes of the December 2, 2019, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the December 2, 2019, combined meeting.
BACKGROUND
The second regular meeting in January 2020 falls on Monday, January 20, 2020 which is Martin Luther King Junior Day, a City observed holiday. The City Council has traditionally moved this meeting to the Tuesday following the holiday.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve moving the second regular City Council meeting in January 2020 to Tuesday, January 21, 2020.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending October 31, 2019.
BACKGROUND
The Finance Department releases a quarterly report on the City’s finances. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.
It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.
Cash on hand available for investing on September 30, 2019 was $47,683,001 in all funds. The average interest/yield on all investments was 2.05%, and investment earnings totaled $269,418.
POLICY CONSIDERATIONS
The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.
RECOMMENDATION
Accept the Quarterly Investment Report for the quarter ended September 30, 2019.
BACKGROUND
The City of Sachse utilizes the PASER system to analyze and score streets based upon pavement condition. This information is utilized by City staff and the City Council on annual basis to rank streets in the community and determine which street are in need of rehabilitation. The attached presentation provides site photos of the proposed streets along with the PASER information.
OVERVIEW
The 2019-2020 Capital Improvement Plan included Street Maintenance Tax (SMT) funding of $305,000 for concrete panel replacement on Park Lake Boulevard and Bailey Road. This funding allowed for panel replacement on Park Lane Blvd. from Sachse Road to the intersection of Brookglen Drive. Staff recommends this amount be increased to repair a larger area. Bailey Road was also proposed for rehabilitation. Due to the failing condition of Merritt Road, staff is recommending these funds be re-allocated to repair Merritt Road.
Using the PASER evaluations and staff's evaluation of pavement failures throughout the City, staff has identified two other streets in need of immediate attention. Staff is recommending that a portion of the General Capital Fund be utilized to complete additional panel replacements on Dewitt Road and James Street, where there are multiple areas of the street in structural failure.
POLICY CONSIDERATIONS
It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the City of Sachse. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, goods, and services. The City Council of the City of Sachse, Texas has approved the Master Interlocal Cooperative Purchasing Agreement with the City of Grand Prairie for the purchase of necessary equipment, goods, and services (Resolution No. 3360). Contract pricing from the City of Grand Prairie may be utilized by the City of Sachse for concrete roadway improvements.
RECOMMENDATION
Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed two-hundred fifty thousand dollars ($250,000) with McMahon Contracting L.P. for concrete improvement projects.
BACKGROUND
In the FY 2019-2020 budget, the City Council approved funds for the purchase of a replacement ambulance for Ambulance 2 at Fire Station 2 through the Vehicle and Equipment Replacement Fund (VERF).
OVERVIEW
This purchase was approved as a part of the FY 2019-2020 budget. All purchases over forty-nine thousand, nine hundred and ninty-nine cents ($49,999.99) must be approved by the Sachse City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Authorize the purchase of one (1) Medix Type 1-AD 170 MSV 2 Ambulance from Southwest Ambulance Sales, with the Houston-Galveston Area purchasing program, in the amount not to exceed 10% of the total quoted contract price.
BACKGROUND
OVERVIEW
In an effort to avoid unnecessary delays in the development of property within the City, the proposed resolution would allow the City Manager to abandon and release certain City easements provided certain conditions are satisfied.
POLICY CONSIDERATIONS
Delegation of authority to release and abandon certain easements
RECOMMENDATION
Approve a resolution delegating authority to the City Manager to release and abandon certain easements previously conveyed and/or dedicated to the City by plat or separate instrument.
BACKGROUND
The issuance of PID reimbursement bonds is one of the action items affiliated with the development agreement between PMB Capital Investments and the City that was approved by the City Council in September 2018.
OVERVIEW
Jason Hughes, the City's Financial Advisor with Hilltop Securities, will provide a brief overview of this item. Tripp Davenport with FMSbonds, Inc. will also be present should the Council have any questions.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Receive a presentation and hire FMSbonds, Inc. to serve as underwriter on an upcoming issuance of PID reimbursement bonds for The Station project.
BACKGROUND
The purpose of this item is to discuss the primary capital infrastructure needs identified in the Capital Improvement Plan (CIP). Staff has prepared a presentation identifying key projects and potential funding options to discuss.
OVERVIEW
The City of Sachse's CIP is a road map by which the City plans and completes key short-term and long-term infrastructure and facility projects.
POLICY CONSIDERATIONS
The City performs updates to the CIP on an annual basis as a part of the budget process.
RECOMMENDATION
Discuss and provide feedback on the CIP.
BACKGROUND
Historically, the City Council has conducted a performance review of the City Manager every six months from the date of hire. Currently, the annual review of the City Manager is conducted in June and the mid-year review is conducted in December.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.