The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
House Bill (HB) 3834 of the 86th Texas Legislature requires local government employees to complete a certified cybersecurity training annually, with an initial deadline of June 14, 2020. Local government employees include anyone who has access to a local government computer system or database, including elected officials. Access is defined as any person who has been given an account to access any local information system.
OVERVIEW
Current requirements allow for an instructor-led class, utilizing a presentation and lesson plan. Training for HB 3834 will be delivered by Danny Wheeler, IT Manager for the City, utilizing training materials provided by Texas Municipal League (TML) that have been certified by Texas Department of Information Resources (DIR), which meets all the HB 3834 requirements.
POLICY CONSIDERATIONS
The State of Texas mandated that all state and local government employees are required to complete this training via legislative action during the 86th Legislature. City of Sachse employees are currently in the process of completing this required training.
RECOMMENDATION
Complete the required IT Security Training.
BACKGROUND
Last November, the City Council approved the purchase of a Freightliner Pipehunter Hydroexcavator for the Public Works Department. The truck has been built and delivered to the City. The truck will be available outside the Chambers for the Council and residents to view during the meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
There are no recommendations affiliated with this item.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
The City held a Special Election and Special Runoff Election to fill the vacancy of Place 4 due to the resignation of former Councilmember Adams. As a result of the Special Runoff Election, Chance Lindsey was duly elected on February 1, 2020 and results were canvassed on Tuesday, February 11, 2020.
OVERVIEW
Per the City Charter and Election Code, City Councilmembers shall be inducted into office at the first regular or specially called City Council meeting following the meeting in which the election is canvassed and certified.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Administer the oath of office to newly elected Councilmember Chance Lindsey.
Citizens who wish to speak may fill out the attached card and bring to the City Council meeting or email to the City Secretary prior to the meeting.
BACKGROUND
Minutes of the February 3, 2020, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the February 3, 2020, combined meeting.
BACKGROUND
Minutes of the February 11, 2020, special meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the February 11, 2020, special meeting.
BACKGROUND
BrooksWatson & Co., PLLC, an independent audit firm, has audited the City’s financial statements for the period ending September 30, 2019 and has issued an Unmodified or “clean” opinion. Louis Breedlove will provide highlights and comments on the CAFR and audit process. In accordance with Charter provisions (Section 7.18), an independent auditor has audited the City’s financial statements for the period ending September 30, 2019. It is the auditor’s primary function to express an opinion on the financial statements of the organization, but the organization itself has the primary responsibility for the remaining information presented (i.e., the financial statements, supporting schedules and notes). Management is responsible for the information presented in the financial statements.
The CAFR is composed of an introductory section, which includes the letter of transmittal and information about the entity; the financial section, which includes the auditor’s opinion, the Management’s Discussion and Analysis (MD&A), financial statements, notes to the financial statements, and required supplemental information; and, the statistical section, which contains various statistical tables and historical trend data.
OVERVIEW
The following are a few major highlights:
Professional auditing standards require the auditors to communicate directly with the governing body regarding the City’s internal control over financial reporting (Statement of Auditing Standards 115) and other relevant issues such as accounting policies, accounting estimates, disclosures, and management representations (Statement of Auditing Standards 114). The relevant letters are included in the supporting documentation for this item.
POLICY CONSIDERATIONS
The City’s financial statements have been prepared in conformity with Generally Accepted Accounting Principles (GAAP) as applied to governmental entities. It is the responsibility of the Finance Department to present financial information fairly in all material respects, so that the financial position of the City is not compromised. The desired result of the independent audit is to receive an “unmodified opinion.” The current report reflects an unmodified (clean) opinion, which is the highest opinion available. An unmodified opinion states that the governmental activities, the business-type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Sachse, as of September 30, 2019, and the respective changes in financial position and cash flows, where applicable, thereof for the year then ended are in conformity with accounting principles generally accepted in the United States of America.
RECOMMENDATION
Receive the City's Comprehensive Annual Financial Report (CAFR) for the fiscal year ending September 30, 2019.