The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
The City Council conducts a performance review of the City Secretary every six months from the date of hire. The mid-year review is currently conducted in March, and the annual review is conducted in September.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.
RECOMMENDATION
Conduct Executive Session as appropriate.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
Citizens who wish to speak may fill out the attached card and bring to the City Council meeting or email to the City Secretary prior to the meeting.
BACKGROUND
Minutes of the February 17, 2020, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the February 17, 2020, combined meeting.
BACKGROUND
The Finance Department releases a quarterly report on the City’s finances. The report is comprised of two sections: budget and investments. The budget section includes revenues and expenditures for the General, Utility, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, Health Insurance funds, the Municipal Development District and Sachse EDC, as well as a summary of capital project expenditures. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.
It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.
Cash on hand available for investing on December 31, 2019, was $57,698,801 in all funds. The average interest/yield on all investments was 1.57%, and investment earnings totaled $222,636.
General Fund revenues are 55% of budget and expenditures are at 23%, as of December 31, 2019. Utility Fund revenues are 23% of budget and expenditures are at 21%.
POLICY CONSIDERATIONS
The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.
RECOMMENDATION
Accept the Quarterly Budget and Investment Reports for the quarter ended December 31, 2019.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthy revenue and expenditure report for the period ending January 31, 2020.
BACKGROUND
As part of the Ranch Road Rezoning (PD-37) request that was approved in May 2019, the development was required to dedicate a minimum of four acres of land for a public park, construct 50 parking spaces on site, and extend utility stub outs to the future parkland. The proposed parkland dedication was heard by the Parks and Recreation Board at its May 9, 2019, meeting, where the Board recommended approval. These agreements allow for the acceptance of four acres of parkland dedication outside the typical final plat acceptance process.
OVERVIEW
The development agreement with PMB Acquisitions, LLC sets forth the dedication of the eastern portion of land to be dedicated and outlines the requirements for the construction of the 50 parking spaces, utility stub outs, and timing of the release of building permits. The proposed development agreement with Meritage Homes of Texas, LLC sets forth the dedication of the western portion of land to be dedicated and outlines the provisions for park improvements and maintenance that Meritage plans to handle for the park.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Staff recommends approval of the parkland conveyance and development agreements.
BACKGROUND
Staff brought a list of capital improvement projects that exceed current operating budget capacity several times in the last year. The list of projects ranges from streets to drainage and facilities. In addition, residents have contacted the City and City councilmembers regarding their desires to have these items addressed. Because the financial magnitude of these projects exceeds the ability of the standard operating expenditures, staff has recommended that the City Council evaluate the potential for a general obligation bond election in 2020. At its December 16, 2019, meeting, the City Council gave its approval to proceed with evaluating what a 2020 general obligation bond election process would look like.
OVERVIEW
As the potential for a general obligation bond in 2020 has been discussed multiple times in the last year, this is an opportunity to evaluate the proposed public engagement package leading up to that decision.
POLICY CONSIDERATIONS
The City Council will make appointments to the Bond 2020 Committee at its next regular meeting on March 16, 2020. The proposed public engagement plan includes plans for the Bond 2020 Committee meeting schedule as well as other public meetings.
RECOMMENDATION
Provide feedback on the proposed Bond 2020 public engagement plan.
RECOMMENDATION
Conduct Executive Session as appropriate.