The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

NO ACTION TAKEN FROM WORKSHOP ITEM A3.

BACKGROUND

Minutes of the March 2, 2020, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the March 2, 2020, combined meeting.

BACKGROUND

Minutes of the March 19, 2020, special meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the March 19, 2020, special meeting.

BACKGROUND

On March 13, 2020, the Governor of Texas certified that the novel coronavirus (COVID-19) posed an imminent threat of disaster and declared a state of disaster for all counties in Texas. On March 18, 2020, the Governor issued a proclamation authorizing all political subdivisions holding a general or special election(s) on May 2, 2020 to postpone their elections to the November 3, 2020 uniform election date. Each governing body wishing to change the date must take action for it to be effective. In addition, each entity will need to meet by August 17, 2020 to make any necessary revisions to the original order of election.

OVERVIEW

This item will allow the City Council to postpone the May 2, 2020 General Election for the purpose of electing councilmember(s) Place 3 and Place 4 to November 3, 2020. The ordinance follows the guidelines set forth by the Governor and will preserve all candidate filings, and acknowledges that the City Council will adopt the November election calendar dates and deadlines set forth by the Texas Election Code by August 17, 2020. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve ordinance as presented.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City.  Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending February 29, 2020.

BACKGROUND

The State of Texas, Dallas and Collin Counties, and the Mayor of the City of Sachse, have issued disaster declarations and have passed orders related thereto to protect the health and safety of the City. The City’s emergency management plan was activated by the Declaration of Local Disaster signed by the Mayor of the City of Sachse on March 13, 2020, and was ratified by the Sachse City Council on March 19, 2020. 

OVERVIEW

This ordinance will extend indefinitely the local state of disaster declared by the Mayor and previously extended by the Council unless and until terminated by the subsequent order of the Mayor.

CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Staff recommends approving an ordinance continuing the Declaration of Local Disaster; providing for implementation of the City’s Emergency Management Plan; adopting the Governor’s executive orders by reference as may be amended from time to time; adopting Dallas County’s emergency orders by reference as may be amended from time to time; granting the Mayor the power and authority to review, adopt, ratify, and execute any subsequent emergency orders on behalf of the City Council.

BACKGROUND

This item is affiliated with the Development Agreement between the City of Sachse and PMB that was approved by the City Council on September 17, 2018 and fully executed on October 3, 2018. 

POLICY CONSIDERATIONS

The reimbursement of certain authorized public improvements related to The Station project is contemplated within the Development Agreement and the Amendment to the Development Agreement. 

RECOMMENDATION
Approve as presented. 

BACKGROUND

The City's contract with Ratcliff Constructors includes holding 5% of billed services as retainage until completion of the contract.  Ratcliff is requesting the release of this retainage.  Currently, Ratcliff has several items that are not completed.  After discussion with Architect Ron Hobbs, staff is recommending the release of approximately $192,000 to Ratcliff and hold the remaining $100,000 until the project is completed. 

RECOMMENDATION

Authorize the City Manager to release one hundred ninety-two thousand dollars and zero cents ($192,000.00) from retainage to Ratcliff Constructors, L.P. and release the remaining one hundred thousand dollars and zero cents ($100,000.00) upon completion of the project.

BACKGROUND

City Council approved a contract with Ratcliff Constructors in the amount of $5,701,000, a contract with KIK in the amount of $285,268, and a contract with McMahon in the amount of $235,000. 

OVERVIEW

Throughout the project, several changes were required to facilitate construction. Staff is here to discuss changes and additions throughout this project that were made to the scope of work performed by Ratcliff Constructors as well as KIK and McMahon. This adds new construction items, addresses unforeseen issues encountered in the field, and includes repairs and modifications to both the civil portion of the project and the facility.   

The largest changes in the civil construction contracts were: flex base, drainage, lighting, lift station, and concrete.  The largest changes in the Ratcliff construction project were: mass grading, fire safety and alarms, and electrical (AV/IT).

RECOMMENDATION

Staff recommends allocating an additional one hundred eighty-two thousand dollars and zero cents ($182,000.00) from the Utility Fund and one hundred thousand dollars and zero cents ($100,000.00) from the sale of old City Hall for the completion of the Michael J. Felix Community Center project.

BACKGROUND

The City of Sachse and Dallas County entered into a Master Interlocal Agreement on October 3, 2017, whereby Dallas County agreed to provide partial funding for such duly qualified “Type B” road and bridge maintenance projects situated within the territorial limits and jurisdiction of the City of Sachse. The City has identified several streets on the Dallas County Thoroughfare Map as a Secondary Arterial or "Type B" Street that are eligible for maintenance funding. 

OVERVIEW

Staff has provided a list of "Type B" streets that are in need for pavement striping to Dallas County to include in their annual striping contract. Dallas County has agreed to contribute 50% of the total cost for striping program. City staff has been working with Dallas County to complete the funding and partnership agreement. The following streets are included:

POLICY CONSIDERATIONS

It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the City of Sachse. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, goods, and services. Per Dallas County Interlocal Agreement procedures, all contracts between Dallas County and local governments have to be approved by the governing body of that agency. 

RECOMMENDATION

Approve a resolution authorizing the City Manager to execute a Project Specific Agreement (PSA) with Dallas County for “Type B" Road and Bridge Maintenance Street Striping.