The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

The preliminary FY 2020-2021 budget will be discussed for the first time at the Budget Workshop on August 3, 2020.  The high-level overview provided within the long-range financial update will depict the current and projected financial condition of the City, projected revenues, and capital needs.  This presentation is designed to preface the Budget Workshop.

OVERVIEW

Topics to be covered in the presentation include: 1). update on current year budgetary performance; 2). three-year projections of key revenue and expenditures; 3). potential effects of COVID-19; 4). debt Capacity; 5). Fund Balance policy, and; 6). capital funding sources.

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.

BACKGROUND

Minutes of the June 15, 2020, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the June 15, 2020, combined meeting.

BACKGROUND

• The applicant is seeking to have two right-of-way pieces consisting of approximately .052 and .232 acres in size abandoned, generally located west of Merritt Road, between President George Bush Turnpike frontage road and future The Station Boulevard. 
• The two right-of-way pieces are remnants of Pleasant Valley Road, which is being realigned, reconstructed, and renamed as The Station Boulevard. 

OVERVIEW

• In order to abandon City right-of-way, the Council must approve an ordinance abandoning all right, title, and interest to the property.
• The two right-of-way pieces proposed to be abandoned lie outside future The Station Boulevard and are no longer necessary to be included as right-of-way.  
• The applicant has received sign off from all franchise utilities for the right-of-way abandonment. 
• The applicant plans to add the abandoned right-of-way into adjacent property they own as part of The Station development. In order to do this, the applicant will need to quitclaim the property after abandonment and incorporate them on a plat. 

POLICY CONSIDERATIONS

There are no policy considerations with this item. 

RECOMMENDATION

Approve the abandonment of the two portions of Pleasant Valley Road. 

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City.  Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending May 31, 2020.

BACKGROUND

Dallas County initially authorized $5 million in funding for its Emergency Business Assistance Program (EBAP). The initial application and lottery funding period has passed, and given the amount of interest in the program, the County has opened up additional rounds of funding for the program. The County recently authorized an additional $30 million of its own CARES Act funds to go into the second round of funds and has released a final opportunity for cities to participate in this process. The attached Letter of Intent specifies an opportunity for cities in Dallas County to opt-in to a final round of funding. In this final round, cities can invest a portion of the CARES Act funding they received to businesses within their communities that applied for assistance in the original rounds but were not selected.

Funding committed by the City would:

1. Only be awarded to businesses within the jurisdiction of both the City and Dallas County;
2. Not be awarded until after Dallas County EBAP funds have been fully awarded; and
3. Be awarded under the same eligibility criteria set by the Dallas County Emergency Business Assistance Program.

The City of Sachse was notified that 17 Sachse businesses applied for assistance in the first round of funding through the County's EBAP and that five of those businesses were chosen to receive assistance through the lottery system. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Consider authorizing the City Manager to execute a Letter of Intent with Dallas County to participate in its Emergency Business Assistance Program (EBAP) and earmark___________ of the City's Coronavirus Relief Fund allocation received from the County.

BACKGROUND

Amendments are occasionally made to development agreements for a variety of reasons. This Second Amendment to the Development Agreement authorizes a specific use as a part of the development of The Station and acknowledges that certain requirements within the First Amendment to the Development Agreement have been met relative to the acquisition of Bunker Hill Central right-of-way. 

OVERVIEW

The Council was briefed on this item during several executive sessions. This is a Second Amendment to the Development Agreement that was originally authorized by the City Council in September 2018. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Authorize the City Manager to execute the Second Amendment to the Development Agreement by and between PMB Station Developer, LLC and the City of Sachse for The Station.

BACKGROUND

The City is working with both Batsu Enterprises and PMB Station Developer (PMB) to develop future segments of Bunker Hill Road. Pursuant to the City’s development agreement with PMB for The Station, the City needs to purchase the right-of-way (ROW) from Batsu Enterprises so PMB can develop that segment of the future Bunker Hill Road. This Purchase and Sale Agreement would acquire the necessary right-of-way needed to accomplish this task related to both the Trinity Regional Hospital development and The Station development. Funds for this purchase will come from PMB pursuant to its development agreement with the City.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Authorize the City Manager to execute a Purchase and Sale Agreement with Batsu Enterprises to purchase right-of-way for a segment of the future Bunker Hill Road.

BACKGROUND

The City’s 2018 Development Agreement with PMB Station Developers (PMB) contemplates PMB being reimbursed for the cost of certain public improvements constructed as part of development of The Station from assessments levied against property in Sachse Public Improvement District (PID) #1 or from PID bond proceeds that are then paid by PID assessments.The proposed PID Reimbursement Agreement sets out the terms by which PMB will be reimbursed its costs for the design and construction of certain PID projects.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Authorize the City Manager to negotiate and execute a Public Improvement District Reimbursement Agreement with PMB Station Developers related to The Station project.

OVERVIEW

• The proposed boundary adjustment between the City of Sachse and the City of Murphy is intended to address and clean up the shared boundary between the two cities as a result of development and road improvements.
• Currently, there is a City of Sachse lift station located within the City of Murphy along a shared common boundary of the Maxwell Creek Road / McCreary Road right-of-way.
• The existing boundary does not provide Sachse with efficient use and development of its city services to the lift station. 
• The City of Sachse and Murphy desire to modify their mutual boundary to allow Murphy to release the lift station to allow Sachse to include the lift station within its city limits and to modify two other areas along Maxwell Creek Road / McCreary Road. 
• Both cities have met and agreed on a mutually acceptable boundary which is in the best interest of the residents of each city. 
• The boundary adjustment agreement will need to be acted upon by the City of Murphy prior to the new boundary becoming official. 

POLICY CONSIDERATIONS

There are no policy considerations with this item. 

RECOMMENDATION

Approve the boundary adjustment agreement.