The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
Note: The budget for the upcoming fiscal year is in draft form and is considered a working document.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
Citizens who wish to speak may fill out a form or email to the City Secretary by 4:00 p.m. the day of the meeting.
BACKGROUND
Minutes of the July 20, 2020, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the July 20, 2020, combined meeting.
BACKGROUND
Minutes of the July 27, 2020, workshop meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the July 27, 2020, workshop meeting.
BACKGROUND
On March 13, 2020, the Governor of Texas certified that the novel coronavirus (COVID-19) posed an imminent threat of disaster and declared a state of disaster for all counties in Texas. On March 18, 2020, the Governor issued a proclamation authorizing all political subdivisions holding a general or special election(s) on May 2, 2020, to postpone their elections to the November 3, 2020, uniform election date. On April 6, 2020, the City Council approved an ordinance postponing the election.
OVERVIEW
As required by the Secretary of State, each entity postponing their election was asked to revise their original order of election to reflect any changes regarding dates and locations. Therefore, the proposed ordinance is ordering the General Election to be held on November 3, 2020 for the purpose of electing Councilmember(s) Place 3 and Place 4, designating polling location(s), authorizing joint agreements with Dallas County and Collin County, and establishing guidelines set forth within the Texas Election Code.
Exhibits to this ordinance are currently in draft form as they are being revised by the county's. They will be attached as soon as they are finalized, as well as posted to the City's website. (Draft versions are attached.)
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve ordinance as presented.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending June 30, 2020.
BACKGROUND
HUB International (formerly IPS Advisors) is the City's benefits consultant. It is customary for the consultants to provide the City with updates about its claims status on an annual basis.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
There are no recommendations affiliated with this item. This is a presentation only.
BACKGROUND
On July 27, the City Council met via ZOOM to conduct interviews for those wishing to serve on a City board or commission. The City Council interviewed 10 applicants.
OVERVIEW
The City Council will have an opportunity to make appointments to fill vacancies for the following boards/commissions:
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Make appointments as needed.
BACKGROUND
The City of Sachse continues to analyze and monitor streets conditions for issues and failures. This information is utilized by City staff and the City Council on continual basis to repair streets throughout the community and determine which areas are in need of rehabilitation. The attached presentation provides site photos of the proposed streets.
OVERVIEW
The 2019-2020 Capital Improvement Plan included Street Maintenance Tax (SMT) and General Capital funding for concrete panel replacement on Park Lake Boulevard, Dewitt Road and James Street. Staff worked to reallocated and utilize funding to add these additional street repairs. Funding for these repairs will utilize the remaining General Capital Funds for FY 19-20.
Using staff's evaluation of additional pavement failures throughout the City, staff has identified five other streets in need of immediate attention. Staff is recommending that the remaining portion of the General Capital Fund be utilized to complete additional panel replacements on Bunker Hill at Cotillion Drive and Concord Drive, Murphy Road at Blackburn Road, Clearmeadow Lane at Ranch Road, and Cody Lane at Canyon Crest Drive where there are multiple areas of the street in structural failure.
POLICY CONSIDERATIONS
It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the City of Sachse. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, goods, and services. The City Council of the City of Sachse, Texas has approved the Master Interlocal Cooperative Purchasing Agreement with the City of Grand Prairie for the purchase of necessary equipment, goods, and services (Resolution No. 3360). Contract pricing from the City of Grand Prairie may be utilized by the City of Sachse for concrete roadway improvements.
RECOMMENDATION
Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed one-hundred fifty thousand dollars and zero cents ($150,000.00) with McMahon Contracting L.P. for concrete improvement projects.
BACKGROUND
The CARES Act authorizes local governments to use funds to help manage the impacts of the COVID-19 crisis. Staff has presented a comprehensive plan to the City Council throughout a series of meetings, including a plan to make building modifications to City Hall to help prevent the spread of the virus. Staff will update the City Council on the status of the proposed building modifications for City Hall to allow for proper social distancing among City employees and guests. The remodel will be funded through the CARES Act. The City submitted a request to use the funds for this project and Dallas County reviewed and approved the request.
The City Hall building was originally constructed with ultimate build-out and growth of additional professional staff in mind. As a result, the second floor was designed to be a mirror image of itself, with cubicles originally placed along the Sachse Road side of the building until staff grew to the point of needing the additional office space. Because this ultimate build-out was originally contemplated, converting the cubicle area to offices is very straightforward.
Architect Ron Hobbs will give a presentation on the modifications that will be made to the 2nd floor as well as go over the next steps which include the bid process that will open on Tuesday, August 4, 2020.
RECOMMENDATION
This is a discussion item only. Staff and Ron Hobbs will be in attendance to answer any questions from City Council.