A. 6:00 PM WORKSHOP MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Workshop Meeting on Monday, August 3, 2020 at 6:00 p.m. to consider the following items of business:
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

A. 6:00 PM WORKSHOP MEETING
Subject
2. Discuss the preliminary 2020-2021 Fiscal Year Budget.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Discussion, Information
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

Note: The budget for the upcoming fiscal year is in draft form and is considered a working document.

A. 6:00 PM WORKSHOP MEETING
Subject
3. Discussion of City Council meeting agenda items.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Discussion

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

A. 6:00 PM WORKSHOP MEETING
Subject
4. Adjournment.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Procedural
B. 6:30 PM REGULAR MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Monday, August 3, 2020 at 6:30 p.m. to consider the following items of business:
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

B. 6:30 PM REGULAR MEETING
Subject
2. Invocation and Pledges of Allegiance.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Procedural
C. Special Announcements
Subject
1. Mayor and City Council announcements regarding special events, current activities, and local achievements.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Information
D. Citizen Input
Subject
1. Citizen Input: We request citizens wishing to use the chat function state their name, address, and question for the record. However, if your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments using the chat function. Time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take them under advisement. Issues raised may be referred to City Staff for research and possible future action.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Information

Citizens who wish to speak may fill out a form or email to the City Secretary by 4:00 p.m. the day of the meeting.

E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
1. Approve the minutes of the July 20, 2020, combined meeting.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve as presented.
Minutes
View Minutes for Jul 20, 2020 - City Council Combined Meeting

BACKGROUND

Minutes of the July 20, 2020, combined meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the minutes of the July 20, 2020, combined meeting.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth, Chance Lindsey
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
2. Approve the minutes of the July 27, 2020, workshop meeting.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Action (Consent)
Recommended Action
Approve as presented.

BACKGROUND

Minutes of the July 27, 2020, workshop meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the minutes of the July 27, 2020, workshop meeting.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth, Chance Lindsey
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
3. Approve an ordinance ordering a General Election to be held on the 3rd day of November, 2020, in the City of Sachse for the purpose of electing a Councilmember Place 3 and Councilmember Place 4; Designating location of polling place; Ordering notice of election to be given as prescribed by law; and, authorizing joint agreements with Dallas County and Collin County.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Action (Consent)
Budgeted
Yes
Budget Source
Elections
Recommended Action
Approve as presented.

BACKGROUND

On March 13, 2020, the Governor of Texas certified that the novel coronavirus (COVID-19) posed an imminent threat of disaster and declared a state of disaster for all counties in Texas. On March 18, 2020, the Governor issued a proclamation authorizing all political subdivisions holding a general or special election(s) on May 2, 2020, to postpone their elections to the November 3, 2020, uniform election date. On April 6, 2020, the City Council approved an ordinance postponing the election.

 

OVERVIEW

As required by the Secretary of State, each entity postponing their election was asked to revise their original order of election to reflect any changes regarding dates and locations. Therefore, the proposed ordinance is ordering the General Election to be held on November 3, 2020 for the purpose of electing Councilmember(s) Place 3 and Place 4, designating polling location(s), authorizing joint agreements with Dallas County and Collin County, and establishing guidelines set forth within the Texas Election Code.

 

Exhibits to this ordinance are currently in draft form as they are being revised by the county's. They will be attached as soon as they are finalized, as well as posted to the City's website. (Draft versions are attached.)

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve ordinance as presented.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth, Chance Lindsey
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
4. Accept the montly revenue and expenditure report for the period ending June 30, 2020.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Aug 03, 2020
Fiscal Impact
No
Recommended Action
Accept the monthly revenue and expenditure report for the period ending June 30, 2020.
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City.  Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation and Sachse Municipal Development District, as well as an analysis of sales tax revenues received year-to-date.

 

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

 

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending June 30, 2020.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth, Chance Lindsey
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
5. Approve the Consent Agenda Items as presented.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Action (Consent)
Recommended Action
Approve Consent Agenda Items as presented.
All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth, Chance Lindsey
F. Regular Agenda Items
Subject
1. Receive an update from HUB International, the City's benefits consultant, regarding the City's current claims status.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Information
Goals
Provide excellent government services to Sachse citizens.

BACKGROUND

HUB International (formerly IPS Advisors) is the City's benefits consultant. It is customary for the consultants to provide the City with updates about its claims status on an annual basis.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

 

RECOMMENDATION
There are no recommendations affiliated with this item. This is a presentation only. 

F. Regular Agenda Items
Subject
2. Consider appointments to the City's boards and commissions including the Planning and Zoning Commission, the Sachse Economic Development Corporation, the Board of Adjustments, the Municipal Development District, the Library Board, the Parks and Recreation Board, the Animal Shelter Board, and the Tax Increment Financing Board #1.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Action
Recommended Action
Motion to appoint the following individuals to:

BACKGROUND

On July 27, the City Council met via ZOOM to conduct interviews for those wishing to serve on a City board or commission. The City Council interviewed 10 applicants.

 

 

OVERVIEW

The City Council will have an opportunity to make appointments to fill vacancies for the following boards/commissions:

 

 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Make appointments as needed.

Motion & Voting
Motion to appoint the following individuals as presented:

EDC: Noel Hartley
Board of Adjustments: Fritz Steininger, Keith Casey, Jim Mathis, and Noel Hartley
Library Board: Cindy Gasper and Leslie Williams
Park and Recreation: Beau Hooten
MDD: Gina Nash, Butch Kemper, Jermaine McDaniel, and Cyndi Mitchell
Animal Shelter Board: Jim Mathis, Shelly Monroe, and Janice Brooks
TIF #1: Jason Thompson

Motion by Paul Watkins, second by Jeff Bickerstaff.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth, Chance Lindsey
F. Regular Agenda Items
Subject
3. Consider authorizing the City Manager to negotiate and enter into a contract in the amount not to exceed one-hundred fifty thousand dollars and zero cents ($150,000.00) with McMahon Contracting L.P. for concrete improvement projects.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Action
Preferred Date
Aug 03, 2020
Absolute Date
Aug 03, 2020
Fiscal Impact
Yes
Dollar Amount
$150,000.00
Budgeted
Yes
Budget Source
General Capital Fund
Recommended Action
Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed one-hundred fifty thousand dollars and zero cents ($150,000.00) with McMahon Contracting L.P. for concrete improvement projects.
Goals
Strategically invest in the City's existing and future infrastructure.

BACKGROUND

The City of Sachse continues to analyze and monitor streets conditions for issues and failures. This information is utilized by City staff and the City Council on continual basis to repair streets throughout the community and determine which areas are in need of rehabilitation. The attached presentation provides site photos of the proposed streets.

 

OVERVIEW

The 2019-2020 Capital Improvement Plan included Street Maintenance Tax (SMT) and General Capital funding for concrete panel replacement on Park Lake Boulevard, Dewitt Road and James Street. Staff worked to reallocated and utilize funding to add these additional street repairs. Funding for these repairs will utilize the remaining General Capital Funds for FY 19-20. 

 

Using staff's evaluation of additional pavement failures throughout the City, staff has identified five other streets in need of immediate attention. Staff is recommending that the remaining portion of the General Capital Fund be utilized to complete additional panel replacements on Bunker Hill at Cotillion Drive and Concord Drive, Murphy Road at Blackburn Road, Clearmeadow Lane at Ranch Road, and Cody Lane at Canyon Crest Drive where there are multiple areas of the street in structural failure.

 

POLICY CONSIDERATIONS

It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the City of Sachse. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, goods, and services. The City Council of the City of Sachse, Texas has approved the Master Interlocal Cooperative Purchasing Agreement with the City of Grand Prairie for the purchase of necessary equipment, goods, and services (Resolution No. 3360). Contract pricing from the City of Grand Prairie may be utilized by the City of Sachse for concrete roadway improvements.

 

RECOMMENDATION

Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed one-hundred fifty thousand dollars and zero cents ($150,000.00) with McMahon Contracting L.P. for concrete improvement projects.

Motion & Voting
Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed one-hundred fifty thousand dollars and zero cents ($150,000.00) with McMahon Contracting L.P. for concrete improvement projects.

Motion by Cullen King, second by Brett Franks.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Paul Watkins, Michelle Howarth, Chance Lindsey
F. Regular Agenda Items
Subject
4. Receive an update regarding actions taken by the City as a result of the COVID-19 pandemic and any future measures that may be necessary including city operations and facilities, public safety, financial employee impact, and the CARES Act.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Discussion, Information
F. Regular Agenda Items
Subject
5. Receive an update on the use of CARES Act funds to complete building modifications to City Hall to help mitigate the spread of COVID-19.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Discussion, Information
Goals
Provide excellent government services to Sachse citizens.

BACKGROUND

The CARES Act authorizes local governments to use funds to help manage the impacts of the COVID-19 crisis. Staff has presented a comprehensive plan to the City Council throughout a series of meetings, including a plan to make building modifications to City Hall to help prevent the spread of the virus. Staff will update the City Council on the status of the proposed building modifications for City Hall to allow for proper social distancing among City employees and guests.  The remodel will be funded through the CARES Act. The City submitted a request to use the funds for this project and Dallas County reviewed and approved the request.  

 

The City Hall building was originally constructed with ultimate build-out and growth of additional professional staff in mind. As a result, the second floor was designed to be a mirror image of itself, with cubicles originally placed along the Sachse Road side of the building until staff grew to the point of needing the additional office space. Because this ultimate build-out was originally contemplated, converting the cubicle area to offices is very straightforward. 

 

Architect Ron Hobbs will give a presentation on the modifications that will be made to the 2nd floor as well as go over the next steps which include the bid process that will open on Tuesday, August 4, 2020. 

 

RECOMMENDATION

This is a discussion item only.  Staff and Ron Hobbs will be in attendance to answer any questions from City Council.

G. Regular Meeting Closing
Subject
1. Adjournment.
Meeting
Aug 3, 2020 - City Council Combined Meeting
Type
Procedural