The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

The Master Fee Schedule is a convenient tool for residents and customers to acquaint themselves with various charges for City services. The schedule can be updated periodically for necessary changes without amending the associated ordinance.

OVERVIEW

The Master Fee Schedule is considered annually during the Budget approval process. Water and Wastewater rates were presented and considered during the 2019 Water Rate Study discussions performed by NewGen Strategies and Solutions.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Discuss amending the Master Fee Schedule by amending ambulance services, engineering, development services, fire hydrant meters, and water and wastewater rates and providing an effective date.

BACKGROUND

City Charter requires that the City Manager present a Proposed Budget for operations of the City for the upcoming year to City Council not later than August 15th each year. 

The Proposed Budget is the product of previously held budget discussions with the City Council and a multi-year financial update that was presented earlier in the year.  The Proposed Budget will be submitted to the City Council, posted on the City's website, placed on file with the City Secretary, and placed at the Sachse Public Library for public inspection.  A public hearing on the budget is scheduled for September 8, 2020 at 7:00 p.m.

Discussion of the Proposed Budget is scheduled in the workshop portion of tonight's meeting.  Action to receive the Proposed Budget will be taken during the regular session.

POLICY CONSIDERATIONS

This document sets the financial and operational direction of the City for the next year.

RECOMMENDATION

Discuss the City Manager's Proposed Budget for programs and services for the 2020-2021 fiscal year.

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

On many occasions, the City receives requests from individuals that would like the opportunity to complete an Eagle Scout project within the City. With the assistance of the Parks and Recreation Director, scouts are guided on ideas for their projects. 

OVERVIEW

Alex Carroll with Troop 78 restored several signs for the City including the entrance signs and several park signs. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Recognize Alex Carroll for his Eagle Scout project.

Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.

BACKGROUND

Minutes of the August 3, 2020, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the August 3, 2020, combined meeting.

BACKGROUND

The first regular meeting in September this year falls on Monday, September 7, which is Labor Day, a City observed holiday. The City Council has traditionally moved this meeting to the Tuesday following the holiday.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve moving the first regular City Council meeting in September to Tuesday, September 8, 2020.

BACKGROUND

The Finance Department releases a quarterly report on the City’s finances. The report is comprised of two sections: budget and investments. The budget section includes revenues and expenditures for the General, Utility, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, Health Insurance funds and Municipal Development District, as well as a summary of capital project expenditures. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.

It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.

Cash on hand available for investing on June 30, 2020, was $55,818,668 in all funds. The average interest/yield on all investments was .64%, and investment earnings totaled $87,266.

General Fund revenues are 102% of budget and expenditures are at 73%, as of June 30, 2020. Utility Fund revenues are 76% of budget and expenditures are at 74%.

OVERVIEW

Quarterly Budget and Investment Reports for the quarter ended June 30, 2020.

POLICY CONSIDERATIONS

The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.

RECOMMENDATION

Accept the Quarterly Budget and Investment Reports for the quarter ended June 30, 2020.

BACKGROUND

The Proposed Budget is the product of previously held budget discussions with the City Council and a multi-year financial update that was presented earlier in the year.  The Proposed Budget will be submitted to City Council, posted on the City's website, placed on file with the City Secretary, and placed at the Sachse Public Library for public inspection.  A public hearing on the budget is scheduled for September 8, 2020 at 7:00 p.m.

POLICY CONSIDERATIONS

This document sets the financial and operational direction of the City for the next year.

RECOMMENDATION

Accept the City Manager's Proposed Budget for Programs and Services for the 2020-2021 Fiscal Year.

BACKGROUND

The City Council should adopt a tax rate that will, at a minimum, support the operations and cover the debt obligations of the City for the 2020-2021 fiscal year. The proposed tax rate of $0.720000 per $100 of assessed property values accomplishes this.  The proposed rate is lower than the No-New-Revenue rate of $0.739254 and Voter-Approval rate of $0.760241 as determined by the Dallas County Tax Assessor/Collector; therefore, no public hearing is required.

A public meeting to vote on the proposed tax rate will be held on September 8, 2020, at 7:00 p.m. Citizens may express their support for or opposition to the proposed tax rate by contacting the members of the City of Sachse at their offices or by attending the public meeting mentioned above.

POLICY CONSIDERATIONS

The City's Comprehensive Financial Policy states that the debt to operational component of the tax rate should not exceed 30%. The proposed rate of $0.720000 is comprised of a Maintenance and Operations (M&O) rate of $0.525793, which is 73% of the total rate, and an Interest and Sinking (I&S) rate of $0.194207, which is 27%. Therefore, the proposed tax rate meets this requirement.

RECOMMENDATION

Make a motion placing a proposal to adopt a tax rate of $0.720000 per $100 of assessed property values for the 2020-2021 fiscal year as an action item on the September 8, 2020, City Council meeting agenda.

BACKGROUND

The City Council last approved renewal of the juvenile curfew ordinance on August 7, 2017. Texas statute requires Council approval for renewal of the ordinance every three (3) years.

OVERVIEW

Chief Sylvester will present an overview of the ordinance provisions, the intent of the ordinance, and relevant statistics.

POLICY CONSIDERATIONS

Section 370.002 of the Texas Local Government Code requires the City Council, before the third anniversary of the date of adoption of the Juvenile Curfew Ordinance, and every third year thereafter, to review the Ordinance’s effects on the community.

RECOMMENDATION

Conduct a public hearing and approve the renewal of the juvenile curfew ordinance as currently codified.

BACKGROUND

The City last entered into a two-year interlocal agreement with GISD for school resource officers services in August 2018. Staff has negotiated a new agreement with GISD for Council's consideration.

OVERVIEW

Chief Sylvester will present an overview of the provisions of the proposed Interlocal Agreement for Council's consideration.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Staff recommends approving and authorizing the City Manager to execute the agreement.

BACKGROUND

The City has worked with The Station developer (PMB Station Developer, LLC.) on parkland dedication improvements within The Station development. As part of an agreement, the City would "purchase" the parkland from PMB Station Developer, LLC. Due to timing issues, parkland dedication fees were paid in order to file the final plat while park improvements were still being completed. The proposed Purchase and Sale Agreement would acquire 1.73 acres of improved parkland for the City, for which park improvements and land (approximately $1.5 million) exceed the parkland dedication fees that were paid for the development. Funds for this purchase ($246,400) will come from the parkland dedication fees that were paid by PMB when The Station Phase 1 (single-family) Final Plat was filed. 

At the August 6 Parks and Recreation Board meeting, the board recommended approval of the donation of land in lieu of park development fees by PMB Station Developer, LLC for the 1.73 acre parcel of land/amenities in The Station development.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Consider authorizing the City Manager to negotiate and execute a Purchase and Sale Agreement with PMB Station Developer LLC. to purchase a 1.73 acre property for City parkland.

BACKGROUND

The City of Sachse received an allocation of CARES Act funds from both Dallas County and Collin County on a per capita basis. These funds were allocated to the City to help mitigate the spread and effects of the COVID-19 pandemic. 

Cities have been able to distribute the funds received to area non-profits and other agencies to mitigate the effects of the virus on communities. The City of Sachse recommended allocating a portion of its combined CARES Act funding allotments from both counties to the 5 Loaves Food Pantry, which has been instrumental in supporting those impacted by the pandemic. Specifically, 5 Loaves has helped coordinate the delivery of meals to families under quarantine, have helped provide meals to families referred to them by Baylor, Scott, and White and Parkland hospitals, and has supported local families and local restaurants through its participation in the Team Up to Fight Hunger program. 

Since the arrival of the pandemic in the United States in March, 5 Loaves has had to increase its operations substantially to keep up with the increased demand for social services. To aid in this effort, the City recommended setting aside up to $200,000 of its CARES Act funds to help 5 Loaves. Staff met with 5 Loaves staff, reviewed their requests for funding, and submitted a proposal to Dallas County for funding pre-approval. Of that original $200,000 allocation, the City recommended $157,700.00 in CARES Act fund projects to Dallas County, based on what was eligible under the CARES Act and Department of the Treasury Guidelines. The remaining funds are still available for additional projects with 5 Loaves, should the Council wish to pursue in the future. 

OVERVIEW

Dallas County reviewed and approved the request for the City of Sachse to use a portion of its CARES Act funds to support the 5 Loaves Food Pantry. The original submission along with the approval letter are attached for reference. 

POLICY CONSIDERATIONS

Funding pre-approval is only required for the use of Dallas County funds, but the City has taken the approach of seeking funding pre-approval through Dallas County and then applying a per capita allocation of funds (67% Dallas County, 33% Collin County) for each of its proposed CARES Act projects. In addition, because 5 Loaves will be entrusted with a portion of the City's CARES Act funds, a Memorandum of Understanding outlining the approved projects and all reporting requirements was prepared to ensure compliance within the overall CARES Act and the Department of Treasury Guidelines for State, Local, and Tribal Governments. 

RECOMMENDATION

Authorize the City Manager to negotiate and execute a Memorandum of Understanding by and between the City of Sachse and 5 Loaves Food Pantry for the use of the City's allocation of CARES Act funds.

BACKGROUND

At the July 20, 2020, City Council meeting, staff briefed the City Council regarding the proposal for building modifications using CARES Act funds.  City staff submitted this project for funding approval to Dallas County. The Dallas County CARES Act team reviewed and approved the City's proposal.  At the August 3, 2020, City Council meeting, staff presented the plans for building modifications and the remodel of City Hall to City Council. On August 4, 2020, ten bids were received at the bid opening in the Council Chambers.  Criterion Contractors came in as the lowest bidder. Ron Hobbs, the project architect, has checked references and reviewed past projects of Criterion Contractors and has found them to be qualified to complete this project.  Staff added in a 10% contingency for any unexpected additions that may be needed during the renovations.

This project will be funded through the CARES Act. As a reminder, the City of Sachse submitted this project for funding approval to Dallas County. The Dallas County CARES Act team reviewed and approved the City's proposal. The submission letter and the associated approval letter are attached for reference. The City Council was briefed on this project at its July 20, 2020, regular meeting and again at its August 3, 2020, regular meeting. 

OVERVIEW

Architect Ron Hobbs is here to answer any questions the City Council may have and make a recommendation for the remodel of City Hall to be completed by Criterion Contractors.  

RECOMMENDATION

Authorize the City Manager to enter into negotiations with Criterion Contractors to finalize and execute the final construction agreements on behalf of the City for a bid price in the amount not to exceed two hundred and eleven thousand six hundred twenty-nine dollars ($211,629.00).

BACKGROUND

The City Hall building will need to have furnishings in the portion that is remodeled in order to provide work spaces for City Staff.  Workplace Solutions is providing some additional furniture as well as re-purposing existing cubicles and furniture. Staff added in a 10% contingency for any unexpected additions that may be needed during the renovations. 

This project will be funded through the CARES Act. As a reminder, the City of Sachse submitted this project for funding approval to Dallas County. The Dallas County CARES Act team reviewed and approved the City's proposal. The submission letter and the associated approval letter are attached for reference. The City Council was briefed on this project at its July 20, 2020, regular meeting and again at its August 3, 2020, regular meeting. 

POLICY CONSIDERATIONS

Workplace Solutions has negotiated and entered into an agreement for the purchase of furniture at City Hall utilizing TIPS, and NIPA/OMNIA contracts. In doing so, the City has met all competitive bidding requirements. 

RECOMMENDATION

Authorize the City Manager to enter into an agreement for the purchase, design, and installation of furniture with Workplace Solutions for the City Hall Building renovation project in an amount not to exceed seventy-three thousand one hundred fifty dollars and zero cents ($73,150.00).