The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.

BACKGROUND

Minutes of the September 21, 2020, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the September 21, 2020, combined meeting.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City.  Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District.

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending August 31, 2020.

BACKGROUND

In October 2006, Valley View Consulting, LLC was initially contracted to provide investment advisory services to the City. The City desires to renew the contract which expired September 30, 2020, for a two-year period with the option to renew for an additional two years. The Public Funds Investment Act (PFIA) requires the investment advisory services contracts to be reviewed every two years.

The City has, under the guidance and advice of Valley View Consulting, laddered the City 's portfolio with authorized investments whenever possible in order to address portfolio diversification, yield and maturity, while maintaining the liquidity required for obligations as they come due. They also assist the City with the Investment Policy and Broker/Dealers list annual review as required by the PFIA, and in the preparation of Quarterly Investment Reports. 

As part of the advisory service, Valley View assisted with the recent bank depository request for proposals for the new depository bank contract that began June 1, 2020.

OVERVIEW

The cost of the advisory service remains an annual fee equal to 0.06% of the City's average book value in its portfolio. The fee will be charged against interest earnings. These fees have been taken into consideration for the current budget. The fees paid in 2017-2018 were approximately $32,000. The fees paid in 2018-2019 were approximately $34,000. The fees for 2019-2020 are projected to total approximately $33,000. The fees fluctuate with the cash balances and interest earnings related to debt issuances including the issuance of the 2017 Certificate of Obligations, the 2017A Certificate of Obligations and 2019 Tax Notes.

POLICY CONSIDERATIONS

Investment strategies and objective to preserve principal, maintain liquidity and attain competitive overall yields.

RECOMMENDATION

Approve the renewal of an agreement with Valley View Consulting for the purpose of investment advisory services for an additional two years.
 

BACKGROUND

The second regular meeting in October this year is Monday, October 19, 2020. 

OVERVIEW

Staff needs additional time regarding the preliminary assessment plans for the Public Improvement District Number One in order to allow the underwriters and the attorneys time to review and make any changes. The document is also under review with the Texas Attorney General's Office. Therefore, staff is requesting to move the regular City Council meeting from Monday, October 19, 2020, to Monday, October 26, 2020, which will allow time for staff to make any of these changes and stay within the recommended allocated timeframe to complete. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve moving the second regular City Council meeting in October to Monday, October 26, 2020.

BACKGROUND

Residents in the Hudson Crossing subdivision have concerns regarding the residents of the Domain at the One Forty apartment complex are parked in a manner that blocks and restricts turning onto Concord Drive. Vehicles are parking too close to the intersection of Bunker Hill Road encroaching into cross walks, blocking vehicle access, and restricting pedestrian/vehicle visibility and turning at the intersection.

OVERVIEW

In order to provide a safer and clear entrance into the subdivision staff recommends amending the parking restrictions on Concord Drive to allow better visibility and to allow vehicles to maneuver safely.

POLICY CONSIDERATIONS

This amends Chapter 9 of the City of Sachse "Traffic Regulations" Ordinance

RECOMMENDATION

Staff recommends approval of this Ordinance amendment.

BACKGROUND

The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a public improvement district within the City. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing and creating the Sachse Public Improvement District No. 1, and, on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District. 

OVERVIEW

The Council and the City staff have been presented a "Sachse Public Improvement District No. 1 Preliminary Service and Assessment Plan", including the proposed assessment roll. The PID Act requires that the Proposed Assessment Roll be filed with the City Secretary of the City and be subject to public inspection. The PID Act also requires that a public hearing be held to consider proposed assessments and requires the Council to hear and pass on any objections to the proposed assessments at, or on the adjournment of, the Assessment Hearing.

POLICY CONSIDERATIONS

This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018. 

RECOMMENDATION

Approve a resolution accepting and approving a preliminary service and assessment plan and preliminary assessment rolls for the Sachse Public Improvement District No. 1 at the Station and call for a public hearing to be held during the Regular City Council Meeting on Monday, October 26, 2020, regarding the levy of assessments against property in such Public Improvement District.

BACKGROUND

This item is associated with the Preliminary Service and Assessment Plan item.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Consider a resolution accepting and approving a preliminary service and assessment plan and preliminary assessment rolls for the operation and maintenance of the Sachse Public Improvement District No. 1 at the Station and calling for a public hearing to be held during the Regular City Council Meeting on October 26, 2020, regarding the levy of operation and maintenance assessments against property in such Public Improvement District.

BACKGROUND

An assessment of the current Outdoor Warning Sirens recommended a complete electrical component upgrade and the addition of control software.  All mechanical features are functioning properly and will continue to be used.

OVERVIEW

The upgrade will include replacement of all electrical components of all eight (8) sirens.  It also includes the installation of the CommanderOne software, linking all eight (8) sirens onto one network, which allows for remote activation, system error/failure monitoring, and immediate notifications.  

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve an agreement between the City of Sachse and Goddard Enterprises in the amount of ninety-four thousand and fifty-four dollars and zero cents ($94,054.00) for electrical component and software upgrade to the Outdoor Warning Siren system.

BACKGROUND

For the past several years, the Christmas Extravaganza event has been planned for the first Wednesday in December. With the uncertainty of COVID-19 restrictions still being in place in December, and the current executive orders enacted by the Governor, staff have determined that the best course of action would be to modify the event. Staff is recommending an alternative to the traditional format of the Christmas Extravaganza in order to comply with current COVID-19 restrictions while still providing residents with an opportunity to enjoy the Christmas festivities. Parks and Recreation Director Lance Whitworth will present a recommendation for this modified event.

RECOMMENDATION

Approve and authorize the City Manager to enter into an agreement with Christmas Decor to provide a holiday lighting display on the City Municipal Campus for the 2020 season.