The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
The Sachse Economic Development Corporation Board of Directors recently created and approved a short term Strategic Plan, including a new Mission and Vision Statement.
OVERVIEW
Staff and the Economic Development Corporation will jointly present the Strategic Plan to the City Council for discussion and approval.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Discuss and approve a Vision Statement, Mission Statement, and 24-Month Strategic Plan for the Sachse Economic Development Corporation.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.
BACKGROUND
Minutes of the October 5, 2020, regular meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the October 5, 2020, regular meeting.
BACKGROUND
The City Council approved moving the Monday, October 19, 2020 regular meeting to Monday, October 26, 2020, to allow for additional time for the underwriters and attorneys to review the preliminary assessment plans for the Public Improvement District Number One.
OVERVIEW
Due to the shortened time frame of holding a meeting on Monday, October 26, 2020, a week before the next regularly scheduled meeting, staff is recommending canceling the first regularly scheduled meeting in November.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve canceling the November 2, 2020 City Council combined meeting.
BACKGROUND
In the FY 2020-2021 budget, the City Council approved funds for the purchase of two (2) 2021 Ford Interceptor SUVs AWD (Explorer) for the City of Sachse Police Department through the Vehicle and Equipment Replacement Fund (VERF). The two vehicles will replace existing front-line patrol vehicles. The replaced vehicles will be rotated to other areas of the department to maximize return on investment.
OVERVIEW
This purchase was approved in the FY 2020-2021 budget. All purchases over forty-nine thousand, nine hundred and ninety-nine dollars and ninety-nine cents ($49,999.99) must be approved by the City Council.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Authorize the purchase of two (2) 2021 Ford Interceptor SUVs AWD (Explorer) from Sam Pack’s Five Star Ford through the Tarrant County Contract #2019-014, in an amount not to exceed seventy-three thousand eight hundred seventy-eight dollars and zero cents ($73,878.00) for the City of Sachse Police Department.
BACKGROUND
In the FY 2020-2021 budget, the City Council approved funds for the purchase of two (2) 2021 Ford F250 Super Cab Pickup Trucks from Caldwell Country Ford through Houston-Galveston Area Council purchasing program for the City of Sachse Public Works Department through the Utility Fund.
OVERVIEW
All purchases over forty-nine thousand, nine hundred and ninety-nine dollars and ninety-nine cents ($49,999.99) must be approved by the City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Authorize the purchase of two (2) 2021 Ford F250 Super Cab Pickup Trucks from Caldwell Country Ford through the Houston-Galveston Area Council purchasing program for the City of Sachse Public Works Department, in an amount not to exceed sixty-one thousand, seventy dollars and zero cents ($61,070.00).
BACKGROUND
In the FY 2020-2021 budget, the City Council approved funds for the purchase of one (1) 2020 John Deere 310L Backhoe from RDO Equipment Company through the Sourcewell purchasing program for the City of Sachse Public Works Department through the Utility Fund.
OVERVIEW
All purchases over forty-nine thousand, nine hundred and ninety-nine dollars and ninety-nine cents ($49,999.99) must be approved by the City Council. The budgeted amounts also include any additional costs associated with equipment and outfitting the vehicles.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Authorize the purchase of one (1) 2020 John Deere 310L Backhoe from RDO Equipment Company through the Sourcewell purchasing program for the City of Sachse Public Works Department, in an amount not to exceed eighty thousand, eighty-five dollars and zero cents. ($80,085.00).
OVERVIEW
Staff is providing an update of the current progress related to the Merritt Road reconstruction and widening project and future items, information and schedules. Halff and Associates will be presenting the City Council with an update regarding these updates.
POLICY CONSIDERATION
There are no policy considerations affiliated with this item.
RECOMMENDATION
Discuss the Merritt Road project update.
BACKGROUND
The City's current contract for procurement of electric service expires December 31, 2022. Texas Coalition for Affordable Power (TCAP) is proposing a new method for procurement that will eliminate timing the market to get the best pricing. City Council was briefed on the new process at the regular meeting held on September 21, 2020.
OVERVIEW
The new procurement process will include multiple RFP's for each year's power purchase to mitigate price risk. By avoiding a single long-term contract, annual rates will be lower by not including risk premiums for future market uncertainty. Pricing for each fiscal year will be known prior to adoption of the annual budget, and there will be the option of returning to a fixed-price contract if necessary.
RECOMMENDATION
Approve a resolution authorizing the City Manager to execute a Professional Services Agreement (PSA) with Texas Coalition for Affordable Power (TCAP) and a Commercial Electric Service Agreement (CESA) with GEXA Energy for power to provided on and after January 1, 2023.
BACKGROUND
HUB International (formerly IPS Advisors) is the City's benefits consultant. An update was provided on claims to the City Council in June 2020 by Andrew Weeger.
OVERVIEW
Mr. Weeger will be in attendance to present to the City Council an update and recommendation on the renewal strategy for employee group medical and dental insurance benefits.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the renewal of employee medical and dental insurance coverage policies with United Healthcare.
BACKGROUND
The City of Sachse entered into an agreement with P3 Works for administration services for the Public Improvement District (PID) in May 2019.
OVERVIEW
To account for a new true-up method on the assessments and to account for the review of building permits as a part of P3's review of the Sachse Public Improvement District's draw schedule, staff is bringing forward an amendment to the current agreement. The fees for this agreement are paid through the PID budget.
POLICY CONSIDERATIONS
There are no policy recommendations affiliated with this item.
RECOMMENDATION
Authorize the City Manager to negotiate and execute an amended contract with P3 Works for Public Improvement District administration services.
BACKGROUND
This item is related to the boundary adjustments to Reinvestment Zone Number Two that were approved by the City Council at the regular meeting held on September 21, 2020. The Board of Reinvestment Zone Number Two met and reviewed the Final Tax Increment Reinvestment Zone Project and Finance Plan for Reinvestment Zone Number Two.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve an ordinance approving a Final Tax Increment Reinvestment Zone Project and Finance Plan for Reinvestment Zone Number Two.
BACKGROUND
The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a public improvement district within the City. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing and creating the Sachse Public Improvement District No. 1, and, on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District.
OVERVIEW
The Council and the City staff have been presented a "Sachse Public Improvement District No. 1 Preliminary Service and Assessment Plan", including the proposed assessment roll. The PID Act requires that the Proposed Assessment Roll be filed with the City Secretary of the City and be subject to public inspection. The PID Act also requires that a public hearing be held to consider proposed assessments and requires the Council to hear and pass on any objections to the proposed assessments at, or on the adjournment of, the Assessment Hearing. The City Council called the public hearing at its October 5, 2020, regular City Council meeting. Notice was provided in the Sachse News and mailed to the property owners within the proposed assessment area.
POLICY CONSIDERATIONS
This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018.
RECOMMENDATION
Conduct a public hearing and adopt an ordinance accepting and approving a service and assessment plan and assessment rolls for the Sachse Public Improvement District No. 1, levying special assessments against certain property in the District and approving all other matters related thereto.
BACKGROUND
The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a public improvement district within the City. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing and creating the Sachse Public Improvement District No. 1, and, on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District.
OVERVIEW
The Council and the City staff have been presented a "Sachse Public Improvement District No. 1 Preliminary Service and Assessment Plan", including the proposed assessment roll. The PID Act requires that the Proposed Assessment Roll be filed with the City Secretary of the City and be subject to public inspection. The PID Act also requires that a public hearing be held to consider proposed assessments and requires the Council to hear and pass on any objections to the proposed assessments at, or on the adjournment of, the Assessment Hearing. The City Council called the public hearing at its October 5, 2020, regular City Council meeting. Notice was provided in the Sachse News and mailed to the property owners within the proposed assessment area.
POLICY CONSIDERATIONS
This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018.
RECOMMENDATION
Conduct a public hearing and adopt an ordinance accepting and approving an operations and maintenance service and assessment plan and operations and maintenance assessment roll for the Sachse Public Improvement District No. 1, levying operations and maintenance assessments against certain property in the District and approving all other matters related thereto.
BACKGROUND
The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a Public Improvement District within the City. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing and creating the Sachse Public Improvement District No. 1, and, on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District.
POLICY CONSIDERATIONS
This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018.
RECOMMENDATION
Adopt an ordinance approving the issuance and sale of "City of Sachse, Texas, Special Assessment Revenue Bonds, Series 2020 (Sachse Public Improvement District No. 1 Improvement Area #1 Project)" and approving various documents related to such bonds.
BACKGROUND
The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a Public Improvement District within the City. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing and creating the Sachse Public Improvement District No. 1, and, on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District.
POLICY CONSIDERATIONS
This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018.
RECOMMENDATION
Adopt an ordinance approving the issuance and sale of "City of Sachse, Texas, Special Assessment Revenue Bonds, Series 2020 (Sachse Public Improvement District No. 1 Major Improvement Area Project)" and approving various documents related to such bonds.
BACKGROUND
On September 25, 2020, staff received a request from Sachse resident, Diana Smith, to name the Park at Ranch Park Village “J.K. Sachse Park” after J.K. Sachse. Ms. Smith also gathered historical information on J.K. Sachse and received letters of support from local community members on the naming of the four acre park. Staff also received two additional emails in support of the naming. This request was brought before the Parks & Recreation Board on October 8, 2020. At that meeting, the Parks & Recreation Board approved to make a recommendation to City Council to name the park “J.K. Sachse Park.”
RECOMMENDATION
According to the City of Sachse Naming of Public Facilities policy, if the Parks & Recreation Board approves a proposed name, the recommendation is forwarded by staff to the Sachse City Council with the recommendation of the Parks & Recreation Board. As stated previously, the Parks & Recreation Board recommended approval of the naming of the park at Ranch Park Village as "J.K. Sachse Park."