The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
OVERVIEW
Diana Smith will present an update to the City Council regarding project improvements and possible future updates to the Sachse Historical Society museum.
POLICY CONSIDERATIONS
There are no policy consideration affiliated with this item.
RECOMMENDATION
Discuss and provide any feedback to staff.
BACKGROUND
Historically, the City Council has conducted a performance review of the City Manager every six months from the date of hire. Currently, the annual review of the City Manager is conducted in June and the mid-year review is conducted in December.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
The City held a General Election on Tuesday, November 3, 2020, to elect a Councilmember Place 3 and Councilmember Place 4.
OVERVIEW
The oath of office is to be administered to those duly elected to the City Council Place 3, Frank Millsap and Place 4, Chance Lindsey.
POLICY CONSIDERATIONS
Per the City Charter and Election Code, City Councilmembers shall be inducted into office at the first regular or specially called City Council meeting following the meeting in which the election is canvassed and certified.
RECOMMENDATION
Administer the oath of office to newly elected Councilmembers and present their Certificate of Election.
Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.
BACKGROUND
Minutes of the November 16, 2020, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the November 16, 2020, combined meeting.
BACKGROUND
The City Council has canceled the first meeting in January when the holiday falls or is close to the same week of a meeting.
OVERVIEW
This year, the timing of the first meeting and the New Year holiday are similar. As a result, staff recommends canceling the first meeting in January. The next regularly scheduled meeting will be held on Monday, January 18, 2021.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve canceling the January 4, 2021 City Council combined meeting.
BACKGROUND
The second regular meeting in January 2021 falls on Monday, January 18, 2020, which is Martin Luthur King Junior Day, a City observed holiday. Historically, when meeting dates coincide with a holiday, the City Council has moved the meeting to the next business day (Tuesday).
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve moving the Monday, January 18, 2021 City Council combined meeting to Tuesday, January 19, 2021.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and Sachse Municipal Development District.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending October 31, 2020.
BACKGROUND
The City of Sachse, as a local government of the State of Texas, is an authorized participant in the Texas Local Government Investment Pool ("Texpool"). In order to facilitate the safe and prudent investment of City funds, the City's Investment Officers require authorization to transfer, deposit and withdraw funds from time to time. The action required tonight is to add a new Investment Officer to the list of authorized representatives: David Baldwin, Assistant Director of Finance.
RECOMMENDATION
Approve a resolution amending the authorized representatives of the City of Sachse with the Texas Local Government Investment Pool ("Texpool/Texpool Prime").
BACKGROUND
The Finance Department releases a quarterly report on the City’s finances. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.
It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.
Cash on hand available for investing on September 30, 2020 was $53,429,513 in all funds. The average interest/yield on all investments was 0.60%, and investment earnings totaled $73,706.58.
OVERVIEW
This item provides for the Quarterly Investment Report for the quarter ended on September 30, 2020.
POLICY CONSIDERATIONS
The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.
RECOMMENDATION
Accept the Quarterly Budget and Investment Report for the quarter ended on September 30, 2020.
BACKGROUND
Sachse does not have the facilities or capability to treat our own wastewater. Since 1994, the City has partnered with the City of Garland to provide services related to the treatment of wastewater for the City of Sachse. This contract terminates and supersedes the existing Wastewater Treatment Contract dated June 8, 1994 and will provide wastewater treatment for an additional twenty (20) years from the effective date as approved by the City of Sachse and City of Garland.
OVERVIEW
The City of Garland, by the terms of the contract, agrees to continue to treat and process wastewater from the City of Sachse. Rates for this contract are those adopted by the Garland City Council in September, with an effective date of October. Garland will assume all operating expenses and capital related costs associated with the facilities.
The City of Sachse has three connection points to the City of Garland wastewater system. Currently, there are metering stations at two locations with the third metering station under construction. No new wastewater connections are proposed to the City of Garland's system. The City of Sachse agrees to maintain our wastewater system in good condition and make any necessary repairs to deliver our wastewater to the Garland system. The City Sachse will transfer ownership of the metering and telemetry equipment to the City of Garland. The City of Sachse will retain all property and allow the City of Garland exclusive access and rights to enter, use, operate and maintain the metering and sampling facilities.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Authorize the City Manager to renew the terms and conditions of the Wholesale Wastewater Contract, by and between the City of Sachse and the City of Garland for the treatment of wastewater.
BACKGROUND
Sachse Home Rule Charter Section 3.05 reads:
Sec. 3.05 MAYOR AND MAYOR PRO TEM (1) The Mayor shall be the official head of the city government. He shall be the chairman and shall preside at all meetings of the City Council. The Mayor shall have the same voting rights and responsibilities as the other members of the City Council, but shall have no power to veto. He shall, when authorized by the City Council, sign all official documents, such as ordinances, resolutions, conveyances, grant agreements, official plats, contracts and bonds. He shall perform such other duties consistent with this Charter as may be imposed upon him by the city council. (2) The Mayor Pro Tem shall be a City Council member elected by the City Council at the first regular meeting after each regular election of the City Council Members and/or Mayor. The Mayor Pro Tem shall temporarily act as Mayor during the disability or absence of the Mayor, and in this capacity shall have the rights conferred upon the Mayor.
OVERVIEW
Previous Mayor Pro Tems have been as follows:
Michelle Howarth October 2019 — Present
Bill Adams June 2019 – October 2019
Cullen King 2018/2019
Paul Watkins 2017/2018
Charlie Ross 2016/2017
Brett Franks 2015/2016
Jeff Bickerstaff 2014/2015
Bill Adams 2013/2014
Jared Patterson 2012/2013
Charles Smith 2011/2012
Cullen King 2010/2011
Bill Adams 2009/2010
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Appoint a Mayor Pro Tem.
BACKGROUND
At the August 13, 2020, Municipal Development District Board meeting, the MDD Board made a recommendation to City Council to use $29,000 for a conceptual plan for J.K. Sachse Park and to earmark up to $220,000 for the design and services of a consulting agency. At the September 10, 2020, Parks and Recreation Board meeting, the board made a recommendation to City Council on the prioritization of amenities that should be included in J.K. Sachse Park. Kimley-Horn and Associates took the Parks and Recreation Board recommendation and the Municipal Development District Board recommendation and created 2 concepts. These concepts were presented on November 12, 2020, to both the Municipal Development District and Parks and Recreation Boards.
The Municipal Development District Board made a recommendation to City Council to approve Concept A for the conceptual plan for J.K. Sachse Park. The Parks and Recreation Board made a recommendation to City Council to approve Concept A with changes to take out the ping pong and corn hole and add exercise equipment in its place for J.K. Sachse Park.
Leah Campbell from Kimley-Horn will present the concepts.
RECOMMENDATION
Receive a recommendation from City Council on the J.K. Sachse Park concepts presented by Kimley-Horn.
BACKGROUND
The City's current Investment Policy was reviewed by City Council on November 4, 2019, in accordance with the Public Funds Investment Act (PFIA), the City's Investment Policy is to be reviewed on an annual basis, and the City Council must approve any modifications made thereto. The purpose of this agenda item is to present all recommendations for changes to policy and to comply with the annual review provision of the PFIA whereby each entity shall adopt a resolution annually attesting to an annual review.
OVERVIEW
Minor changes to the Investment Policy, as approved on November 4, 2019, are proposed for FY2020-2021. Additional modifications include: the addition of Reinvestment Zone Number Two, an additional Investment Officer, and updates to the authorized broker/dealer firms.
The Reinvestment Zone Number Two is included in sections: I. Policy, II. Scope, and VIII. Investment Strategy, A., number 7.
Section V. Delegation of Authority, includes the position of Assistant Director of Finance with the updated broker/dealer firms noted in Appendix A. Authorized Broker/Dealer Firms.
The FTN Financial and Raymond James have been deleted, and FHN Financial and SAMCO Capital Markets have replaced them.
POLICY CONSIDERATIONS
The recommended policy for adoption is in compliance with the Public Funds Investment Act (PFIA).
RECOMMENDATION
Approve a resolution adopting the City of Sachse, Sachse Economic Development Corporation, Sachse Municipal Development District, President George Bush Turnpike Reinvestment Zone Tax Increment, and Reinvestment Zone Number Two Investment Policy ("Sachse Investment Policy").
BACKGROUND
Historically, the City Council has conducted a performance review of the City Manager every six months from the date of hire. Currently, the annual review of the City Manager is conducted in June and the mid-year review is conducted in December.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Conduct Executive Session as appropriate.