Monday, April 5, 2021

City Council Regular Meeting

Council Chambers
3815 Sachse Road, Building B
6:30 p.m.

The City Council meeting will be held in the Council Chambers and via videoconference.

A temporary suspension of the Open Meetings Act to allow telephone or videoconference public meetings has been granted by Governor Greg Abbott and therefore, members of the public are entitled to participate in person or remotely at the link below:

Citizens may join the Zoom Meeting by logging on at: https://us02web.zoom.us/j/81204865221
Or Telephone: (Toll Free) 877-833-5247
Webinar ID: 812 0486 5221

Members of the public who wish to submit their written comments on a listed agenda item must submit their comments by filling out the public meeting speaker form at: http://www.cityofsachse.com/328/Agendas-Minutes-Videos or by visiting the Agendas & Minutes button on the homepage of the City’s website.

Comments must be received before 4:00 p.m. on Monday, April 5, 2021.

The City of Sachse reserves the right to reconvene, recess or realign the workshop meeting, regular meeting, called Executive Session or order of business at any time prior to adjournment.

As authorized by Section 551.071(2) of the Texas Government Code, these meetings may be convened into closed Executive Session at any time during the City Council workshop or regular meeting for the purpose of seeking confidential legal advice from the City Attorney on any workshop or regular meeting agenda item listed herein.

A. 6:30 PM REGULAR MEETING

Subject: 1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Monday, April 5, 2021 at 6:30 p.m. in the Council Chambers at Sachse City Hall, 3815 Sachse Road, Building B, Sachse, Texas to consider the following items of business:

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

File Attachments

A. 6:30 PM REGULAR MEETING

Subject: 2. Invocation and Pledges of Allegiance.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Procedural

File Attachments

B. Executive Session

Subject: 1. The City Council shall convene into Executive Session pursuant to Texas Government Code, Section §551.087 Economic Development Deliberations: to deliberate the offer or other financial incentive to a business prospect generally located along the President George Bush Turnpike.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Closed Session

RECOMMENDATION

Conduct Executive Session as appropriate.

File Attachments

B. Executive Session

Subject: 2. Take any action as a result of Executive Session.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Action

File Attachments

Motion & Voting

C. Special Announcements

Subject: 1. Mayor and City Council announcements regarding special events, current activities, and local achievements.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Information

File Attachments

C. Special Announcements

Subject: 2. Proclamation recognizing April 17, 2021 as Arbor Day in the City of Sachse.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Recognition

Goals: Provide a high quality of life environment for families, individuals, businesses, and other organizations in Sachse.

BACKGROUND

This is the 12th year the City of Sachse has celebrated Arbor Day. The City of Sachse has also met the requirements to receive the designation as a “Tree City USA” for the 13th year in a row. We are proud to be an active community that recognizes the importance of having healthy trees and understands the long-term benefits of tree planting.

File Attachments

Arbor Day Proclamation.pdf (106 KB)

C. Special Announcements

Subject: 3. Proclamation recognizing April 17, 2021 as Keep America Beautiful Great American Cleanup Day in Sachse.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Recognition

Goals: Provide a high quality of life environment for families, individuals, businesses, and other organizations in Sachse.

BACKGROUND

Keep America Beautiful's Great American Cleanup is the nation's largest annual community improvement program. The City of Sachse has participated in this annual event for the past 10 years. This event is an outstanding community program where citizens of all ages can participate. In 2019, 2,500 pounds of trash was collected throughout the city as a part of the event. More than 150 individuals participated in the cleanup and beautification projects at 13 sites across the City of Sachse. Unfortunately, this event was cancelled in 2020 due to the COVID-19 pandemic.

File Attachments

Great American Cleanup Proclamation.pdf (111 KB)

D. Citizen Input

Subject: 1. Citizen Input: The public is invited at this time to address the Council. Please come to the microphone and state your name and address for the record or citizens wishing to speak may use the chat function to state their name, address, and question for the record. However, if your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments. Time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take them under advisement. Issues raised may be referred to City Staff for research and possible future action.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Information

Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.

File Attachments

E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.

Subject: 1. Approve the minutes of the March 15, 2021, combined meeting.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Action (Consent), Minutes

Recommended Action: Approve as presented.

Minutes: View Minutes for Mar 15, 2021 - City Council Combined Meeting

BACKGROUND

Minutes of the March 15, 2021, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the March 15, 2021, combined meeting.

File Attachments

03.15.21 Minutes.pdf (182 KB)

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.

Motion & Voting

Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.

Final Resolution: Motion Carries

Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap

Subject: 2. Approve moving the first regular City Council meeting in July to Monday, July 12, 2021.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Action (Consent)

Recommended Action: Approve as presented.

BACKGROUND

The first regular meeting in July this year falls on Monday, July 5, which is a City observed holiday for Independence Day. The City Council has traditionally moved this meeting to the Tuesday following the holiday.

OVERVIEW

Due to the Red, White, and Blue Blast falling on Saturday, July 3 and the holiday on Monday, July 5, staff is proposing to move the regular City Council meeting to the following Monday, July 12.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve moving the first regular City Council meeting in July to Monday, July 12, 2021.

File Attachments

Motion & Voting

Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.

Final Resolution: Motion Carries

Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap

Subject: 3. Approve moving the second regular City Council meeting in July to Monday, July 26, 2021.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Action (Consent)

Recommended Action: Approve as presented.

BACKGROUND

The second regular meeting in July this year falls on Monday, July 19, 2021.

OVERVIEW

Due to moving the first regular meeting to Monday, July 12, staff is proposing to move the second regular meeting to Monday, July 26, 2021. This meeting would also serve as a budget workshop meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve moving the second regular City Council meeting in July to Monday, July 26, 2021.

File Attachments

Motion & Voting

Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.

Final Resolution: Motion Carries

Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap

Subject: 4. Accept the monthly revenue and expenditure report for the period ending February 28, 2021.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Action (Consent)

Preferred Date: Apr 05, 2021

Fiscal Impact: No

Recommended Action: Accept the monthly revenue and expenditure report for the period ending February 28, 2021.

Goals: Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as an analysis of year-to-date sales tax revenue.

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

RECOMMENDATION

Accept the monthly revenue and expenditures report for the period ending February 28, 2021.

File Attachments

All Funds 2-28-2021.pdf (115 KB)

Sales Tax Analysis.pdf (81 KB)

Motion & Voting

Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.

Final Resolution: Motion Carries

Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap

Subject: 5. Approve a resolution authorizing the City Manager to execute an Interlocal Agreement (“Master Agreement”) between the City of Sachse and Dallas County, Texas, for the purpose of transportation improvements on roads inside Dallas County that are in the Dallas County Mobility Plan.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Action (Consent)

Preferred Date: Apr 05, 2021

Fiscal Impact: No

Budgeted: No

Recommended Action: Approve a resolution authorizing the City Manager to execute an Interlocal Agreement (“Master Agreement”) between the City of Sachse and Dallas County, Texas, for the purpose of transportation improvements on roads inside Dallas County that are in the Dallas County Mobility Plan

Goals: Strategically invest in the City's existing and future infrastructure.

BACKGROUND

For more than 20 years, Dallas County and the City of Sachse have partnered through the Master Agreement Governing Major Capital Improvement Programs (MCIP). This will be the third renewal of this agreement.

OVERVIEW

This Master Agreement will be valid for ten years from the date of execution. This agreement allows the City to partner with Dallas County on maintenance projects and future MCIP 7th Call Projects.

POLICY CONSIDERATIONS

This Master Agreement is required in order to move forward on projects identified in the 7th Call for Projects and other Project Specific Agreements or Funding Agreements with the City and Dallas County.

RECOMMENDATION

Approve a resolution authorizing the City Manager to execute an Interlocal Agreement (“Master Agreement”) between the City of Sachse and Dallas County, Texas, for the purpose of transportation improvements on roads inside Dallas County that are in the Dallas County Mobility Plan.

File Attachments

Sachse Resolution Approving Dallas County ILA for Transportation Improvements.pdf (732 KB)

Motion & Voting

Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.

Final Resolution: Motion Carries

Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap

Subject: 6. Approve the Consent Agenda Items as presented.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Action (Consent)

Recommended Action: Approve Consent Agenda Items as presented.

File Attachments

Motion & Voting

Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.

Final Resolution: Motion Carries

Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap

F. Regular Agenda Items

Subject: 1. Discuss the July 3, 2021, Red, White, and Blue Blast.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Discussion, Information

BACKGROUND

COVID-19 restrictions created several challenges in 2020 regarding special events hosted by the City of Sachse. Staff was able to make modifications to these events in order to create some type of normalcy for Sachse residents while following state guidelines. At the January 19, 2021, meeting the City Council decided to host only the fireworks portion of the Red, White, and Blue Blast with some type of drive through food event. With restrictions being lifted recently by the Governor and City facilities being opened up more to the public, staff is here to discuss the July 3, event and receive direction from Council.

OVERVIEW

Staff will present items for Council to consider regarding the upcoming July 3, 2021, Red, White, and Blue Blast.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Staff recommends moving forward with the July 3, 2021, Red, White, and Blue Blast with food and booth vendors, kids activities, the band, and fireworks.

File Attachments

Staff Presentation - 2021 RWB Blast.pdf (144 KB)

F. Regular Agenda Items

Subject: 2. Receive an update regarding actions taken by the City as a result of the COVID-19 pandemic and any future measures that may be necessary including city operations and facilities, public safety, financial employee impact, the CARES Act, and the American Rescue Plan.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Discussion, Information

File Attachments

G. Regular Meeting Closing

Subject: 1. Adjournment.

Meeting: Apr 5, 2021 - City Council Regular Meeting

Type: Procedural

File Attachments