The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

RECOMMENDATION

Conduct Executive Session as appropriate.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

The City held a General Election on Saturday, May 1, 2021, to elect a Councilmember Place 1 and Councilmember Place 2.  

OVERVIEW

The oath of office is to be administered to those duly elected to the City Council Place 1, Brett Franks and Place 2, Michelle Howarth.

POLICY CONSIDERATIONS

Per the City Charter and Election Code, City Councilmembers shall be inducted into office at the first regular or specially called City Council meeting following the meeting in which the election is canvassed and certified. 

RECOMMENDATION

Administer the oath of office to newly elected Councilmembers.

BACKGROUND

From February to May 2021, numerous Sachse police volunteers (VIPs) worked tirelessly each week in support of the City of Garland mass vaccination effort to combat the spread of COVID-19. Their participation assisted in facilitating the inoculation of thousands of residents from Garland, Sachse, and surrounding cities, including the elderly, other at-risk persons, first responders and general citizens. 

OVERVIEW

Chief Sylvester and Mayor Felix will recognize and present Police Department commendations to designated police volunteers.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Recognize and present commendations to Police Department volunteers.

Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.

BACKGROUND

Minutes of the May 17, 2021, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the May 17, 2021, combined meeting.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenue and expenditures for the City.  Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as an analysis of year-to-date sales tax revenue.

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending April 30, 2021.

BACKGROUND

The Finance Department releases a quarterly report on the City’s finances. The report consists of two sections: budget and investments. The budget section includes revenues and expenditures for the General, Utility, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, and Health Insurance funds, as well as a summary of capital project expenditures. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.

It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.

Cash on hand available for investing on March 31, 2021, was $63,583,630 in all funds. The average interest/yield on all investments was .43%; weighted average maturity of 64 days; and investment earnings totaled $69,068.

General Fund revenues are 91% of budget and expenditures are at 52%, as of March 31, 2021. Utility Fund revenues are 45% of budget and expenditures are at 48%.

OVERVIEW

Quarterly Budget and Investment Reports for the quarter ended March 31, 2021.

POLICY CONSIDERATIONS

The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.

RECOMMENDATION

Accept the Quarterly Budget and Investment Reports for the quarter ended March 31, 2021.

BACKGROUND

The City of Sachse approved funding in the last budget cycle for improvements to several alley projects. Staff has evaluated the projects along with the consultant. Due to the complexity and issues associated with the proposed repairs, it is recommended that the project have a formal design and specifications to ensure proper replacement. 

OVERVIEW

The alley projects selected are: Gatewood Court, Hunters Ridge Dr./Maple Shade Ave., Tina Street, Missouri St./William St., and Jewel Street.  

POLICY CONSIDERATIONS

This project is included in the City of Sachse Capital Improvement Plan, with funds transferred from the General Fund.  The City Council approved this project as part of the supplemental budget requests in the FY 2020/21 budget process.

RECOMMENDATION

Authorize the City Manager to execute contract a for professional services for the 2021 Alley Reconstruction Design between the City of Sachse and Binkley and Barfield, Inc. in the amount of sixty-three thousand five hundred dollars and zero cents ($63,500.00).

BACKGROUND

The City of Sachse utilizes the PASER system to analyze and score streets based upon pavement condition. This information is utilized by City staff and the City Council on annual basis to rank streets in the community and determine which street are in need of rehabilitation.

OVERVIEW

The 2020-2021 Capital Improvement Plan included Street Maintenance Tax (SMT) and General Capital funding for asphalt and concrete street repair. This contract will utilize a portion of these funds to do major repairs to several asphalt streets.

Staff has identified Coral Lane from Williford Road to Sable Lane, Willow Creek Court, and Billingsley Street from Sachse Road to State Highway 78 and 5th Street to 7th Street as roadways in need of major asphalt repairs.

POLICY CONSIDERATIONS

It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the City of Sachse. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, goods, and services. The City Council has approved the Master Interlocal Cooperative Purchasing Agreement with the City of Grand Prairie for the purchase of necessary equipment, goods, and services (Resolution No. 3360). Contract pricing from the City of Grand Prairie may be utilized by the City of Sachse for asphalt roadway improvements.

RECOMMENDATION

Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed one-hundred fifty-thousand and zero cents ($150,000.00) with Reynolds Asphalt and Construction Co. for various asphalt street repairs.

BACKGROUND

• The subject property consists of one tract of land
• Zone change request from AG - Agricultural District to C-2 General Commercial District
• Applicant: Kirkman Engineering, LLC
• Owner: Future Investments, LLC
• Size: Approximately 22.8 acres

OVERVIEW

• The subject property is currently identified as Commercial on the Future Land Use Plan, which calls for general retail, restaurants and office type uses. 
• The applicant has stated in their request to use the property for professional and medical offices. 
• Properties to the north, south, east and west are all identified for Commercial uses in the Comprehensive Plan, with portions of the property to the west and south currently developed with commercial uses.  
• The proposed rezoning request and uses are consistent with the vision identified in the Comprehensive Plan.  

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

At the May 10, 2021, Planning & Zoning Commission meeting, the Commission voted 5-0 to recommend approval of the rezoning request. Staff is also recommending approval of the proposed rezoning request as it is in compliance with the Future Land Use Plan and the goals and objectives of the Comprehensive Plan.

BACKGROUND

• The subject property consists of one tract of land
• Zone change request from AG - Agricultural District to R-10 Single Family Residential District
• Applicant: John Martini
• Owner: Sammy Jibrin
• Size: Approximately 6.87 acres

OVERVIEW

• The subject property is currently identified as Low Density Residential on the Future Land Use Plan, which calls for neighborhoods with conventional detached dwellings. 
• The applicant has stated in their request to use the property to create a new single-family subdivision meeting the R-10 zoning district requirements.  
• Properties to the north, south, and west are all identified for Low Density Residential uses in the Comprehensive Plan, with property to the east across Merritt Road designated for Rural Residential uses.  
• The proposed rezoning request and uses are consistent with the vision identified in the Comprehensive Plan.
• During the public hearing discussion for the rezoning request at the May 10th Planning & Zoning Commission meeting, six residents spoke and noted concerns regarding traffic along Merritt Road, flooding, proximity of the homes to power lines, lot and homes sizes for the development, and use of the property as a greenbelt.  

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

At the May 10, 2021, Planning & Zoning Commission meeting, the Commission voted 5-0 to recommend approval of the rezoning request. Staff is also recommending approval of the proposed rezoning request as it is in compliance with the Future Land Use Plan and the goals and objectives of the Comprehensive Plan.

BACKGROUND

Sachse Home Rule Charter Section 3.05 reads:

"Sec. 3.05 MAYOR AND MAYOR PRO TEM (1) The Mayor shall be the official head of the city government. He shall be the chairman and shall preside at all meetings of the City Council. The Mayor shall have the same voting rights and responsibilities as the other members of the City Council, but shall have no power to veto. He shall, when authorized by the City Council, sign all official documents, such as ordinances, resolutions, conveyances, grant agreements, official plats, contracts and bonds. He shall perform such other duties consistent with this Charter as may be imposed upon him by the city council. (2) The Mayor Pro Tem shall be a City Council member elected by the City Council at the first regular meeting after each regular election of the City Council Members and/or Mayor. The Mayor Pro Tem shall temporarily act as Mayor during the disability or absence of the Mayor, and in this capacity shall have the rights conferred upon the Mayor."

OVERVIEW

Previous Mayor Pro Tems have been as follows:

Brett Franks December 2020 to Present

Michelle Howarth October 2019 to December 2020

Bill Adams June 2019 to October 2019

Cullen King 2018/2019

Paul Watkins 2017/2018
Charlie Ross 2016/2017
Brett Franks 2015/2016
Jeff Bickerstaff 2014/2015
Bill Adams 2013/2014
Jared Patterson 2012/2013
Charles Smith 2011/2012
Cullen King 2010/2011
Bill Adams 2009/2010

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Appoint a Mayor Pro Tem.

RECOMMENDATION

Conduct Executive Session as appropriate.

BACKGROUND

Historically, the City Council has conducted a performance review of the City Manager every six months from the date of hire. The annual review of the City Manager was being conducted in June and the mid-year in December. However, the decision was made to change the mid-year review to June and the annual review to December.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Conduct Executive Session as appropriate.