A. 6:30 PM WORKSHOP MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Workshop Meeting on Monday, June 21, 2021 at 6:30 p.m. to consider the following items of business:
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

A. 6:30 PM WORKSHOP MEETING
Subject
2. Receive an overview of Operations and Maintenance Public Improvement Districts.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Discussion, Information

BACKGROUND

The Development Agreement for The Station contemplates the creation of an Operations and Maintenance (O&M) Public Improvement District (PID). The purpose of the O&M PID is to set aside an account of funds to cover the costs of providing higher level amenities for The Station residential and commercial development. 

 

OVERVIEW

The City Council authorized the creation of the O&M PID in October 2020. The purpose of this presentation will provide the City Council with an overview of the O&M PID's intent and functionality.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION
Receive an overview of Operations and Maintenance Public Improvement Districts from the City's consultants.

A. 6:30 PM WORKSHOP MEETING
Subject
3. The City Council shall convene into Executive Session pursuant to Texas Government Code, Section §551.072 Real Property: to deliberate the purchase, exchange, lease or value of real property generally located along the President George Bush Turnpike (PGBT).
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Closed Session

RECOMMENDATION

Conduct Executive Session as appropriate.

A. 6:30 PM WORKSHOP MEETING
Subject
4. Discussion of City Council meeting agenda items.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Discussion

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

A. 6:30 PM WORKSHOP MEETING
Subject
5. Adjournment.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Procedural
B. 7:00 PM REGULAR MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Monday, June 21, 2021 at 7:00 p.m. to consider the following items of business:
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

B. 7:00 PM REGULAR MEETING
Subject
2. Invocation and Pledges of Allegiance.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Procedural
C. Special Announcements
Subject
1. Mayor and City Council announcements regarding special events, current activities, and local achievements.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Information
C. Special Announcements
Subject
2. Recognize Sachse Fire-Rescue by the Texas EMS for Children Program.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Recognition
Goals
Provide a high quality of life environment for families, individuals, businesses, and other organizations in Sachse.
Meet the public safety needs of a growing citizen, student, and business population.
Provide excellent government services to Sachse citizens.

BACKGROUND

Sachse Fire-Rescue will be recognized by the Texas EMS for Children program.

 

OVERVIEW

This recognition places a spotlight on Sachse Fire-Rescue for the delivery of high-quality emergency medical care for children, focusing on the unique needs of critically ill or injured pediatric patients and the challenges faced by EMS professionals in meeting those needs.

 

Sam Vance, Program Manager with Texas EMS for Children, will recognize Sachse Fire-Rescue.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Recognize Sachse Fire-Rescue.

C. Special Announcements
Subject
3. Recognize Alicia Pfeifer, recipient of the 2021 City of Sachse Scholarship.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Recognition

BACKGROUND

This is the eighth year that the City of Sachse is offering a $1,000 scholarship to a student who is currently enrolled at the 12th grade level and lives in Sachse. The City Council reviewed scholarship applications at its May 17 meeting and selected Alicia Pfeifer, a senior at Sachse High School, to be the recipient of this distinguished award. The scholarship award is made possible by the City's solid waste provider, Community Waste Disposal (CWD). Under the terms of the City's waste disposal contract, CWD provides $1,000 annually to be used for a scholarship to a local youth from Sachse.

 

RECOMMENDATION

Recognize Alicia Pfeifer, recipient of the 2021 City of Sachse Scholarship. 

D. Citizen Input
Subject
1. Citizen Input: The public is invited at this time to address the Council. Please come to the microphone and state your name and address for the record or citizens wishing to speak may use the chat function to state their name, address, and question for the record. However, if your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments. Time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take them under advisement. Issues raised may be referred to City Staff for research and possible future action.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Information

Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.

E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
1. Approve the minutes of the June 7, 2021, joint meeting.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve as presented.
Minutes
View Minutes for Jun 7, 2021 - City Council Combined Meeting

BACKGROUND

Minutes of the June 7, 2021, joint meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the minutes of the June 7, 2021, joint meeting.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items 1 & 2.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
2. Approve the minutes of the June 7, 2021, regular meeting.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve as presented.
Minutes
View Minutes for Jun 7, 2021 - City Council Combined Meeting

BACKGROUND

Minutes of the June 7, 2021, regular meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the minutes of the June 7, 2021, regular meeting.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items 1 & 2.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
3. Authorize the City Manager to execute and award the bid for the construction of the Anthony Lane 8" Sewer Main Improvements to Excel 4 Construction, LLC in an amount not to exceed six hundred forty-three thousand eight hundred sixty-four dollars and zero cents ($643,864.00).
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Action
Preferred Date
Jun 21, 2021
Fiscal Impact
Yes
Dollar Amount
$643,864.00
Budgeted
Yes
Budget Source
Utility Fund
Recommended Action
Approve as presented.
Goals
Strategically invest in the City's existing and future infrastructure.

BACKGROUND

The Anthony Lane sewer improvements were planned and designed to address capacity and maintenance issues associated with an older and undersized sewer system. This project will increase the size of the current pipe and provide for reduced maintenance and jetting of the line. 

 

OVERVIEW

Sealed bids were received and opened by the City of Sachse for the Anthony Lane 8" Sewer Main Improvement project on Thursday, May 27, 2021 at 2:00 p.m.  The project was advertised in the Sachse News, a total of four (4) bids were received. 
 
The apparent low bid was submitted by Excel 4 Construction, LLC (E4C).  Based on the evaluation of their bid and checking of their references, E4C is considered capable of performing the proposed work in the contract documents. Therefore, based on our review of the bids, staff recommends E4C for an award in the amount of $643,864.00 (total bid) for the Anthony Lane 8” Sewer Main Improvements Project, SS-17-02. 

 

POLICY CONSIDERATIONS

This project is listed in the City's Capital Improvement Plan for the FY20-21 budget. Funding will come from the Utility Fund. 

 

RECOMMENDATION

Staff recommends authorizing the City Manager to execute and award the bid for the construction of the Anthony Lane 8" Sewer Main Improvements to Excel 4 Construction, LLC in an amount not to exceed six hundred forty-three thousand eight hundred sixty-four dollars and zero cents ($643,864.00).

Motion & Voting
Approve as presented.

Motion by Cullen King, second by Jeff Bickerstaff.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
4. Approve the Consent Agenda Items as presented.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Action (Consent)
Recommended Action
Approve Consent Agenda Items as presented.
All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items 1 & 2.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
F. Regular Agenda Items
Subject
1. Take any action as a result of Executive Session. (Item A3 from workshop.)
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Action
Motion & Voting
F. Regular Agenda Items
Subject
2. Receive early citizen input regarding the fiscal year 2021-2022 budget.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Information
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

Preparations have begun for the FY 2021-2022 budget. The City Manager is reviewing the draft budget and considering requests for service enhancements and new programs. 

 

OVERVIEW

Requests from citizens can be considered as a part of this process.  This item was postponed from earlier in the year because of the return to in-person meetings.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Open the floor for citizen input regarding the FY 2021-2022 budget.

F. Regular Agenda Items
Subject
3. Receive Sachse's Fire-Rescue 2020 annual review.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Information
Goals
Provide a high quality of life environment for families, individuals, businesses, and other organizations in Sachse.
Meet the public safety needs of a growing citizen, student, and business population.

BACKGROUND

Sachse Fire-Rescue (SFR) updates the City Council annually to keep them apprised of departmental accomplishments, challenges, and goals for the upcoming year.  

 

OVERVIEW

Chief Wade will provide an overview of the department, its accomplishments, and activities from 2020.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Receive Sachse Fire-Rescue's annual review from Chief Wade.

F. Regular Agenda Items
Subject
4. Consider amending Article II, Section 2 of the City of Sachse Parks and Recreation Municipal Development District Bylaws titled "Appointment, Number, and Term of Office" to eliminate the requirement that a City Councilmember serve as one of the members of the Board of Directors for the Sachse Parks and Recreation Municipal Development District.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Action, Discussion, Information
Preferred Date
Jun 21, 2021
Absolute Date
Jun 21, 2021
Fiscal Impact
No
Budgeted
No
Recommended Action
Approve amending Article II, Section 2 of the City of Sachse Parks and Recreation Municipal Development District Bylaws to eliminate the requirement that a City Councilmember serve as one of the members of the Board of Directors for the Sachse Parks and Recreation Municipal Development District.

BACKGROUND

Currently, one (1) Sachse City Councilmember is required to serve on the Sachse Parks and Recreation Municipal Development District Board of Directors as prescribed by the Bylaws. Based on previous discussions regarding participation on City boards and commissions by active City Councilmemmbers, this item is being brought forward for review and consideration. The City Council must provide prior approval to amend the Bylaws in order for any amendments to be effective.

 

OVERVIEW

Article VIII of the Sachse Parks and Recreation Municipal Development District Bylaws states that "...a proposal to alter, amend, or repeal these Bylaws shall be made by the affirmative vote of a majority of the full Board at any meeting." Any proposed change or amendment to the Bylaws, however, must be approved by the City Council to be effective.

 

POLICY CONSIDERATIONS

This allows the amendment of Article II, Section 2 of the City of Sachse Parks and Recreation Municipal Development District Bylaws, which governs the Board of Directors and their respective terms of office.

 

RECOMMENDATION

Approve an amendment of Article II, Section 2 of the City of Sachse Parks and Recreation Municipal Development District Bylaws to eliminate the requirement that a City Councilmember serve as one of the members of the Board of Directors for the Sachse Parks and Recreation Municipal Development District.

Motion & Voting
Approve amending Article II, Section 2 of the City of Sachse Parks and Recreation Municipal Development District Bylaws to eliminate the requirement that a City Councilmember serve as one of the members of the Board of Directors for the Sachse Parks and Recreation Municipal Development District.

Motion by Brett Franks, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
F. Regular Agenda Items
Subject
5. Consider a resolution authorizing the submittal of an application for a Collin County Park and Open Space Grant for the purpose of the J.K. Sachse Park Trail.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Action, Discussion, Information
Budget Source
Municipal Development District Matching Funds
Recommended Action
Motion to approve a resolution authorizing the submittal of an application for a Collin County Park and Open Space Grant for the purpose of the J.K. Sachse Park Trail.

BACKGROUND

In November 2018, the citizens of Collin County approved a $10 million bond proposition for Parks and Open Space. Through the year 2023, Collin County will make these funds accessible to cities and non-profit organizations within the County. These funds will be obtainable through an application process to assist with the acquisition of park land, trail construction, and park/open space improvements.

 

This is a reimbursement program. Applicants must have a minimum dollar for dollar in matching funds, comprised of direct cash, value of land to be improved, donated labor, material or in-kind services, for the project being proposed.

 

The County is once again accepting applications for the next cycle of grant awards. Applications must be submitted to the County by July 6, 2021, and awards for successful applications will be made by the County in October 2021. The sponsoring entity must approve a resolution authorizing the project application submittal and designation of a project official.

 

OVERVIEW

Staff worked with Kimley-Horn and Associates on putting together the application that will be submitted to Collin County for this grant.  The application includes plans for matching funds for this project.  Municipal Development District Funds are being used to build J.K. Sachse Park.  The matching funds will come from the multi-year, multi-phase project that will include a restroom facility, pavilion, splash pad, sand volleyball courts, food truck parking, playground, pickleball courts, outdoor games, and an ornamental grass maze. 

 

The grant request is for $200,000.  Should the grant application be awarded, County grant funds would be utilized for: 


• Construction of approximately 20,340 square feet of new, reinforced concrete trail

• Associated installation costs of the trail (clearing, earthwork, fine grading, sod)
• Trail furnishings: benches and trash receptacles

 

POLICY CONSIDERATIONS

Should the grant application be awarded, future agenda items regarding an Interlocal Agreement with the County and the necessary budget amendments to account for the revenues and expenses will be prepared for Council consideration.

 

RECOMMENDATION

Approve a resolution authorizing the submittal of an application for a Collin County Park and Open Space Grant for the purpose of the J.K. Sachse Park Trail.

Motion & Voting
Motion to approve a resolution authorizing the submittal of an application for a Collin County Park and Open Space Grant for the purpose of the J.K. Sachse Park Trail.

Motion by Cullen King, second by Brett Franks.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
G. Regular Meeting Closing
Subject
1. Adjournment.
Meeting
Jun 21, 2021 - City Council Combined Meeting
Type
Procedural