The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
Please note: These items are for discussion purposes only and no Council action will be taken.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
Since 1985, the National Recreation and Park Association (NRPA) has sponsored Parks and Recreation Month. This year's theme, "Our Park and Recreation Story", will be used to encourage the public to stay active and make healthier choices that could improve their overall quality of life.
OVERVIEW
Recognize the month of July as Parks and Recreation month in the City of Sachse.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Present Proclamation to the Parks and Recreation Department.
Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.
BACKGROUND
Minutes of the June 17, 2021, joint meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the June 17, 2021, joint meeting.
BACKGROUND
Minutes of the June 21, 2021, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the June 21, 2021, combined meeting.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenue and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District as well as an analysis of year-to-date sales tax revenue.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending May 31, 2021.
BACKGROUND
The City of Sachse currently utilizes an interlocal agreement for cooperative purchasing with the City of Cedar Hill for medical supplies from Boundtree Medical. These supplies support the Emergency Medical Services (EMS) provided by Sachse Fire-Rescue (SFR). SFR was notified that this agreement was ending, and it would no longer be with the City of Cedar Hill. The City of Midlothian will now be the primary entity for a new agreement, which allows for "group" purchasing rates for all participating cities.
OVERVIEW
By entering into this agreement, the City will be able to take advantage of cost savings for EMS supplies.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Authorize the City Manager to enter into an Interlocal Cooperation Agreement between the City of Sachse and the City of Midlothian for the cooperative purchasing of medical supplies through Boundtree Medical.
BACKGROUND
The City of Sachse utilizes the PASER system to analyze and score streets based upon pavement condition. This information is utilized by City staff and the City Council on annual basis to rank streets in the community and determine which street are in need of rehabilitation. The attached presentation provides site photos of the proposed streets along with the PASER information.
OVERVIEW
Using the PASER evaluations and staff's evaluation of pavement failures throughout the City, staff has identified two streets in need of immediate attention. Staff is recommending that a portion of the General Capital Fund be utilized to complete panel replacements near the intersection of Peach Tree Lane and Plum Drive, where there are multiple areas of the street in structural failure.
POLICY CONSIDERATIONS
It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the City of Sachse.
Funding for these repairs is allocated within the approved budget.
RECOMMENDATION
Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed one-hundred ten thousand dollars and zero cents ($110,000.00) with GT Construction for concrete street improvements near the intersection of Peach Tree Lane and Plum Drive.
BACKGROUND
The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a public improvement district within the City. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing and creating the Sachse Public Improvement District No. 1, and, on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District. On October 5, 2020, the City Council adopted Resolution No. 3995 determining total costs for certain operation and maintenance services to be undertaken for the benefit of property within the District (the “Authorized Services”), approving a preliminary service and assessment plan and calling for a public hearing to consider the proposed assessments. The City Council held the Assessment Hearing on October 26, 2020, and, upon closing of the Assessment Hearing, the City Council adopted Ordinance No. 3999 approving the "Sachse Public Improvement District No. 1 Operation and Maintenance Service and Assessment Plan.
POLICY CONSIDERATIONS
This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018.
RECOMMENDATION
Approve a resolution accepting and approving a preliminary 2021 annual service plan update for Operation and Maintenance for the Sachse Public Improvement District No. 1 at The Station and call for a public hearing to be held during the Regular City Council Meeting on Monday, July 26, 2021, regarding the levy of assessments against property within the district that is specially benefited by authorized services being financed.
BACKGROUND
Amendments are occasionally made to development agreements for a variety of reasons. This Third Amendment to the Development Agreement modifies a specific use as a part of the development of The Station for the temporary use of an entertainment venue.
OVERVIEW
The Council was briefed on this item during executive session. This is a Third Amendment to the Development Agreement that was originally authorized by the City Council in September 2018.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Authorize the City Manager to execute the Third Amendment to the Development Agreement by and between PMB Station Developer, LLC and the City of Sachse for The Station.
BACKGROUND
HUB International (formerly IPS Advisors) is the City's benefits consultant. It is customary for the consultants to provide the City with updates about its claims status on an annual basis.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
There are no recommendations affiliated with this item. This is a presentation only.
BACKGROUND
At the June 21, 2021, City Council meeting, the City Council amended the MDD Bylaws to remove one seat being held by a City Councilmember. Therefore, the composition would now be as follows:
· One (1) seat held by the City Manager.
· Two (2) seats minimum held by Park Board members.
· Four (4) seats held by any qualified residents.
Members with expiring terms to the MDD Board include Councilman Brett Franks, Diana Smith, and Valarie Pike.
Since the last appointments made by the City Council in January 2021, there have been resignations to other boards and commissions causing vacancies.
OVERVIEW
The City Council interviewed candidates during the workshop to fill these vacancies. The current vacancies are:
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Make appointments as needed.
BACKGROUND
The City Council amended the MDD Bylaws at their June 21, 2021, City Council meeting to remove one seat being held by a City Councilmember. Due to this amendment, the City Council requested to consider a City Council liaison appointment to the MDD Board.
OVERVIEW
The current liaisons to each board, commission or committee are as follows:
There is currently a vacancy for the liaison to the Municipal Development District (MDD) Board.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Appoint a Council liaison to the MDD Board.
BACKGROUND
The preliminary FY 2021-2022 budget will be discussed for the first time at the Budget Workshop during the July 26, 2021 City Council meeting. The high-level overview provided within the long-range financial update will depict the current and projected financial condition of the city, projected revenues, and capital needs. This presentation is designed to preface the Budget Workshop.
OVERVIEW
Topics to be covered in the presentation include: 1). Update on current year budgetary performance; 2). Three-year projections of key revenue and expenditures; 3). Debt capacity; 4). Comparison of actual performance to the 2018 long-range financial plan; 5). Fund balance policy and status, and; 6). Capital funding sources.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Receive an update from the Finance Director regarding the City's long range financial plan.
BACKGROUND
Lee Engineering has collected traffic data and conducted a traffic study of the corridor. This study was performed to evaluate potential roadway design, impacts to the current signal design and to address the needs for certain improvements along the corridor.
OVERVIEW
Lee Engineering will provide a project overview and update on the results of the traffic study.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
There are no recommendations affiliated with this item. This item is for information only.
RECOMMENDATION
Conduct Executive Session as appropriate.