A. 6:30 PM WORKSHOP MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Workshop Meeting on Tuesday, November 15, 2021 at 6:30 p.m. to consider the following items of business:
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

A. 6:30 PM WORKSHOP MEETING
Subject
2. Receive an introduction of the leadership team for Trinity Regional Hospital Sachse.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Information, Recognition

BACKGROUND

Trinity Regional Hospital Sachse will be opening its doors to see patients in the near future. Leadership of the hospital would like to introduce themselves to the City Council and become active partners for the betterment of the community. 

 

Emily Fletcher, Vice President of Business Development and Sean Johnson, CEO of Trinity Regional Hospital will be in attendance. 

A. 6:30 PM WORKSHOP MEETING
Subject
3. Conduct and discuss Boards and Commissions interviews.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Discussion

BACKGROUND

With the exception of the Municipal Development District, each Board and Commission term expires every two years in November. Interviews must be conducted to fill vacancies as necessary. 

 

OVERVIEW

There are 27 terms expiring in November 2021. Of those, between six (6) and eight (8) vacancies will need to be filled, depending on additional pending responses from current board members.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Conduct and discuss Boards and Commissions interviews.

A. 6:30 PM WORKSHOP MEETING
Subject
4. The City Council shall convene into Executive Session pursuant to Texas Government Code Section §551.087 Economic Development Deliberations: Deliberate the offer of a financial or other incentive relating to Project Apollo.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Closed Session
A. 6:30 PM WORKSHOP MEETING
Subject
5. Discussion of City Council meeting agenda items.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Discussion

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

A. 6:30 PM WORKSHOP MEETING
Subject
6. Adjournment.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Procedural
B. 7:00 PM REGULAR MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Tuesday, November 15, 2021 at 7:00 p.m. to consider the following items of business:
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

B. 7:00 PM REGULAR MEETING
Subject
2. Invocation and Pledges of Allegiance.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Procedural
C. Special Announcements
Subject
1. Mayor and City Council announcements regarding special events, current activities, and local achievements.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Information
C. Special Announcements
Subject
2. Proclamation recognizing the week of November 14-20, 2021, as Hunger and Homelessness Awareness Week in the City of Sachse.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Recognition

BACKGROUND

The Collin County Homeless Coalition sponsors Hunger and Homelessness Awareness Week the week before Thanksgiving to encourage residents to take action on the issues of hunger and homelessness. The week highlights the difficulty and loneliness of those without a home and living in poverty. The public is encouraged to get involved in efforts to end homelessness and hunger in the U.S., especially in Collin County.  

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Present the Proclamation for Hunger and Homelessness Awareness Week.

 

Audrey Wallace with Five Loaves Food Pantry and Todd Baughman with Chase Oaks Church will accept the proclamation.

C. Special Announcements
Subject
3. Proclamation recognizing the Sachse Parks and Recreation Departments as the recipient of the 2021 Excellence in Programming Award by the Texas Recreation & Park Society.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Recognition

BACKGROUND

Each year, the North Region Texas Recreation & Park Society (TRAPS) recognizes a special event in one city with a population under 75,000 with an Excellence in Programming Award. The Pumpkin Express, a program created by the Parks and Recreation Department in 2018 and reactivated in 2020 due to the COVID-19 pandemic, was chosen to be the recipient of this award.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Present the proclamation recognizing the Sachse Parks and Recreation departments as the recipient of the 2021 Excellence in Programming Award by the Texas Recreation & Park Society.

 

The Parks and Recreation staff will be accepting the proclamation.

D. Citizen Input
Subject
1. Citizen Input: The public is invited at this time to address the Council. Please come to the microphone and state your name and address for the record or citizens wishing to speak may use the chat function to state their name, address, and question for the record. However, if your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments. Time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take them under advisement. Issues raised may be referred to City Staff for research and possible future action.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Information

Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.

E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
1. Approve the minutes of the November 1, 2021, combined meeting.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve as presented.
Minutes
View Minutes for Nov 1, 2021 - City Council Combined Meeting

BACKGROUND

Minutes of the November 1, 2021, combined meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the minutes of the November 1, 2021, combined meeting.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
2. Approve the Consent Agenda Items as presented.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Action (Consent)
Recommended Action
Approve Consent Agenda Items as presented.
All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
F. Regular Agenda Items
Subject
1. Take any action as a result of Executive Session.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Action
F. Regular Agenda Items
Subject
2. Receive a presentation from the Texas Attorney General's Office, consider adopting a resolution for City participation, and authorize the City Manager to enter into a negotiated settlement between the State of Texas, opioid manufacturer Johnson & Johnson, and pharmaceutical distributors: AmerisourceBergen, Cardinal Health, and McKesson.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Action, Discussion
Preferred Date
Nov 15, 2021
Absolute Date
Dec 06, 2021
Fiscal Impact
No
Recommended Action
Consider the adoption of a resolution for City participation and authorization of the City Manager to enter into a negotiated settlement between the State of Texas, opioid manufacturer Johnson & Johnson, and pharmaceutical distributors: AmerisourceBergen, Cardinal Health, and McKesson.

BACKGROUND

Texas, along with a broad coalition of states and political subdivisions, has reached final agreements with four companies to resolve legal claims for their role in the opioid crisis. One agreement is with opioid manufacturer Johnson & Johnson (J&J). The other is with three major pharmaceutical distributors: AmerisourceBergen, Cardinal Health, and McKesson.

 

OVERVIEW

The two agreements provide for $26 billion in payments over 18 years, with $23.9 billion available for opioid abatement. Funding will be distributed to states according to the allocation agreement reached among the attorneys general. Subdivisions can only participate in the agreement if their state participates. Texas’ combined share is almost $1.5 billion: $1.17 billion from the distributors and $268 Million from J&J. Distribution within Texas is handled through an intrastate agreement between the state and litigating subdivisions. The funding must be used to support any of a wide variety of strategies to fight the opioid crisis. Texas has agreed to participate, and is asking subdivisions to join. If Texas receives maximum funds from all parties, Sachse has the potential to receive up to Twenty-Eight Thousand, Five Hundred Sixty-Two and 55/100 Dollars ($28,562.55) through these agreements.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Consider the adoption of a resolution for City participation and authorization of the City Manager to enter into a negotiated settlement between the State of Texas, opioid manufacturer Johnson & Johnson, and pharmaceutical distributors: AmerisourceBergen, Cardinal Health, and McKesson.

 

Amanda Sanders and Brian King, from the Office of the Texas Attorney General, will be in attendance to present the item. 

Motion & Voting
Consider the adoption of a resolution for City participation and authorization of the City Manager to enter into a negotiated settlement between the State of Texas, opioid manufacturer Johnson & Johnson, and pharmaceutical distributors: AmerisourceBergen, Cardinal Health, and McKesson.

Motion by Brett Franks, second by Jeff Bickerstaff.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
F. Regular Agenda Items
Subject
3. Presentation of Sachse Police Department holiday package theft prevention program.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Discussion, Information

BACKGROUND

During the holiday season, residential package delivery increases significantly, as do package thefts. In an effort to mitigate package theft opportunity, the Sachse Police Department will accept and securely store packages shipped to the Public Safety Building on behalf of Sachse residents for future pick-up.

 

OVERVIEW

Beginning November 16, the Sachse Police Department will offer the Public Safety Building as a package delivery site for its residents. In an effort to combat package theft, residents who would normally have packages delivered to their home address may opt to have the packages delivered to the Sachse Police Department instead. A representative of the Sachse Police Department will accept packages and secure them until residents are able to collect their items. All items must be retrieved by December 22, 2021.

 

Assistant Chief Steven Baxter will present an overview of this initiative.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Receive a presentation regarding the Sachse Police Department's holiday package theft prevention program.

F. Regular Agenda Items
Subject
4. Receive an overview of the Police Department staffing study
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Discussion, Information

BACKGROUND

The City of Sachse has seen significant population growth and demand on public safety services throughout the last several years. Additional growth and demand are anticipated with the build out of The Station and several other forthcoming developments. Anticipating those needs, the Sachse Police Department worked with a consultant to conduct a patrol staffing needs assessment with a five-year outlook on service demands. 

 

OVERVIEW

Chief Sylvester will present the findings from the consultant's assessment for the City Council's consideration. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Receive a presentation from Chief Sylvester regarding the consultant findings on patrol staffing needs.

F. Regular Agenda Items
Subject
5. Consider authorizing the City Manager to award the bid and execute the agreement for the construction of traffic signal installations at DeWitt Road and Ingram Road, DeWitt Road and Ranch Road, and Woodbridge Parkway and Cody Lane to Roadway Solutions, Inc. in an amount not to exceed Nine Hundred Sixty-Eight Thousand, Six Hundred Seventy-Three and No/100 Dollars ($968,673.00).
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Action, Discussion
Preferred Date
Nov 15, 2021
Absolute Date
Nov 15, 2021
Fiscal Impact
Yes
Dollar Amount
$968,673.00
Budgeted
Yes
Budget Source
General Capital Fund and Collin County Funding
Recommended Action
Authorize the City Manager to award the bid and execute the agreement for the construction of traffic signal installations at DeWitt Road and Ingram Road, DeWitt Road and Ranch Road, and Woodbridge Parkway and Cody Lane to Roadway Solutions, Inc. in an amount not to exceed Nine Hundred Sixty-Eight Thousand, Six Hundred Seventy-Three and No/100 Dollars ($968,673.00).
Goals
Strategically invest in the City's existing and future infrastructure.

BACKGROUND

The traffic signal installations at DeWitt Road and Ingram Road, DeWitt Road and Ranch Road, and Woodbridge Parkway and Cody Lane were designed to address capacity and congestion issues associated with increased traffic demands, to improve intersection efficiencies, and to improve safety in the areas.

 

OVERVIEW

Sealed bids were received and opened by the City of Sachse for the traffic signal installations at DeWitt Road and Ingram Road, DeWitt Road and Ranch Road, and Woodbridge Parkway and Cody Lane on Thursday, November 11, 2021, at 2 p.m. The project was advertised in the Sachse News and a total of five bids were received. 
 
The apparent low bid was submitted by Roadway Solutions, Inc. Based on the evaluation of their bid and references, Roadway Solutions, Inc. is considered capable of performing the proposed work in the contract documents. Therefore, based on the review of the bids received, staff recommends Roadway Solutions, Inc. for an award in the amount of $968,673.00 (total bid) for the traffic signal installations at DeWitt Road and Ingram Road, DeWitt Road and Ranch Road, and Woodbridge Parkway and Cody Lane, R-20-03. 

 

POLICY CONSIDERATIONS

This project was approved in the City's Capital Improvement Plan for the FY20-21 budget, and transferred over to the FY21-22 budget. Funding will come from the General Capital Fund and from the Collin County project savings. 

 

RECOMMENDATION

Authorize the City Manager to award the bid and execute the agreement for the construction of traffic signal installations at DeWitt Road and Ingram Road, DeWitt Road and Ranch Road, and Woodbridge Parkway and Cody Lane to Roadway Solutions, Inc. in an amount not to exceed Nine Hundred Sixty-Eight Thousand, Six Hundred Seventy-Three and No/100 Dollars ($968,673.00).

Motion & Voting
Authorize the City Manager to award the bid and execute the agreement for the construction of traffic signal installations at DeWitt Road and Ingram Road, DeWitt Road and Ranch Road, and Woodbridge Parkway and Cody Lane to Roadway Solutions, Inc. in an amount not to exceed Nine Hundred Sixty-Eight Thousand, Six Hundred Seventy-Three and No/100 Dollars ($968,673.00).

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
F. Regular Agenda Items
Subject
6. Consider an ordinance canvassing the returns and declaring the results of a bond election held in the City of Sachse on November 2, 2021.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Action, Discussion
Preferred Date
Nov 15, 2021
Absolute Date
Nov 15, 2021
Fiscal Impact
No
Recommended Action
Approve an ordinance canvassing the returns and declaring the results of a bond election held in the City of Sachse on November 2, 2021.
Goals
Strategically invest in the City's existing and future infrastructure.
Provide excellent government services to Sachse citizens.
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

On March 5, 2021, the City Council appointed a Bond 2021 Committee to evaluate the need and size of a bond package to submit to Sachse voters during a general obligation bond election. At the July 26, 2021, City Council meeting, the Bond 2021 Committee made its recommendation to the City Council. At the August 16, 2021, City Council meeting, the City Council approved an ordinance ordering a Bond Election to be held on November 2, 2021.

 

Early voting was held from October 18 - 29, 2021, and Election Day was held on November 2, 2021. Sachse residents were asked to consider the following projects:

 

OVERVIEW

In order to declare the results official, the City Council must canvass the results. The proposed ordinance will declare the results for Proposition A: Designing the expansion and upgrades to Sachse Road, from Miles Road to the city limits; Proposition B: Designing and upgrading Bailey-Hooper Road, from SH 78 to Sachse Road, Williford Road, from SH 78 to Bailey Road, and West Creek Lane, from Sachse Road to Timbercreek Court; Proposition C: various residential neighborhood street improvement packages; and Proposition D: Designing, constructing, and improving a municipal animal shelter. 

 

POLICY CONSIDERATIONS

Title 6, Chapter 67, Section 67.004 of the Texas Local Government Code and the City of Sachse Home Rule Charter Article V, Section 5.04, requires the governing body to canvass and declare election results. Canvassing must be completed no earlier than three days after the election no later than eleven days after the election, by November 15, 2021. As a rule, if the last day to perform an act falls on a Saturday, Sunday, or a legal state or national holiday, then the deadline becomes the next regular business day. Since the 11th day following the election falls on the weekend, the next business day is Monday, November 15. The City is meeting the statutory requirements.

 

RECOMMENDATION

Approve an ordinance canvassing the returns and declaring the results of a bond election held in the City of Sachse on November 2, 2021.

Motion & Voting
Approve an ordinance canvassing the returns and declaring the results of a bond election held in the City of Sachse on November 2, 2021.

Motion by Chance Lindsey, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
F. Regular Agenda Items
Subject
7. Consider a resolution casting the City of Sachse's 11 vote(s) for the Collin Central Appraisal District Board of Directors (CCAD).
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Action, Discussion
Preferred Date
Nov 15, 2021
Absolute Date
Dec 06, 2021
Recommended Action
Approve a resolution to cast ____ votes to __________________________ for the Collin Central Appraisal District Board of Directors (CCAD).
Goals
Provide excellent government services to Sachse citizens.

BACKGROUND

Every two years, in odd numbered years, the City Council casts its votes for member(s) of the Board of Directors of the Collin Central Appraisal District. In 2011 and 2013, Sachse City Council voted for Dr. Leo Fitzgerald; in 2015 and 2017, the Council voted for Wayne Mayo; and in 2019, the Council voted for Michelle Howarth.

 

OVERVIEW

This year, the City Council has 11 votes to cast. All votes can be cast for one individual or can be split in any manner among any of the nominees. This year's candidates and nominating parties are as follows:

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve a resolution casting the City of Sachse's 11 votes for the Collin Central Appraisal District Board of Directors (CCAD).

Motion & Voting
Approve a resolution to cast 3 votes to Earnest Burke and each other candidate one vote for the Collin Central Appraisal District Board of Directors (CCAD).

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Cullen King, Jeff Bickerstaff, Michelle Howarth, Chance Lindsey, Frank Millsap
No: Brett Franks, Mike Felix
F. Regular Agenda Items
Subject
8. Consider a resolution casting the City of Sachse's vote for the fourth member of the Board of Directors of the Dallas Central Appraisal District (DCAD).
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Action, Discussion
Preferred Date
Nov 15, 2021
Absolute Date
Dec 06, 2021
Recommended Action
Approve a resolution casting its vote for _________________ as the fourth member of the Board of Directors of the Dallas Central Appraisal District (DCAD).
Goals
Provide excellent government services to Sachse citizens.

BACKGROUND

Every two years, in odd numbered years, all suburban Cities cast their vote for one individual to the Board of Directors. The City Council has nominated Councilman Franks to be considered as the representative for the suburban Cities to the Board of Directors for the past several years. 

 

OVERVIEW

At the September 20, 2021, City Council meeting, the City Council nominated Councilmember Franks. Each participating City has one vote to cast. This year's candidates and nominating parties are as follows:

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve a resolution casting its vote for the fourth member of the Board of Directors of the Dallas Central Appraisal District.

Motion & Voting
Approve a resolution casting its vote for Brett Franks as the fourth member of the Board of Directors of the Dallas Central Appraisal District (DCAD).

Motion by Michelle Howarth, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Cullen King, Jeff Bickerstaff, Mike Felix, Michelle Howarth, Chance Lindsey, Frank Millsap
G. Regular Meeting Closing
Subject
1. Adjournment.
Meeting
Nov 15, 2021 - City Council Combined Meeting
Type
Procedural