The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

With the exception of the Municipal Development District Board, each board and commission term expires every two years in November. Interviews must be conducted to fill vacancies as necessary. 

OVERVIEW

27 terms expired in November 2021. Of those, eight (8) vacancies need to be filled.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Conduct and discuss boards and commissions interviews.

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

Citizens who wish to speak may fill out a form or email to the Interim City Secretary prior to the meeting.

BACKGROUND

Minutes of the November 15, 2021, combined meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the minutes of the November 15, 2021, combined meeting.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenue and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as an analysis of year-to-date sales tax revenue.

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending October 31, 2021.

BACKGROUND

The Finance Department releases a quarterly report on the City’s finances. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts. It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.

Cash on hand available for investing on September 30, 2021, was $64,276,955 in all funds. The average interest/yield on all investments was 0.40%, and investment earnings totaled $56,822.19.

OVERVIEW

Quarterly Investment Report for the quarter ended September 30, 2021

POLICY CONSIDERATIONS

The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.

RECOMMENDATION

Accept the Quarterly Budget and Investment Report for the quarter ended September 30, 2021.

BACKGROUND

Preparations are underway to auction several City-owned vehicles and other equipment that have been replaced over the past fiscal year. The first step in the disposal process is to declare the replaced items as surplus property. The two items pending disposal have an original cost in excess of $50,000, which requires authorization by City Council:

1) Asset 322, 2003 Ford F350, Fire Department, $90,000.

2) Asset 725, 2009 Freightliner Vac-Con Unit, $165,000.

POLICY CONSIDERATIONS

According to the City's Surplus Equipment Policy, assets with an original purchase price of less than $50,000 may be declared surplus and authorized for disposal by the City Manager. Items with an original acquisition cost of $50,000 and over require authorization by the City Council.

RECOMMENDATION

Declare as surplus property and authorize the disposal of a 2003 Ford F350, Asset Number 322, and a 2009 Freightliner Vac-Con Unit, Asset 725.

BACKGROUND

During the September 6, 2021, Council meeting, the City Council received a presentation from Trent Petty with Petty & Associates regarding the possible creation of a Tax Increment Reinvestment Zone No. 3 (TIRZ #3). City Council directed the City Manager to bring forward a resolution at the September 20 meeting, calling for a public hearing to be held at the October 18 meeting. At the September 20 meeting, City Council approved the resolution calling for the public hearing on October 18 to create TIRZ #3. 

After holding a public hearing at the October 18 meeting, Sachse City Council approved Ordinance No. 4035 establishing Tax Increment Reinvestment Zone #3.

On November 15, 2021, Collin County Commissioners Court unanimously approved participation in TIRZ #3 with the City of Sachse.

OVERVIEW

The City of Sachse and Collin County have each respectively authorized participation in TIRZ #3 within the City of Sachse. The lifetime of TIRZ #3 is 30 years beginning in 2021. The City of Sachse and Collin County have authorized a contribution equal to fifty percent (50%) of its annual Tax Increment to the Tax Increment Fund. The Collin County portion of the agreement stipulates a maximum reimbursable amount of $9,977,447.

The TIRZ #3 Preliminary Project and Finance Plan contains an economic feasibility study which focuses on "direct" financial benefits to the Zone. During the 30-year term, new development that occurs within the Zone will generate approximately $121 million in total new real property tax revenue. The taxing units that will participate in and benefit from the new development of the Zone will retain approximately $60 million as follows: 

• City of Sachse: 
  • Gross new revenue of $101,277,845 resulting in a 50% TIRZ contribution of $50,638,922

• Collin County: 
  • Gross new revenue of $19,954,893 resulting in a 50% TIRZ contribution of $9,977,477

POLICY CONSIDERATIONS

The final step in the participation process is for the City Council to authorize the City Manager to enter into the Interlocal Agreement with Collin County for participation in TIRZ No. 3 on behalf of the City of Sachse. 

RECOMMENDATION

Approve a resolution authorizing the City Manager to enter into an Interlocal Agreement with Collin County for participation in TIRZ #3.

BACKGROUND

Except for the Municipal Development District Board, each board and commission term expires every two years in November. To fill vacancies, interviews were conducted on October 18, November 15, and December 6, 2021.

OVERVIEW

27 terms expired in November 2021. Of those, eight (8) vacancies need to be filled.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Appoint individuals to the following City boards and commissions:

• Board of Adjustments
• Sachse Economic Development Corporation 
• Library Board
• Parks and Recreation Board
• Tax Increment Financing #1 Board

BACKGROUND

The City Council established the Tax Increment Reinvestment Zone No. 3 (TIRZ #3) at its October 18, 2021, regular meeting. This new TIRZ will need to be governed by a Tax Increment Financing Board, with a chairperson appointed in 2021. Ordinance No. 4035 established TIRZ #3 and stated that the City Council shall appoint its initial members to the Board of Directors within sixty (60) days after the passage of the Ordinance.

OVERVIEW

Chapter 311 of the Texas Tax Code provides the outline for the composition of the TIRZ Board of Directors. Collin County will be participating in TIRZ #3. Dallas County will not be participating in TIRZ #3.

POLICY CONSIDERATIONS

The Board shall make recommendations to the City Council concerning the administration of the Zone. The Board of Directors shall prepare and adopt a project plan and financing plan for the Zone and must submit such plans to the City Council for its approval. The Board of Directors shall prepare required annual reports on the status of the Zone, which shall be subject to the approval of the City Council. The Board of Directors may not enter into any agreements to implement the project plan and financing plan without the authorization of the City Council.

Staff recommends that the City Council serve on the TIRZ #3 Board of Directors initially, and also recommends that Collin County Precinct 2 Commissioner, Cheryl Williams, be appointed to serve on the TIRZ #3 Board. As a Collin County policy, the individual whose precinct lies within the TIRZ sits on that respective TIRZ board. Since Commissioner Williams' precinct sits within the TIRZ #3 boundaries, she must sit on the TIRZ #3 board.

RECOMMENDATION

Appoint Sachse City Council and Collin County Precinct 2 Commissioner, Cheryl Williams, to serve on the TIRZ #3 Board of Directors, and name _______________________________ as the chairperson.

BACKGROUND

On November 2, 2021, Sachse voters approved four propositions for the issuance of general obligation bonds. The projects include:

• Designing the expansion and upgrades to Sachse Road, from Miles Road to the city limits. These updates include the construction of the road, along with associated sidewalks, drainage, signage, lighting, curbs, traffic safety improvements, landscaping, and more for $23,385,000. 
• Additionally, $20,650,000 would be utilized for upgrading and developing several City of Sachse streets and roads. This includes traffic safety, sidewalks and pedestrian right-of-ways, curbs and related drainage, utility relocations, and more. The roads or streets are:

1. Bailey-Hooper Road, from SH 78 to Sachse Road
2. Williford Road, from SH 78 to Bailey Road
3. West Creek Lane, from Sachse Road to Timbercreek Court

• Reconstructing $5,000,000 worth of City of Sachse neighborhood and residential streets within the city limits. This could include expanding the roads or streets, enhancing or creating sidewalks, intersections, providing lighting, traffic safety, drainage improvements, and more.
• $5,000,000 to design and construct a new City animal shelter, to facilitate adoptions. 

For initial planning purposes, staff worked with consultants to create preliminary timelines; however, those timelines were not finalized until the bond election was completed. Now that the four propositions were voted on and approved by Sachse residents, staff will begin the process of formally laying out timelines for the projects. The purpose of this item is to provide the Council and residents with a brief update on the initial activity related to the recently approved Bond 2021 projects. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION
Receive a briefing on Bond 2021 projects.

BACKGROUND

The City of Sachse started the redevelopment of the 5th Street District now that the Sachse Road and 5th Street reconstruction projects are nearing completion. In partnership with the Economic Development Corporation (EDC), City Staff engaged Kimley-Horn and Associates, Inc. to begin the design of the first phase of public improvements to the area generally bounded by Sachse Road, 5th Street and Alexander Street. The intent of this first phase is to deliver necessary infrastructure improvements (water, sewer, drainage/detention, parking, and roadway improvements) to develop several pad sites and promote potential development in the area.

This project is located in TIRZ #3 and is eligible for reimbursement from future revenue generated by TIRZ #3.

OVERVIEW

This design project will provide a preliminary concept plan, lot layout, and an overall drainage study. Construction plans will be created for utility upgrades and extensions, regional drainage/detention, future parking, and Alexander Street reconstruction. 

POLICY CONSIDERATIONS

This project is part of the City of Sachse Capital Improvement Plan that was approved as a part of the most recent process and is outlined in the Economic Development Corporation Strategic Goals and Objectives.

RECOMMENDATION

Authorize the City Manager to execute a professional services contract for design of the 5th Street District Phase 1 Improvements between the City of Sachse and Kimley-Horn and Associates, Inc. in the amount of Three Hundred Fifty-One Thousand, Nine Hundred and No/100 Dollars ($351,900).

BACKGROUND 

Proposal to replat property into four townhome lots:

• Applicant: William Noe
• Owner: William Noe
• Size: Approximately 0.355 acres
• Site Attributes: Existing single-family residence
• Current Zoning: Old Town District - Downtown North

OVERVIEW

Generally, plat approval is not discretionary. However, the applicant is requesting a waiver/variance to the subdivision standard requirement of a minimum 100-foot lot depth for residential lots in order to replat the subject property for townhome lots. As proposed, the townhome lots would be approximately 82-feet in depth after dedication of a 15-foot public alley at the rear of the property. Future right-of-way reconstruction of Fourth Street would provide the opportunity to regain and add approximately 10 to 15 feet of land to each of the townhome lots. However, they would still be short of the minimum lot depth requirement.   

City Council may grant a waiver if they find:

(1) That there are special circumstances or conditions affecting the land involved such that the strict application of the provisions of this ordinance would deprive the applicant of the reasonable use of their land.

(2) That the waiver is necessary for the preservation and enjoyment of a substantial property right of the applicant, that the granting of the waiver will not be detrimental to the public health, safety or welfare or injurious to other property in the area.

(3) That the granting of the waiver will not have the effect of preventing the orderly subdivision of other lands in the area in accordance with the provisions of this chapter.

POLICY CONSIDERATIONS

This proposal falls within the current criteria for approval of waiver/variance as it is not detrimental to public health, safety, or welfare and that without the waiver/variance it would deprive the applicant of the reasonable use of the property. In addition, due to the expansive current right-of-way of Fourth Street, a future reconstruction of Fourth Street would allow the townhome lots to have an ultimate lot depth just under the 100-foot requirement.

RECOMMENDATION

Approve the waiver/variance and proposed replat.

BACKGROUND

Historically, the City Council has conducted a performance review of the City Manager every six months from the date of hire. Currently, the annual review of the City Manager is conducted in December and the mind-year review is conducted in June.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Conduct Executive Session as appropriate.