The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
It is customary for a committee of residents to convene and review the City's Charter periodically.
OVERVIEW
There has been recent discussion about Sachse's Charter. The Mayor and several Councilmembers have requested that a discussion item be placed on the Council agenda to contemplate the creation of a Charter Review Committee to discuss potential changes to the City's Charter document this year.
POLICY CONSIDERATIONS
The Charter is the governing document for home rule municipalities in Texas. The last time changes were made to the City of Sachse Charter was in May 2013.
RECOMMENDATION
Discuss the creation of a Charter Review Committee.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
Every year, the State of Texas, through the Texas Department of State Health Services (TDSHS), recognizes an EMS Medical Director with the EMS Medical Director Award.
OVERVIEW
The 2021 EMS Medical Director Award was given to Dr. Justin Northeim. Dr. Northeim is the Medical Director for Sachse Fire and Rescue and was nominated based on the work he has accomplished within Sachse Fire and Rescue and the North Central Texas Trauma Regional Advisory Council (NCTTRAC). Most notably, Dr. Northeim was recognized for his work with the Cardiac Committee and Cardiac Arrest Workgroup.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Recognize and congratulate Dr. Justin Northeim for receiving the 2021 EMS Medical Director Award for the State of Texas.
Attendees:
Dr. Justin Northeim
Kari Northeim, wife
BACKGROUND
Bands from across the state of Texas competed for top honors at the 2021 UIL State Marching Band Championships. UIL uses an elimination system; bands compete at the regional and area level prior to advancing to state competition. Roughly 30 bands from all over Texas compete at the state level for 5A and 6A schools.
OVERVIEW
Sachse High School, Wylie High School, and Wylie East High School all received top marks at the regional and areal level competitions and were eligible to compete at the prestigious state level championship.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Present a proclamation recognizing the outstanding achievement of the Sachse High School, Wylie High School, and Wylie East High School Bands for advancing to the 2021 UIL State Marching Band Contest in Austin.
Attendee | Organization | Title |
Collin Jarvis | Sachse High School | Sachse Drum Major |
Harrison Burnside | Sachse High School | Sachse Drum Major |
Laurel Fitzgerald | Sachse High School | Sachse Drum Major |
Landon Foy | Sachse High School | Sachse Drum Major |
Zoey Mosley | Sachse High School | Sachse Drum Major |
Kevin MacDonald | Sachse High School | Band Director |
Garrett Tucker | Sachse High School | Band Director |
Holly Taylor | Sachse High School | Director of Bands/Department Head |
Shae Creel | Sachse High School | Principal |
Joseph Figarelli | Garland ISD | Director of Fine Arts |
Ricardo Lopez | Garland ISD | Superintendent |
Michelle Cromer | Garland ISD | Coordinator Visual Performing Art |
Ray Merrill | Garland ISD | Exec Dir of Leadership-Secondary |
Dr. Susanna Russell | Garland ISD | Chief Academics & Leadership Officer |
Ximena Fernandez de Jauregui | Wylie High School | Wylie Drum Major |
Kylie Kaneshige | Wylie High School | Wylie Drum Major |
Sofia Kirk | Wylie High School | Wylie Drum Major |
Todd Dixon | Wylie High School | Director of Bands |
Brian Alexander | Wylie High School | Principal |
Kaelyn Cash | Wylie East High School | Wylie East Drum Major |
Celine Abigail | Wylie East High School | Wylie East Drum Major |
Tailene Morales | Wylie East High School | Band President |
Gregory Hayes | Wylie East High School | Director of Bands |
Tiffany Doolan | Wylie East High School | Principal |
Glenn Lambert | Wylie ISD | Executive Director of Fine Arts |
Dr. David Vinson | Wylie ISD | Superintendent |
Kylie Reising | Wylie ISD | Board of Trustiees Secretary |
April Cunningham | Wylie ISD | Executive Director of Communications |
Citizens who wish to speak may fill out a form or email to the Interim City Secretary prior to the meeting.
BACKGROUND
Minutes of the December 6, 2021, combined meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes of the December 6, 2021, combined meeting.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenue and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as an analysis of year-to-date sales tax revenue.
POLICY CONSIDERATIONS
The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending November 30, 2021.
BACKGROUND
It is necessary for the City to maintain licensing for all computer network servers, Exchange email services, user authentication, firewall-security, workstation operating systems, and productivity software that each end-user utilizes on a daily basis. In addition to these licensing requirements, the City has to maintain licensing for anti-spam and anti-virus protection. The Microsoft Enterprise agreement and licensing renewal is proposed for purchase through SHI Government Solutions, which is the City’s current Microsoft software vendor. The company is a licensed contract vendor of the State of Texas, Department of Information Services. The attached quote covers the second year of a three-year period.
OVERVIEW
The current Microsoft Enterprise software licensing agreement will expire on February 2023. The current agreement includes licensing for 187 combined devices/users. The updated agreement includes an additional seven users for the Sachse Economic Development Corporation (EDC) email accounts. Upon the transition with the EDC, it was discovered that the EDC emails were hosted on a different server. Once this was identified, staff added the additional seven licenses to the City’s Microsoft agreement. Those additional licenses are reflected in the increased quote.
POLICY CONSIDERATIONS
This agreement covers the required licenses needed to operate the Microsoft platform on City devices. The Information Technology budget has cost savings in the licensing line item to absorb the increase to the original budgeted amount. Future budgets will include this additional amount in the allocated overhead calculation that is done for EDC services.
RECOMMENDATION
Authorize the City Manager to execute a renewal of the Microsoft Enterprise Software Licensing Agreement through the State of Texas' agreement with SHI Government Solutions.
BACKGROUND
Every two years, in odd numbered years, all suburban Cities cast their vote for one individual to represent suburban cities on the Dallas Central Appraisal District (DCAD) Board of Directors.
OVERVIEW
The City Council nominated Councilmember Brett Franks as the representative for the suburban cities on the DCAD Board of Directors at the September 20 meeting. On November 15, 2021, Council cast its vote for Councilmember Franks. A majority, or 16 votes, is required to win the election; however, no candidate in the first round of voting received a majority of the votes needed to secure the position. As a result, on December 22, 2021, DCAD announced a runoff election between City of Sachse Councilmember Brett Franks and incumbent Michael Hurtt.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve a resolution casting Sachse's vote for _______________ in the runoff election for Dallas Central Appraisal District (DCAD) Board of Directors.
BACKGROUND
The condition and need for repairs on Bailey Road and Hooper Road was discussed extensively during the Bond 2021 Commmittee and public engagement process. With the successful passage of the 2021 Bond, the deisgn for this project will be the first funded from the bond proceeds.
OVERVIEW
The project includes reconstruction of approximately 5,500 linear feet of Bailey Road and Hooper Road. The road will be reconstructed with a 36-foot wide concrete street section. Sidewalks and drainage will be evaluated with the design to consider options for keeping the existing bar ditch section or replacing it with a storm drainage system. Design will include traffic calming (speed humps, intersection treatments, signage), intersection improvements, and pedestrian safety design options. Water and sewer infrastructure will also be improved.
POLICY CONSIDERATIONS
Design and construction of this project is in accordance with the projects identified in the recent 2021 Bond. Funding for this project will be paid from Bond 2021 proceeds.
RECOMMENDATION
Authorize the City Manager to execute a professional service agreement for the design of the Bailey Road and Hooper Road reconstruction improvements between the City of Sachse and Garver USA in the amount of Eight Hundred Twenty-One Thousand, Seven-Hundred Fifty and No/100 Dollars ($821,750.00).
BACKGROUND
Currently, there is signficant traffic congestion along Hudson Drive on both east and westbound sides. Peak congestion occurs during school pick-up times, resulting in difficulty traversing the area. This issue is compounded by vehicles parking along the curb lines adjacent to Sewell Elementary and Hudson Middle School.
OVERVIEW
Staff proposes to restrict stopping, standing, leaving, or parking of any motor vehicle along designated portions of Hudson Drive during official school days from 12:00 p.m. to 4:30 p.m.
POLICY CONSIDERATIONS
These restrictions will be re-evaluated upon completion of the planned road widening project on Hudson Drive.
RECOMMENDATION
Approve the revision to the Code of Ordinances Chapter 9, Section 9-6 as presented.
BACKGROUND
At the September 7, 2021, City Council meeting, staff presented the City of Sachse Personnel Policies and Procedures Manual Quarantine and Sick Leave Policy Addendum (Quarantine Leave). This policy created a leave bank for all City of Sachse employees to cover the extenuating leave circumstances associated with the COVID-19 pandemic. The policy also included the Public Safety Quarantine Policy, affiliated with HB 2073 and in accordance with Chapter 180.008 of the Local Government Code. The Council approved the policy at that time, granting a leave bank for all City employees through December 31, 2021.
With the recent surge in cases seen with the new Omicron variant, staff recommends that Council consider extending the Quarantine Leave Policy for all employees through April 30, 2022. The Public Safety Quarantine Policy will remain in place in perpetuity, as it is required by law.
POLICY CONSIDERATIONS
This revised Quarantine Leave Policy applies to all City of Sachse employees. It encompasses the requirements for a paid quarantine leave policy for public safety and meets the intent of HB 2073 and the requirements of Chapter 180.008.
RECOMMENDATION
Extend the City of Sachse Personnel Policies and Procedures Manual Quarantine and Sick Leave Policy Addendum through April 30, 2022.