A. 6:30 PM WORKSHOP MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Workshop Meeting on Tuesday, January 18, 2022, at 6:30 p.m. to consider the following items of business:
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

A. 6:30 PM WORKSHOP MEETING
Subject
2. Discuss the creation of a Charter Review Committee.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Discussion

BACKGROUND

It is customary for a committee of residents to convene and review the City's Charter periodically. 

 

OVERVIEW

There has been recent discussion about Sachse's Charter. The Mayor and several Councilmembers have requested that a discussion item be placed on the Council agenda to contemplate the creation of a Charter Review Committee to discuss potential changes to the City's Charter document this year.

 

POLICY CONSIDERATIONS

The Charter is the governing document for home rule municipalities in Texas. The last time changes were made to the City of Sachse Charter was in May 2013.

 

RECOMMENDATION

Discuss the creation of a Charter Review Committee. 

A. 6:30 PM WORKSHOP MEETING
Subject
3. Discussion of City Council meeting agenda items.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Discussion

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

A. 6:30 PM WORKSHOP MEETING
Subject
4. Adjournment.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Procedural
B. 7:00 PM REGULAR MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Tuesday, January 18, 2022, at 7:00 p.m. to consider the following items of business:
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

B. 7:00 PM REGULAR MEETING
Subject
2. Invocation and Pledges of Allegiance.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Procedural
C. Special Announcements
Subject
1. Mayor and City Council announcements regarding special events, current activities, and local achievements.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Information
C. Special Announcements
Subject
2. Recognize and congratulate Dr. Justin Northeim for receiving the 2021 EMS Medical Director Award for the State of Texas.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Information
Goals
Meet the public safety needs of a growing citizen, student, and business population.
Provide excellent government services to Sachse citizens.

BACKGROUND

Every year, the State of Texas, through the Texas Department of State Health Services (TDSHS), recognizes an EMS Medical Director with the EMS Medical Director Award.

 

OVERVIEW

The 2021 EMS Medical Director Award was given to Dr. Justin Northeim. Dr. Northeim is the Medical Director for Sachse Fire and Rescue and was nominated based on the work he has accomplished within Sachse Fire and Rescue and the North Central Texas Trauma Regional Advisory Council (NCTTRAC). Most notably, Dr. Northeim was recognized for his work with the Cardiac Committee and Cardiac Arrest Workgroup.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Recognize and congratulate Dr. Justin Northeim for receiving the 2021 EMS Medical Director Award for the State of Texas.

 

 

Attendees:

Dr. Justin Northeim

Kari Northeim, wife

 

 

C. Special Announcements
Subject
3. Proclamation recognizing the outstanding achievement of the Sachse, Wylie, and Wylie East High School Bands for advancing to the 2021 UIL State Marching Band Contest in Austin.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Recognition

BACKGROUND

Bands from across the state of Texas competed for top honors at the 2021 UIL State Marching Band Championships.  UIL uses an elimination system; bands compete at the regional and area level prior to advancing to state competition. Roughly 30 bands from all over Texas compete at the state level for 5A and 6A schools. 

 

OVERVIEW

Sachse High School, Wylie High School, and Wylie East High School all received top marks at the regional and areal level competitions and were eligible to compete at the prestigious state level championship. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Present a proclamation recognizing the outstanding achievement of the Sachse High School, Wylie High School, and Wylie East High School Bands for advancing to the 2021 UIL State Marching Band Contest in Austin.

 

Attendee Organization Title
Collin Jarvis Sachse High School Sachse Drum Major
Harrison Burnside Sachse High School Sachse Drum Major
Laurel Fitzgerald Sachse High School Sachse Drum Major
Landon Foy Sachse High School Sachse Drum Major
Zoey Mosley Sachse High School Sachse Drum Major
Kevin MacDonald Sachse High School Band Director
Garrett Tucker Sachse High School Band Director
Holly Taylor Sachse High School Director of Bands/Department Head
Shae Creel Sachse High School Principal
Joseph Figarelli Garland ISD Director of Fine Arts
Ricardo Lopez Garland ISD Superintendent
Michelle Cromer Garland ISD Coordinator Visual Performing Art
Ray Merrill Garland ISD Exec Dir of Leadership-Secondary
Dr. Susanna Russell Garland ISD Chief Academics & Leadership Officer 
Ximena Fernandez de Jauregui   Wylie High School Wylie Drum Major
Kylie Kaneshige Wylie High School Wylie Drum Major
Sofia Kirk Wylie High School Wylie Drum Major
Todd Dixon Wylie High School Director of Bands
Brian Alexander Wylie High School Principal
Kaelyn Cash Wylie East High School     Wylie East Drum Major
Celine Abigail Wylie East High School Wylie East Drum Major
Tailene Morales Wylie East High School Band President
Gregory Hayes Wylie East High School Director of Bands
Tiffany Doolan Wylie East High School Principal
Glenn Lambert Wylie ISD Executive Director of Fine Arts
Dr. David Vinson Wylie ISD Superintendent
Kylie Reising Wylie ISD Board of Trustiees Secretary
April Cunningham Wylie ISD Executive Director of Communications 
D. Citizen Input
Subject
1. Citizen Input: The public is invited at this time to address the Council. Please come to the microphone and state your name and address for the record or citizens wishing to speak may use the chat function to state their name, address, and question for the record. However, if your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments. Time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take them under advisement. Issues raised may be referred to City Staff for research and possible future action.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Information

Citizens who wish to speak may fill out a form or email to the Interim City Secretary prior to the meeting.

E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
1. Approve the minutes of the December 6, 2021, combined meeting.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve as presented.
Minutes
View Minutes for Dec 6, 2021 - City Council Combined Meeting

BACKGROUND

Minutes of the December 6, 2021, combined meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the minutes of the December 6, 2021, combined meeting.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
2. Accept the monthly revenue and expenditure report for the period ending November 30, 2021.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Jan 18, 2022
Fiscal Impact
No
Recommended Action
Accept the monthly revenue and expenditure report for the period ending November 30, 2021.
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenue and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as an analysis of year-to-date sales tax revenue.

 

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

 

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending November 30, 2021.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
3. Authorize the City Manager to execute a renewal of the Microsoft Enterprise Software Licensing Agreement through the State of Texas' agreement with SHI Government Solutions.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Action (Consent)
Fiscal Impact
Yes
Dollar Amount
$89,292.09
Budgeted
Yes
Budget Source
IT Software Licensing
Recommended Action
Approve as presented.

BACKGROUND

It is necessary for the City to maintain licensing for all computer network servers, Exchange email services, user authentication, firewall-security, workstation operating systems, and productivity software that each end-user utilizes on a daily basis. In addition to these licensing requirements, the City has to maintain licensing for anti-spam and anti-virus protection. The Microsoft Enterprise agreement and licensing renewal is proposed for purchase through SHI Government Solutions, which is the City’s current Microsoft software vendor. The company is a licensed contract vendor of the State of Texas, Department of Information Services. The attached quote covers the second year of a three-year period.

 

OVERVIEW

The current Microsoft Enterprise software licensing agreement will expire on February 2023. The current agreement includes licensing for 187 combined devices/users. The updated agreement includes an additional seven users for the Sachse Economic Development Corporation (EDC) email accounts. Upon the transition with the EDC, it was discovered that the EDC emails were hosted on a different server. Once this was identified, staff added the additional seven licenses to the City’s Microsoft agreement. Those additional licenses are reflected in the increased quote.

 

POLICY CONSIDERATIONS

This agreement covers the required licenses needed to operate the Microsoft platform on City devices. The Information Technology budget has cost savings in the licensing line item to absorb the increase to the original budgeted amount. Future budgets will include this additional amount in the allocated overhead calculation that is done for EDC services. 

 

RECOMMENDATION

Authorize the City Manager to execute a renewal of the Microsoft Enterprise Software Licensing Agreement through the State of Texas' agreement with SHI Government Solutions.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
4. Approve the Consent Agenda Items as presented.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Action (Consent)
Recommended Action
Approve Consent Agenda Items as presented.
All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
1. Consider a resolution casting the City of Sachse's vote in the runoff election between Brett Franks and Michael Hurtt for the Dallas Central Appraisal District (DCAD) Board of Directors.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Action, Discussion
Absolute Date
Jan 18, 2022
Fiscal Impact
No
Recommended Action
Approve a resolution casting Sachse's vote for ________________ in the runoff election for Dallas Central Appraisal District (DCAD) Board of Directors.

BACKGROUND

Every two years, in odd numbered years, all suburban Cities cast their vote for one individual to represent suburban cities on the Dallas Central Appraisal District (DCAD) Board of Directors.  

 

OVERVIEW

The City Council nominated Councilmember Brett Franks as the representative for the suburban cities on the DCAD Board of Directors at the September 20 meeting. On November 15, 2021, Council cast its vote for Councilmember Franks. A majority, or 16 votes, is required to win the election; however, no candidate in the first round of voting received a majority of the votes needed to secure the position. As a result, on December 22, 2021, DCAD announced a runoff election between City of Sachse Councilmember Brett Franks and incumbent Michael Hurtt. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve a resolution casting Sachse's vote for _______________ in the runoff election for Dallas Central Appraisal District (DCAD) Board of Directors.

Motion & Voting
Approve a resolution casting Sachse's vote for Councilmember Franks in the runoff election for Dallas Central Appraisal District (DCAD) Board of Directors.

Motion by Michelle Howarth, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
2. Consider authorizing the City Manager to execute a professional service contract for the design of the Bailey Road and Hooper Road reconstruction improvements between the City of Sachse and Garver USA in the amount of Eight Hundred Twenty-One Thousand, Seven-Hundred Fifty and No/100 Dollars ($821,750.00).
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Action
Preferred Date
Jan 18, 2022
Absolute Date
Jan 18, 2022
Fiscal Impact
Yes
Dollar Amount
$821,750.00
Budgeted
Yes
Budget Source
2021 Bond Funding
Recommended Action
Approve a professional service agreement for the design of the Bailey Road and Hooper Road reconstruction improvements between the City of Sachse and Garver USA in the amount of Eight Hundred Twenty-One Thousand, Seven-Hundred Fifty and No/100 Dollars ($821,750.00).
Goals
Strategically invest in the City's existing and future infrastructure.

BACKGROUND

The condition and need for repairs on Bailey Road and Hooper Road was discussed extensively during the Bond 2021 Commmittee and public engagement process. With the successful passage of the 2021 Bond, the deisgn for this project will be the first funded from the bond proceeds.

 

OVERVIEW

The project includes reconstruction of approximately 5,500 linear feet of Bailey Road and Hooper Road. The road will be reconstructed with a 36-foot wide concrete street section. Sidewalks and drainage will be evaluated with the design to consider options for keeping the existing bar ditch section or replacing it with a storm drainage system. Design will include traffic calming (speed humps, intersection treatments, signage), intersection improvements, and pedestrian safety design options. Water and sewer infrastructure will also be improved. 

 

POLICY CONSIDERATIONS

Design and construction of this project is in accordance with the projects identified in the recent 2021 Bond. Funding for this project will be paid from Bond 2021 proceeds.

 

RECOMMENDATION

Authorize the City Manager to execute a professional service agreement for the design of the Bailey Road and Hooper Road reconstruction improvements between the City of Sachse and Garver USA in the amount of Eight Hundred Twenty-One Thousand, Seven-Hundred Fifty and No/100 Dollars ($821,750.00).

Motion & Voting
Approve a professional service agreement for the design of the Bailey Road and Hooper Road reconstruction improvements between the City of Sachse and Garver USA in the amount of Eight Hundred Twenty-One Thousand, Seven-Hundred Fifty and No/100 Dollars ($821,750.00).

Motion by Michelle Howarth, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
3. Consider a revision to the Code of Ordinances Chapter 9, Section 9-6 to provide for no stopping, standing, leaving, or parking of any motor vehicle along designated portions of Hudson Drive.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Action, Discussion
Fiscal Impact
No
Budgeted
No
Recommended Action
Approve the revision to the Code of Ordinances Chapter 9, Section 9-6 as presented.

BACKGROUND

Currently, there is signficant traffic congestion along Hudson Drive on both east and westbound sides. Peak congestion occurs during school pick-up times, resulting in difficulty traversing the area. This issue is compounded by vehicles parking along the curb lines adjacent to Sewell Elementary and Hudson Middle School.

 

OVERVIEW

Staff proposes to restrict stopping, standing, leaving, or parking of any motor vehicle along designated portions of Hudson Drive during official school days from 12:00 p.m. to 4:30 p.m. 

 

POLICY CONSIDERATIONS

These restrictions will be re-evaluated upon completion of the planned road widening project on Hudson Drive.

 

RECOMMENDATION

Approve the revision to the Code of Ordinances Chapter 9, Section 9-6 as presented.

 

Motion & Voting
Approve the revision to the Code of Ordinances Chapter 9, Section 9-6 as presented with designated times adjusted to 7:30 a.m. to 4:30 p.m.

Motion by Jeff Bickerstaff, second by Chance Lindsey.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
4. Discuss and consider extending the City of Sachse Personnel Policies and Procedures Manual Quarantine and Sick Leave Policy Addendum through April 30, 2022.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Action
Preferred Date
Jan 18, 2022
Recommended Action
Approve as presented.

BACKGROUND

At the September 7, 2021, City Council meeting, staff presented the City of Sachse Personnel Policies and Procedures Manual Quarantine and Sick Leave Policy Addendum (Quarantine Leave). This policy created a leave bank for all City of Sachse employees to cover the extenuating leave circumstances associated with the COVID-19 pandemic. The policy also included the Public Safety Quarantine Policy, affiliated with HB 2073 and in accordance with Chapter 180.008 of the Local Government Code. The Council approved the policy at that time, granting a leave bank for all City employees through December 31, 2021. 

 

With the recent surge in cases seen with the new Omicron variant, staff recommends that Council consider extending the Quarantine Leave Policy for all employees through April 30, 2022. The Public Safety Quarantine Policy will remain in place in perpetuity, as it is required by law.

 

POLICY CONSIDERATIONS

This revised Quarantine Leave Policy applies to all City of Sachse employees. It encompasses the requirements for a paid quarantine leave policy for public safety and meets the intent of HB 2073 and the requirements of Chapter 180.008. 

 

RECOMMENDATION

Extend the City of Sachse Personnel Policies and Procedures Manual Quarantine and Sick Leave Policy Addendum through April 30, 2022. 

Motion & Voting
Approve as presented.

Motion by Cullen King, second by Jeff Bickerstaff.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
G. Executive Session
Subject
1. The City Council shall convene into Executive Session pursuant to the Texas Government Code, Section §551.074: Personnel - to discuss employment and the duties for the City Secretary position.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Closed Session
H. Regular Agenda Items
Subject
1. Take any action as a result of Executive Session.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Action
Recommended Action
Motion to
Motion & Voting
Motion to appoint Leah Granger as City Secretary with an annual salary of $75,000.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
I. Regular Meeting Closing
Subject
1. Adjournment.
Meeting
Jan 18, 2022 - City Council Combined Meeting
Type
Procedural