A. 6:30 PM WORKSHOP MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Workshop Meeting on Monday, February 7, 2022, at 6:30 p.m. to consider the following items of business:
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

A. 6:30 PM WORKSHOP MEETING
Subject
2. Receive an update on The Station development from PMB Capital Investments.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Discussion, Information
Goals
Strategically invest in the City's existing and future infrastructure.
Make Sachse more prosperous through job creation and quality development that adds community value.
Provide a high quality of life environment for families, individuals, businesses, and other organizations in Sachse.

BACKGROUND

The Station development is nearing completion of its initial phase. Taylor Baird with PMB Capital Investments will provide the City Council with a review on progress to date and present information about future phases of the development. 

 

POLICY CONSIDERATIONS

The City of Sachse entered into a Development Agreement with PMB Capital Investments for the development of The Station. That agreement outlines and governs various components of the development.

 

RECOMMENDATION
Receive an update on The Station from PMB Capital Investments. 

A. 6:30 PM WORKSHOP MEETING
Subject
3. Any workshop item not completed prior to the City Council regular meeting at 7:00 p.m. may be continued following the regular meeting.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Procedural
A. 6:30 PM WORKSHOP MEETING
Subject
4. Discussion of City Council meeting agenda items.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Discussion

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this agenda.

A. 6:30 PM WORKSHOP MEETING
Subject
5. Adjournment.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Procedural
B. 7:00 PM REGULAR MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Monday, February 7, 2022, at 7:00 p.m. to consider the following items of business:
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

B. 7:00 PM REGULAR MEETING
Subject
2. Invocation and Pledges of Allegiance.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Procedural
C. Special Announcements
Subject
1. Mayor and City Council announcements regarding special events, current activities, and local achievements.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Information
C. Special Announcements
Subject
2. Recognize American Heart Association (AHA) Heartsaver Hero Award Recipients - Sachse Fire-Rescue Personnel
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Information
Goals
Provide a high quality of life environment for families, individuals, businesses, and other organizations in Sachse.
Meet the public safety needs of a growing citizen, student, and business population.
Provide excellent government services to Sachse citizens.

BACKGROUND

The American Heart Association (AHA) has designated the City of Sachse as a HEARTSafe Community, and recognizes those that contribute to saving a life by deeming them a Heartsaver Hero. The City would like to recognize the following Heartsaver Hero award recipients on behalf of the AHA: Lieutenant Brandon Slone, Driver/Engineer Scott Potter, Driver/Engineer Vincent Ojeda, Firefighter/Paramedic Emily Barbeau, and Firefighter/Paramedic Charles Patterson.

 

OVERVIEW

On October 15, 2021, Sachse Fire-Rescue crews were dispatched to the home of Andrew O’Neal. Mr. O’Neal was assessed and treated in the home before being transported by ambulance. While en route to the hospital, Mr. O’Neal experienced a cardiac arrest event. Sachse Fire-Rescue personnel quickly began CPR and administered advanced airway protection. He was revived and arrived at Methodist Renner Hospital with a strong pulse to further his treatment.

 

POLICY CONSIDERATIONS

There are no policy considerations associated with this item.

 

RECOMMENDATION

Recognize the following Heartsaver Hero award recipients on behalf of the American Heart Association: Lieutenant Brandon Slone, Driver/Engineer Scott Potter, Driver/Engineer Vincent Ojeda, Firefighter/Paramedic Emily Barbeau, and Firefighter/Paramedic Charles Patterson.

 

Attendees: 

C. Special Announcements
Subject
3. Administer the Oath of Office to the recently appointed City Secretary.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Procedural

BACKGROUND

The City of Sachse Charter indicates that "all elected and appointed officers of the city shall take and sign an oath of office based on those prescribed for the state elective and appointive offices, respectively, in the Constitution of the State of Texas." 

 

OVERVIEW

The City Council appointed Leah Granger as the City Secretary at the January 18, 2022, Council meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Administer the Oath of Office to City Secretary, Leah Granger. 

D. Citizen Input
Subject
1. Citizen Input: The public is invited at this time to address the Council. Please come to the microphone and state your name and address for the record. However, if your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments. Time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take them under advisement. Issues raised may be referred to City Staff for research and possible future action.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Information

Citizens who wish to speak may fill out a form or email to the City Secretary prior to the meeting.

E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
1. Approve the minutes of the January 18, 2022, combined meeting.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve the minutes as presented.
Minutes
View Minutes for Jan 18, 2022 - City Council Combined Meeting

BACKGROUND

Minutes of the January 18, 2022, combined meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the minutes as presented.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
2. Accept the monthly revenue and expenditure report for the period ending December 31, 2021.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Feb 07, 2022
Fiscal Impact
No
Recommended Action
Accept the monthly revenue and expenditure report for the period ending December 31, 2021.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenue and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as an analysis of year-to-date sales tax revenue.

 

POLICY CONSIDERATIONS

The City Charter requires that the City Manager submit a monthly report covering revenues and expenditures.

 

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending December 31, 2021.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
3. Approve a resolution amending the authorized representatives of the City of Sachse with the Texas Local Government Investment Pool ("TexPool/TexPool Prime").
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Feb 07, 2022
Fiscal Impact
No
Recommended Action
Approve a resolution amending the authorized representatives by adding Assistant City Manager Lauren Rose for the City of Sachse with the Texas Local Government Investment Pool ("TexPool/TexPool Prime").
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

As a local government entity of the State of Texas, the City of Sachse is an authorized participant in the Texas Local Government Investment Pool ("TexPool/TexPool Prime"). In order to facilitate the safe and prudent investment of City funds, the City's Investment Officers require authorization to transfer, deposit, and withdraw funds periodically. The action required is to adopt a new list of authorized representatives that adds Assistant City Manager Lauren Rose and removes the former Finance Director Teresa Savage.

 

The removal of Teresa Savage from the Texas Local Government Investment Pool ("TexPool/TexPool Prime") does not need to be reflected in the resolution, and will be handled internally once the resolution is approved. 

 

RECOMMENDATION

Approve a resolution amending the authorized representatives by adding Assistant City Manager Lauren Rose for the City of Sachse with the Texas Local Government Investment Pool ("TexPool/TexPool Prime").

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
4. Approve an ordinance ordering a General Election to be held May 7, 2022, for the purpose of electing a Mayor, Councilmember Place 5, and Councilmember Place 6, and authorizing joint agreements with Dallas County and Collin County.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action (Consent)

BACKGROUND

The City of Sachse jointly contracts with Dallas and Collin Counties to conduct elections. Both entities provide equipment, personnel, and training to help reduce the cost of holding an election.

 

OVERVIEW

Election contract information is provided in draft form until all locations and dates are confirmed. Cost estimates are based on participating political entities and may change until all contracts are received. At this time, Collin County is estimated at $5,313.73; Dallas County is estimated at $8,775.99. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve an ordinance ordering a General Election to be held May 7, 2022, for the purpose of electing a Mayor, Councilmember Place 5, and Councilmember Place 6, and authorizing joint agreements with Dallas County and Collin County.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
5. Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed Eighty-Five Thousand and No/100 Dollars ($85,000.00) with Core CMCI for concrete sidewalk and roadway replacements.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Feb 07, 2022
Absolute Date
Feb 07, 2022
Fiscal Impact
Yes
Dollar Amount
$85,000.00
Budgeted
Yes
Budget Source
General Fund
Recommended Action
Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed Eighty-Five Thousand and No/100 Dollars ($85,000.00) with Core CMCI for concrete sidewalk and roadway replacements.

BACKGROUND

During the FY2021-2022 budget cycle, Council approved a funding increase to the Sidewalk Repairs and Maintenance Fund. This work will be constructed by Core CMCI while Sachse street crews continues to work on sidewalks and roadways in conjunction with this supplemental contract.

 

This contract will be funded through the Sidewalk Repairs and Maintenance Operating Budget, within the General Fund.

 

OVERVIEW

Due to the complexity and large area of some of the proposed sidewalk repairs required within the city, staff feels that it is efficient and more expedient to hire a contractor to conduct this work. The successful bidder, Core CMCI, will be replacing approximately six ADA ramps, 1,450 LF of sidewalk, and some sections of roadway panels. 

 

Proposed sidewalk and roadway locations are: Salmon Street, Lillie Street, Brookglen Drive, Cody Lane, and Park Lake Boulevard.

 

POLICY CONSIDERATIONS

In accordance with the Sidewalk Repair Policy, staff will continue to work on the "worst-first" when it comes to sidewalk replacement. The current workload and availability extends to gaps or separations over three inches or where there is an accessibility issue for residents. 

 

RECOMMENDATION

Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed Eighty-Five Thousand and No/100 Dollars ($85,000.00) with Core CMCI for concrete sidewalk and roadway replacements.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
6. Authorize the purchase of one Pierce Commercial International Rescue (Type III - Air, Light, and Urban Wildland Interface) Unit from Siddons-Martin Emergency Group through the HGAC FS12-19 (Fire) cooperative purchasing contract, not to exceed the budgeted funds of Four Hundred Eighty-Seven Thousand, Four Hundred Thirty-Four and No/100 Dollars ($487,434.00).
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Feb 07, 2022
Absolute Date
Feb 07, 2022
Fiscal Impact
Yes
Dollar Amount
$487,434.00
Budgeted
Yes
Budget Source
2021 Tax Note
Recommended Action
Authorize the purchase of one Pierce Commercial International Rescue (Type III - Air, Light, and Urban Wildland Interface) Unit from Siddons-Martin Emergency Group through the HGAC FS12-19 (Fire) cooperative purchasing contract, not to exceed the budgeted funds of Four Hundred Eighty-Seven Thousand, Four Hundred Thirty-Four and No/100 Dollars ($487,434.00).
Goals
Meet the public safety needs of a growing citizen, student, and business population.
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.
Provide excellent government services to Sachse citizens.

BACKGROUND

On September 7, 2021, City Council approved the issuance of a Tax Note in the amount of $1,720,631.00 for the purchase of three fire apparatus, including the Pierce Commercial International Rescue (Type III) Engine.

 

OVERVIEW

Sachse Fire-Rescue currently has three vehicles that are in need of replacement:

 

  1. Rescue 5, a 2004 Ford utility truck that contains the department's Self-Contained Breathing Apparatus (SCBA) and functions as the department air truck and CERT support vehicle
  2. Engine 4, a 1992 E-One and is the department's second reserve ISO engine
  3. Brush 1, a 1994 Dodge Ram 3500 grass fire vehicle.

 

The functions of all three of these vehicles are combined into the one Pierce Commercial Apparatus

 

POLICY CONSIDERATIONS

The purchase of this item was previously approved by Council at its September 7, 2021 regular meeting.

 

RECOMMENDATION

Authorize the purchase of one Pierce Commercial International Rescue (Type III - Air, Light, and Urban Wildland Interface) Unit from Siddons-Martin Emergency Group through the HGAC FS12-19 (Fire) cooperative purchasing contract, not to exceed the budgeted funds of Four Hundred Eighty-Seven Thousand, Four Hundred Thirty-Four and No/100 Dollars ($487,434.00).

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
7. Authorize the purchase of one Braun Chief XL F550 Ambulance and Stryker Power Pro Stretcher from Siddons-Martin Emergency Group through HGAC AM10-20 (EMS) cooperative purchasing program, not to exceed the budgeted funds of Two Hundred Ninety-Nine Thousand, Eight Hundred Six and No/100 Dollars ($299,806.00).
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Feb 07, 2022
Absolute Date
Feb 07, 2022
Fiscal Impact
Yes
Dollar Amount
$299,806.00
Budgeted
Yes
Budget Source
2021 Tax Note
Recommended Action
Authorize the purchase of one Braun Chief XL F550 Ambulance and Stryker Power Pro Stretcher from Siddons-Martin Emergency Group through HGAC AM10-20 (EMS) cooperative purchasing program, not to exceed the budgeted funds of Two Hundred Ninety-Nine Thousand, Eight Hundred Six and No/100 Dollars ($299,806.00).
Goals
Strategically invest in the City's existing and future infrastructure.
Meet the public safety needs of a growing citizen, student, and business population.
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.
Provide excellent government services to Sachse citizens.

BACKGROUND

On September 7, 2021, City Council approved the issuance of a Tax Note for $1,720,631 for the purchase of three fire department apparatus, including one Braun Chief XL F550 Ambulance and Stryker Power Pro Stretcher.

 

OVERVIEW

The new Braun ambulance will replace the oldest ambulance in the fleet.  

 

POLICY CONSIDERATIONS

The purchase of this item was previously approved by Council at its September 7, 2021 regular meeting.

 

RECOMMENDATION

Authorize the purchase of one Braun Chief XL F550 Ambulance and Stryker Power Pro Stretcher from Siddons-Martin Emergency Group through HGAC AM10-20 (EMS) cooperative purchasing program, not to exceed the budgeted funds of Two Hundred Ninety-Nine Thousand, Eight Hundred Six and No/100 Dollars ($299,806.00).

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
8. Authorize the purchase of one Pierce Enforcer PUC Custom Fire Engine from Siddons-Martin Emergency Group not to exceed the budgeted funds of Seven Hundred Twelve Thousand, Sixty-One and No/100 Dollars ($712,061.00).
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
Feb 07, 2022
Absolute Date
Feb 07, 2022
Fiscal Impact
Yes
Dollar Amount
$712,061.00
Budgeted
Yes
Budget Source
2021 Tax Note
Recommended Action
Authorize the purchase of one Pierce Enforcer PUC Custom Fire Engine from Siddons-Martin Emergency Group not to exceed the budgeted funds of Seven Hundred Twelve Thousand, Sixty-One and No/100 Dollars ($712,061.00).

BACKGROUND

On September 7, 2021, City Council approved the issuance of a Tax Note in the amount of $1,720,631 for the purchase of three fire department apparatus, including the Pierce Enforcer PUC Custom Engine.

 

OVERVIEW

The new Pierce Enforcer will replace Engine 2 as the front line fire apparatus at Station 2. 

 

POLICY CONSIDERATIONS

The purchase of this item was previously approved by Council at its September 7, 2021 regular meeting.

 

RECOMMENDATION

Authorize the purchase of one Pierce Enforcer PUC Custom Fire Engine from Siddons-Martin Emergency Group not to exceed the budgeted funds of Seven Hundred Twelve Thousand, Sixty-One and No/100 Dollars ($712,061.00).

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
9. Approve the Consent Agenda Items as presented.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action (Consent)
Recommended Action
Approve Consent Agenda Items as presented.
All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
1. Discuss and consider a potential framework for the Charter Review Commission.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action, Discussion
Fiscal Impact
No
Goals
Provide excellent government services to Sachse citizens.

BACKGROUND

At the January 18, 2022, regular meeting, the City Council discussed and expressed a desire to create a Charter Review Commission. Staff received feedback from the initial discussion and researched compositions of charter review commissions in other municipalities in preparation for this discussion. Staff will present a proposed framework for the Council's input and direction.

 

POLICY CONSIDERATIONS

The Charter is the governing document for the City of Sachse. It is customary to have a commission comprised of residents appointed by the Council to review the document on a periodic basis.

 

RECOMMENDATION

Discuss and consider a potential framework for the Charter Review Commission. 

F. Regular Agenda Items
Subject
2. Receive a briefing on the Animal Shelter project.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Discussion, Information
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.
Provide excellent government services to Sachse citizens.

BACKGROUND

Funding was approved in the November 2021 Bond Election for the construction of a new animal shelter. At the December 6, 2021, regular meeting, staff presented Council with an update on bond projects. In that presentation, staff recommended moving forward with the construction of a new animal shelter as one of the initial projects to come out of the bond program due to rising construction costs. 

 

POLICY CONSIDERATIONS

State law allows for several methods of seeking proposals for the construction of a building under Chapter 2269 of the Texas Government Code. The purpose of the presentation is to evaluate each option and to make a recommendation on the best option to proceed with for the construction of the new animal shelter. 

 

RECOMMENDATION

Receive a briefing on the Animal Shelter project.

F. Regular Agenda Items
Subject
3. Consider authorizing the City Manager to award the project to and execute the agreement with to J.B. & Co. for the Phase 1 construction of J.K. Sachse Park on Ranch Road to include Change Order #1 in an amount not to exceed Two Million, Three Hundred Eighty-Eight Thousand, Six Hundred Eleven and 40/100 Dollars ($2,388,611.40).
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action, Discussion
Fiscal Impact
No
Dollar Amount
$2,388,611.40
Budgeted
Yes
Budget Source
Municipal Development District and Collin County grant funds
Recommended Action
Authorize the City Manager to award the bid to J.B. & Co., and execute the agreement for the construction of J.K. Sachse Park Phase 1 on Ranch Road to include change order #1 in an amount not to exceed Two Million, Three Hundred Eighty-Eight Thousand, Six Hundred Eleven and 40/100 Dollars ($2,388,611.40).

BACKGROUND

In January 2021, City Council approved the design of J.K. Sachse Park by Kimley-Horn and Associates, Inc. Phase 1 of construction was to include a pavilion, splash pad, restrooms, sand volleyball court, and trails.  

 

OVERVIEW

Sealed bids were received and opened by the City of Sachse for the construction of J.K. Sachse Park Phase 1 on December 9, 2021.

 

The bids received came in higher than anticipated. Staff met with Kimley-Horn to review the scope of the project and determine if there were any opportunities to make changes to the scope of the project. The original estimated cost for Phase 1 was $2,360,500 which was approximately $630,000 under the lowest bid. Staff members including the City Manager, Assistant City Manager, Public Works Director, Finance Director, and Leisure Services Director were able to identify some cost saving areas in the scope of the project. One area included completing the demolition and initial site preparation work in-house. In addition, staff determined that portions of Phase 1 could be moved to later phases in the project bringing the estimate of Phase 1 closer to the original estimate of $2,360,000. Staff was concerned with the continued rise in costs for materials and labor, delaying Phase 1 to re-bid could result in another increase in bids. Staff recommends the City award the bid to J.B. & Co., but include a change order to bring the final price within budget.

 

The apparent low bid was submitted by J.B. & Co. Based on the evaluation of their bid and checking of their references, J.B. & Co. is considered capable of performing the proposed work in the contract documents. Therefore, based on the review of the bids, staff and Kimley-Horn and Associates, Inc. recommend J.B. & Co. for an award in the amount of $2,388,611.40 for the construction of J.K. Sachse Park Phase 1.  

 

POLICY CONSIDERATIONS

This project has been approved by the Municipal Development District Board and City Council. Funding will come from the Municipal Development District and Collin County grant funding.  

 

RECOMMENDATION

Authorize the City Manager to award the bid to J.B. & Co., and execute the agreement for the construction of J.K. Sachse Park Phase 1 on Ranch Road to include change order #1 in an amount not to exceed Two Million, Three Hundred Eighty-Eight Thousand, Six Hundred Eleven and 40/100 Dollars ($2,388,611.40).

Motion & Voting
Authorize the City Manager to award the bid to J.B. & Co., and execute the agreement for the construction of J.K. Sachse Park Phase 1 on Ranch Road to include change order #1 in an amount not to exceed Two Million, Three Hundred Eighty-Eight Thousand, Six Hundred Eleven and 40/100 Dollars ($2,388,611.40).

Motion by Jeff Bickerstaff, second by Chance Lindsey.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
4. Consider authorizing the City Manager to negotiate and execute a contract in the amount not to exceed Two Hundred Forty-Seven Thousand, One Hundred Sixty and No/100 Dollars ($247,160.00) with Crawford Electric for the Street Light Package of the Sachse Road - 5th Street Widening Project.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Action
Preferred Date
Feb 07, 2022
Absolute Date
Feb 07, 2022
Dollar Amount
$284,930.00
Budgeted
Yes
Budget Source
General Capital Fund
Recommended Action
Consider authorizing the City Manager to negotiate and execute a contract in the amount not to exceed Two Hundred Forty-Seven Thousand, One Hundred Sixty and No/100 Dollars ($247,160.00) with Crawford Electric for the Street Light Package of the Sachse Road - 5th Street Widening Project.
Goals
Strategically invest in the City's existing and future infrastructure.

BACKGROUND

Sachse City Council approved the Project Specific Agreement with Dallas County in October 2017 and franchise utility relocation began at the end of 2017. The original schedule for the project was to start construction in fall of 2018.

 

In November 2018, the Dallas County Procurement Office implemented a new policy to promote disadvantaged/underutilized businesses. Due to the issues associated with the new requirement, Dallas County implemented a pre-project meeting for all new projects.

 

In January 2019, District 2 Commissioner J.J. Koch postponed all projects within his district until his team could review each project. Bidding and award was delayed until the Fall of 2019 to accommodate the new procurement policy and project review. 

 

OVERVIEW

Due to increasing project costs and delays, City staff and Dallas County made the decision to remove street lights and several other project items from the project to keep costs within budget. Staff revisited this project and evaluated the light pole inventory in Fall of 2021. The light poles were found to be deteriorated and unusable, requiring additional light poles to be ordered.

 

The poles and fixtures will be purchased and supplied to Tiseo Paving for installation as part of the Sachse Road – 5th Street Widening Project. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Authorize the City Manager to negotiate and execute a contract in the amount not to exceed Two Hundred Forty-Seven Thousand, One Hundred Sixty and No/100 Dollars ($247,160.00) with Crawford Electric for the Street Light Package of the Sachse Road - 5th Street Widening Project.

Motion & Voting
Consider authorizing the City Manager to negotiate and execute a contract in the amount not to exceed Two Hundred Forty-Seven Thousand, One Hundred Sixty and No/100 Dollars ($247,160.00) with Crawford Electric for the Street Light Package of the Sachse Road - 5th Street Widening Project.

Motion by Jeff Bickerstaff, second by Chance Lindsey.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Chance Lindsey, Cullen King, Jeff Bickerstaff
No: Mike Felix
G. Regular Meeting Closing
Subject
1. Adjournment.
Meeting
Feb 7, 2022 - City Council Combined Meeting
Type
Procedural