The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
The City of Sachse's contract with Community Waste Disposal (CWD) provides for $1,000.00 to be used for a scholarship to a local youth residing in Sachse. This is the 9th year for the City of Sachse scholarship. Staff received six applications this year. Staff met and reviewed the applications and narrowed those down to the top three candidates for the City Council to review.
RECOMMENDATION
Staff recommends that the City Council discuss, review, and select a recipient for the 2022 City of Sachse Scholarship.
Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this portion of the agenda.
The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
Citizens who wish to speak may fill out a form or email the City Secretary prior to the meeting.
BACKGROUND
Minutes of the April 18, 2022, meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the minutes as presented.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of year-to-date sales tax revenue.
POLICY CONSIDERATIONS
The City Charter requires the City Manager to submit a monthly report covering revenues and expenditures.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending March 31, 2022.
BACKGROUND
Chapter 105 of the Texas Local Government Code stipulates that a municipal depository contract cannot exceed five (5) years. On April 20, 2020, the City Council approved Resolution 3976, approving a depository services contract with American National Bank to serve as the City's primary depository bank for the initial two-year period of June 1, 2020, through May 31, 2022. Per the Resolution, the contract may be extended for three (3) additional one-year periods under the same terms and conditions upon satisfactory performance. This is the first extension available for the current contract.
RECOMMENDATION
Authorize the City Manager to extend the depository contract with American National Bank through May 31, 2023.
BACKGROUND
According to the Texas Property Tax Code Section 6.03(L), if a vacancy occurs on the board of directors other than a vacancy in the position held by a county assessor-collector serving as a nonvoting director, each taxing unit that is entitled to vote by this section may nominate by resolution adopted by its governing body a candidate to fill the vacancy. The unit shall submit the name of its nominee to the chief appraiser, and the board of directors shall elect by majority vote of its members one of the nominees to fill the vacancy.
OVERVIEW
The Sachse City Council has the option to nominate an individual that resides within the district for the Collin Central Appraisal District (CCAD) Board of Directors to consider to fill the vacancy. The nomination deadline is May 23.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Consider a resolution nominating a candidate to fill a vacancy on the Collin Central Appraisal District Board of Directors.
BACKGROUND
The federally mandated Risk and Resiliency Study, completed in 2021, identified the lack of back-up power at Sachse's pump station facility as a critical component that needed to be addressed immediately to prevent the potential loss of water supply throughout the City.
The existing Public Works Pump Station does not currently have an emergency power stand-by generator. During the recent winter storm events power was lost several times due to the rolling black-outs experienced in the region. This power supply will prevent any future disruption of service to the pumping capacity of the City system. Construction of this project is critical to ensure that we can provide water service consistently and without interruption during critical events such as power failures or winter storms to the residents of Sachse.
Kimley-Horn has prepared and designed plans and specifications for a generator system to serve the current and future expansion needs to the pump station.
OVERVIEW
Sealed bids were received and opened by the City of Sachse for the Public Works Pump Station Backup Generator project on April 21, 2022, at 2:00 p.m. The project was advertised in the Sachse News, and a total of three (3) bids were received.
The apparent low bid was submitted by Clark Electric, Inc. Based on the evaluation of their bid and references, Clark Electric, Inc. is considered capable of performing the proposed work in the contract documents. Therefore, based on our review of the bids, staff recommends awarding Clark Electric, Inc. the contract in the amount of $624,927 (total bid) for the Public Works Pump Station Backup Generator Project, W-21-05.
POLICY CONSIDERATIONS
This project is listed in the City's Capital Improvement Plan for the FY21-22 budget. Project funding will come from the Utility Fund.
RECOMMENDATION
Authorize the City Manager to execute and award the bid for the construction of the Public Works Pump Station Backup Generator project to Clark Electric, Inc. in an amount not to exceed Six Hundred Twenty-Four Thousand, Nine Hundred Twenty-Seven and No/100 Dollars ($624,927.00).
BACKGROUND
During heavy rain events, some parcels along the drainage easement/channel between Vicksburg Drive and Ponderosa Drive experience flooding and drainage issues. Staff met with residents in the fall of 2021 to discuss the issues and work on a solution to bring them some relief.
Staff presented the option and notice for residents to start relocation efforts of fences and other structures to aid in data collection for a future design project, which caused friction towards staff from effected residents. Due to this resistance, staff has curated a less invasive option for data collection.
OVERVIEW
Staff has selected LJA Engineering, Inc. to offer a proposal for this design project. Field topographic information and survey data will be collected this summer by a small unmanned aircraft (drone). A subsurface utility evaluation (SUE) will also take place to identify any potential utility or franchise conflicts. This survey method will not require any relocation of structures or fences. There will be no impact or disturbance to any residents. Staff will create a concept plan with this data in the fall that will be shared with Council and the residents. After the concept plan has been evaluated we will work toward to completing the full design by the end of the year. Construction plans and contract documents will be finalized and bidding the construction project is anticipated to occur at the beginning of 2023.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item. The funding was approved by the City Council in a previously planned project.
RECOMMENDATION
Authorize the City Manager to execute a professional services agreement for the design of drainage and erosion control improvements for the Vicksburg Drive drainage easement between the City of Sachse and LJA Engineering, Inc. in the amount of Seventy-Four Thousand and No/100 Dollars ($74,000.00).
BACKGROUND
Sachse Fire-Rescue (SFR) updates the City Council annually to keep them apprised of departmental accomplishments, challenges, and goals for the upcoming year.
OVERVIEW
Chief Wade will provide an overview of the department, its accomplishments, and activities from 2021.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Receive Sachse Fire-Rescue's 2021 annual review.