A. 6:30 PM WORKSHOP MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Workshop Meeting on Monday, May 2, 2022, at 6:30 p.m. to consider the following items of business. Any workshop item not completed prior to the City Council regular meeting at 7:00 p.m. may be continued following the regular meeting.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

A. 6:30 PM WORKSHOP MEETING
Subject
2. Discuss and review applications for the 2022 City of Sachse Scholarship.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Discussion
Goals
Provide a high quality of life environment for families, individuals, businesses, and other organizations in Sachse.

BACKGROUND

The City of Sachse's contract with Community Waste Disposal (CWD) provides for $1,000.00 to be used for a scholarship to a local youth residing in Sachse. This is the 9th year for the City of Sachse scholarship. Staff received six applications this year. Staff met and reviewed the applications and narrowed those down to the top three candidates for the City Council to review.

 

RECOMMENDATION

Staff recommends that the City Council discuss, review, and select a recipient for the 2022 City of Sachse Scholarship.

A. 6:30 PM WORKSHOP MEETING
Subject
3. Discussion of City Council meeting agenda items.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Discussion

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this portion of the agenda.

A. 6:30 PM WORKSHOP MEETING
Subject
4. Adjournment.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Procedural
B. 7:00 PM REGULAR MEETING
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Monday, May 2, 2022, at 7:00 p.m. to consider the following items of business:
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Procedural

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

B. 7:00 PM REGULAR MEETING
Subject
2. Invocation and Pledges of Allegiance.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Procedural
C. Special Announcements
Subject
1. Mayor and City Council announcements regarding special events, current activities, and local achievements.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Information
D. Citizen Input
Subject
1. Citizen Input: The public is invited at this time to address the Council. Please come to the microphone and state your name and address for the record. However, if your remarks pertain to a specific agenda item, please hold them until that item, at which time the Mayor may solicit your comments. The time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act, but may take comments under advisement. Issues raised may be referred to City Staff for research and possible future action.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Information

Citizens who wish to speak may fill out a form or email the City Secretary prior to the meeting.

E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
1. Approve the April 18, 2022, meeting minutes.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Action (Consent), Minutes
Recommended Action
Approve the minutes as presented.
Minutes
View Minutes for Apr 18, 2022 - City Council Meeting

BACKGROUND

Minutes of the April 18, 2022, meeting. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

 

RECOMMENDATION

Approve the minutes as presented.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
2. Accept the monthly revenue and expenditure report for the period ending March 31, 2022.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
May 02, 2022
Fiscal Impact
No
Recommended Action
Accept the monthly revenue and expenditure report for the period ending March 31, 2022.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of year-to-date sales tax revenue.

 

POLICY CONSIDERATIONS

The City Charter requires the City Manager to submit a monthly report covering revenues and expenditures.

 

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending March 31, 2022.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
3. Authorize the City Manager to extend the depository contract with American National Bank through May 31, 2023.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Action (Consent)
Preferred Date
May 02, 2022
Recommended Action
Authorize the City Manager to extend the depository contract with American National Bank through May 31, 2023.
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

Chapter 105 of the Texas Local Government Code stipulates that a municipal depository contract cannot exceed five (5) years. On April 20, 2020, the City Council approved Resolution 3976, approving a depository services contract with American National Bank to serve as the City's primary depository bank for the initial two-year period of June 1, 2020, through May 31, 2022. Per the Resolution, the contract may be extended for three (3) additional one-year periods under the same terms and conditions upon satisfactory performance. This is the first extension available for the current contract.

 

RECOMMENDATION

Authorize the City Manager to extend the depository contract with American National Bank through May 31, 2023.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
E. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Subject
4. Approve the Consent Agenda Items as presented.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Action (Consent)
Recommended Action
Approve Consent Agenda Items as presented.
All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Approve Consent Agenda Items as presented.

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
1. Consider a resolution nominating a candidate to fill a vacancy on the Collin Central Appraisal District Board of Directors.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Action, Discussion
Preferred Date
May 02, 2022
Absolute Date
May 16, 2022
Recommended Action
Consider a resolution nominating ______________________________ as Sachse's candidate to fill a vacancy on the Collin Central Appraisal District Board of Directors.

BACKGROUND

According to the Texas Property Tax Code Section 6.03(L), if a vacancy occurs on the board of directors other than a vacancy in the position held by a county assessor-collector serving as a nonvoting director, each taxing unit that is entitled to vote by this section may nominate by resolution adopted by its governing body a candidate to fill the vacancy. The unit shall submit the name of its nominee to the chief appraiser, and the board of directors shall elect by majority vote of its members one of the nominees to fill the vacancy. 

 

OVERVIEW

The Sachse City Council has the option to nominate an individual that resides within the district for the Collin Central Appraisal District (CCAD) Board of Directors to consider to fill the vacancy. The nomination deadline is May 23.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

 

RECOMMENDATION

Consider a resolution nominating a candidate to fill a vacancy on the Collin Central Appraisal District Board of Directors.

Motion & Voting
Consider a resolution nominating Michelle Howarth as Sachse's candidate to fill a vacancy on the Collin Central Appraisal District Board of Directors.

Motion by Cullen King, second by Brett Franks.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
2. Consider authorizing the City Manager to execute and award the bid for the construction of the Public Works Pump Station Backup Generator project to Clark Electric, Inc. in an amount not to exceed Six Hundred Twenty-Four Thousand, Nine Hundred Twenty-Seven and No/100 Dollars ($624,927.00).
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Action
Preferred Date
May 02, 2022
Fiscal Impact
Yes
Dollar Amount
$624,927.00
Budgeted
Yes
Budget Source
Utility Fund
Recommended Action
Authorize the City Manager to execute and award the bid for the construction of the Public Works Pump Station Backup Generator project to Clark Electric, Inc. in an amount not to exceed Six Hundred Twenty-Four Thousand, Nine Hundred Twenty-Seven and No/100 Dollars ($624,927.00).
Goals
Strategically invest in the City's existing and future infrastructure.

BACKGROUND

The federally mandated Risk and Resiliency Study, completed in 2021, identified the lack of back-up power at Sachse's pump station facility as a critical component that needed to be addressed immediately to prevent the potential loss of water supply throughout the City.  

 

The existing Public Works Pump Station does not currently have an emergency power stand-by generator. During the recent winter storm events power was lost several times due to the rolling black-outs experienced in the region. This power supply will prevent any future disruption of service to the pumping capacity of the City system. Construction of this project is critical to ensure that we can provide water service consistently and without interruption during critical events such as power failures or winter storms to the residents of Sachse.

 

Kimley-Horn has prepared and designed plans and specifications for a generator system to serve the current and future expansion needs to the pump station. 

 

OVERVIEW

Sealed bids were received and opened by the City of Sachse for the Public Works Pump Station Backup Generator project on April 21, 2022, at 2:00 p.m. The project was advertised in the Sachse News, and a total of three (3) bids were received. 
 
The apparent low bid was submitted by Clark Electric, Inc. Based on the evaluation of their bid and references, Clark Electric, Inc. is considered capable of performing the proposed work in the contract documents. Therefore, based on our review of the bids, staff recommends awarding Clark Electric, Inc. the contract in the amount of $624,927 (total bid) for the Public Works Pump Station Backup Generator Project, W-21-05. 

 

POLICY CONSIDERATIONS

This project is listed in the City's Capital Improvement Plan for the FY21-22 budget. Project funding will come from the Utility Fund. 

 

RECOMMENDATION

Authorize the City Manager to execute and award the bid for the construction of the Public Works Pump Station Backup Generator project to Clark Electric, Inc. in an amount not to exceed Six Hundred Twenty-Four Thousand, Nine Hundred Twenty-Seven and No/100 Dollars ($624,927.00).

Motion & Voting
Authorize the City Manager to execute and award the bid for the construction of the Public Works Pump Station Backup Generator project to Clark Electric, Inc. in an amount not to exceed Six Hundred Twenty-Four Thousand, Nine Hundred Twenty-Seven and No/100 Dollars ($624,927.00).

Motion by Jeff Bickerstaff, second by Cullen King.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
F. Regular Agenda Items
Subject
3. Consider authorizing the City Manager to execute a professional services agreement for the design of drainage and erosion control improvements for the Vicksburg Drive drainage easement between the City of Sachse and LJA Engineering, Inc. in the amount of Seventy-Four Thousand and No/100 Dollars ($74,000.00).
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Action, Discussion
Preferred Date
May 02, 2022
Fiscal Impact
Yes
Dollar Amount
$74,000.00
Budgeted
Yes
Budget Source
Funds will be used from the Drainage Utility Fund.
Recommended Action
Authorize the City Manager to execute a professional services agreement for the design of drainage and erosion control improvements for the Vicksburg Drive drainage easement between the City of Sachse and LJA Engineering, Inc. in the amount of Seventy-Four Thousand and No/100 Dollars ($74,000.00).

BACKGROUND

During heavy rain events, some parcels along the drainage easement/channel between Vicksburg Drive and Ponderosa Drive experience flooding and drainage issues. Staff met with residents in the fall of 2021 to discuss the issues and work on a solution to bring them some relief.

 

Staff presented the option and notice for residents to start relocation efforts of fences and other structures to aid in data collection for a future design project, which caused friction towards staff from effected residents. Due to this resistance, staff has curated a less invasive option for data collection. 

 

OVERVIEW

Staff has selected LJA Engineering, Inc. to offer a proposal for this design project. Field topographic information and survey data will be collected this summer by a small unmanned aircraft (drone). A subsurface utility evaluation (SUE) will also take place to identify any potential utility or franchise conflicts. This survey method will not require any relocation of structures or fences. There will be no impact or disturbance to any residents. Staff will create a concept plan with this data in the fall that will be shared with Council and the residents. After the concept plan has been evaluated we will work toward to completing the full design by the end of the year. Construction plans and contract documents will be finalized and bidding the construction project is anticipated to occur at the beginning of 2023. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. The funding was approved by the City Council in a previously planned project.

 

RECOMMENDATION

Authorize the City Manager to execute a professional services agreement for the design of drainage and erosion control improvements for the Vicksburg Drive drainage easement between the City of Sachse and LJA Engineering, Inc. in the amount of Seventy-Four Thousand and No/100 Dollars ($74,000.00).

Motion & Voting
Authorize the City Manager to execute a professional services agreement for the design of drainage and erosion control improvements for the Vicksburg Drive drainage easement between the City of Sachse and LJA Engineering, Inc. in the amount of Seventy-Four Thousand and No/100 Dollars ($74,000.00).

Motion by Cullen King, second by Jeff Bickerstaff.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Mike Felix, Chance Lindsey, Cullen King, Jeff Bickerstaff
No: Frank Millsap
F. Regular Agenda Items
Subject
4. Receive Sachse Fire-Rescue's 2021 annual review.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Information
Goals
Provide a high quality of life environment for families, individuals, businesses, and other organizations in Sachse.
Meet the public safety needs of a growing citizen, student, and business population.

BACKGROUND

Sachse Fire-Rescue (SFR) updates the City Council annually to keep them apprised of departmental accomplishments, challenges, and goals for the upcoming year.  

 

OVERVIEW

Chief Wade will provide an overview of the department, its accomplishments, and activities from 2021.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Receive Sachse Fire-Rescue's 2021 annual review.

G. Executive Session
Subject
1. The City Council shall convene into Executive Session pursuant to Texas Government Code Section §551.087: Deliberation regarding Economic Development Negotiations: Discussion of an Economic Development incentive for C&C Sachse, LLC. for a project generally located along State Highway (SH) 78 and Country Club Drive, and for retail or commercial business projects seeking to locate within the City of Sachse.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Closed Session
H. Regular Agenda Items/Meeting Closing
Subject
1. Adjournment.
Meeting
May 2, 2022 - City Council Combined Meeting
Type
Procedural