The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

Please note: These items are for discussion purposes only and no City Council action will be taken. The workshop session is for City Council and staff discussion. Citizen input is not permitted on this portion of the agenda.

The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

Dr. Amber Hope has been promoted within the Garland Independent School District after serving as the Principal of Hudson Middle School for the last three years. She has made significant contribution to the school and those associated with it. She worked diligently to earn her Doctor of Education degree while continuing to successfully assist students and families under her care. 

RECOMMENDATION

Present a proclamation recognizing Dr. Amber Hope's service to the Garland Independent School District, her students, families, and community. 

OVERVIEW

After completing a community project, Arissa Grace McGowan has received the highest honor in the Girl Scouts, The Gold Award.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Present a proclamation recognizing Arissa Grace McGowan's achievement of receiving the Girl Scout Gold Award. 

BACKGROUND

Each year, the Sachse Public Library encourages literacy, education, and lifelong learning by hosting an annual Summer Reading Program for children, teens, and adults. The theme for Summer Reading 2022 is "Oceans of Possibilities," and the Sachse Public Library invites residents and readers of all ages to participate from June 4 through July 30, 2022.

RECOMMENDATION

Present a Proclamation recognizing June 4 - July 30, 2022 as Summer Reading 2022 in the City of Sachse.

Daniel Laney, Library Manager, will accept the proclamation.

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

BACKGROUND

Minutes of the May 16, 2022, combined meeting. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Approve the minutes as presented.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of year-to-date sales tax revenue.

POLICY CONSIDERATIONS

The City Charter requires the City Manager to submit a monthly report covering revenues and expenditures.

RECOMENDATION

Accept the monthly revenue and expenditure report for the period ending April 30, 2022.

BACKGROUND

The Finance Department releases a quarterly report on the City's finances. The report is comprised of two sections: budget and investments. The budget section includes revenues and expenditures for the General, Utility, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, Health Insurance funds, and Municipal Development District, as well as a summary of capital project expenditures. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.

It is the City’s strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.

Cash on-hand available for investing on March 31, 2022, was $73,486,952 in all funds. The average interest/yield on all investments was 0.40%, and investment earnings totaled $51,421.

General Fund revenues are 87% of budget and expenditures are at 49%, as of March 31, 2022. Utility Fund revenues are 46% of budget and expenditures are at 49%.

OVERVIEW

Quarterly Budget and Investment Reports for the quarter ending March 31, 2022.

POLICY CONSIDERATIONS

The PFIA requires that the Investment Officers prepare and submit quarterly a written report of investment transactions for all funds covered by the Investment Policy.

RECOMMENDATION

Accept the Quarterly Budget and Investment Reports for the quarter ending March 31, 2022.

BACKGROUND

As a local government entity of the State of Texas, the City of Sachse is an authorized participant in the Texas Local Government Investment Pool ("TexPool/TexPool Prime"). In order to facilitate the safe and prudent investment of City funds, the City's Investment Officers require authorization to transfer, deposit, and withdraw funds periodically. The action required by Texas Local Government Investment Pool ("TexPool/TexPool Prime") is to adopt a new list of authorized representatives to add Assistant Director of Finance, Ryan Bredehoeft, and remove former Finance Manager, Berna Fitzpatrick-Walker.

The removal of Berna Fitzpatrick-Walker from the Texas Local Government Investment Pool ("TexPool/TexPool Prime") does not need to be reflected in the resolution and will be handled internally once the resolution is approved.

RECOMMENDATION

Approve a resolution amending the authorized representatives by adding Assistant Director of Finance, Ryan Bredehoeft, for the City of Sachse with the Texas Local Government Investment Pool ("TexPool/TexPool Prime").

BACKGROUND

Oncor Electric Delivery Company ("Oncor" or "the Company") filed an application on or about May 13, 2022, with cities retaining original jurisdiction seeking to increase system-wide transmission and distribution rates by $251 million, or approximately 4.5%, over present revenues. The Company asks the City to approve an 11.2% increase in residential rates and a 1.6% increase in street lighting rates. If approved, a residential customer using 1,300 kWh per month would see a bill increase of about $6.02 per month.

The resolution suspends the June 17, 2022, effective date of the Company's rate increase for the maximum period permitted by law to allow the City, working in conjunction with the Steering Committee of Cities Served by Oncor, to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine what further strategy, including settlement, to pursue. The resolution is being brought forward at the request of the attorneys for the Steering Committee to give cities additional time to evaluate Oncor's request before the requested increase goes into effect. 

If the City fails to take some action regarding the filing before the effective date, Oncor's rate request is deemed administratively approved. The suspension will allow the Steering Committee to further evaluate this request and make a recommendation to cities in the near future. 

POLICY CONSIDERATIONS

The City of Sachse has retained original jurisdiction over utility rate filings within the City.

RECOMMENDATION

Approve a resolution suspending the June 17, 2022, effective date of Oncor Electric Delivery Company's rate increase for the maximum period permitted by law to allow the City, working in conjunction with the Steering Committee of Cities Served by Oncor, to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine what further strategy, including settlement, to pursue.

BACKGROUND

Collin County and the City of Sachse have partnered through Interlocal Cooperation Agreements over the last 20 years on multiple roadway construction and maintenance projects. This is the latest renewal of the agreement.

OVERVIEW

This Interlocal Cooperation Agreement will be valid for four (4) years starting October 1, 2022, through September 30, 2026. This agreement allows the City to partner with Collin County on future roadway improvements. 

POLICY CONSIDERATIONS

This Interlocal Cooperation Agreement is required in order to move forward on projects identified in Collin County's Call for Projects and other project specific agreements or funding agreements between the City and Collin County.

RECOMMENDATION

Approve a resolution authorizing the City Manager to execute an Interlocal Cooperation Agreement between the City of Sachse and Collin County, Texas, for the purpose of Roadway Improvements within Collin County.

BACKGROUND

Sachse Home Rule Charter Section 3.05 reads:

"Sec. 3.05 MAYOR AND MAYOR PRO TEM

(1) The mayor shall be the official head of the city government. He shall be the chairman and shall preside at all meetings of the city council. The mayor shall have the same voting rights and responsibilities as the other members of the city council, but shall have no power to veto. He shall, when authorized by the city council, sign all official documents, such as ordinances, resolutions, conveyances, grant agreements, contracts and bonds, unless authorization has been delegated by the city council to the city manager or other official. The mayor shall perform such other duties consistent with this Charter as may be imposed upon the mayor by the city council.

(2) The mayor pro tem shall be a city council member elected by the city council at the first regular meeting after each regular election of the city council members and/or mayor. The mayor pro tem shall temporarily act as mayor during the disability or absence of the mayor, and in this capacity shall have the rights conferred upon the mayor."

OVERVIEW

Previous Mayor Pro Tems are as follows:

Jeff Bickerstaff 2021/2022

Brett Franks December 2020 to June 2021

Michelle Howarth October 2019 to December 2020

Bill Adams June 2019 to October 2019

Cullen King 2018/2019

Paul Watkins 2017/2018
Charlie Ross 2016/2017
Brett Franks 2015/2016
Jeff Bickerstaff 2014/2015
Bill Adams 2013/2014
Jared Patterson 2012/2013
Charles Smith 2011/2012
Cullen King 2010/2011
Bill Adams 2009/2010

POLICY CONSIDERATIONS

Section 3.05 of the City of Sachse's Home Rule Charter states that the Mayor Pro Tem shall be elected at the first regular meeting after the election is canvassed.

RECOMMENDATION

Elect the Mayor Pro Tem.

BACKGROUND

Preparations have begun for the FY 2022-2023 budget. The City Manager is reviewing the draft budget and considering requests for service enhancements and new programs. This is an opportunity for residents and other stakeholders to provide input on the budget to aid the City Manager and staff in development of the FY 2022-2023 Budget in advance of being transmitted to Council in August for consideration, modification, and adoption.

OVERVIEW

Requests from residents and stakeholders are considered as part of the budget process.

POLICY CONSIDERATIONS

There are no policy considerations associated with this item.

RECOMMENDATION

Open the floor and receive early resident and stakeholder input regarding the fiscal year 2022-2023 budget.

BACKGROUND

The Regional Transportation Council (RTC) is the transportation policy body for the Metropolitan Planning Organization within the North Central Texas Council of Governments. The cities of Allen, Rowlett, Sachse, Wylie, Murphy, and Lucas share a seat on the RTC. The representative for this seat shall be selected by the mayors using a vote weighted by the maximum population or employment of the cities represented. The person selected shall serve a two-year term beginning in July of even-numbered years and shall be serving on one of the governing bodies they represent. In addition, the RTC has established an Ethics Policy in accordance with Section 472.034 of the Texas Transportation Code, applicable to both the primary and alternate members. 

OVERVIEW

The current primary representative for this seat is Chris Schulmeister, Councilmember, City of Allen. The current alternate representative is Matthew Porter, Mayor, City of Wylie. All appointments must be received by the RTC by June 30, 2022. The designation must be confirmed in writing by all entities included in the represented group. 

POLICY CONSIDERATIONS

There are no policy considerations with this request. 

RECOMMENDATION

Select a nominee to represent the Allen, Rowlett, Sachse, Wylie, Murphy, and Lucas seat on the Regional Transportation Council.

BACKGROUND

Sachse residents voted to approve the four propositions included on November 2021 bond election ballot. The projects include:

• Designing the expansion and upgrades to Sachse Road, from Miles Road to the city limits. These updates include the construction of the road, along with associated sidewalks, drainage, signage, lighting, curbs, traffic safety improvements, landscaping and more for $23,385,000.
• Additionally, $20,650,000 would be utilized for upgrading and developing several City of Sachse streets and roads. This includes traffic safety, sidewalks and pedestrian right of ways, curbs and related drainage, utility relocations and more. The roads or streets are:
  • Bailey-Hooper Road, from SH 78 to Sachse Road
  • Williford Road, from SH 78 to Bailey Road
  • West Creek Lane, from Sachse Road to Timbercreek Court
• Reconstructing $5,000,000 worth of City of Sachse neighborhood and residential streets within the city limits. This could include expanding the roads or streets, enhancing or creating sidewalks, intersections, providing lighting, traffic safety, drainage improvements and more.
• $5,000,000 to design and construct a new City animal shelter, to facilitate adoptions.

Jason Hughes, the City's Financial Advisor with Hilltop Securities, will be in attendance for this item.

OVERVIEW

The City of Sachse will sell approximately $18,000,000 in Series 2022 General Obligation Bonds on June 6th. Sachse residents are prioritized for purchase of the bonds. Interested residents should contact the senior managing underwriter at Raymond James, (214) 365-5576.

POLICY CONSIDERATIONS

Sachse residents approved four propositions related to the issuance of bonds in the November 2021 election. This is the first of three tranches that will be sold associated with the approved propositions. Subsequent tranches will return for consideration by the City Council at a later date.

RECOMMENDATION

Approve an ordinance authorizing the issuance and sale of "City of Sachse, Texas, General Obligation Bonds, Series 2022" and approving all other matters incident thereto.