The Mayor and Sachse City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

BACKGROUND

Minutes from the July 18, 2022 Council meeting

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the July 18, 2022 meeting minutes.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of year-to-date sales tax revenue.

POLICY CONSIDERATIONS

The City Charter requires the City Manager to submit a monthly report covering revenues and expenditures of the city in such form as requested by the City Council.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending June 30, 2022.

OVERVIEW

The first regularly scheduled City Council meeting in September falls on Labor Day. City offices will be closed for the holiday and staff recommends moving the meeting to Tuesday, September 6. Historically, this meeting is moved each year in recognition of the holiday. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Approve moving the Monday, September 5, 2022 City Council meeting to Tuesday, September 6.

BACKGROUND

At the September 7, 2021 City Council meeting, staff presented the City of Sachse Personnel Policies and Procedures Manual Quarantine and Sick Leave Policy Addendum (Quarantine Leave). This policy created a leave bank for all City of Sachse employees to cover the extenuating leave circumstances associated with the COVID-19 pandemic. The policy also included the Public Safety Quarantine Policy, affiliated with HB 2073 and in accordance with Chapter 180.008 of the Local Government Code. The Council approved the policy at that time, granting a leave bank for all City employees through December 31, 2021. The Council granted a first extension of the Quarantine and Sick Leave Policy Addendum through April 30, 2022 at its January 18, 2022 regular meeting. As the policy had lapsed, this request is to reinstate the policy. 

OVERVIEW

With the recent surge in cases seen with the new Omicron sub-variants, the City is seeing a rise in cases among employees. At this point in the pandemic, we are able to see that surges in cases tend to occur in the summer with travel and vacations, during back to school season, and following the Thanksgiving and Christmas holidays. As a result, staff recommends that Council consider reinstating the Quarantine Leave Policy for all employees through January 31, 2023. The Public Safety Quarantine Policy will remain in place in perpetuity, as it is required by law.

POLICY CONSIDERATIONS

This revised Quarantine Leave Policy applies to all City of Sachse employees. It encompasses the requirements for a paid quarantine leave policy for public safety and meets the intent of HB 2073 and the requirements of Chapter 180.008. 

RECOMMENDATION

Authorize the reinstatement of the City of Sachse Personnel Policies and Procedures Manual Quarantine and Sick Leave Policy Addendum through January 31, 2023.

BACKGROUND

Section 4.03 of the Sachse Home Rule Charter stipulates that, "the city council shall appoint by majority vote of its full membership such municipal judges of the municipal court as may be necessary... The municipal judge(s) of the municipal court shall be appointed to a term of two years and may be appointed to additional consecutive terms upon completion of his/their term(s) of office. The appointment of the municipal judge(s) may be terminated at any time by a majority vote of the full membership of the city council. The municipal judge(s) shall receive compensation as may be determined by the city council." 

OVERVIEW

The City Council appointed the Honorable Robert Beasley as the Sachse Municipal Judge at the July 18, 2022 Council meeting. As action was not taken within 90 days of Judge Beasley's previous term expiration, in accordance with Section 29.005 of the Texas Government Code, his term was renewed automatically and will expire March 2023. This item sets the new contract terms for Judge Beasley and the City shall have the option to re-appoint the Judge every two years following the expiration of the current term in 2023. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.  

RECOMMENDATION

Authorize the City Manager to execute a contract for the Municipal Court Judge between the City of Sachse and the Honorable Robert Beasley. 

BACKGROUND

Section 4.04 of the Sachse Home Rule Charter stipulates that the Council shall appoint a competent, duly qualified, licensed, and practicing attorney in the State of Texas who shall represent the City in litigation and legal proceedings as directed by the City Council. 

OVERVIEW

The City Council appointed Patrick Rogers as the Sachse Municipal Prosecutor at the July 18, 2022 Council meeting. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.  

RECOMMENDATION

Authorize the City Manager to execute a contract for the Municipal Court Prosecutor between the City of Sachse and Patrick Rogers.

BACKGROUND

The existing Sable Hills Lift Station was initially constructed in the 1960s. Recently there has been redevelopment and construction of approximately 50 new homes built in the service area of the existing lift station. This increase requires the lift station to be expanded and updated to accommodate the required additional capacity. This project will also update the wet wells, vaults, provide backup power, provide increased site security, and meet all current standards as required by the Texas Commission on Environmental Quality (TCEQ). 

Birkhoff, Hendricks & Carter, LLP has prepared and designed plans and specifications for a new lift station including upgraded equipment, pumps, and communications to serve the current and future expansion needs of the city. 

OVERVIEW

Sealed bids were requested by the City of Sachse for the Sable Hills Lift Station project with a deadline of 2 p.m. on July 21, 2022.  The project was advertised in the Sachse News and four bids were received. 

The apparent low bid was submitted by Summit Solutions, Inc. Based on the evaluation of their bid and checking their references, Summit Solutions, Inc. is considered capable of performing the proposed work in the contract documents. This contract amount is budgeted and anticipated in the Sable Hills Lift Station project, SS-21-10, and sufficient project funds exist to fund this contract. Therefore, based on review of the bids, staff recommends Summit Solutions, Inc. to be awarded the contract for the Sable Hills Lift Station project, SS-21-10, in the amount of Eight Hundred Twenty Thousand and No/100 Dollars ($820,000.00).

POLICY CONSIDERATIONS

Funding was presented as part of the FY 21-22 Budget and is within the adopted budget amount allocated. The funds will be used from the Utility Fund. 

RECOMMENDATION

Authorize the City Manager to execute and award the bid for the construction of the Sable Hills Lift Station project to Summit Solutions, Inc. in an amount not to exceed Eight Hundred Twenty Thousand and No/100 Dollars ($820,000.00).

OVERVIEW

The long-range financial update was presented to Council at the July 18 regular meeting, depicting the current and projected financial condition of the City. Within that context, City Council is holding a discussion for the current preliminary budget with City staff. The City Manager's proposed budget will then be prepared and be presented to Council at the August 15 regular meeting.

Please note that the budget for the upcoming fiscal year is in draft form and is considered a working document.