The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
BACKGROUND
The American Heart Association (AHA) has designated the City of Sachse as a HEARTSafe Community, and recognizes those that contribute to saving a life by deeming them a Heartsaver Hero. The City would like to recognize the following Heartsaver Hero Award recipients on behalf of the AHA: Fire Driver/Engineer Scott Potter, Fire Driver/Engineer Austin Fullen, and Firefighter/Paramedic Colton Haynes.
OVERVIEW
On January 10, 2022, emergency units were dispatched to a "difficulty breathing" call. Ambulance 2 with Fire Station 2 personnel responded. A mutual aid engine was requested and Murphy Fire Department responded. The patient was treated on scene with intubation. While en route to the hospital, the patient went into cardiac arrest resulting in CPR and defibrillation efforts continuing throughout transport. The patient was revived shortly after arriving to the Emergency Room.
After a prolonged hospital stay, the patient has since been released and returned home.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Recognize the following Heartsaver Hero Award recipients on behalf of the American Heart Association: Fire Driver/Engineer Scott Potter, Fire Driver/Engineer Austin Fullen, and Firefighter/Paramedic Colton Haynes.
BACKGROUND
The American Heart Association (AHA) has designated the City of Sachse as a HEARTSafe Community, and recognizes those that contribute to saving a life by deeming them a Heartsaver Hero. The City would like to recognize the following Heartsaver Hero Award recipients on behalf of the AHA: CERT Member Nancy Priddy, Lieutenant Ken Messick, Driver/Engineer Cory Cave, Firefighter/Paramedic Stephen Dacus, Driver/Engineer John Morris, Firefighter/Paramedic Brad Hood, Firefighter/Paramedic Garrett Metzger, Murphy Fire Department Medic Virgil Cross and Murphy Fire Department Medic Garrett Paynton.
OVERVIEW
On March 31, 2022, an adult male was found unconscious at the Neighborhood Walmart, located off of Murphy Road in Sachse. Sachse Fire-Rescue (SFR) Engine 3 was dispatched along with a Murphy Fire Department (MFD) ambulance. Nancy Priddy, an active CERT member, was present and began bystander CPR prior to emergency response personnel arriving. SFR Truck 1 was informed that the unconscious person was upgraded to a CPR and headed to the area to assist.
The patient was ultimately revived due to early CPR, defibrillation, intubation, and medications and was then transported to the hospital. The patient was admitted to the ICU upon arrival at the hospital. Several weeks later, he was discharged to rehab and has since returned to work with no long-lasting effects.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Recognize the following Heartsaver Hero Award recipients on behalf of the American Heart Association: CERT Member Nancy Priddy, Lieutenant Ken Messick, Driver/Engineer Cory Cave, Firefighter/Paramedic Stephen Dacus, Driver/Engineer John Morris, Firefighter/Paramedic Brad Hood, Firefighter/Paramedic Garrett Metzger, and Murphy Fire Department Medics Virgil Cross and Garrett Paynton.
Additional attendees: Chief Del Albright from Murphy Fire Department
BACKGROUND
The Government Finance Officers Association (GFOA) established the Distinguished Budget Presentation Awards Program to encourage and assist state and local governments to prepare budget documents of the very highest quality that reflect both the guidelines established by the National Advisory Council on State and Local Budgeting and the GFOA's best practices on budgeting. The association then recognizes individual governments that succeed in achieving that goal. The award represents a significant achievement by the entity, reflecting the commitment of the governing body and staff to meeting the highest principles of governmental budgeting.
OVERVIEW
The City of Sachse has received the GFOA's Distinguished Budget Presentation Award for the past 10 consecutive years.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Proclamation recognizing the City of Sachse Finance Department's efforts for achieving the Distinguished Budget Presentation Award from the Government Finance Officers Association.
Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.
BACKGROUND
Minutes from the August 1, 2022, Council meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the August 1, 2022, meeting minutes.
BACKGROUND
The City has received the certified 2022 appraisal rolls from Dallas and Collin Chief Appraisers. The combined Appraisal Review Board approved taxable values are $3,577,742,767. Taxable values include the City's TIRZ districts and values subject to tax ceilings.
OVERVIEW
The 2022 appraisal roll taxable value for Collin County was certified at $1,375,739,077 and includes Appraisal Review Board approved taxable values, plus the lower value used for properties remaining under protest, minus exemptions already granted on properties remaining under protest. The taxable value certified by the Dallas County Central Appraisal District is $2,202,003,690 and includes estimated net taxable values under protest. The total appraisal roll increased by $715,739,701, or 25.0% compared to the 2021 taxable value of $2,862,003,066.
POLICY CONSIDERATIONS
Section 26.04 of the Texas Tax Code states that a taxing unit's assessor "shall submit the appraisal roll for the taxing unit showing the total appraised, assessed, and taxable values of all property and the total taxable value of new property to the governing body of the taxing unit by August 1 or as soon thereafter as practicable."
The City is required to accept the appraisal rolls annually. The Dallas County Appraisal District and Collin County Appraisal District are responsible for determining the appraised values for all properties in the City of Sachse. These values are certified annually by the Chief Appraisers of Dallas and Collin Central Appraisal Districts.
RECOMMENDATION
Accept the 2022 certified tax rolls as approved by the Dallas and Collin Appraisal Districts.
BACKGROUND
This Interlocal Agreement is renewed on an annual basis and requires City Council approval. As indicated in the Agreement, Dallas County will perform a minimum of two inspections for each food establishment and any additional follow-up inspections. The City will collect and submit to Dallas County a minimum of $150 from each food establishment and $75 for each additional follow-up inspection. Additionally, the Agreement also addresses the environmental health services associated with vector and/or mosquito control through ground applications. This agreement is effective October 1, 2022, through September 30, 2023.
OVERVIEW
This Agreement includes Food Establishment Inspections and Environmental Health Services. Both are described below:
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve an Interlocal Agreement renewing the Food Establishment Inspection and Environmental Health Services between Dallas County, on behalf of Dallas County Health and Human Services, and the City of Sachse.
BACKGROUND
Collin County and the City of Sachse have partnered through Interlocal Cooperation Agreements throughout the last 20 years on multiple roadway construction and maintenance projects. Currently, Collin County has $146,017 remaining from the completed 2007 Collin County Bond Maxwell Creek project (#07-089) and $8,588 from the completed 2007 Collin County Bond Ranch Road project (#07-089) that is requested to be re-allocated to the traffic signal project. Acceptance of Collin County funds was previously budgeted and anticipated for the Signal Improvements - Construction (R-20-03) capital project.
The signals, lights, median, sidewalks, and street signs are installed. Power is expected to be completed this month. Due to shipping and logistical delays, control cabinets and internal circuits are still needed to fully complete this project. Delivery is expected in September for these components.
OVERVIEW
The current project consists of design and construction of traffic signal improvements to the intersections of Ranch Road and Dewitt Road and Woodbridge Parkway and Cody Lane. The Construction improvements include: poles, mast arms, traffic lights, and electrical equipment for the signalization of both intersections, construction of sidewalk and barrier free ramps, and construction of roadway median improvements. This agreement will allow the use of previous Collin County project savings to fund a portion of this project.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve a resolution authorizing the City Manager to enter into an interlocal agreement between Collin County and the City of Sachse concerning traffic signal improvements within city limits in an amount not to exceed One Hundred Fifty-Four Thousand, Six Hundred Five and No/100 Dollars ($154,605.00).
BACKGROUND
The Texas Local Government Code requires the City to hold a public hearing on the proposed budget and publish the notice for this meeting in addition to the notice required under Truth in Taxation guidelines.
OVERVIEW
The September 6 City Council meeting fulfills the public hearing requirements of the Local Government Code. Staff will be submitting the notice of the public hearing on the proposed budget to print in the August 25 Sachse News.
POLICY CONSIDERATIONS
Chapter 102 of the Texas Local Government Code requires the City to hold a public hearing on the proposed budget and publish the notice for this meeting in addition to the notice required under Truth in Taxation guidelines.
RECOMMENDATION
Approve scheduling a public hearing on the FY 2022-2023 Proposed Budget for September 6, 2022, at 6:30 p.m. with the meeting taking place in the Council Chambers of Sachse City Hall, located at 3815-B Sachse Road, Sachse, Texas 75048.
BACKGROUND
State law requires municipalities to submit to their governing boards and publish on the City's website a notice showing their no-new-revenue and voter-approval tax rates for the upcoming fiscal year.
This item is being submitted for transparency purposes relative to the no-new-revenue rate. A complete discussion of the proposed tax rate will be addressed during the regular agenda under item E2, which is the consideration of the proposed tax rate as recommended by the City Manager.
OVERVIEW
The no-new-revenue rate will produce the same amount of tax revenue if applied to the same properties in both 2021 and 2022. The voter-approval rate is the highest tax rate the City can set without holding an election to seek voter approval of the rate.
All taxing units that levied property taxes in 2021 and intend to levy them in 2022 must calculate a no-new-revenue tax rate and a voter-approval tax rate. Although the actual calculation is more detailed, the City’s no-new-revenue tax rate is generally equal to the prior year’s taxes divided by the current taxable value of properties that were also on the tax roll in the prior year.
The no-new-revenue tax rate is intended to enable the public to evaluate the relationship between taxes for the current year and taxes that a proposed tax rate would produce if applied to the same properties taxed in both years.
The voter-approval tax rate is split into two separate components: an operating and maintenance rate and a debt rate. The voter-approval rate calculation allows municipalities to raise 3.5 percent of the prior year’s operating and maintenance money, plus the necessary debt rate.
POLICY CONSIDERATIONS
Section 26.04 of the Texas Tax Code states that by August 7, or as soon thereafter as practicable, the designated officer or employee shall submit the no-new-revenue and voter-approval tax rates to the City Council. State law also requires municipalities to publish the no-new-revenue tax rate and a voter-approval tax rate, and to hold one public hearing if the proposed tax rate exceeds the lower of the no-new-revenue or voter-approval tax rate.
RECOMMENDATION
Accept the submission of the 2022 no-new-revenue tax rate of $0.650416 per $100 taxable value and the voter-approval tax rate of $0.780381 per $100 taxable value.
BACKGROUND
The City Council established a Charter Review Commission in March 2022 that met on four occasions to review and make recommendations to amend the Sachse Home Rule Charter. Scott McMurdie, Charter Review Commission Chairperson, provided a summary report on behalf of the group at the July 18 Council meeting. The City Council reviewed and discussed the recommendations at the August 10 Special Council meeting. The Council directed the City Attorney to draft an ordinance calling a November election.
OVERVIEW
The City Attorney has prepared an ordinance to call a Charter Amendment Election on November 8, 2022, with the items approved by the City Council.
POLICY CONSIDERATIONS
Section 11.07 of the Sachse Home Rule Charter says the City Council "may order any amendments suggested to be submitted to the voters of the city in the manner provided by state law as now written or hereafter amended."
RECOMMENDATION
Approve an ordinance ordering a Special Election to be held on November 8, 2022, for amendments to the Sachse Home Rule Charter.
BACKGROUND
City Charter requires that the City Manager present a Proposed Budget for operations of the City for the upcoming year to City Council no later than August 15th each year.
OVERVIEW
The Proposed Budget is the product of previously held budget discussions with the City Council and a multi-year financial update that was presented to Council on July 18, 2022. The Proposed Budget will be submitted to the City Council, posted on the City's website, placed on file with the City Secretary, and placed at the Sachse Public Library for public inspection. A public hearing on the budget is scheduled for September 6, 2022, at 6:30 p.m.
POLICY CONSIDERATIONS
This document sets the financial and operational direction of the City for the next fiscal year.
RECOMMENDATION
Accept the City Manager's Proposed Budget for programs and services for the 2022-2023 Fiscal Year.
BACKGROUND
The City Council should adopt a tax rate that will, at a minimum, support the operations and cover the debt obligations of the City for the 2022-2023 fiscal year. The proposed no-new-revenue tax rate of $0.650416 per $100 of assessed property values accomplishes this.
According to Section 26.05(d) of the Property Tax Code, the City is required to hold one public hearing and publish a newspaper ad if proposing to consider a tax rate that exceeds the no-new-revenue rate or voter-approval rate, whichever is lower. If the proposal to adopt the no-new-revenue tax rate is approved, a public hearing on the tax rate is not required.
The rate the City finally adopts can be lower than the proposed and published rate, but it cannot exceed it without undergoing the required posting requirements and timeframes. This item requires a record vote.
OVERVIEW
A public meeting to vote on the proposed tax rate will be held on September 6, 2022, at 6:30 p.m. Citizens may express their support for or opposition to the proposed tax rate by contacting the members of the City of Sachse at their offices or by attending the public meeting mentioned above.
POLICY CONSIDERATIONS
The City's Comprehensive Financial Policy states that the debt-to-operational component of the tax rate should not exceed 30%. The proposed rate of $0.650416 is comprised of a Maintenance and Operations (M&O) rate of $0.456209, which is 70.14% of the total rate, and an Interest and Sinking (I&S) rate of $0.194207, which is 29.86%. Therefore, the proposed tax rate meets the requirement.
RECOMMENDATION
Place a proposal to adopt a tax rate of $0.650416 per $100 of assessed property values for the 2022-2023 fiscal year as an action item on the September 6, 2022, City Council meeting agenda.
BACKGROUND
The American Rescue Plan Act funding of 2021 was signed into law in March 2021. The $1.9 trillion spending package was designed to combat the negative economic and public health impacts of the COVID-19 pandemic. The legislation included more than $130 billion in Local Fiscal Recovery Fund (FRF), which is the largest and most flexible federal funding currently available to local governments. These funds must be obligated to projects by December 31, 2024, and projects must be completed by December 31, 2026. The FRF have been disbursed to the varying units of qualified governments throughout the country. This is a different disbursement method than the Coronavirus relief CARES Act funds. The FRF includes five primary allowable expense categories:
OVERVIEW
The City of Sachse was designated as a “non-entitlement unit” (NEU) for the purposes of the American Rescue Plan. NEUs are local governments that serve populations of less than 50,000. Funding for NEUs is received directly from the State. Each NEU is required to meet compliance and other reporting responsibilities, as defined by the U.S. Treasury Department.
FRF will be disbursed in two tranches, each of which includes 50% of the total funding allotment. The City of Sachse will receive $6,466,587.64 in total funds.
The purpose of this agenda item is to provide an update to the City Council on the American Rescue Plan funds and to recommend a project for funding consideration. Staff plans to return to Council with additional funding requests at a future meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Receive an update on the American Rescue Plan Act funding for Sachse.
BACKGROUND
The existing pump station was installed in the 1980s and has had several expansions during that time. Approximately 30% of the city's water is produced from this pump station and storage facility. This is the second point of service from North Texas Municipal Water District (NTMWD). NTMWD has facilities and a meter station located within the Maxwell Creek Pump Station facility.
The pumps are requiring extended and repeated maintenance. Several pumps have failed and required new and rebuilt motors to be installed. Along with pump failures, the electrical components are beginning to corrode and deteriorate. Pumps are currently enclosed in compact, metal buildings that offer limited protection from the elements and are subject to extreme heat and cold weather.
Hazen-Sawyer has prepared and designed plans and specifications for a new water pumping station including upgraded equipment, pumps, communications, and a new pump house/facility to serve the current and future expansion needs of the city.
OVERVIEW
Sealed bids were requested by the City of Sachse for the Maxwell Creek Pump Station Improvements Project, W-14-01 on July 14, 2022, at 2:00 p.m. The project was advertised in the Sachse News, and eight (8) bids were received.
The apparent low bid was submitted by Red River Construction Company. Based on the evaluation of their bid and references, Red River Construction Company is considered capable of performing the proposed work in the contract documents. Therefore, based on review of the bids, staff recommends Red River Construction Company be awarded a contract in the amount not to exceed Five Million, One Hundred One Thousand, Seven Hundred and No/Dollars ($5,101,700.00) for the Maxwell Creek Pump Station Improvements Project, W-14-01.
Project design was budgeted in the FY 21-22 budget and construction was anticipated to take place in FY 22-23, funded by the Utility Fund. However, the American Rescue Plan Act of 2021 (ARPA) has allocated funding for infrastructure and utility improvements and this project is eligible for ARPA funds. Staff is recommending this project be funded by ARPA with project acceleration to the current fiscal year.
Staff will return to Council before the end of the fiscal year to request any required fund level budget amendments to return the funds back to the Utility Fund that were budgeted for this project. Staff will work to identify alternate projects to be completed with the original funds designated toward this project.
POLICY CONSIDERATIONS
Funds were originally identified to be used from the Utility Fund in FY 22-23, however, this project is eligible to use American Rescue Plan Act of 2021 (ARPA) funds. Staff is recommending this project be funded by ARPA.
RECOMMENDATION
Authorize the City Manager to execute and award the bid for the construction of the W-14-01, Maxwell Creek Pump Station Improvements Project to Red River Construction Company in an amount not to exceed Five Million, One Hundred One Thousand, Seven Hundred and No/Dollars ($5,101,700.00).