The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

Hunger Action Month was established in 2008 by Feeding America® and works to promote ways for individuals, organizations, and communities everywhere to get involved and help fight the hunger crisis. The nationwide campaign strives to mobilize the public into acting on the issue of hunger and help the more than 12 million children and their families who are food insecure. Locally, one in seven people or 14.2% of Dallas County residents, and 1 in 10 people or 10.9% of Collin County residents struggle with food insecurity.

OVERVIEW

Sachse is joining together with all of North Texas to promote and participate in the North Texas Food Bank’s Annual Peanut Butter Drive, either virtually or in-person, with the goal of raising 500,000 pounds of peanut butter. 

RECOMMENDATION

Present a proclamation to the North Texas Food Bank recognizing September as Hunger Action Month and the City's participation in the Peanut Butter Drive.

John Jenkins with the North Texas Food Bank will be present to receive the proclamation. 

OVERVIEW

Library Card Sign-Up Month is recognized during the month of September by libraries across the country. The mission of the Sachse Public Library is to "link people to the world by enriching lives, creating community, and inspiring curiosity." During Library Card Sign-Up Month, residents are encouraged to register for a library card and explore the vast collection of resources available at the Sachse Public Library.

RECOMMENDATION

Present a proclamation to the Sachse Public Library recognizing September as Library Card Sign-Up Month in the City of Sachse.

Library Manager Daniel Laney will accept the proclamation.

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

BACKGROUND

Minutes from the August 10, 2022, special Council meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the August 10, 2022, special meeting minutes.

BACKGROUND

Minutes from the August 15, 2022, Council meeting.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve the August 15, 2022, meeting minutes.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of the year-to-date sales tax revenue.

POLICY CONSIDERATIONS

The City Charter requires the City Manager to submit a monthly report covering revenues and expenditure of the City in such form as requested by the City Council.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending July 31, 2022.

BACKGROUND

The Finance Department releases a quarterly report on the City's finances. The report is comprised of two sections: budget and investments. The budget section includes revenues and expenditures for the General and Utility Funds, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, Health Insurance, and Municipal Development District, as well as a summary of capital project expenditures. The investment section provides an overview of investment activity details for the Money Market, Investment Pool, and Certificate of Deposit accounts.

It is the City's strategy to maintain a high percentage of idle funds invested in safe, secure, and liquid investment securities and pooled investment types. This strategy is in accordance with the Public Funds Investment Act (PFIA) and City policy.

Cash on-hand available for investing on June 30, 2022, was $74,071,342 in all funds. The average interest/yield on all investments was 0.83%, and investment earnings totaled $73,627.

OVERVIEW

Quarterly Budget and Investment Reports for the quarter ending June 30, 2022.

POLICY CONSIDERATIONS

The PFIA requires that the Investment Officers prepare and submit a quarterly written report of investment transactions for all funds covered by the Investment Policy.

RECOMMENDATION

Accept the Quarterly Budget and Investment Reports for the quarter ending June 30, 2022.

OVERVIEW

The Sachse Home Rule Charter Section 3.09 states that "The city council shall hold at least one (1) regular meeting each month and as many additional meetings as it deems necessary to transact the business of the city. The city council shall fix by ordinance the date and time of the regular meetings." Ordinance No. 318 was passed in 1982 setting the meeting start time at 7:30 p.m. This ordinance is a formality to amend the City Council meeting start time to 6:30 p.m. 

POLICY CONSIDERATIONS

The Sachse Home Rule Charter requires an ordinance be passed to set the date and time of City Council regular meetings. 

RECOMMENDATION

Approve an ordinance amending Chapter 1, Section 1-8 (a) by setting a new start time for City Council meetings from 7:30 p.m. to 6:30 p.m.

BACKGROUND

The City of Sachse has participated in the Household Hazardous Waste Interlocal Agreement with Dallas County since FY 2002-2003. The Interlocal Agreement allows Sachse residents to drop-off household hazardous waste materials at the Dallas County Home Chemical Collection Center facility, located at 11234 Plano Road in Dallas free of charge by showing proof of Sachse residency.

The Interlocal Agreement permits four additional one-year renewals for a five-year total contract term authorized by Dallas County Court Order 2022-0661. 

OVERVIEW

This Agreement renewal will begin a new term from October 1, 2022, through September 30, 2023, and has no major changes. This service is also offered in addition to the two X-treme Green events, which include household hazardous waste collection, held each year. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Approve a renewal of the Household Hazardous Waste Interlocal Agreement with Dallas County. 

BACKGROUND

The City of Sachse has partnered through Interlocal Cooperation Agreements with several cities on purchasing of necessary equipment, goods, and services. The City of Sachse currently utilizes an interlocal agreement for cooperative purchasing with the City of Grand Prairie for purchasing of necessary equipment, goods, and services.  These goods and services support various maintenance and repairs throughout the City. Upon approval, this agreement with the City of Hurst will further extend the ability of Sachse to utilize additional and alternative methods for asphalt roadway maintenance and preservation.  

OVERVIEW

It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the City of Sachse. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorize all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing necessary equipment, goods, and services. 

By entering into this agreement, the City will be able to take advantage of cost savings for asphalt roadway maintenance and preservation.

POLICY CONSIDERATIONS

This Interlocal Cooperation Agreement with the City of Hurst will allow for the purchase of necessary equipment, goods, and services for asphalt roadway maintenance. Contract pricing from the City of Hurst may be utilized by the City of Sachse for asphalt roadway improvements and preservation.

RECOMMENDATION

Approve a resolution authorizing the City Manager to execute an Interlocal Cooperation Agreement between the City of Sachse and City of Hurst, Texas, for the purpose of Roadway Improvements, Preservation and Maintenance.

BACKGROUND

• Special Use Permit (SUP) request for a commercial amusement use
• Applicant: VRKDE, LLC
• Owner: Krupa Bhatti 
• Size: Total property is approximately 2 acres, with the lease space for the use being approximately 2,500 square feet 
• Site attributes: Existing building with supporting parking
• Current Zoning: C-1, Neighborhood Commercial District  

OVERVIEW

At the August 8, 2022 Planning and Zoning Commission meeting, the Commission recommended approval of the proposed SUP request 4-0. 

POLICY

• An SUP is required of uses that the zoning ordinance may allow, but uses that are screened and specially approved for situational suitability. The purpose of the SUP requirement is to allow the City to determine the appropriateness of a proposal. 
• The subject property is currently identified as Commercial on the Future Land Use Plan, which calls for general retail, restaurants and office type uses. 
• The applicant has stated in their request intent to use a lease space within the existing building on the property for a commercial amusement use consisting of virtual reality machines.  
• Properties to the west and east are developed and zoned for residential uses, while property to the south is zoned for residential uses and developed as a high school. Property immediately north is zoned and developed for commercial uses. 
• The Future Land Use plan supports the SUP request, which calls for non-residential land uses.   

RECOMMENDATION

Approve the ordinance for the proposed SUP request as it is in compliance with the Future Land Use Plan and the goals and objectives of the Comprehensive Plan.

BACKGROUND

• Rezoning request for a Assisted Living/Memory Care use
• Applicant: David Krukiel
• Owner: Oxford Sachse Memory Care, Ltd. 
• Size: Total property is approximately 4.35 acres
• Site attributes: Existing building with supporting parking
• Current Zoning: C-2, General Commercial District  

OVERVIEW

• At the August 8, 2022 Planning and Zoning Commission meeting, the Commission recommended approval of the proposed rezoning request 4-0.
   

POLICY

• The existing facility was constructed in 2014 and has been in operation since that time. The current use was permitted under the C-2 General Commercial zoning district, until subsequent zoning amendments made the use non-conforming by removing the use from the permitted uses within the zoning district. 
• The subject property is currently identified as commercial on the Future Land Use Plan, which calls for general retail, restaurants and office type uses. 
• The applicant has stated in their request that the zoning is to allow for the use that currently exists on the property and to allow for a rebuild of the existing facility should the property experience a loss that is greater than 75% of the replacement cost. 
• Properties to the west, east, and south are all identified for commercial uses in the Comprehensive Plan, with portions of the property to the east, west, and south currently developed with non-residential uses.    

RECOMMENDATION

Approve the ordinance for the proposed rezoning request for Oxford Glen Memory Care as it is in compliance with the Future Land Use Plan and the goals and objectives of the Comprehensive Plan.

BACKGROUND

The City Manager's FY 2022-2023 Proposed Budget for citywide programs and services was presented to City Council on August 15, 2022, and budget information was distributed for City Council review and consideration. The proposed budget is posted on the City website and copies are on file with the City Secretary and at the Sachse Public Library for public inspection.

Changes since the August 15 Proposed Budget include the following:

Utility Fund

The indirect overhead allocation of internal service department General Fund costs was revised to reflect recommended supplemental budget requests. Changes from the Proposed Budget included:

Sachse Economic Development Corporation

The Sachse Economic Development Corporation (EDC) held a meeting on August 18 to consider the EDC FY 2022-2023 budget. The EDC approved the FY 2022-2023 budget with recommended changes from staff as presented. Changes from the Proposed Budget included:

The City Charter states that the City Council shall conduct public hearings on the proposed budget as required by state law, and shall conduct at least one public hearing. At this hearing, interested members of the public may express their opinions concerning items of expenditures, giving their reasons for wishing to increase or decrease any items of expense.

On June 6, the City Council opened the floor to receive early resident and stakeholder input regarding the fiscal year 2022-2023 budget. The public is also invited to address the Council during the Public Comment period of City Council Meetings. This public hearing is an additional opportunity to allow public input regarding proposed revenues and expenditures for fiscal year 2022-2023. The proposed budget revenues and expenditures can be amended by the City Council prior to adoption of the budget ordinance.

POLICY CONSIDERATIONS

The budget document sets the financial and operational direction of the City for the next fiscal year.

RECOMMENDATION

Conduct a public hearing on the proposed 2022-2023 fiscal year budget.

BACKGROUND

In accordance with Section 7.15 of the City Charter, the City held a public hearing on the proposed budget of programs and services for the ensuing year on September 6, 2021. The required "Notice of Public Hearing" was published. In accordance with Section 7.02 of the City Charter, the City Council shall, prior to the beginning of the fiscal year, adopt the budget by a favorable majority of the full membership of the City Council. Final adoption of the budget by the City shall constitute the official appropriations as proposed by the City Manager for the fiscal year beginning October 1, 2022, and ending September 30, 2023. Additionally, the General Fund budget of programs and services shall constitute the basis of the official levy of the property tax as the amount of tax to be assessed and collected for the corresponding tax year.

POLICY CONSIDERATIONS

This document sets the financial and operational direction of the City for the next year.

The proposed tax rate is $0.650416 per $100 assessed value.

Changes since the August 15 Proposed Budget include the following:

Utility Fund

The indirect overhead allocation of internal service department General Fund costs was revised to reflect recommended supplemental budget requests. Changes from the Proposed Budget included:

Sachse Economic Development Corporation

The Sachse Economic Development Corporation (EDC) held a meeting on August 18 to consider the EDC FY 2022-2023 budget. The EDC approved the FY 2022-2023 budget as presented. Changes from the Proposed Budget included:

The proposed 2022-2023 Budgeted Expenditures are as follows:

The total amount includes $7,612,443 in inter-fund transfers. 

Capital Project Expenditures include the following:

RECOMMENDATION

Approve the ordinance approving and adopting the budget for the fiscal year beginning October 1, 2022, and ending September 30, 2023.

BACKGROUND

The Master Fee Schedule is a convenient tool for residents and customers to acquaint themselves with various charges for City Services. The schedule can be updated periodically for necessary changes without amending the associated ordinance.

OVERVIEW

The Master Fee Schedule is considered annually during the Budget approval process. Water and Wastewater rates were presented and considered after the 2019 Water Rate Study was performed by NewGen Strategies and Solutions.

POLICY CONSIDERATIONS

To the extent allowed by law, general and special fees and charges to be assessed and collected by the City of Sachse are authorized by the code or ordinance. Fees and charges are maintained in a master fee schedule, which is kept on file with the City Secretary, and may be amended from time to time.

RECOMMENDATION

Discuss amending the Master Fee Schedule by amending services and rates and providing an effective date.

BACKGROUND

According to Texas Local Government Code Section 102.007(c), "Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate required by Chapter 26 (Assessment), Tax Code, or other law."

Per the Budget Cover Page, the proposed 2022-2023 Fiscal Year Budget calls for $3,042,887 more in property tax revenue than the previous year's budget. The associated calculation includes revenues calculated from new construction, includes Tax Increment Financing (TIF) District revenue, and assumes a 100% collection rate.

POLICY CONSIDERATIONS

This action is a required step in adoption of the Budget and Tax Rate.

RECOMMENDATION

Approve ratification of the property tax increase in the budget for Fiscal Year 2022-2023.

BACKGROUND

The proposed rate is not greater than the no-new-revenue tax rate. This means that the City of Sachse is not proposing to increase property taxes for the 2022 tax year.

The tax rate consists of two components, the Debt Service (I&S) rate of $0.194207 which is unchanged from the previous year; and the Maintenance & Operation (M&O) rate of $0.456209, which is $0.50318 lower than the previous year.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve an ordinance levying ad valorem taxes for the year 2022 (Fiscal Year 2022-2023) at a rate of $0.650416 per one hundred dollars ($100) assessed valuation on all taxable property within the corporate limits of the City of Sachse as of January 1, 2022, to provide revenue for the payment of current expenses; providing for an interest and sinking fund for all outstanding debts of the City of Sachse; providing for due and delinquent dates together with penalties and interest; providing a severability clause; providing a repealing clause; and providing an effective date.

BACKGROUND

New technology and methods for asphalt preservation have evolved throughout the years and have recently come into the market. Staff has explored alternatives to pavement management and preservation to extend the longevity of good pavement sections and to be fiscally responsible with limited funding. Integrated Pavement Solutions (IPS) and Holbrook Asphalt Co. have developed a method to rehabilitate and preserve asphalt pavement as an alternative to the traditional overlay or remove/replace practice. 

Streets were evaluated based on PASER Scores to help identify the best candidates for this type of treatment. 

OVERVIEW

Staff has identified several roadways as potential candidates for asphalt preservation. Each street was individually reviewed and selected based on its condition and ability to meet the selection criteria. The selected streets had many small areas repaired and cracks sealed. Streets within Sachse South Estates, 5th Street District, Pecan Grove Drive, Abilene Drive, Coral Lane, and Sable Lane have been selected. This project includes preserving approximately 75,000 square yards of asphalt street pavement. The project will help extend the life of pavement that is in good condition or better. 

This contract is fully funded with FY 21-22 General Fund Street Maintenance and Operations budget.

POLICY CONSIDERATIONS

It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the City of Sachse. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorize all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, goods, and services. The City Council has approved the Master Interlocal Cooperative Purchasing Agreement with the City of Hurst for the purchase of necessary equipment, goods, and services. Contract pricing from the City of Hurst may be utilized by the City of Sachse for asphalt roadway improvements and preservation.

RECOMMENDATION

Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed Three Hundred Fifteen Thousand and No/100 Dollars ($315,000.00) with Holbrook Asphalt Co. for the purpose of Roadway Improvements, Preservation, and Maintenance.

BACKGROUND

Staff has negotiated a Construction Manager at Risk (CMAR) contract with Steele & Freeman Inc. pertaining to the design, development, and construction of a new Animal Shelter for the City of Sachse.  

OVERVIEW

Chief Sylvester will provide an overview of the significant provisions within the contract, associated fees, and next steps. 

The project architect, Mr. Ron Hobbs, and representatives from Steele & Freeman Inc. will be in attendance and available for questions as needed. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the City Manager to execute a Construction Manager at Risk (CMAR) contract with Steele & Freeman Inc. for the new Animal Shelter project.