The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of the year-to-date sales tax revenue.

POLICY CONSIDERATIONS

The City Charter requires the City Manager to submit a monthly report covering revenues and expenditures of the City in such form as requested by the City Council.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending September 30, 2022.

BACKGROUND

The City's current Investment Policy was reviewed by City Council on November 1, 2021, in accordance with the Public Funds Investment Act (PFIA), the City's Investment Policy is to be reviewed on an annual basis, and the City Council must approve any modifications made thereto. The purpose of this agenda item is to present all recommendations for changes to policy and to comply with the annual review provision of the PFIA whereby each entity shall adopt a resolution annually attesting to an annual review.

OVERVIEW

The following changes to the Investment Policy are proposed the for FY2022-2023.

Modifications include:

• Correcting name from "President George Bush Turnpike Reinvestment Zone Tax Increment Fund" to "Tax Increment Financing Reinvestment Zone Number One" throughout the policy to reflect Ordinance 3897
• Correcting name from "Reinvestment Zone Number Two" to "Tax Increment Financing Reinvestment Zone Number Two" throughout the policy to reflect Ordinance 3898
• Addition of "Tax Increment Reinvestment Zone Number Three" throughout the policy per Ordinance 4035
• Addition of "Municipal Development District" in policy title
• Updating "Comprehensive Annual Financial Report" to "Annual Comprehensive Financial Report (ACFR)"
• Updating Delegation of Authority position title from "Finance Manager" to "Senior Accountant"

POLICY CONSIDERATIONS

The recommended policy for adoption is in compliance with the Public Funds Investment Act (PFIA).

RECOMMENDATION

Approve a resolution adopting the City of Sachse, Sachse Economic Development Corporation, Sachse Municipal Development District, Tax Increment Financing Reinvestment Zone Number One, Tax Increment Financing Reinvestment Zone Number Two, and Tax Increment Reinvestment Zone Number Three Investment Policy ("Sachse Investment Policy").

BACKGROUND

The Texas Property Tax Code, Section 26.09(e) requires the City Council to approve the Appraisal Roll with tax amounts entered by the Assessor. The Collin County Tax Assessor Collector provided the attached 2022 Tax Roll Summary with a total levy of $8,437,605.16. Although the enclosed document is titled "Collin County", this refers to the Tax Assessor Collector, who performs tax collection for Sachse properties in Collin County.

POLICY CONSIDERATIONS

Section 26.09(e) of the Texas Property Tax Code states that, "the assessor shall enter the amount of tax determined as provided by this section in the appraisal roll and submit it to the governing body of the unit for approval. The appraisal roll with amounts of tax entered as approved by the governing body constitutes the unit's tax roll."

RECOMMENDATION

Adopt a resolution accepting and approving the Collin County 2022 Tax Roll.

BACKGROUND

The City's Comprehensive Financial Management Policy and Texas Local Government Code require certain purchases of goods and services to be competitively bid to ensure proper expenditure of the City's limited financial resources. Cooperative programs form a bridge between vendors and various organizations needing to meet similar fiscal due diligence. In general, cooperative purchasing ensures that the City is receiving an already bid price without having to use City resources to conduct a bid.

The City of Sachse has entered into cooperative purchasing programs for several years in an effort to streamline the procurement process, provide financial benefit or efficiency, and remain compliant with purchasing laws. Many of these cooperative programs have merged into larger programs to leverage better costs from vendors.

This item authorizes the City's participation in cooperative purchasing organizations. Separate agreements with other cities, such as the City of Grand Prairie, are handled separately through interlocal agreements. 

OVERVIEW

Agreements between cooperative purchasing programs and the City of Sachse range back as far as 1996. A centralized program where all departments are able to access and obtain information about the cooperative programs would prove beneficial, and further helps ensure fiscal due diligence when procuring goods or services. New cooperative programs are available that meet the demand for new technologies and further help the City remain fiscally responsible.

POLICY CONSIDERATIONS

Chapter 271 of the Texas Local Government Code authorizes a local government to participate in a cooperative purchasing program, and provides that purchases made by utilizing pricing and contracts from the cooperative program satisfy state laws requiring competitive bids for the purchase of goods or services.

Sachse's Comprehensive Financial Management Policy states that City guidelines on cooperative purchasing should not be construed as placing additional requirements on such purchases.

RECOMMENDATION

Approve a resolution consolidating cooperative purchase agreements for the City of Sachse.

BACKGROUND

Swagit Productions, LLC (Swagit) offers hands-free recording, live-streaming, and uploading/archiving of public meetings. This service allows residents to access open meetings live or can be viewed at a later date. The City entered into an agreement with Swagit on April 23, 2018. Since that time, the request from residents to remotely view open meetings other than City Council meetings has grown and industry standards have improved. 

OVERVIEW

The City opted to start live-streaming all board and commission meetings beginning October 1, 2022. The current agreement with Swagit would not accommodate the increased number of meetings. Therefore, this amendment package provides for 100 meetings throughout the fiscal year and upgrades the system in the Council Chambers to include closed captioning. A one-time fee of Forty-Two Thousand, Eight Hundred Thirty-Five and No/100 Dollars ($42,835) covers the hardware, licenses, setup, and support services and will be paid with PEG money and General Fund budget. The yearly cost for the managed service package is Fifty-Six Thousand, Seven Hundred Ninety-Five and No/100 Dollars ($56,795) and was budgeted for FY 22-23 and will be paid from the General Fund.

As a reminder, Public, Education and Government (PEG) funds, may only be used on the capital acquisition associated with public broadcasting. Those funds may not be used to cover the ongoing maintenance and streaming services. 

POLICY CONSIDERATIONS

On September 21, 2005, the City Council approved an Interlocal Cooperative Purchasing Agreement between the City of Sachse and Collin County, which is permitted under the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. In this agreement, Collin County acts as purchasing agent for the purchase of various goods and services through the competitive bidding process. As a member and participant in the cooperative program with Collin County, Texas, the City has met all competitive bidding requirements for the purchase of Swagit Productions, LLC products and services.

RECOMMENDATION

Authorize the City Manager to execute a contract amendment for live-streaming services with Swagit Productions, LLC. in the amount of Ninety-Nine Thousand, Six Hundred Thirty and No/100 Dollars ($99,630).

BACKGROUND

The Laurie Schwenk Senior Activity Center multipurpose room is used daily by the members of the center. The audio-visual system is used regularly for daily activities including bingo, exercise classes, announcements, background music, presentations from vendors, movies, etc. The current system is outdated and only works in one small section of the room. In addition to the members usage of the equipment, it would also be available for patrons to use the system when renting the facility.  

OVERVIEW

The audio-visual upgrades for the Laurie Schwenk Senior Activity Center Multipurpose Room was a supplemental budget request that was approved by the City Council in the FY 2022-2023 budget.  The approved budget amount was $83,074.76.

These audio-visual upgrades would update equipment for the Multipurpose Room as well as implement new features, such as streaming and videoconferencing support, additional video and audio input, a new wall-mounted control panel, and podium with A/V input and control panel. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. This item was approved by the City Council as part of the fiscal year 2022/23 adopted budget.

RECOMMENDATION

Authorize the City Manager to execute a professional services contract for audio-visual upgrades for the Laurie Schwenk Senior Activity Center Multipurpose Room between the City of Sachse and Visionality in the amount of Eighty-Two Thousand, Three Hundred Fifty-Six and 20/100 Dollars (82,356.20).

BACKGROUND

The Library meeting room is used by the Library for programs and special events and is available for rental by residents. The existing audio-visual system for the Library meeting room is at the end of its life and is in need of replacement. 

OVERVIEW

This item was approved by the City Council as part of the FY 2022/23 adopted budget. The approved budget amount was $65,354.31.  These audio-visual upgrades would update equipment for the Library meeting room as well as implement new features, such as streaming and videoconferencing support, additional video and audio input, a new wall-mounted control panel, and podium with A/V input and control panel. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the City Manager to execute a professional services contract between the City of Sachse and Visionality for audio-visual upgrades in the Library meeting room in the amount of Sixty-Five Thousand, One Hundred Thirteen and 90/100 Dollars ($65,113.90).

BACKGROUND

In the FY 2022-2023 budget, the City Council approved funds for the purchase of two (2) vehicles for the Public Works Department through the Utility Fund.

OVERVIEW

This purchase was approved as part of the FY 2022-2023 budget. All purchases of $50,000 and above must be approved by the City Council. 

The budgeted amount for vehicle one is $34,720 and vehicle two has a budgeted amount of $35,510. The budgeted amounts for costs associated with the addition of a new truck bed, light bar, logos, and other miscellaneous outfitting of the vehicles is $5,725.75 per vehicle, bringing the total amount to $81,681.50. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Authorize the purchase of two (2) 2023 Chevrolet 1500 Silverado Pickup Trucks from Caldwell Country through the BuyBoard cooperative purchasing program not to exceed the budgeted funds of Eighty-One Thousand, Six Hundred Eighty-One and 50/100 Dollars ($81,681.50) for the City of Sachse Public Works Department.

BACKGROUND

The police department is requesting authorization to purchase two (2) Chevrolet Tahoe Police Pursuit Vehicles to replace existing two (2) Ford Explorers currently assigned as front-line patrol vehicles. The Ford Explorers will be rotated to other areas of the department to maximize their remaining lifespan.

OVERVIEW

This purchase was approved as part of the FY 2022-2023 budget. All purchases of $50,000 and above must be approved by the City Council. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the purchase of two (2) 2023 Chevrolet Tahoe Police Pursuit Vehicles 2WD from Lake Country Chevrolet through the TIPS USA Collective Purchasing Contract #210907, in the amount of Seventy-Eight Thousand, One Hundred Seventy-Six and No/100 Dollars ($78,176.00) for the City of Sachse Police Department.

BACKGROUND

The police department desires to replace an existing Chevrolet Impala and a Ford Explorer, each assigned as school resource officer vehicles, with two (2) Ford Explorers. The Garland Independent School District (GISD) has agreed to reimburse the city 50% of the purchase of the vehicles in addition to ancillary equipment costs associated with vehicle deployment. 

OVERVIEW

This purchase was approved as part of the FY 2022-2023 budget. All purchases of $50,000 and above must be approved by the City Council.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Authorize the purchase of two (2) 2023 Ford Interceptor SUVs AWD (Explorer) from Sam Pack’s Five Star Ford through the Tarrant County Collective Purchasing Contract #2019-014, in the amount of Eighty-Four Thousand, Two Hundred Eighty-Seven and 26/100 Dollars ($84,287.26) for the City of Sachse Police Department.

BACKGROUND

The City Council established a Charter Review Commission in March 2022 with the following charge: “Review the City of Sachse’s home rule Charter to determine if any revisions need to be made to the document and make a recommendation to the City Council regarding the Commission’s findings.” Scott McMurdie, Charter Review Commission Chairperson, provided a summary report on behalf of the group at the July 18 Council meeting. The City Council reviewed and discussed the recommendations at the August 10 Special Council meeting. The Council directed the City Attorney to draft an ordinance calling a November election. Council approved an ordinance on August 15, 2022, ordering a Special Charter Amendment Election to be held on November 8, 2022.

OVERVIEW

In order to declare the results official, the City Council must canvass the results. The proposed ordinance will declare the results for:

• Proposition A: Shall Article II, Section 2.02 of the Home Rule Charter be amended to correct a grammatical error?
• Proposition B: Shall Article III, Section 3.01 of the Home Rule Charter be amended to provide expressly for the numbering of the City Council Member places?
• Proposition C: Shall Article III, Section 3.01 of the Home Rule Charter be amended to clarify the staggering of the dates in which the mayor and city council places are elected?
• Proposition D: Shall the transitional provisions regarding the length of terms of the mayor and council members in Article III, Section 3.02 of the Home Rule Charter be repealed and replaced with provisions establishing term limits for the mayor and members of the City Council?
• Proposition E: Shall Article III, Section 3.04 of the Home Rule Charter be amended to add the word “until” to correct a grammatical error?
• Proposition F: Shall Article III, Section 3.06 (4) of the Home Rule Charter be amended to eliminate the word “uniform” to comply with state law relating to the date of a special election to fill a vacancy in the office of mayor or city council member?
• Proposition G: Shall Article III, Section 3.07(i) of the Home Rule Charter be amended to provide the City Council may adopt plats, or delegate such authority to the Planning and Zoning Commission as provided by state law?
• Proposition H: Shall Article III, Section 3.09 (1) of the Home Rule Charter be amended to provide that the mayor or three city councilmembers may call for a special meeting of the City Council to be held to eliminate a conflict with state law?
• Proposition I: Shall Article III, Section 3.13 of the Home Rule Charter be amended to remove the requirement for the City Council to conduct its meetings in accordance with Roberts Rules of Order because such Section already provides that the City Council shall determine its own order of business?
• Proposition J: Shall Article III, Section 3.14 (3) of the Home Rule Charter be amended to provide for the publication ordinances in a newspaper or as otherwise allowed by law?
• Proposition K: Shall Article III, Section 3.16 of the Home Rule Charter be amended to add subsection (4) to require the City code of ordinances be accessible on the City’s website?
• Proposition L: Shall Article III, Section 3.18 of the Home Rule Charter be amended to provide the City Council may require bonds of municipal officers and employees who receive or pay out city funds?
• Proposition M: Shall Article V, Section 5.02(c) of the Home Rule Charter be amended to provide a person must have resided within the City for at least 12 months prior to the date of election to conform with state law?
• Proposition N: Shall Article VI, Section 6.04 Subsection (3) of the Home Rule Charter be amended to reduce the number of places for signatures on a petition for initiative and referendum from 20 to 10?
• Proposition O: Shall Article VI, Section 6.05 (1) of the Home Rule Charter be amended to increase the time-period from 30 days to 60 days in which to file a petition for initiative and referendum?
• Proposition P: Shall Article VI, Section 6.05 (2) of the Home Rule Charter be amended to increase the time-period from 30 days to 60 days in which to file a petition for recall?
• Proposition Q: Shall Article VII, Section 7.10 of the Home Rule Charter be repealed and reserved for future use to eliminate redundancy with Article VII, Section 7.04?
• Proposition R: Shall Article VII, Section 7.20 of the Home Rule Charter be amended to provide that the city manager may appoint a tax assessor/collector for the City, or the City Council may contract with another governmental entity to perform the duties relating to the assessment and collection of property taxes to conform with state law?
• Proposition S: Shall Article IX, Section 9.01 (2) of the Home Rule Charter be amended to provide that the planning and zoning commission meet as needed rather than at least once of month?
• Proposition T: Shall Article XI, Section 11.07 Subsection (1) (b) of the Home Rule Charter be amended to correct a grammatical error?
• Proposition U: Shall Article XI, Section 11.07 (2) of the Home Rule Charter be amended to provide for the posting on the City’s website of a comprehensive summary of the Charter Commission report presented to the City Council?
• Proposition V: Shall Article XIII of the Home Rule Charter setting forth the transitional provisions enacted upon the original adoption of the Charter be repealed?
• Proposition W: Shall the following sections of the Home Rule Charter be amended to provide for gender neutral language without any substantive change: Section 3.05(1), Section 3.06(1), (2) and (3), Section 3.08(1) and (2), Section 3.11, and Section 3.12 of Article III; Section 4.01 (1), (2), (3) and (5), and Section 4.03 of Article IV; Section 6.04(1), (2) and (3), Section 6.09, Section 6.11(1), (2), and (3), Section 6.12(5), and Section 6.13(1) of Article VI; Section 7.15(1) and Section 7.16 (1) and (2) of Article VII; Section 8.01 (5) of Article VIII; Section 9.03 and Section 9.04(2) of Article IX;  and Section 14.03, Section 14.05, Section 14.06, and Section 14.08 of Article XIV?

POLICY CONSIDERATIONS

Title 6, Chapter 67, Section 67.004 of the Texas Local Government Code and the City of Sachse Home Rule Charter Article V, Section 5.04, requires the governing body to canvass and declare election results. Canvassing must be completed no earlier than three days after the election no later than eleven days after the election, by November 22, 2022. The City is meeting the statutory requirements.

RECOMMENDATION

Approve an ordinance canvassing the returns and declaring the results of the Special Charter Amendment Election held in the City of Sachse on November 8, 2022.

BACKGROUND

• Special Use Permit (SUP) request for an automotive sales use
• Applicant: VS Express Auto
• Owner: Ryan Motors, Inc.
• Size: Total property is approximately 0.5 acres
• Site attributes: Existing building with supporting parking
• Current Zoning: I-1, Restricted Manufacturing and Warehousing District  

OVERVIEW

At the October 10 Regular Meeting, the Planning & Zoning Commission voted 6-0 to recommend approval of the proposed SUP request.  

POLICY

• An SUP is required of uses that the zoning ordinance may allow but uses that are screened and specially approved for situational suitability. The purpose of the SUP requirement is to allow the City to determine the appropriateness of a proposal. 
• The subject property is currently identified as Industrial on the Future Land Use Plan, which calls for light industrial office, warehousing, assembly, and manufacturing type uses. 
• The applicant has stated in their request to use the existing building on the property for an indoor automotive sales use conducted wholly within the building and by appointment only.  
• Properties to the west, east, and north are all identified for Industrial uses in the Comprehensive Plan, with property to the west and north currently developed with non-residential uses.  
• The Future Land Use Plan supports the SUP request, which calls for non-residential land uses.   

RECOMMENDATION

Conduct a public hearing and approve a request for a Special Use Permit for VS Express Auto, an automobile sales use, located at 6610 Industrial Drive, within Sachse city limits.

BACKGROUND

Any unexpended or surplus revenue from the City's General Fund rolls into the unreserved fund balance. It is City policy, and an established best practice, to maintain a fund balance between 25 and 35% of operating expenses for emergency operations as a "rainy day" type contingency. The City of Sachse has exceeded this targeted amount in recent years. A portion of this was intentional, as the City was planning to tackle major capital projects using excess reserves. Unfortunately, the plan to address those reserves and pursue those capital projects was halted due to COVID-19. Additionally, the City received an influx of funds from both the CARES Act and the American Rescue Plan, creating additional funding opportunities for major capital expenses above and beyond what was anticipated using the excess reserves. 

City policy states that excess fund balance levels may be used to fund emergencies, nonrecurring expenditures, or major capital purchases that cannot be accommodated through the current year's budgeted revenues with Council approval. It was last estimated that there will be an excess fund balance of approximately $6.7 million at the end of fiscal year 21-22, as presented to Council on August 15 as a part of the fiscal year 22-23 budget process. While this number will change with the close of fiscal year 21-22 financial records, current projections are that the amount of excess fund balance will increase. As a result, staff prepared a drawdown plan for Council's consideration to reduce the reserves back to the policy-designated levels. 

POLICY CONSIDERATIONS

By policy, the City of Sachse sets aside in reserves 25 to 35% of the General Fund as a contingency (unreserved fund balance). The unassigned reserves exceed that targeted amount, leaving a balance of funds available for projects. City policy states that excess fund balance levels may be used to fund emergencies, nonrecurring expenditures, or major capital purchases.

RECOMMENDATION

Discuss and consider a drawdown plan for the City of Sachse's unreserved fund balance. Staff recommends lowering the amount of unreserved fund balance back to the 25 to 35% of operating expenses designated level set by policy.

BACKGROUND

The purpose of this item is to discuss primary capital infrastructure expansion needs identified in the Capital Improvement Plan. Staff has prepared a presentation identifying key projects and potential funding options to discuss. Staff will utilize the feedback from the City Council to further develop a long-range plan for the funding and execution of the projects identified as most important.

OVERVIEW

The City of Sachse's Capital Improvement Plan (CIP) is a road map by which the City plans and completes key short-term and long-term infrastructure and facility projects.  The CIP includes maintenance and expansion projects throughout the city, including streets, public utilities, drainage, parks, facilities, and special projects. 

POLICY CONSIDERATIONS

The City performs updates to the Capital Improvement Plan (CIP) on an annual basis as a part of the budget process. In addition, the City has a long-range list of capital project needs.

RECOMMENDATION

Discuss and provide feedback on the future projects and move forward into planning and discuss budgeting options to fund key projects.

BACKGROUND

The City of Sachse utilizes the PASER system to analyze and score streets based on pavement condition. This information is utilized by City staff and the City Council on an annual basis to rank streets in the community and determine which streets are in need of rehabilitation.

OVERVIEW

Staff has identified Williford Road, Blackburn/Ingram Road, and Ben Davis Road as roadways in need of major asphalt rehabilitation.

The 2022-2023 Capital Improvement Plan (CIP) included Williford Road Rehabilitation (R-23-01) for asphalt street repair. Blackburn/Ingram Road and Ben Davis Road are in need of repair but were not identified in the current CIP. Street Maintenance Tax and Street Maintenance and Operations budgets will be utilized for major repairs to these asphalt streets. 

This item authorizes a temporary overlay of Williford Road to extend its useful life due to the timing associated with the Bond 2021 program. Williford will be completely reconstructed as a part of the authorized Bond 2021 program, but it will take several years to complete due to design work and staggering of other bond projects. As a result, this overlay will provide temporary relief much like the Bailey Road overlay. 

The contract would be funded as follows:

Staff will return to Council before mid-fiscal year to request associated capital project and budget amendments.

POLICY CONSIDERATIONS

It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the City of Sachse. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, goods, and services. The City Council has approved the Master Interlocal Cooperative Purchasing Agreement with the City of Grand Prairie for the purchase of necessary equipment, goods, and services (Resolution No. 3360). Contract pricing from the City of Grand Prairie may be utilized by the City of Sachse for asphalt roadway improvements.

RECOMMENDATION

Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed Six Hundred Seventy Thousand and No/100 Dollars ($670,000.00) with Reynolds Asphalt and Construction Co. for Williford Road, Blackburn/Ingram Road, and Ben Davis Road asphalt street repairs.

BACKGROUND

Amendments are occasionally made to development agreements for a variety of reasons. This Fourth Amendment to the Development Agreement further defines several items related to the re-construction of Heritage Park, which was contemplated in the original Development Agreement that was executed between the City of Sachse and PMB in 2018. 

OVERVIEW

The Council was briefed on this item during executive session. This is a Fourth Amendment to the Development Agreement that was originally authorized by the City Council in September 2018. 

Note: Draft is substantially complete, but may be subject to slight modifications pending alignment with the Amended & Restated Service and Assessment Plan and as approved by the City Attorney. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Authorize the City Manager to negotiate and execute a Fourth Amendment to the Development Agreement by and between PMB Station Developer, LLC and the City of Sachse for The Station, as approved to final form by the City Attorney.

BACKGROUND

The ordinance creating Tax Increment Reinvestment Zone (TIRZ) No. 2 for The Station was approved by the City Council in 2018. That ordinance provides for a percentage contribution of the tax increment (being the difference in property taxes generated in 2018 and the current tax year). Pursuant to the Development Agreement between the City of Sachse and PMB Capital Investments (also executed in 2018), the City’s tax increment contribution is to be used to buy-down the public improvement district assessments against property within the Zone. That arrangement indicates that the City will use a portion of the TIRZ No. 2 revenue to buy down the overall tax stack for properties within the Public Improvement District (PID) No. 1 to equal a rate of $3.15. Since the City Council voted to adopt a lower tax rate of $0.650416 per one hundred dollars ($100) assessed valuation at its September 6, 2022, meeting relating to the 2022 tax year, this action is required to adjust the proportionate buy-down of the tax stack to remain consistent with the terms of the Development Agreement. 

The TIRZ Board will meet prior to the Regular City Council meeting on November 14 to review the Amended and Restated Final Project and Finance Plan and make a recommendation to the City Council. 

OVERVIEW

This item was opened at the October 17 regular City Council meeting and continued to the November 14 regular City Council meeting.

POLICY CONSIDERATIONS

The purpose of this item is to conduct a public hearing to consider changing the percentage of the City’s tax increment to be contributed to the TIRZ funds from 50% to 55% that are used to buy-down the tax stack in the PID in response to the recently adopted tax rate of $0.650416 per one hundred dollars ($100) assessed valuation. The City Council approved Resolution No. 4074 calling for the public hearing to be conducted at its September 19, 2022, regular City Council meeting. 

RECOMMENDATION

Conduct a public hearing to receive public input on a proposed ordinance amending Ordinance No. 3898, establishing Tax Increment Financing Reinvestment Zone Number Two of the City of Sachse, Texas, as amended, increasing the percentage of the City’s tax increment contribution to the tax increment fund and take appropriate action.

BACKGROUND

The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a public improvement district within the city. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing, and creating the Sachse Public Improvement District No. 1, and on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District. In September 2020, the City Council adopted an ordinance levying assessments on Major Improvement Area and Improvement Area #1 and issued bonds accordingly. Improvement Area #1 levy secures the 2020 bonds and a reimbursement obligation. A subsequent action item provides for the issuance of 2022 Series B bonds in order to retire the reimbursement obligation but remains secured by the same assessments. 

This Amended and Restated Service and Assessment Plan and assessment rolls serve as the annual update, as required by the statute, for the rest of the District. 

OVERVIEW

This Public Hearing was opened at the October 17 regular City Council meeting and continued to the November 14 regular City Council meeting.

POLICY CONSIDERATIONS

This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018. The City Council approved Resolution No. 4073 and called for the public hearing at its September 19, 2022, regular City Council meeting. 

RECOMMENDATION

Conduct a public hearing and consider the adoption of an ordinance accepting and approving an amended and restated service and assessment plan and assessment rolls for the Sachse Public Improvement District No. 1, levying special assessments against certain property in Improvement Area #2 and Improvement Area #3 of the District and making certain findings and determinations relating to the District.

BACKGROUND

The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a Public Improvement District within the City. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing and creating the Sachse Public Improvement District No. 1, and, on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District. In September 2020, the City Council adopted an ordinance levying assessments on Major Improvement Area and Improvement Area #1 and issued bonds accordingly. Improvement Area #1 levy secures the 2020 bonds and a reimbursement obligation. A subsequent action item provides for the issuance of 2022 Series B bonds in order to retire the reimbursement obligation but remains secured by the same assessments. 

This Amended and Restated Service and Assessment Plan and assessment rolls serve as the annual update, as required by the statute, for the rest of the District. 

POLICY CONSIDERATIONS

This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018. 

RECOMMENDATION

Approve an ordinance approving the issuance and sale of “City of Sachse, Texas, Special Assessment Revenue Bonds, Series 2022 (Sachse Public Improvement District No. 1 Improvement Area #1 Project)” and approving various documents related to such bonds.

BACKGROUND

The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a Public Improvement District within the City. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing and creating the Sachse Public Improvement District No. 1, and, on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District. In September 2020, the City Council adopted an ordinance levying assessments on Major Improvement Area and Improvement Area #1 and issued bonds accordingly. Improvement Area #1 levy secures the 2020 bonds and a reimbursement obligation/2022 Series B bonds. The previous action item levying assessments on Improvement Areas #2-3 secures these bonds.

This Amended and Restated Service and Assessment Plan and assessment rolls serve as the annual update, as required by the statute, for the rest of the District. 

POLICY CONSIDERATIONS

This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018. 

RECOMMENDATION

Approve an ordinance approving the issuance and sale of “City of Sachse, Texas, Special Assessment Revenue Bonds, Series 2022 (Sachse Public Improvement District No. 1 Improvement Areas #2-3 Project)” and approving various documents related to such bonds.

BACKGROUND

The Public Improvement District Assessment Act (the PID Act), Texas Local Government Code, Chapter 372, as amended, authorizes the City Council to create a public improvement district within the city. On January 22, 2019, the Council approved Resolution No. 3905 authorizing, establishing and creating the Sachse Public Improvement District No. 1, and, on December 2, 2019, the Council approved Resolution No. 3958 adding land to the District. On October 5, 2020, the City Council adopted Resolution No. 3995 determining total costs for certain operation and maintenance services to be undertaken for the benefit of property within the District (the “Authorized Services”), approving a preliminary service and assessment plan and calling for a public hearing to consider the proposed assessments. The City Council held the Assessment Hearing on October 26, 2020, and, upon closing of the Assessment Hearing, the City Council adopted Ordinance No. 3999 approving the "Sachse Public Improvement District No. 1 Operation and Maintenance Service and Assessment Plan. 

POLICY CONSIDERATIONS

This action item is authorized under Chapter 372 of the Texas Local Government Code and is contemplated within the original Development Agreement between the City and PMB Station Land LP that was executed on October 3, 2018. 

RECOMMENDATION

Approve a resolution accepting and approving a preliminary 2022 O&M annual service plan update for the Sachse Public Improvement District No. 1 at The Station and call for a public hearing to be held during the Regular City Council Meeting on Monday, December 5, 2022, regarding the levy of assessments against property within the District that is specially benefited by authorized services being financed.