The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

Bands from across the state of Texas competed for top honors at the 2022 UIL State Marching Band Championships.  UIL uses an elimination system; bands compete at the regional and area level prior to advancing to state competition. Roughly 30 bands from all over Texas compete at the state level for 5A and 6A schools. 

OVERVIEW

Wylie High School and Wylie East High School both received top marks at the regional and area level competitions and were eligible to compete at the prestigious state level championship. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Present a proclamation recognizing the outstanding achievement of the Wylie High School and Wylie East High School Bands for advancing to the 2022 UIL State Marching Band Contest in San Antonio.

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of the year-to-date sales tax revenue.

POLICY CONSIDERATIONS

The City Charter requires the City Manager to submit a monthly report covering revenues and expenditures of the City in such form as requested by the City Council.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending November 30, 2022.

BACKGROUND

The Texas Property Tax Code, Section 26.09(e), requires the City Council to approve the Appraisal Roll with tax amounts entered by the Assessor. The Dallas County Tax Assessor provided the attached 2022 Summary of Certified Tax Roll with a total levy of $13,421,013. The Dallas County Tax Assessor Collector performs tax collection for Sachse properties in Dallas County.

POLICY CONSIDERATIONS

Section 26.09(e) of the Texas Property Tax Code states that, "the assessor shall enter the amount of tax determined as provided by this section in the appraisal roll and submit it to the governing body of the unit for approval. The appraisal roll with amounts of tax entered as approved by the governing body constitutes the unit's tax roll."

RECOMMENDATION

Adopt a resolution accepting and approving the Dallas County 2022 Tax Roll.

BACKGROUND

The City's Comprehensive Financial Management Policy and Texas Local Government Code require certain purchases of goods and services to be competitively bid to ensure proper expenditure of the City's limited financial resources. Cooperative programs form a bridge between vendors and various organizations needing to meet similar fiscal due diligence. In general, cooperative purchasing ensures that the City is receiving a previously-bid price without having to use City resources to conduct a bid.

OVERVIEW

Agreements between cooperative purchasing programs and the City of Sachse range back as far as 1996. A centralized program where all departments are able to access and obtain information about the cooperative programs is beneficial, and further helps ensure fiscal due diligence when procuring goods or services. Cooperative programs are available that meet the demand for new technologies and further help the City remain fiscally responsible.

This item authorizes the City's participation in cooperative purchasing organizations. Periodically, City staff reviews and initiates the process to add or delete an approved purchasing cooperative organization that may provide a financial benefit and/or efficiency in the City's procurement operations. The resolution adds the following partners to the approved cooperative purchasing program list.

• Choice Partners
• MiCTA
• National Institute of Governmental Purchasing (NIGP)
• National Purchasing Partners Government (NPP GOV)

Agreements with cities are handled separately through interlocal agreements. 

POLICY CONSIDERATIONS

Chapter 271 of the Texas Local Government Code authorizes a local government to participate in a cooperative purchasing program and provides that purchases made by utilizing pricing and contracts from the cooperative program satisfy state laws requiring competitive bids for the purchase of goods or services.

Sachse's Comprehensive Financial Management Policy states that City guidelines on cooperative purchasing should not be construed as placing additional requirements on such purchases.

RECOMMENDATION

Approve a resolution repealing Resolution No. 4082 and adopting a new resolution authorizing participation in various cooperative purchasing programs.

BACKGROUND

The City of Sachse partnered with Dallas County in 2015 on a major capital improvement project for the widening of Sachse Road and 5th Street, from State Highway 78 to Miles Road. Several amendments have been approved due to construction related items and funding required for the project. 

The original project construction costs were $9,159,814 as bid in May of 2019. Design changes, project management fees and additional construction items were approved with Amendment #2 for a new total project cost of $11,560,000 in which the City of Sachse would be responsible for $6,300,000 and Dallas County would fund $5,260,000. 

OVERVIEW

Amendment #3 corrects design, construction and project management (IHPD) related financial amounts for the project. The final total project total is $11,860,000 which is an increase of $300,000 for all design and construction adjustments to the project which is now completed. The increase is split evenly between the City of Sachse and Dallas County. Sachse will be responsible for $6,450,000 of the project. The project will still remain under the proposed budget due to cost savings achieved from the construction portion of the project. 

Once approved Dallas County will close out the project with the Dallas County Commissioners Court. 

POLICY CONSIDERATIONS

The City of Sachse and Dallas County are partners in the project funding. Staff has identified funding for this project and included it with the FY22-23 CIP Budget. 

RECOMMENDATION

Staff recommends that the City Council approve Project Specific Agreement Amendment #3 for the Sachse Road Project and adopt a resolution for the City of Sachse to agree to fund Dallas County MCIP Project #22804 in the amount of Six Million, Four Hundred Fifty Thousand dollars for the reconstruction of 0.75 miles of Sachse Road.

BACKGROUND

The existing water and sewer system in the Hilltop Meadows subdivision has experienced service and capacity issues due to its age and condition. Similarly, the sewer lines that go through Ingram Road and Natchez Drive have experienced back-ups, deterioration, and are under-sized. Public Works staff are constantly performing maintenance, repairs, and jetting/cleaning of these water and sewer lines.

OVERVIEW

This project will provide construction plans and a bid package for water and sanitary sewer pipe replacement at the following locations:

• Water and sanitary sewer replacement for Hilltop Meadows subdivision, including sanitary sewer extension from Hilltop Drive to Vicksburg Drive (+/- 3,000 LF of 8” water line and 4,800 LF of 8” sanitary sewer)
• Sanitary sewer replacement from 3225 to 3441 Ingram Road (+/- 750 LF)
• Sanitary sewer replacement along Natchez Drive (+/- 1,525 LF)

This contract will be funded from the Utility Fund balance. These projects are identified in the FY22-23 CIP as (SS-18-01) Ingram Road Sewer Relief and (SS-21-11/W-21-08) Hilltop Trail/Meadow Lane Utility Rehab projects.

These projects must take place in advance of any street reconstruction that may potentially be considered as a part of the Neighborhood Package from the Bond 2021 proceeds. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the City Manager to execute a professional services contract for the design of water and sewer improvements for Hilltop Trail/Meadow Lane, Ingram Road, and Natchez Drive, between the City of Sachse and Binkley and Barfield in an amount not to exceed Two Hundred Nine Thousand, Four Hundred and No/100 Dollars ($209,400.00).

BACKGROUND

The Texas Legislature operates under a biennial system and has convened for 140 days beginning January 10, 2023, for the 88th Regular Legislative Session. The City of Sachse adopts its legislative priorities in tandem with the start of each legislative session as a way to formally state its policy position on several key items expected to come up during the session. These legislative priorities then become an important communication piece for the City's representatives in Austin to understand Sachse's position on various matters that are expected to arise during the session.

OVERVIEW

The City's Legislative Priorities were developed based on input from area partners, staff research, and Council input. A draft of the City's Legislative Priorities was presented to the City Council during its regular City Council meeting on December 5 for input. No additional feedback to the draft was received. As a result, the formal priorities are available for adoption via a resolution. 

POLICY CONSIDERATIONS

The City of Sachse uses its legislative priorities as a way to communicate important topics and positions to its representation in Austin during the Legislative Session.

RECOMMENDATION
Approve a resolution adopting the City of Sachse Legislative Priorities for the 88th Session of the Texas Legislature.

BACKGROUND

The condition and need for repairs on Bailey Road and Hooper Road was discussed extensively during the Bond 2021 Committee and public engagement process. With the successful passage of the 2021 Bond, the design for this project will be the first funded from the bond proceeds.

The project includes reconstruction of approximately 5,500 linear feet of Bailey Road and Hooper Road. The road will be reconstructed with a concrete street section. Sidewalks and drainage will be evaluated with the design to consider options for keeping the existing bar ditch section or replacing it with a storm drainage system. Design will include traffic calming (speed humps, intersection treatments, signage), intersection improvements, and pedestrian safety design options. Water and sewer infrastructure will also be improved.

OVERVIEW

This item is to view the proposed concept plan and provide comments and feedback to staff. Design elements and considerations will be discussed and evaluated based on Council and resident feedback. 

POLICY CONSIDERATIONS

Design and construction of this project is in accordance with the projects identified in the voter-approved bond program. Funding for this project will be paid from Bond 2021 proceeds.

RECOMMENDATION

Discuss and provide feedback on the Bailey Road Concept Plan.

OVERVIEW

The collection of delinquent fines is an important part of the Municipal Court's function. Article 103.0031 of the Texas Code of Criminal Procedure authorizes a court to enter into a contract with a private attorney or a public or private vendor for the provision of collection services for debts and accounts receivable such as unpaid fines, fees, court costs, forfeited bonds, and restitution ordered paid. In addition, a court that enters into a contract with a private attorney or private vendor may authorize the addition of a collection fee in the amount of 30 percent on each item that is more than 60 days past due and has been referred to the attorney or vendor for collection.

POLICY CONSIDERATIONS

Consider if the City should defray its costs of collection as authorized under the provisions of Article 103.0031, Texas Code of Criminal Procedure.

RECOMMENDATION

Approve a resolution adopting the provisions of Article 103.0031 of the Texas Code of Criminal Procedure imposing a collection fee of thirty percent (30%) to defray the costs of collection on delinquent fines, fees, and costs imposed by the City of Sachse, Texas.

BACKGROUND

The collection of delinquent fines is an important part of the Municipal Court's function. Actions have consequences and most individuals who are ticketed for a municipal offense, pay their fines or make some arrangements to settle their case. In some instances, however, the fines are not paid and become delinquent. In cases before the Sachse Municipal Court, people have 10 calendar days to take care of their fines or make arrangements to settle their cases. If it is not taken care of during that time frame, those individuals are sent a reminder notice that gives them an additional 10 calendar days. After that time, if they do not take advantage of the additional 10 days, the case is scheduled for a "failure to appear" docket. If an appearance is not made at that hearing, the case is then eligible for warrant. Staff continues to attempt to collect the fines, etc. for 90 days after the case becomes delinquent. At the end of 90 days, the delinquent case would be turned over to the collection service.

Under the contract, if authorized by Council, Sachse will pay Linebarger Goggan Blair & Sampson, LLP (Linebarger) 30% of court fines and fees collected.

OVERVIEW

Council is asked to consider a contract with Linebarger for the collection of delinquent accounts with the City's Municipal Court.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve a resolution authorizing the City Manager to execute a contract for delinquent Municipal Court collection services with Linebarger Goggan Blair & Sampson, LLP, as special counsel to perform all legal services necessary to collect unpaid fines, fees and court costs as provided in the Texas Code of Criminal Procedure, Article 103.0031.

BACKGROUND

In 2016, the police department converted to Watchguard body cameras and infrastructure through a state funded grant. 

OVERVIEW

Chief Sylvester will provide a briefing regarding the background and current status of the body camera equipment within the police department and information regarding an upgrade proposal for future consideration.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Receive a briefing on the police department body worn camera systems upgrade.

BACKGROUND

Currently, there are no regulations within the Sachse Code of Ordinances relative to the operation of food trucks outside of designated special events. The City saw a growing interest in food trucks with their presence at special City events and within neighborhoods during the pandemic. A strong interest remains post-pandemic as residents have expressed a desire for the opportunity to have food trucks present during neighborhood events.

OVERVIEW

The biggest concern with food truck operations in neighborhoods is the safety of the public. The City worked to create a draft regulatory framework that would loop in the City’s police department by running the process through the pre-existing solicitors’ permitting program. In doing so, the intent is to make public safety aware of any food truck operations and to give them the final say on whether these can safely take place in neighborhoods. A draft of the ordinance is attached for reference.

POLICY CONSIDERATIONS

This addition would allow food trucks to operate within city limits. Currently, there are no regulations within the Sachse Code of Ordinances on the operation of food trucks beyond special events. 

RECOMMENDATION

Discuss the addition of a new section titled "Mobile Food Vendors" to the Sachse Code of Ordinances to provide regulations for operating mobile food establishments within the City of Sachse.

BACKGROUND

• Every three years, the International Code Council (ICC) publishes new codes for states and local municipalities to consider for adoption. These codes must be adopted by ordinance to be effective.  

• The North Central Texas Council of Governments (NCTCOG) reviews the latest edition of the model construction codes and recommends uniform amendments for the North Central Texas Region. The City of Sachse has historically adopted the NCTCOG amendments for consistency with neighboring cities.

• The 2021 Model Codes under consideration for adoption by the City Council, including the following:

  • International Building Code (IBC)

  • International Fire Code (IFC)

  • International Residential Code (IRC)

  • International Plumbing Code (IPC)

  • International Mechanical Code (IMC)

  • International Fuel Gas Code (IFGC)

  • International Conservation Code (IECC)

  • International Swimming Pool Spa Code (ISPSC)

  • National Electric Code 2020 (NFPA 70, 2020)

• Currently, the City is utilizing the 2015 editions of these codes (2014 Edition of the NEC) with local and NCTCOG amendments.
   

POLICY

• Adoption and enforcement of the most current building codes improves the Insurance Service Office (ISO) rating for the City, which assists in lowering insurance costs for residents. 
• As part of the proposed ordinance adoption, staff is proposing to adopt the NCTCOG's recommended amendments to the 2021 International Codes and carry forward all existing local amendments. 
• The adoption of the proposed code ordinance will bring the City of Sachse to a Code update cycle of approximately three years respective of the recommendations by the International Code Council and in line with the Codes adopted by area municipalities.

RECOMMENDATION

Approve the proposed ordinance. 

BACKGROUND

Historically, the City Council has conducted a performance review of the City Secretary every six months. Currently, the annual review of the City Secretary is conducted in January and the mid-year review is conducted in July. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Conduct Executive Session as appropriate.