A. Meeting Opening
Subject
1. Call to Order: The City Council of the City of Sachse will hold a Regular Meeting on Monday, February 6, 2023, at 6:30 p.m. to consider the following items of business:
Meeting
Feb 6, 2023 - City Council Meeting
Type
Procedural

The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

A. Meeting Opening
Subject
2. Invocation and Pledges of Allegiance.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Procedural
B. Special Announcements
Subject
1. Mayor and City Council announcements regarding special events, current activities, and local achievements.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Information
B. Special Announcements
Subject
2. Present a proclamation recognizing Tucker Halliday for achieving the rank of Eagle Scout.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Recognition

OVERVIEW

The rank of Eagle Scout is the highest achievement within the Boy Scouts of America, one of the nation's largest and most prominent values-based organizations. Tucker Halliday earned this honor by devising and completing a community service project with lasting impact. He has developed the skills and values to become a positive role model and leader in the community.

 

RECOMMENDATION

Present a proclamation recognizing Tucker Halliday for achieving the rank of Eagle Scout. 

B. Special Announcements
Subject
3. Receive an update regarding the billing situation with Public Improvement District No. 1.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Information

BACKGROUND

The Dallas Central Appraisal District experienced a ransomware attack in late 2022. The impacts of this attack corrupted property files that are essential for the preparation of assessments, including for the assessments in the Public Improvement District at The Station. P3 Works, the City's Public Improvement District Administrators, have been actively working on this issue with the residents and property owners. A representative of P3 Works will be in attendance to provide an update on the situation for the City Council. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Receive an update from P3 Works.

C. Public Comment
Subject
1. Public Comment: The public is invited at this time to address the Council. Please come to the microphone and state your name and city of residence for the record. However, if your remarks pertain to a specific agenda item that will include action/vote, please hold them until that item, at which time the Mayor will solicit your comments. The time limit is 3 minutes per speaker. The City Council is prohibited by state law from discussing any item not posted on the agenda according to the Texas Open Meetings Act but may take comments under advisement. Issues raised may be referred to City staff for research and possible future action.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Information

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

D. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or a member of the public so requests.
Subject
1. Approve the January 12, 2023, joint City Council and EDC meeting minutes.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Action, Discussion, Minutes
Recommended Action
Approve the January 12, 2023, joint City Council and EDC meeting minutes.
Minutes
View Minutes for Jan 12, 2023 - Joint City Council and EDC Meeting

BACKGROUND

Minutes from the January 17, 2023, joint City Council and EDC meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the January 12, 2023, joint City Council and EDC meeting minutes.

Motion & Voting
Approve the January 12, 2023, joint City Council and EDC meeting minutes.

Motion by Brett Franks, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Chance Lindsey, Jeff Bickerstaff, Lindsay Buhler, Matt Prestenberg
D. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or a member of the public so requests.
Subject
2. Approve the January 17, 2023, meeting minutes.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Action, Discussion, Minutes
Recommended Action
Approve the January 17, 2023, meeting minutes.
Minutes
View Minutes for Jan 17, 2023 - City Council Meeting

BACKGROUND

Minutes from the January 17, 2023, Council meeting.

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

 

RECOMMENDATION

Approve the January 17, 2023, meeting minutes.

Motion & Voting
Approve the January 17, 2023, meeting minutes.

Motion by Michelle Howarth, second by Brett Franks.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Chance Lindsey, Jeff Bickerstaff, Lindsay Buhler, Matt Prestenberg
D. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or a member of the public so requests.
Subject
3. Accept the monthly revenue and expenditure report for the period ending December 31, 2022.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Action (Consent)
Recommended Action
Accept the monthly revenue and expenditure report for the period ending December 31, 2022.
Goals
Be a model of financial stewardship through growth management, responsible investment, and financial transparency.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of the year-to-date sales tax revenue.

 

POLICY CONSIDERATIONS

The City Charter requires the City Manager to submit a monthly report covering revenues and expenditures of the City in such form as requested by the City Council.

 

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending December 31, 2022.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Authorize the City Manager to execute a contract with Motorola Solutions in the amount of One Hundred Fifty-Three Thousand, Four Hundred Fifty and No/100 Dollars ($153,450.00) for the upgrades to the Sachse Police Department's Body Worn Camera System.

Motion by Brett Franks, second by Lindsay Buhler.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Chance Lindsey, Jeff Bickerstaff, Lindsay Buhler, Matt Prestenberg
D. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or a member of the public so requests.
Subject
4. Approve an ordinance ordering a General Election to be held on the 6th day of May 2023 in the City of Sachse for the purpose of electing a Councilmember Place 3 and a Councilmember Place 4; designating location of polling place; ordering Notice of Election to be given as prescribed by law in connection with such election; authorizing joint election agreements with Dallas County and Collin County; providing a repealing clause; providing a severability clause; and providing for an effective date.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Action (Consent)
Preferred Date
Feb 06, 2023
Absolute Date
Feb 17, 2023
Fiscal Impact
Yes
Budgeted
Yes
Budget Source
City Secretary Operating Budget
Recommended Action
Approve an ordinance ordering a General Election to be held on the 6th day of May 2023 in the City of Sachse for the purpose of electing a Councilmember Place 3 and a Councilmember Place 4; designating location of polling place; ordering Notice of Election to be given as prescribed by law in connection with such election; authorizing joint election agreements with Dallas County and Collin County; providing a repealing clause; providing a severability clause; and providing for an effective date.

BACKGROUND

The City of Sachse jointly contracts with Dallas and Collin Counties to conduct elections. Both entities provide equipment, personnel, and training to help reduce the cost of holding an election. 

 

OVERVIEW

Both counties will hold meetings regarding the upcoming May election. Election information will be provided in draft form until all locations and dates are confirmed. Cost estimates are based on participating political entities and may change until all contracts are received. 

 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

 

RECOMMENDATION

Approve an ordinance ordering a General Election to be held on the 6th day of May 2023 in the City of Sachse for the purpose of electing a Councilmember Place 3 and a Councilmember Place 4; designating location of polling place; ordering Notice of Election to be given as prescribed by law in connection with such election; authorizing joint election agreements with Dallas County and Collin County; providing a repealing clause; providing a severability clause; and providing for an effective date.

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Authorize the City Manager to execute a contract with Motorola Solutions in the amount of One Hundred Fifty-Three Thousand, Four Hundred Fifty and No/100 Dollars ($153,450.00) for the upgrades to the Sachse Police Department's Body Worn Camera System.

Motion by Brett Franks, second by Lindsay Buhler.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Chance Lindsey, Jeff Bickerstaff, Lindsay Buhler, Matt Prestenberg
D. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or a member of the public so requests.
Subject
5. Consider approving an ordinance amending Chapter 4 titled "Business Regulations" by adding a new Section 4-16 titled "mobile Food Vendors" to provide regulations for operating mobile food establishments within the City of Sachse; providing a repealing clause; providing a severability clause; providing a savings clause; providing for a penalty of a fine not to exceed the sum of Two Thousand Dollars ($2,000) for each offense; and providing an effective date.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Action, Discussion
Fiscal Impact
No
Recommended Action
Approve the new "Mobile Food Vendors" ordinance as presented.
Goals
Provide excellent government services to Sachse citizens.
Provide a high quality of life environment for families, individuals, businesses, and other organizations in Sachse.

BACKGROUND

Currently, there are no regulations within the Sachse Code of Ordinances relative to the operation of food trucks outside of designated special events. The City saw a growing interest in food trucks with their presence at special City events and within neighborhoods during the pandemic. A strong interest remains post-pandemic as residents have expressed a desire for the opportunity to have food trucks present during neighborhood events.

 

OVERVIEW

The biggest concern with food truck operations in neighborhoods is the safety of the public. The City worked to create a draft regulatory framework that would loop in the City’s police department by running the process through the pre-existing solicitors’ permitting program. In doing so, the intent is to make public safety aware of any food truck operations and to give them the final say on whether these can safely take place in neighborhoods. A draft of the ordinance is attached for reference.

 

POLICY CONSIDERATIONS

This addition would allow food trucks to operate within city limits. Currently, there are no regulations within the Sachse Code of Ordinances on the operation of food trucks beyond special events. 

 

The City Council was briefed on this item at its last regular meeting on January 17 and did not provide any changes.

 

RECOMMENDATION

Approve an ordinance amending Chapter 4 titled "Business Regulations" by adding a new Section 4-16 titled "mobile Food Vendors" to provide regulations for operating mobile food establishments within the City of Sachse; providing a repealing clause; providing a severability clause; providing a savings clause; providing for a penalty of a fine not to exceed the sum of Two Thousand Dollars ($2,000) for each offense; and providing an effective date.

Motion & Voting
Approve the new "Mobile Food Vendors" ordinance as presented.

Motion by Frank Millsap, second by Michelle Howarth.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Chance Lindsey, Jeff Bickerstaff, Lindsay Buhler, Matt Prestenberg
D. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or a member of the public so requests.
Subject
6. Authorize the City Manager to execute a contract with Motorola Solutions in the amount of One Hundred Fifty-Three Thousand, Four Hundred Fifty and No/100 Dollars ($153,450.00) for the upgrades to the Sachse Police Department's Body Worn Camera System.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Action (Consent)
Preferred Date
Feb 06, 2023
Fiscal Impact
Yes
Dollar Amount
$153,450.00
Budgeted
No
Budget Source
General Fund
Recommended Action
Authorize the City Manager to execute a contract with Motorola Solutions in the amount of One Hundred Fifty-Three Thousand, Four Hundred Fifty and No/100 Dollars ($153,450.00) for the upgrades to the Sachse Police Department's Body Worn Camera System.

BACKGROUND

During the City Council regular session on January 20, 2023, Chief Sylvester presented a proposal regarding the upgrade of the existing police department body camera equipment and conversion to cloud-based storage of body camera and in-car camera video footage.

 

OVERVIEW

Final contract pricing has been determined relative to term and equipment needs. 

 

POLICY CONSIDERATIONS

Future funding through the Vehicle & Equipment Replacement Fund (VERF) will be necessary as provided in the attached quote for the next four fiscal years. 

 

RECOMMENDATION

Authorize the City Manager to execute a contract with Motorola Solutions in the amount of One Hundred Fifty-Three Thousand, Four Hundred Fifty and No/100 Dollars ($153,450.00) for the upgrades to the Sachse Police Department's Body Worn Camera System.

 

All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests.
Motion & Voting
Authorize the City Manager to execute a contract with Motorola Solutions in the amount of One Hundred Fifty-Three Thousand, Four Hundred Fifty and No/100 Dollars ($153,450.00) for the upgrades to the Sachse Police Department's Body Worn Camera System.

Motion by Brett Franks, second by Lindsay Buhler.
Final Resolution: Motion Carries
Yes: Brett Franks, Michelle Howarth, Frank Millsap, Chance Lindsey, Jeff Bickerstaff, Lindsay Buhler, Matt Prestenberg
E. Regular Agenda Items
Subject
1. Conduct a public hearing to consider and act on a request and ordinance for a Special Use Permit for a daycare use generally located south of State Highway 78 and west of Country Club Drive, within Sachse city limits.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Action, Discussion, Information
Fiscal Impact
No
Budgeted
No
Recommended Action
Approve the proposed Special Use Permit and ordinance.

BACKGROUND

 

POLICY

 

RECOMMENDATION

The Planning and Zoning Commission recommended 5-1 to approve the SUP request at their January 6, 2023, Regular Meeting. Staff also recommends approving the proposed SUP request and ordinance as it is in compliance with the Future Land Use Plan and the goals and objectives of the Comprehensive Plan.

Motion & Voting
Approve the proposed Special Use Permit and ordinance.

Motion by Chance Lindsey, second by Brett Franks.
Final Resolution: Motion Carries
Yes: Brett Franks, Frank Millsap, Chance Lindsey, Jeff Bickerstaff, Lindsay Buhler, Matt Prestenberg
No: Michelle Howarth
F. Executive Session
Subject
1. The City Council shall convene into Executive Session pursuant to Texas Government Code ยง551.071(2) to consult with the City Attorney regarding legal matters related to Vicksburg Drive drainage easements.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Closed Session
Goals
Provide excellent government services to Sachse citizens.
Strategically invest in the City's existing and future infrastructure.

 

 

 

G. Regular Agenda Items / Meeting Closing
Subject
1. Adjournment.
Meeting
Feb 6, 2023 - City Council Meeting
Type
Procedural