The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

The Government Finance Officers Association (GFOA) established the Certificate of Achievement for Excellence in Financial Reporting Program to encourage and assist state and local governments to go beyond the minimum requirements of generally accepted accounting principles. The award represents a significant achievement by the entity, reflecting the commitment of the governing body and staff to meeting the highest principles of governmental accounting and financial reporting. 

OVERVIEW

The City of Sachse has received the GFOA's Certificate of Achievement for Excellence in Financial Reporting for the past 23 consecutive years. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Proclamation recognizing the City of Sachse Finance Department's efforts for earning the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association.

Assistant Finance Director Ryan Bredehoeft and Finance Director David Baldwin will accept the proclamation.

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of the year-to-date sales tax revenue.

POLICY CONSIDERATIONS

The City Charter requires the City Manager to submit a monthly report covering revenues and expenditures of the City in such form as requested by the City Council.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending January 31, 2023.

BACKGROUND

The Finance Department provides budget and investment reports on a quarterly basis to provide Council an update on the City's finances. The budget report includes revenues and expenditures for the General and Utility Funds, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, Health Insurance, and Municipal Development District, as well as a summary of capital project expenditures. The investment report provides an overview of investment activity details for the Checking, Money Market, Investment Pool, and Certificate of Deposit accounts.

OVERVIEW

Quarterly Budget and Investment Reports are provided for the quarter ending December 31, 2022.

Beginning with the current quarter, the format of the investment report has been revised to eliminate redundancies and to make the report more understandable. 

POLICY CONSIDERATIONS

Sachse Comprehensive Financial Management Policy Section VI.E. Capital Improvements/Project Reporting, requires a summary/status report on the City's various capital projects be prepared and available to the City Manager and to City Council.

Texas Government Code 2256.023 of the Public Funds Investment Act (PFIA) requires not less than quarterly, the investment officer prepare and submit a written report of investment transactions for all funds covered by the Investment Policy. The City's Investment Policy is to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of Sachse and conforming to the PFIA, and all other State and local statutes governing the investment of public funds.

RECOMMENDATION

Accept the Quarterly Budget and Investment Reports for the quarter ending December 31, 2022.

BACKGROUND

Section 4.03 of the Sachse Home Rule Charter stipulates that, "the city council shall appoint by majority vote of its full membership such municipal judges of the municipal court as may be necessary...The municipal judge(s) of the municipal court shall be appointed to a term of two years and may be appointed to additional consecutive terms upon completion of his/their term(s) of office. The appointment of the municipal judge(s) may be terminated at any time by a majority vote of the full membership of the city council. The municipal judge(s) shall receive compensation as may be determined by the city council." 

OVERVIEW

The City Council appointed the Honorable Robert Beasley as the Sachse Municipal Judge at the August 1, 2022, Council meeting, and the agreement expires in March 2023. The City has the option to re-appoint the Judge every two years following the expiration of the current term. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.  

RECOMMENDATION

Authorize the Mayor to execute an Amended and Restated Agreement for Municipal Court Judge between the City of Sachse and the Honorable Robert Beasley.  

BACKGROUND

The condition and need for repairs on Bailey Road and Hooper Road were discussed extensively during the Bond 2021 Committee and public engagement process. With the successful passage of the 2021 Bond, the design for this project will be the first project funded from the bond proceeds.

The project includes reconstruction of approximately 5,500 linear feet of Bailey Road and Hooper Road and will be reconstructed with a concrete street section. Sidewalks and drainage will be evaluated with the design to consider options for keeping the existing bar ditch section or replacing it with a storm drainage system. Design will include traffic calming (intersection treatments, signage, etc.), intersection improvements, and pedestrian safety design options. Water and sewer infrastructure will also be improved.

OVERVIEW

This item is to view the revisions and changes to the proposed concept plan and provide comments and feedback to staff. Design elements and considerations will be discussed and evaluated based on Council feedback. 

POLICY CONSIDERATIONS

Design and construction of this project is in accordance with the projects identified in the voter-approved bond program. Funding for this project will be paid from Bond 2021 proceeds.

RECOMMENDATION

Discuss and provide feedback on the Bailey Road Concept Plan.

BACKGROUND

Section 103.001 of Texas Local Government Code requires that a municipality have its records and financial accounts audited annually. An annual financial statement is prepared based on the audit.

OVERVIEW

BrooksWatson & Co., PLLC (BWC), an independent audit firm, has audited the City's financial statements for the fiscal year ending September 30, 2022, and has issued an unmodified or "clean" opinion.

Louis Breedlove of BWC will provide highlights and comments on the ACFR and audit process.

POLICY CONSIDERATIONS

City Charter Section 7.18 requires that at the close of each fiscal year, an independent audit firm audit the accounts of the City and a report of the audit be made to the City Council.

City Comprehensive Financial Management Policy Statement I. Accounting, Auditing, and Financial Reporting, item C. Auditing, requires an annual audit be conducted in conformance with the City's Charter and the provisions of the Texas Local Government Code Section 103.  

RECOMMENDATION

Receive the City's Annual Comprehensive Financial Report (ACFR) for the fiscal year ending September 30, 2022. No action is necessary with this item.