The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

OVERVIEW

After completing a community project, Nicole Alvarez has received the Gold Award, the highest honor in the Girl Scouts. 

Nicole graduated from Wylie High School in May 2023, and after attending Collin College for initial coursework, will be attending UNT or UTD to pursue a career in psychology.

RECOMMENDATION

Present a proclamation to Nicole Alvarez for earning the 2022-2023 Girl Scout Gold Award.

Nicole and her family will be present to receive the proclamation. 

BACKGROUND

Since 1985 people in the United States have celebrated Parks and Recreation month in July to promote building strong, vibrant, and resilient communities through the power of parks and recreation and to recognize the more than 160,000 full time professionals, along with hundreds of thousands of part-time and seasonal workers and volunteers, that maintain our country's local, state, and community parks. This year's theme, "Where Community Grows", celebrates the vital role parks and recreation professionals play in bringing people together, providing essential services, and fostering the growth of our communities. 

During Parks and Recreation Month, residents are encouraged to learn about the numerous services and programs offered by the Parks and Recreation and Leisure Services Department. Check out the Parks and Recreation Facebook page daily to meet the Leisure Services team, learn about programs and events offered, and find out how you can enter to win a basket of goodies donated by local stores, restaurants, and entertainment centers.  

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Present a Proclamation for Parks and Recreation Month.

BACKGROUND

The City of Sachse is proposing a trail over the closed Maxwell Creek Landfill located off Woodbridge Parkway. The goal for this project is to create a comprehensive regional trail system in this portion of Collin County by creating a new link to connect existing trails. Currently, connectivity to an existing trail in the City of Wylie is impossible because of the barrier created by the closed and inactive Maxwell Creek Landfill.

With this project, the cities of Murphy, Sachse, and Wylie seek to resolve that issue by partnering with the North Texas Municipal Water District to create a new connection across the top of the Maxwell Creek Landfill. In doing so, trail users will have access to full connectivity of trails in the northeastern portion of the Metroplex. 

OVERVIEW

This project is a partnership between the Cities of Sachse, Wylie, and Murphy and the North Texas Municipal Water District. This resolution is a required component of the grant application. The grant request is currently for an estimated cost of $295,000.

POLICY CONSIDERATIONS

Should the grant application be awarded, future agenda items regarding an Interlocal Agreement with the County and the necessary budget amendments to account for the revenues and expenses will be prepared for Council's consideration.

RECOMMENDATION

Approve a resolution authorizing the submittal of an application for a Collin County Park and Open Space Grant for the purpose of the Maxwell Creek Landfill Trail Connection.  

BACKGROUND

Cellular technology is shifting from “high in the sky” macro sites to “low to the ground” 5G small cell sites. One such macro site in Sachse is the Verizon Wireless (Verizon) antenna installed on the Public Works Water Tower located at 6420 Sachse Road.

Verizon Wireless rents space on the tower through a lease agreement with the City that extends through July 2024. This lease agreement will automatically extend for three (3) additional five (5) year terms unless terminated earlier by Verizon on the annual anniversary of the lease, provided that three (3) months prior notice is given. The current lease payment is $2,300 per month and includes a 15% escalation factor per five (5) year renewal. The next renewal period begins August 2024.

OVERVIEW

As Verizon expands their 5G network, they are looking at their current portfolio of leased macro sites to determine which to keep. While Verizon is interested in keeping this site in Sachse, they believe that revisions to the lease agreement are needed in order to ensure that this location is sustainable to Verizon in the long-term. Lease revisions include:

• ensuring the site is going to be available for at least the next 20+ years
• reducing the current rent to be comparable with current market value
• updating the language to ensure it matches changing technology within the industry

Specifically, Verizon has proposed the following revisions to the current lease agreement:

• reduce rent amount to $1,900.00 per month, commencing on August 1, 2023
• reduce rent escalation factor to 13 percent (13%) every five (5) years (next increase on August 1, 2028)
• allow for seven (7) additional five (5) year renewal terms

This would result in a reduction of revenue to the City of $4,800 through July 2024 (the end of the current five (5) year renewal term under the current lease agreement) or $157,401 through July 2039 (the end of the final five (5) year renewal term under the current lease agreement). Additionally, this would extend the maximum possible lease term by nearly 24 additional years from July 2039 under the current lease agreement to July 2063, potentially generating $1,033,043 in additional revenue.

Additionally, Verizon requires that language be added to the lease agreement that allows for access to, and discretion regarding, the equipment, and any modifications to the equipment, installed at the site. This includes the removal from the lease agreement of any provision that, due to such a modification by Verizon, requires that Verizon receive approval from the City or results in an increase in rent to Verizon.

RECOMMENDATION

Authorize the City Manager to execute a lease agreement with Verizon Wireless for space for an antenna and equipment located at the Public Works Water Tower at 6420 Sachse Road.

BACKGROUND

• Special Use Permit (SUP) request for a gas station use
• Applicant: Huffines Communities
• Owner: Benbrook Winchester LP
• Size: Approximately 1.573 acres
• Site attributes: Vacant
• Current Zoning: PGBT - Turnpike Mixed-Use.

POLICY CONSIDERATIONS

• A SUP is required of uses that the zoning ordinance may allow but are uses that may need to be screened and specially approved for situational suitability. The purpose of the SUP requirement is to allow the City to determine the appropriateness of a proposal. 
• The subject property is currently identified as Turnpike Mixed-Use on the Future Land Use Plan, which calls for commercial, office, and residential uses.
• The applicant has stated in their request to use the property for a corner store and gas station use.  
• The immediate surrounding area of this site is currently vacant, however, townhomes are located nearby to the east, with future commercial development planned for the area. This site is on the northeast corner of Merritt Road and PGBT.
• The Future Land Use plan supports the SUP request, which calls for commercial land uses.

RECOMMENDATION

The Planning and Zoning Commission recommended 6-0 to approve the SUP request at the May 22, 2023, Regular Meeting.

BACKGROUND

• Request for approval of a sign variance from Sachse Code of Ordinances Article 3-10, "Signs" to allow for a mural
• Applicant: Glen Brechner III, Executive Director for Chase Oaks Church
• Owner: Chase Oaks Church
• Size: Approximately 2.78 acres
• Site attributes: Church Campus (Chase Oaks Church)
• Current Zoning: Old Town District - Downtown North

The mural proposed is located on the northeast oriented facade of the building, facing towards Fourth street. Surrounding the site are residential uses zoned Old Town District - Downtown North and Neighborhood. The mural would cover the entire northeast facade, which would be visible from State Highway 78, but not directly facing the roadway. Overall, the mural would span the facade being approximately 100 feet wide and 45 feet tall.

OVERVIEW

This item is for the City Council to review and consider a variance to the standards of the City's Sign Ordinance to specifically allow for the following:

• a mural;
• approximately 100 feet wide and 45 feet tall; and
• located on the northeast facade of Chase Oaks Church. 

POLICY CONSIDERATIONS

The City of Sachse's sign code currently does not allow for murals. If approved, it could open the door for future requests which could be addressed through an amendment to the sign code. As a sign, the content cannot be regulated, however the type, size, location, and number can be regulated.

RECOMMENDATION

Conduct a public hearing and approve or deny the proposed variance request.

BACKGROUND

Recent development of projects around Fifth Street and Alexander Street have precipitated the reconstruction of Alexander Street, upgrades to utilities, and the installation of underground detention adjacent to their projects.

This project includes the reconstruction of approximately 350 linear feet of Alexander Street with a mid-block pedestrian crossing, sidewalks, and on-street parking. Water and sewer lines will be upgraded and services extended to the proposed pad sites. A major component of Alexander Street and the Phase 1 area is the installation of underground detention. By providing this regional detention, it alleviates the need for each parcel to provide their own detention and maximizes the developable area of the district. New parking lots will be constructed with this project for the future restaurants and development in the area.

OVERVIEW

Sealed bids were requested by the City of Sachse for the 5th Street District Improvements Phase 1 (Alexander Street) project, R-22-05, with a deadline of 3 p.m. on June 13, 2023.  The project was advertised in the Sachse News and online via Civcast. A total of five bids were received. 

The apparent low bid was submitted by DDM Construction Corporation Based on the evaluation of their bid and references, DDM Construction Corporation is considered capable of performing the proposed work in the contract documents. This contract amount is budgeted, via R-22-05 and W-21-07, and sufficient project funds exist to fund this contract. Therefore, based on review of the bids, staff recommends DDM Construction Corporation to be awarded the contract for the 5th Street District Improvements Phase 1 (Alexander Street) project, R-22-05, in the amount of Two Million, Seven Hundred Eighty-Nine Thousand, Nine Hundred Thirty-Three and No/100 Dollars ($2,789,933.00).  The bid received is $288,647 under the total allocated budget.

POLICY CONSIDERATIONS

Funding was presented as part of the FY 22-23 Budget and is within the adopted budget amount allocated. The funds will be used from Certificates of Obligation through the General Fund (R-22-05) and the Utility Fund (W-21-07). 

RECOMMENDATION

Authorize the City Manager to execute and award the bid for the construction of the 5th Street District Improvements Phase 1 (Alexander Street) project, R-22-05, to DDM Construction Corporation in the amount of Two Million, Seven Hundred Eighty-Nine Thousand, Nine Hundred Thirty-Three and No/100 Dollars ($2,789,933.00).

BACKGROUND

CWD has provided weekly trash and recycling collection services, as well as monthly bulk trash collection services, for Sachse residents since April 1, 2019. Since that time, CWD staff has been in contact with City staff on a routine basis to discuss specific issues/opportunities. Greg Roemer, President, and Jason Roemer, Vice President, of CWD will present an update to the City Council and residents on operations since the Sachse contract began.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Receive an annual update from Community Waste Disposal (CWD).

BACKGROUND

Sachse residents approved four propositions on the November 2021 Bond Election ballot.

The projects include:

• Designing the expansion and upgrades to Sachse Road from Miles Road to the city limits.
• Upgrading and developing:
  • Bailey-Hooper Road from SH 78 to Sachse Road
  • Williford Road from SH 78 to Bailey Road
  • West Creek Lane from Sachse Road to Timbercreek Court
• Reconstructing City of Sachse neighborhood and residential streets within the city limits.
• Design and construct a new city animal shelter to facilitate adoptions.

The sequencing of these projects was very specific in order to prevent construction fatigue and be able to deliver on these projects in a timely manner. 

OVERVIEW

The purpose of this item is to discuss the progress of Bond 2021 projects. These updates will be given to Council on a quarterly basis.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Receive an update on Bond 2021 projects.