The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

BACKGROUND

Bands from across the state of Texas competed for top honors at the 2023 UIL State Marching Band Championships. UIL uses an elimination system; bands compete at the regional and area levels prior to advancing to state competition. Wylie High School and Wylie East High School both received top marks at the regional and area level competitions and were eligible to compete at the prestigious state level championship. Roughly 40 bands from all over Texas compete at the state level for 6A schools.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Present a proclamation recognizing the outstanding achievement of the Wylie High School and Wylie East High School Bands for advancing to the 2023 UIL State Marching Band Contest in San Antonio.  

BACKGROUND

The Government Finance Officers Association (GFOA) established the Certificate of Achievement for Excellence in Financial Reporting Program to encourage and assist state and local governments to go beyond the minimum requirements of generally accepted accounting principles. The award represents a significant achievement by the entity, reflecting the commitment of the governing body and staff to meeting the highest principles of governmental accounting and financial reporting. 

The Government Treasurers’ Organization of Texas (GTOT) established the Investment Policy Certification Program to provide assistance in developing investment policies suitable for public funds that fully comply with the Texas Public Funds Investment Act (PFIA). The award reflects the entity’s commitment to developing an investment policy that meets the requirements of the Public Funds Investment Act and the standards for prudent public investing established by the GTOT.

OVERVIEW

The City of Sachse has received the GFOA's Certificate of Achievement for Excellence in Financial Reporting for the past 24 consecutive years. The City of Sachse has received the GTOT Certification of Investment Policy since 2014.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Present a proclamation recognizing the City of Sachse Finance Department's efforts for earning the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association and the Certification of Investment Policy from the Government Treasurers’ Organization of Texas.

Assistant Finance Director Ryan Bredehoeft and Finance Director David Baldwin will accept the proclamation.

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of the year-to-date sales tax revenue.

POLICY CONSIDERATIONS

City Charter section 7.16(4) says the City Manager shall submit to the City Council each month a report covering revenues and expenditures of the City in such a form as requested by the City Council.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending October 31, 2023.

BACKGROUND

The Finance Department provides budget and investment reports on a quarterly basis to provide Council an update on the City's finances. The budget report includes revenues and expenditures for the General and Utility Funds, Debt Service, Impact Fee, Special Revenue, Street Maintenance Tax, Health Insurance, and Municipal Development District, as well as a summary of capital project expenditures. The investment report provides an overview of investment activity details for the Checking, Money Market, Investment Pool, and Certificate of Deposit accounts.

OVERVIEW

Quarterly Budget and Investment Reports are provided for the quarter ending September 30, 2023.

POLICY CONSIDERATIONS

Sachse Comprehensive Financial Management Policy Section VI.E. Capital Improvements/Project Reporting requires a summary/status report on the City's various capital project be prepared and available to the City Manager and to City Council.

Texas Government Code 2256.023 of the Public Funds Investment Act (PFIA) requires not less than quarterly, the investment officer prepare and submit a written report of investment transactions for all funds conveyed by the Investment Policy. The City's Investment Policy is to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the detail cash flow demands of Sachse and conforming to the PFIA, and all other State and local statutes governing the investment of public funds.

RECOMMENDATION

Accept the Quarterly Budget and Investment Reports for the quarter ending September 30, 2023.

BACKGROUND

The City's current Investment Policy was reviewed by City Council on November 14, 2022. In accordance with the Public Funds Investment Act (PFIA), the City's Investment Policy is to be reviewed on an annual basis and the City Council must approve any modifications made thereto. The purpose of this agenda item is to present all recommendations for changes to policy and to comply with the annual review provision of the PFIA whereby each entity shall adopt a resolution annually attesting to an annual review.

OVERVIEW

The following changes to the Investment Policy are proposed for FY 2023-2024.

Modifications include:

• Adding reference to "Public Funds Collateral Act ("PFCA"), Chapter 2257 of the Texas Government Code" (I. Policy)
• Updating "Water and Sewer Enterprise Fund" to "Utility Fund" (II. Scope)

POLICY CONSIDERATIONS

The recommended policy for adoption is in compliance with the Public Funds Investment Act (PFIA).

RECOMMENDATION

Approve a resolution adopting the City of Sachse, Sachse Economic Development Corporation, Sachse Municipal Development District, Tax Increment Financing Reinvestment Zone Number One, Tax Increment Financing Reinvestment Zone Number Two, and Tax Increment Reinvestment Zone Number Three Investment Policy ("Sachse Investment Policy").

BACKGROUND

The Texas Property Tax Code, Section 26.09(e), requires the City Council to approve the Appraisal Roll with tax amounts entered by the Assessor. The Dallas County Tax Assessor provided the attached 2023 Summary of Certified Tax Roll with a total levy of $15,627,299. The Dallas County Tax Assessor Collector performs tax collection for Sachse properties in Dallas County.

POLICY CONSIDERATIONS

Section 26.09(e) of the Texas Property Tax Code states that, "the assessor shall enter the amount of tax determined as provided by this section in the appraisal roll and submit it to the governing body of the unit for approval. The appraisal roll with amounts of tax entered as approved by the governing body constitutes the unit's tax roll."

RECOMMENDATION

Adopt a resolution accepting and approving the Dallas County 2023 Tax Roll.

BACKGROUND

The Texas Legislature adopted, and Governor Abbott signed House Bill 3699 relating to municipal regulation of subdivisions and approval of subdivision plans and plats which requires cities to adopt and publish plat application checklists. 

OVERVIEW

As required as part of House Bill 3699, staff has prepared a resolution to adopt the plat checklists that the staff currently uses as part of platting and subdivision submittals. These checklists provide a guideline and standard for surveyors and applicants when preparing plat and subdivision requests within the City of Sachse. The checklists that staff has included as part of this resolution are for preliminary plat, final plat (includes amending, conveyance, minor and replat), complete application checklist and the plat format checklist.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Approve a resolution adopting a preliminary and final plat checklist, complete application checklist, and plat format checklist; and providing an effective date.

BACKGROUND

This carpet purchase and installation was approved as part of the FY 2023-2024 budget. All purchases of $50,000 and above must be approved by the City Council. The carpet for the first floor of City Hall was previously replaced as a result of damage that was sustained during Winter Storm Uri, and replacement is therefore not needed. The second floor carpet at City Hall will be made to match what currently exists on the first floor.

OVERVIEW

Vector Concepts, Inc. (#642-21) is a part of BuyBoard Cooperative purchasing, a cooperative purchasing entity that meets all purchasing legal requirements. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the City Manager to enter into an agreement with Vector Concepts, Inc. for purchase and installation of carpet on the second floor of City Hall, at the Fire Station 1, and at the Public Safety building in an amount not to exceed One Hundred Eighty-Three Thousand, Three Hundred Ninety-One and 98/100 Dollars ($183,391.98).

BACKGROUND

The Police Department originally budgeted to purchase two Chevrolet Tahoes for use in the patrol fleet via the FY 2023/2024 budget authorization.

OVERVIEW

Due to recent auto worker contract negotiations, the 2024 price per vehicle has increased from what was previously modeled during the FY 2023/2024 budget proposal, requiring City Council approval. Although the price has increased, the amount can be absobred with existing funds available.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the purchase of two (2) 2024 Chevrolet Tahoe Police Pursuit Vehicles 2WD from Reliable Chevrolet utilizing TIPS contract #230404 in the amount not to exceed One Hundred Five Thousand, Three Hundred Seventy-Eight and 18/100 Dollars ($105,378.18).

BACKGROUND

The City previously purchased new Motorola hand-held and mobile radios and associated equipment in 2015 as part of a larger radio services and infrastructure contract. Existing radios purchased in 2015 are no longer manufactured or supported by Motorola. The terms of the contract allow for the purchase of current generation radios and equipment at a steep discount through 2024.

The City Council authorized the required budget amendment associated with this purchase at its last meeting on November 6, 2023 with the approval of Ordinance #4128.

OVERVIEW

The City has allocated funds to the Vehicle and Equipment Replacement Fund (VERF) in FY 2023/2024 and the two previous fiscal years in anticipation of purchasing new radios and equipment in FY 2023/2024.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the purchase of radios and associated equipment for the Police Department in the amount not to exceed Three Hundred Fifty-Nine Thousand, Five Hundred Eight and 44/100 Dollars ($359,508.44), from the GMRS (HGAC-RA05-21) contract.

BACKGROUND

The City previously purchased new Motorola hand-held mobile radios and associated equipment in 2015 as part of a larger radio services and infrastructure contract. Existing radios purchased in 2015 are no longer manufactured or supported by Motorola. The terms of the contract allow for the purchase of current generation radios and equipment. 

The City Council authorized the required budget amendment associated with this purchase at its last meeting on November 6, 2023, with the approval of Ordinance #4128.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the purchase of radios and associated equipment for Sachse Fire-Rescue in the amount not to exceed One Hundred Sixty-Five Thousand, One Hundred Eighty-Seven and 45/100 Dollars ($165,187.45) from the GMRS (HGAC RA05-21) contract.

BACKGROUND

In the FY 2022-2023 budget, the City Council approved funds for the purchase of three additional outdoor warning sirens and three new park warning speakers. Currently, the City Sachse has eight outdoor warning sirens. This project enhances the system to eleven sirens and three park speakers. The speakers will be placed in the following parks: Salmon Park, Heritage Park, and Firefighters Park.

OVERVIEW

The purchase was approved as part of the FY 2022-2023 budget. All purchases of $50,000 and above must be approved by the City Council. The budgeted amount for the outdoor warning sirens is $120,211.00.

POLICY CONSIDERATIONS

There are no policy considerations with this item.

RECOMMENDATION

Authorize the purchase of three outdoor warning sirens and three park warning speaker devices from Goddard Enterprises Mass Notification Systems through The Interlocal Purchasing System (TIPS) purchasing program not to exceed the budgeted funds of One Hundred Twenty Thousand, Two Hundred Eleven and 0/100 Dollars ($120,211.00) for Sachse Fire-Rescue and Emergency Management.    

BACKGROUND

In the FY 2021-2022 budget, the City Council approved funds for the installation and upgrades to various sewer and water lines through the Utility Fund. In consultation with the City's engineering design firm, it was recommended to make these improvements via pipe bursting rather than open cutting the entire roadway and easements. This process will not require repairs to be done in the traditional open-cut method. With pipe-bursting, it will shorten the time required and will be less intrusive to the property owners. 

OVERVIEW

Projects selected for pipe bursting are Hilltop Trail and Meadow Lane water and sewer lines; Alexander Street sewer line; Murphy Road sewer line; Blackburn Road water line; Natchez Drive sewer line; and Ingram Road sewer line. Individual services will be reinstalled with each section of the project. Installation with this method is less destructive to the surrounding area and has minimal service (water and sewer) interruption to each property owner. 

The contractor, NO-DIGTEC is a member of The Interlocal Procurement System (TIPS). The requested amount is under the authorized budgeted amount. 

POLICY CONSIDERATIONS

It is the responsibility of the City of Sachse to maintain, upgrade, and improve public utilities as necessary within the city. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing necessary equipment, goods, and services. 

The City Council has approved the Master Interlocal Cooperative Purchasing Agreement for the purchase of necessary equipment, goods, and services (Resolution No. 4082). Contract pricing from The Interlocal Purchasing System may be utilized by the City of Sachse for water and sewer improvements.

RECOMMENDATION

Authorize the City Manager to negotiate and enter into a contract with NO-DIGTEC for pipe bursting improvements for water and sewer mains at various locations (W-21-08 and SS-21-11) through The Interlocal Purchasing System (TIPS) program (Contract# 20110401) in the amount not to exceed Two Million, One Hundred Eighty-Nine Thousand, Two Hundred Thirteen and 0/100 Dollars ($2,189,213.00).

BACKGROUND

Every two years, in odd numbered years, the City Council casts its vote for a member of the Board of Directors of the Dallas Central Appraisal District. 

OVERVIEW

This year, the City Council has one vote to cast. This year's candidates and nominating parties are as follows:

• Brett Franks - City of Sachse
• Carrie F. Gordon - City of Balch Springs
• Michael Hurtt - City of Seagoville, City of Carrollton
• Mark Jones - City of Desoto
• Terry Lynne - City of Farmers Branch
• Steve Nichols - City of Hutchins

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve a resolution casting the City of Sachse's one vote for the Dallas Central Appraisal District Board of Directors (DCAD).

BACKGROUND

• The subject property consists of one tract of land.
• Zone change request from AG - Agricultural District to R-39 Single Family Residential District.
• Applicant: Habeebaurrahman Syed Quadri
• Owner: Habeeburrahman Syed Quadri
• Size: Approximately 4.7 acres
• Site Attributes: Existing single-family dwelling

POLICY

• The subject property is identified as Low Density Residential on the Future Land Use Plan, which calls for neighborhoods with conventional, detached dwellings on a range of lot sizes.
• The applicant has stated in their request that they intend to subdivide if this zoning is approved to a total of three single-family residential lots meeting the R-39 zoning district requirements.
• All properties surrounding this parcel are identified for Low Density Residential uses in the Comprehensive Plan, with property to the northwest identified for commercial uses.
• The proposed rezoning request and uses are consistent with the vision identified in the Comprehensive Plan.

RECOMMENDATION

Staff recommends approval of the proposed rezoning request and ordinance as it is in compliance with the Future Land Use Plan and the goals and objectives of the Comprehensive Plan. The Planning and Zoning Commission recommended 5-0 to approve the zoning change at the October 23, 2023, regular meeting.

BACKGROUND

The Station is Sachse's signature mixed-use development located between Miles Road and Merritt Road and the President George Bush Turnpike. It includes 100+ acres of residential, retail, restaurants, and two parks: the new Commons Park and the City's largest open space, Heritage Park. Currently, Heritage Park is in the process of being reconstructed and is receiving a multi-million dollar enhancement as a part of the development. 

The Station was created with a Public Improvement District (PID)and Tax Increment Reinvestment Zone (TIRZ #2) overlay as a way to capture the value that was anticipated to be created with the development. PIDs are an important economic development catalyst tools for cities to use to activate raw land and TIRZs are an important reinvestment tool for cities to send value back to a designated area.  At its inception, the Station was originally valued at $250 million, however, that value has since doubled to $500 million in recent years. In doing so, the value of TIRZ #2 has also increased considerably.

The purpose of the TIF Reimbursement Agreement is to reimburse the developer for certain items that were constructed to enhance the Station using monies generated by the additional value created from the zone. The reimbursements are for specific improvements that are outlined within the exhibits of the agreement, that were previously negotiated between the City and the developer and are authorized improvements under Chapter 311 of the Tax Code.

This action was originally contemplated in the original Development Agreement between the City of Sachse and PMB Station Developer, LLC that was approved and executed in 2018. Now that certain items have been constructed, it is necessary to finalize the TIF Reimbursement Agreement.

This item was presented to the TIRZ #2 Board at its meeting on December 4, 2023.

Kirk McDaniel with P3 Works, the City's Public Improvement District and Tax Increment Reinvestment Zone administrators, will be in attendance to answer any questions that the Council may have.

POLICY CONSIDERATIONS

The TIRZ #2 Board is a recommending body, and the City Council is the approval body. Please note, the terms Tax Increment Financing (TIF) and Tax Increment Reinvestment Zone (TIRZ) are the same and the terms are often used interchangeably. 

RECOMMENDATION

Authorize the City Manager to execute a TIF Zone Number Two Economic Development Incentive and Infrastructure Reimbursement Agreement among the City of Sachse, the TIRZ #2 Board, and the PMB Station Developer, LLC.; and any amendments or instruments related thereto.

BACKGROUND

• This project addresses the need for sewer in the southeast portion of the city, specifically, the area along the path of Muddy Creek
• Installing the infrastructure helps to make the area more developable by providing access to sanitary sewer along Muddy Creek
• This project will allow the decommissioning of the existing lift station on Sachse Road

OVERVIEW

• The project includes approximately 11,830 L.F. of sanitary sewer along Muddy Creek
• The project also includes a 10' wide multipurpose trail adjacent to Muddy Creek

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item

RECOMMENDATION

Authorize the City Manager to execute a professional services contract for the design of the Southeast Sewer Expansion: Trunk Line A from Sachse Road to the Southeast Lift Station between the City of Sachse and Cobb, Fendley & Associates, Inc. in an amount not to exceed Six Hundred Sixty-Six Thousand, Nine Hundred Four and No/100 Dollars ($666,904.00).

BACKGROUND

Each appointee to a board or commission for the City of Sachse serves a two-year term that expires in October. The City Council reviews applications and conducts interviews to reappoint members or fill vacancies as needed. One vacancy needs to be filled on the Planning and Zoning Commission with term expiration in 2025.  

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Discuss and consider appointing a new member to the Planning and Zoning Commission.   

BACKGROUND

The City Council conducts a performance review of the City Manager annually. This annual review is conducted in December.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Conduct Executive Session as appropriate.