The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.

Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.

BACKGROUND

The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of the year-to-date sales tax revenue.

POLICY CONSIDERATIONS

City Charter section 7.16(4) says the City Manager shall submit to the City Council each month a report covering revenues and expenditures of the City in such a form as requested by the City Council.

RECOMMENDATION

Accept the monthly revenue and expenditure report for the period ending November 30, 2023.

BACKGROUND

As a local government entity of the State of Texas, the City of Sachse is an authorized participant in the Texas Local Government Investment Pool ("TexPool/TexPool Prine"). In order to facilitate the safe and prudent investment of City funds, the City's Investment Officers require authorization to transfer, deposit, and withdraw funds periodically. TexPool requires the City to adopt a new list of authorized representatives in order to add Senior Accountant Katelyn Ellis to the list of authorized representatives.

POLICY

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve a resolution amending the authorized representatives by adding Senior Accountant Katelyn Ellis, for the City of Sachse with the Texas Local Government Investment Pool ("TexPool/TexPool Prime").

BACKGROUND

As a part of its general operating procedures, the City recognizes 12 annual paid holidays for regular, full-time employees per year. House Bill 3033 from the most recent legislative session requires designation of no more than ten (10) observed municipal holidays in relation to the timing of responses to public information requests. Of the 12 holidays observed at the City, Juneteenth (June 19) and Veterans Day (November 11) will not be considered "holidays" when determining due dates for public information requests.  

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Approve a resolution establishing official city holidays related to public information requests as presented.  

BACKGROUND

The City of Sachse has maintained, through contract, fire and ambulance services to the unincorporated areas of Dallas County for many years. The area included all of the unincorporated areas from Sachse all the way to Lake Ray Hubbard. The City of Rowlett has grown and now surrounds most of these areas. Rowlett has entered into a contract with Dallas County that includes all unincorporated areas from Pleasant Valley Road to Lake Ray Hubbard. 

OVERVIEW

The new agreement for the City of Sachse is for the Dallas County unincorporated areas west of Pleasant Valley Road, except for a few homes along Pleasant Valley Road on the east side. The attached map provides the specifics of coverage.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Authorize the City Manager to enter into an agreement with Dallas County to provide fire and ambulance services to the unincorporated areas of Dallas County nearest to the city limits of the City of Sachse.

BACKGROUND
Joe and Patricia Stone Park, located at 6000 Laurel Crest Lane, has a pavilion, playground, pond, and walking path that is utilized by residents and HOAs. It is also the park in which the annual National Night Out event is hosted for the Woodbridge neighborhood.

This is part of the Capital Improvement Plan (CIP No. P-24-08) for Joe and Patricia Stone Park in the Woodbridge area. $150,000 was budgeted for this project and sufficient budget exists to fund this project. This is the only community park in Sachse without a restroom and, with the high usage of this park, there is a need for this amenity. This will be an installation of a pre-fabricated, single-user, fully accessible restroom.

OVERVIEW
CXT, Inc. is a registered TIPS vendor.  Under Contract #21020201, TIPS has negotiated and entered into an agreement with CXT, Inc. By utilizing TIPS, the City has met all competitive bidding requirements.

POLICY CONSIDERATIONS
This project has been approved. 

RECOMMENDATION
Authorize the City Manager to enter into an agreement with CXT, Inc., through the TIPS government purchasing agreement, for the purchase and installation of a pre-fabricated, single-user, fully accessible restroom at Joe and Patricia Stone Park in an amount not to exceed One Hundred Thirty-Three Thousand, Five Hundred Twenty-Two and 40/100 Dollars ($133,522.40). This is based off the cost of One Hundred Twenty-One Thousand, Three Hundred Eighty-Four Dollars ($121,384) plus a 10% contingency of Twelve Thousand, One Hundred Thirty Eight and 40/100 Dollars ($12,138.40) for a total of One Hundred Thirty-Three Thousand, Five Hundred Twenty-Two and 40/100 Dollars ($133,522.40).

BACKGROUND

The City of Sachse utilizes the PASER system to analyze and score streets based on pavement condition. This information is utilized by City staff and the City Council on an annual basis to rank streets in the community and determine which streets are in need of rehabilitation.

OVERVIEW

Staff identified Eastview Drive, McDearmon Street, Merritt Road, Dewitt Street, and Sachse Street as roadways in need of major asphalt rehabilitation.

The 2023-2024 Capital Improvement Plan (CIP) included Eastview Drive (R-24-01), Dewitt and Sachse Street (R-24-05), and Street and Alley Maintenance (on-going) (R-OG-01) for asphalt street repairs. Street and Alley Maintenance (on-going) (R-OG-01) is a general capital project created for smaller or previously unanticipated maintenance items. Merritt Road was planned for patching with these maintenance funds while McDearmon Street is in need of maintenance and repair but was not previously identified as a current year maintenance project.

Street Maintenance Tax Funds and budgeted General Fund resources will be utilized for major repairs to these asphalt streets. 

The contract would be funded as follows:

POLICY CONSIDERATIONS

It is the responsibility of the City of Sachse to maintain, upgrade, and improve public roads as necessary in the city. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, and Chapter 271.102 of the Texas Local Government Code, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, goods, and services. The City Council has approved the Master Interlocal Cooperative Purchasing Agreement with the City of Grand Prairie for the purchase of necessary equipment, goods, and services (Resolution No. 3360). Contract pricing from the City of Grand Prairie may be utilized by the City of Sachse for asphalt roadway improvements.

RECOMMENDATION

Authorize the City Manager to negotiate and enter into a contract in the amount not to exceed Seven Hundred Fifty Thousand, Two Hundred Ninety-Six and No/100 Dollars ($750,296.00) with Reynolds Asphalt and Construction Co. for asphalt street repairs of Eastview Drive, Dewitt Street, Sachse Street, Merritt Road, and McDearmon Street.

BACKGROUND

Regular City Council meetings are held on the first and third Mondays of each month. Each year, Council meetings that fall on, or near, a holiday are moved to accommodate office closures and potential holiday vacations. In an effort to assist with future planning for the public, staff, and Council, the meeting schedule for 2024 is being presented for Council approval. Additional moves and cancellations will be addressed as they arrise. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Approve the City Council regular meeting schedule for 2024.  

BACKGROUND

In odd numbered years, all suburban cities cast their vote for one individual to represent suburban cities on the Dallas Central Appraisal District (DCAD) Board of Directors. The City Council nominated Councilmember Brett Franks as the representative for the suburban cities on the DCAD Board of Directors at the September 18 meeting. On December 4, Council cast its vote for Councilmember Franks. A majority, or 16 votes, is required to win the election; however, no candidate in the first round of voting received a majority of the votes needed to secure the position. As a result, DCAD announced a runoff election between incumbent Michael Hurtt and City of Sachse Councilmember Brett Franks.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item. 

RECOMMENDATION

Approve a resolution casting Sachse's vote for ____________ in the runoff election for the DCAD Board of Directors.  

OVERVIEW

Staff is providing an update of the current progress related to the Merritt Road reconstruction and widening project and future items, information, and schedules. Staff will be presenting the City Council with an update regarding these projects.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Discuss the Merritt Road project update.

Dennis Satre with Halff Associates will be presenting.

BACKGROUND

The last 2021 Bond Update was given at the June 20 City Council meeting.

Sachse residents approved four propositions on the November 2021 Bond Election ballot.

The projects include:

• Designing the expansion and upgrades to Sachse Road, from Miles Road to the city limits.
• Upgrading and developing:
  • Bailey-Hooper Road, from SH 78 to Sachse Road
  • Williford Road, from SH 78 to Bailey Road
  • West Creek Lane, from Sachse Road to Timbercreek Court
• Reconstructing City of Sachse neighborhood and residential streets within the city limits.
• Design and construct a new city animal shelter to facilitate adoptions.

The sequencing of these projects was very specific in order to prevent construction fatigue and be able to deliver on these projects in a timely manner.

OVERVIEW

The purpose of this item is to discuss the progress of Bond 2021 projects. These updates will be given to Council on a quarterly basis.

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Receive an update on Bond 2021 projects.

BACKGROUND

Staff brought forward an item to City Council at its October 16, 2023, meeting to discuss potential amendments to the sign regulations of the City of Sachse. Staff received general feedback and direction on the amendments proposed.

This maintenance of existing ordinances is considered routine in order to provide a healthy and functioning regulatory framework that meets the needs of the community.

OVERVIEW

Staff identified and Council provided direction on the following proposed updates to the sign regulations: 

• Refine wording and formatting to clarify and make the sign ordinance more user-friendly;
• Relocation of sign regulations to the zoning ordinance for ease of use and to allow to be incorporated into Planned Development zoning requests; and
• Regulation amendments to address the following:
  • Changeable Electronic Variable Message Signs (CEVMS)
  • Political Signs
  • Billboards
  • Murals
  • Electric Vehicle Chargers

The City Council provided feedback on these items and staff made the proposed amendments to the ordinance.

Staff presented amendments to the sign code at the Planning and Zoning Commission meeting on December 11, 2023. The Commission recommended approval of the sign ordinance amendments, while noting a concern for content of murals potentially being obscene. Staff believes this has been addressed with section 8.4(a) of the proposed ordinance amendment.

The ongoing maintenance of regulations and the streamlining of processes and provisions are identified as tasks in the City's 2017 Comprehensive Plan.

POLICY CONSIDERATIONS

• Facilitating development within Sachse by enacting standards that align with state law and the vision established by the City's Comprehensive Plan.
• Providing ongoing maintenance of City ordinances.

The current Sign Ordinance is available here: https://ecode360.com/39964942.

RECOMMENDATION

Approve the ordinance amendments as presented.

BACKGROUND

Heritage Park is the City's largest park space. It is the location of several major events, including the City's annual Red, White, and Blue Blast. The park is also a major component of The Station development, and the park is receiving a multi-million dollar enhancement as a part of that project. After several delays, the project commenced at the end of last summer and is well on its way. Staff anticipates completion in Summer 2024.

Scott Jones with D.L. Meacham Construction will present an update on the Heritage Park expansion project.  Lance Whitworth, Director of Leisure Services, will also be available to answer any questions that 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Receive an update on the Heritage Park expansion project from D.L. Meacham Construction. 

BACKGROUND

Historically, the City Council has conducted a performance review of the City Secretary every six months. Currently, the annual review of the City Secretary is conducted in January and the mid-year review is conducted in July. 

POLICY CONSIDERATIONS

There are no policy considerations affiliated with this item.

RECOMMENDATION

Conduct Executive Session as appropriate.