[00:00:01]
>> WELCOME EVERYONE OUT TO THE CITY COUNCIL MEETING TONIGHT.
[A. Meeting Opening]
TODAY IS MONDAY, FEBRUARY 5TH 2024. THE TIME IS MS. GRANGER.>> WE ARE CALLED TO ORDER AT 06:30 P.M. NEXT ITEM ON THE AGENDA IS ITEM A2, INVOCATION AND PLEDGES OF ALLEGIANCE.
I'VE ASKED MR. PRESTENBERG TO LEAD OUR INVOCATION AND MS. BUHLER TO LEAD OUR PLEDGES.
>> LET'S BOW OUR HEADS, PLEASE.
LOVING HEAVENLY FATHER, WE COME TO YOU THIS HOUR ASKING FOR YOUR BLESSING AND HELP.
AS WE ARE GATHERED TOGETHER, WE PRAY FOR GUIDANCE IN THE MATTERS AT HAND AND ASK THAT YOU WOULD CLEARLY SHOW US HOW TO CONDUCT OUR WORK WITH A SPIRIT OF JOY AND ENTHUSIASM. AMEN.
>> THANK YOU. YOU MAY BE SEATED. NEXT ITEM ON THE AGENDA IS ITEM B, PUBLIC COMMENT.
[B. Public Comment]
THE PUBLIC IS INVITED TO ADDRESS THE COUNSEL REGARDING ANY TOPIC NOT ALREADY ON THE REGULAR AGENDA.COMMENTS REGARDING THE CONSENT AGENDA MAY BE ADDRESSED DURING PUBLIC COMMENT.
THE TIME LIMIT IS THREE MINUTES FOR SPEAKER.
A PUBLIC COMMENT CARD SHOULD BE PRESENTED TO THE CITY SECRETARY PRIOR TO THE MEETING.
ACCORDING TO THE TEXAS OPEN MEETINGS ACT, COUNSEL IS PROHIBITED FROM DISCUSSING ANY ITEM NOT POSTED ON THE AGENDA, BUT WILL TAKE COMMENTS UNDER ADVISEMENT.
I DO HAVE ONE SPEAKER CARD FOR MR. HOBOK.
WHILE YOU'RE COMING UP, MR. HOBOK, I WILL LET YOU KNOW THAT YOU DID SUBMIT A CARD FOR TWO ITEMS ON THE CONSENT.
YOU CAN ADDRESS THOSE AT THIS TIME.
>> MARTY HOBOK, 55 11 OAK RIDGE CIRCLE, TOP OF THE HILL.
A COUPLE OF MEETINGS BACK, YOU SAID THAT THREE DAYS WAS PLENTY FOR ME TO GET SOME INFORMATION ABOUT ITEMS ON THE CONSENT AGENDA.
WELL, I ASKED FIVE COUNCIL MEMBERS ON HERE ABOUT SOME OF THOSE ITEMS ON THE AGENDA, AND NONE OF THEM REPLIED.
NONE OF THEM PASSED ANY INFORMATION ON.
THEY SAID THAT THEY WOULD JUST GIVE IT TO STAFF, SO THERE MUST BE A HELL OF A LOT OF PEOPLE IN THIS CITY THAT ARE FIXING TO FOCUS ON THINGS AND THEY DON'T KNOW WHAT THEY'RE TALKING ABOUT. WHY IS THAT?
>> LAST MEETING, YOU GAVE A HIGH LEVEL DISSERTATION ON THE BOND PROJECTS, BUT YOU NEVER SAID IF THE ANIMAL SHELTER WAS ON SCHEDULED TO MEET THE FINANCIAL OF NOT GOING OVER $5 MILLION.
ONCE AGAIN, I SENT THAT TO TWO COUNCIL MEMBERS AND EITHER THEY DON'T KNOW OR THEY'RE NOT SAYING, SO IF IT IS, THAT'S GREAT.
BUT WHY CAN'T SOMEBODY JUST SAY IT'S ON BUDGET? YOU WOULD THINK YOU WOULD DO THAT AT A BOND MEETING.
WHAT ELSE? I MAY GET DONE EARLY.
YOU'RE GOOD. I GOT TWO. I GOT FIVE.
JUST IF YOU'RE NOT AWARE, WE DO HAVE THE HIGHEST TAXES IN NORTH TEXAS, AND I ALWAYS WANT Y'ALL TO THINK OF THAT WHEN YOU HIDE BEHIND THE CONSENT AGENDA WHEN YOU SPEND MONEY. THANK YOU.
>> THANK YOU SO MUCH. IF NO OTHER CARS FOR PUBLIC COMMENT IS ANYONE ELSE? I'D LIKE TO SPEAK AT THIS TIME FOR AN ITEM EITHER ON THE CONSENT OR NOT ON THE REGULAR AGENDA.
HEARING NONE, WE'LL MOVE ON NEXT TIME ON THE AGENDA, I'M ONE MAYOR AND CITY COUNCIL ANNOUNCEMENTS REGARDING SPECIAL EVENTS,
[C. Council/Staff Reports and Updates]
CURRENT ACTIVITIES, AND LOCAL ACHIEVEMENTS.ANYONE ON COUNCIL LIKE TO ADDRESS THE COUNCIL AND THE AUDIENCE AT THIS TIME? MAYOR PRO TEM FRANKS.
>> THANKS, MAYOR. LET ME GET MY NOTE, SORRY.
THE SUMMER 2024 PARKS AND RECREATION AND LEISURE SERVICES CATALOG DIRECTORY IS OUT NOW.
THOSE CAN BE PICKED UP AT THE MICHAEL J. FELIX.
COMMUNITY CENTER, THE NEW ACTIVITIES THIS YEAR AFTER OUR DETAILED SURVEY WE DID MONTHS AGO.
LAST YEAR, I GUESS YOU WOULD SAY, HAVE NEW EVENTS SUCH AS SUMMER CONCERT SERIES AT J. K SACHSE PARK, TEEN NIGHTS AT THE COMMUNITY CENTER, AND SO MANY MORE ACTIVITIES.
IF YOU HAVEN'T ALREADY BEEN IN THE COMMUNITY CENTER, YOU CAN PICK UP A COPY THERE.
YEAH, I THINK THAT'S ABOUT IT.
[00:05:03]
>> THANK YOU, SIR. MR. PRESTENBERG?
>> YES, AS THE ANIMAL SHELTER ADVISORY BOARD REPRESENTATIVE HERE.
THE SAXON ANIMAL SHELTER FOUND 14 PUPPIES LEFT IN A CRATE ON THE SIDE OF THE ROAD.
I GUESS IT WAS YESTERDAY OR MAYBE THE DAY BEFORE.
THEY SHOULD BE UP FOR ADOPTION PRETTY QUICKLY.
BUT THEY ARE GETTING FULL AS YOU WOULD IMAGINE, AND THOSE PUPPIES ARE EATING A LOT.
I DON'T KNOW, CHIEF, IF YOU'VE HEARD IF THEY'VE GOT ENOUGH FOOD THERE OR NOT FROM DONATIONS.
BUT IT SOUNDS LIKE DONATIONS ARE COMING IN FAST AND FURIOUS.
BUT IF YOU HAVE ANY EXTRA THAT YOU'D LIKE TO BRING BY, THEY'D BE REALLY APPRECIATIVE OF IT.
THEY'RE CUTE PUPPIES THEIR ON FACEBOOK.
GO LOOK AT THEIR PAGE AND HAVE A NEW FRIEND FOR VALENTINE'S.
>> THEY WILL BE YOUR FRIEND, WON'T THEY?
>>THEY DON'T KNOW ANY BETTER. YEAH. THANK GOODNESS.
>> THANK YOU, SIR. OTHER COMMENTS OR QUESTIONS FROM COUNSEL OR ANNOUNCEMENTS, I SHOULD SAY? WITH THAT, MS. NASH.
>> MAYOR AND COUNCIL, JUST TWO QUICK THINGS.
ONE IS TWO NEW MAINTENANCE TECHNICIANS FOR THE PUBLIC WORKS TEAM HAVE JOINED US.
MOSS BONILLA LOPEZ COMES TO US ON OUR WATER CREW, AND THEN ANDERSON BONILLA, NOT RELATED, HAS ALSO JOINED OUR WASTEWATER CREW, AND THEN JUST A REMINDER TO THE PUBLIC, WE'VE WORKED REALLY HARD TO PUT THIS INFORMATION OUT ON SOCIAL MEDIA BUT JUST A RED IN RESPONSE TO THE RESIDENTS SURVEY.
COUNSEL, AS YOU RECALL, YOU ALL ADDED SEVERAL DIFFERENT PROGRAMMING ADDITIONS TO THE LEISURE SERVICES SIDE OF WHAT WE DO, AND ONE OF THOSE BIG THINGS WAS IMPLEMENTING NEW HOURS.
JUST AS A REMINDER, THE LIBRARY AND THE COMMUNITY CENTER HAVE IMPLEMENTED THEIR NEW HOURS.
THE LIBRARY IS OPEN MONDAY THROUGH THURSDAY, 09:00 A.M. TO 08:00 P.M, AND FRIDAY AND SATURDAY FROM 09:00 A.M. TO 05:00 P.M.
THE MICHAEL J. FELIX COMMUNITY CENTER IS OPEN MONDAY THROUGH THURSDAY, 09:00 A.M. TO 09:00 P.M. FRIDAY, 09:00 A.M. TO 07:00 P.M, AND SATURDAY FROM 09:00 A.M. TO 05:00 P.M. WE'RE ALREADY SEEING OUR NUMBERS GO UP AS A RESULT OF THAT, AND OF COURSE, WE'LL GIVE YOU ALL SOME UPDATES ABOUT THAT IN THE NEXT FEW MONTHS AS TIME PASSES WITH THE NEW HOURS.
BUT JUST WANTED TO REMIND THE PUBLIC, WE HAVE MORE OPPORTUNITIES FOR THEM TO PARTICIPATE IN OUR LEISURE SERVICES AND THAT'S IT.
>> YOU'RE SAYING THE NEW HOURS ARE A HIT?
>> AWESOME. THANK YOU. MS. NASH.
>> I HAVE A COUPLE OF ANNOUNCEMENTS.
I WANT TO REMIND EVERYBODY THAT WE WANT TO ENCOURAGE OUR HIGH SCHOOL SENIORS TO APPLY FOR 2024 SACHSE SCHOLARSHIP.
ONE STUDENT WILL BE AWARDED $1,000 SCHOLARSHIP, YOU SHOULD SAY, TO BE USED DURING THE 2024/2025 ACADEMIC YEAR AT AN ACCREDITED EDUCATION EDUCATIONAL INSTITUTION BEYOND THE HIGH SCHOOL LEVEL.
THIS DOES INCLUDE TRADE AND VOCATIONAL PROGRAMS. APPLICATIONS MUST BE POSTMARKED BY MARCH 29TH.
SEE THE CITY WEBSITE FOR DETAILS.
THE NEXT CLASS WILL BE FEBRUARY 17TH, THAT'S A SATURDAY, AND ALSO FEBRUARY 24TH, ANOTHER SATURDAY DAY CLASS WILL EDUCATE THE PUBLIC ABOUT DISASTER PREPAREDNESS AND PROVIDE BASIC DISASTER RESPONSE SKILLS.
THE DEADLINE TO APPLY IS FEBRUARY 11TH, SO WE'RE FAST APPROACHING THAT DATE.
YOU CAN SEE SACHSECERT.ORG FOR DETAILS, AND AS I MENTIONED LAST TIME, THEY DO A GREAT JOB.
THEY ARE A GREAT PARTNER WITH OUR COMMUNITY.
IF YOU WANT TO KNOW MORE ABOUT HOW WE RESPOND TO EVENTS IN OUR CITY, GOOD AND BAD, BY THE WAY, BECAUSE WE DO FUN STUFF, WE DO PRAISE AND THINGS LIKE THAT, IT'S NOT JUST ALL BAD NEWS, SO IF YOU'RE INTERESTED IN THAT, PLEASE CONTACT THEM AT SACHSECERT.ORG EASTER WILL BE COMING UP SOON.
CITY OFFICE WILL BE CLOSED ON MARCH 29TH, OBSERVANCE OF GOOD FRIDAY.
SPEAKING OF EASTER, THE EASTER EGG HUNTS WILL BE HELD ON MARCH 23TH AT HERITAGE PARK.
WITH PLENTY OF OPPORTUNITY TO JOIN THE FUN, WE ALWAYS DO EASTER EGG SCRAMBLE, AND THEN AT 10:00 A.M. FOR KIDS TWO TO TEN YEARS OLD AT DOGGIE BONE HUNT AT 07:00 P.M. LEASH IS REQUIRED AND A FLASHLIGHT EGG HUNT AT 08:00 P.M. FOR KIDS FIVE TO 13 YEARS OLD, NEW THIS YEAR.
IS THE EGG ACCESSIBLE, LIKE WHAT YOU DID THERE? EGG HUNT TO OPEN TO PEOPLE OF ALL AGES WITH MENTAL OR PHYSICAL DISABILITIES.
THERE WILL BE SENSORY PRIZES, BEEPING EGGS, EGGS ON BALLOONS AND MORE.
THAT EVENT WILL BE HELD AT THE MICHAEL J. FELIX COMMUNITY CENTER, THAT'S FOR BRETT AT 02:00 P.M. ON MARCH 23TH.
CONTACT THE PARKS AND RECREATION DEPARTMENT WITH ANY QUESTIONS ON THAT, SO THAT'S A NEW EVENT WE'RE DOING THIS YEAR, SO IT'S VERY EXCITING, AND THEN START GATHERING YOUR TEAM FOR ARBOR DAY.
JUBILEE TEAM, TEAM UP AND CLEAN UP.
IT'S HARD TO SAY THAT FAST IS ON APRIL 6.
THERE'S A GREAT OPPORTUNITY TO WORK WITH OTHER VOLUNTEERS TO CLEAN UP AROUND TOWN AND GET BACK TO THE COMMUNITY REGISTER ON OUR WEBSITE.
THE NEXT GENERAL ELECTION TO DECIDE CITY COUNCIL PLACES 1 AND 2 WILL BE HELD ON MAY 4TH.
FILING TO BE A CANDIDATE ON THE BALLOT IS OPEN UNTIL FEBRUARY 16TH AT 05:00 P.M. A CANDIDATE PACKET MAY BE DOWNLOADED ONLINE OR PICKED UP IN THE CITY SECRETARY'S OFFICE.
SEE DETAILS ON THE WEBSITE OR CONTACT SECRETARY LEAH GRANER WITH QUESTIONS AND ALSO TO PARTS RELATED.
[00:10:01]
NOTE, WE DO HAVE OUR DADDY DAUGHTER DANCE COMING UP.HOWEVER, IT IS SOLD OUT, SO THERE ARE NO MORE TICKETS.
THAT'S GOING TO BE HELD ON FEBRUARY 23TH.
IF YOU WERE PLAYING ON ANTENNA.
HE DIDN'T GET TICKETS YET. UNFORTUNATELY, IT SOLD OUT.
BUT IT'S A GREAT EVENT AND WE LOOK FORWARD TO PRESENTING THAT AS ALL IS ANYONE ELSE ON COUNCIL HAVING ANNOUNCEMENTS OR COMMENTS? HEARING NONE, WE'LL MOVE ON. NEXT ITEM ON THE AGENDA IS ITEM D, CONSENT AGENDA.
[D. Consent Agenda - All items listed on the consent agenda will be considered by the City Council and will be enacted on by one motion. There will be no separate discussion of these items unless a Councilmember so requests.]
ALL ITEMS LISTED ON THE CONSENT AGENDA WILL BE CONSIDERED BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION.THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A COUNCIL MEMBER SO REQUEST.
ITEM 1 APPROVED THE JANUARY 10TH, 2024 SPECIAL MEETING MINUTES.
ITEM 2 APPROVED THE JANUARY 6TH, 2024 REGULAR MEETING MINUTES.
ITEM 3, ACCEPT A MONTHLY REVENUE AND EXPENDITURE REPORT FOR THE PERIOD ENDING DECEMBER 31, 2023.
ITEM 4 APPROVED THE ORDINANCE ORDERING A GENERAL ELECTION TO BE HELD ON THE FOURTH DAY OF MAY 2024 IN THE CITY OF SACHSE FOR THE PURPOSE OF ELECTING A COUNCIL MEMBER.
PLACE ONE AND A COUNCIL MEMBER PLACE TWO, DESIGNATED LOCATION OF POLLING PLACE.
ORDERING NOTICE OF ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN CONNECTION WITH SUCH ELECTION.
AUTHORIZING JOINT ELECTION AGREEMENTS WITH DALLAS COUNTY AND COLLIN COUNTY, PROVIDING A REPEALING CLAUSE, PROVIDING A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE.
ITEM D5, AUTHORIZED THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF THE SACHSE ROAD PHASE 2 RECONSTRUCTION IMPROVEMENTS BETWEEN THE CITY OF SACHSE AND GARB USA, IN THE AMOUNT OF $1,573,948.
IS THERE A COUNCIL MEMBER WOULD LIKE TO REMOVE ANYTHING OFF THE CONSENT? IF NOT, I'LL ENTERTAIN A MOTION.
>> I'D JUST LIKE TO MAKE SOME CLARIFICATION ON ITEM 5 OF THE CONSENT AGENDA.
>> WELL, WE HAVE TO HAVE A MOTION TO REMOVE IT.
>> OR IS THIS A REQUEST TO REMOVE IT? WOULD YOU LIKE TO REMOVE IT?
>> IT'S NOT A REQUEST. OKAY. OTHER THAN THAT, WE CAN'T ASK ABOUT IT. BUT IF YOU WANT TO WE CAN.
>> NO, JUST IF YOU WANT TO REQUEST TO BE REMOVED.
>> NO, I DON'T WANT IT REMOVED.
OKAY. YEAH, WE JUST CAN'T COMMENT ON IT UNLESS WE REMOVE IT.
>> NO, I DO NOT WANT IT REMOVED.
>> SHE SAID SHE DIDN'T. SOMEBODY ELSE CAN MAKE THE MOTION OR REQUEST IT ANYWAY. MR. MILLSAP.
>> I REQUEST THAT ITEM 5 BE TAKEN OFF CONSENT AGENDA.
>> OKAY. IT'S REMOVED. MR. LINDSEY, DID YOU HAVE?
>> I WAS GOING TO ASK FOR IT TO BE REMOVED?
>> OKAY. THERE WE GO. WE GOT A BUNCH OF REQUESTS TO REMOVE FIVE. ALL RIGHT.
OTHER THAN THAT, ANY MORE REQUESTS TO REMOVE? IF NOT, WE'LL TAKE A MOTION TO ADDRESS THE REST OF IT. MS. HOWARD.
>> IF THERE'S NO FURTHER COMMENT, I MAKE A MOTION TO ACCEPT THE CONSENT AGENDA AS PRESENTED MINUS ITEM 5.
>> I HAVE A MOTION BY MS. HOWARD TO APPROVE THE CONSENT AGENDA ITEMS ONE THROUGH FOUR.
DO YOU HAVE A SECOND, MR. PRESTENBERG?
>> I HAVE A SECOND BY MR. PRESTENBERG.
ANY FURTHER DISCUSSION? HEARING NONE, PLEASE CAST YOUR VOTE.
UNANIMOUSLY. OKAY. BACK TO ITEM 5.
[5. Authorize the City Manager to execute a professional services agreement for the design of the Sachse Road Phase 2 reconstruction improvements between the City of Sachse and Garver USA in the amount of One Million, Five Hundred Seventy-Three Thousand, Nine Hundred Forty-Eight and No/100 Dollars ($1,573,948).]
AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF SACHSE ROAD PHASE 2 RECONSTRUCTION IMPROVEMENTS BETWEEN THE CITY OF SACHSE AND GARVER USA IN THE AMOUNT OF $1,573,948.MR. MILLSAP WANTED THIS REMOVED.
SO THE FLOOR IS YOURS MR. MILLSAP.
>> I ASKED FOR THIS ITEM TO BE REMOVED FROM CONSENT AGENDA MAINLY, SO COUNCIL PERSON MS. BUHLER COULD SAY SOME COMMENT.
>> AND MAKE IT AVAILABLE TO THE PUBLIC ALSO.
>> THANK YOU, MR. MILLSAP. THERE'S NO PUBLIC COMMENT ON IT, BUT WE CAN CERTAINLY TALK ABOUT IT AMONG OURSELVES. MS. BUHLER.
>> I JUST WANTED TO GIVE SOME CONTEXT TO THE PUBLIC COMMENT WE RECEIVED FOR THIS ITEM.
WE DID RECEIVE AN E-MAIL ON SATURDAY AT 4:00 P.M. AND IT WAS RESPONDED TO BY 11:00 A.M. THIS MORNING AFTER STAFF HAD GOTTEN BACK TO THE OFFICE.
THIS IS A VOTER APPROVED PROJECT, SO THIS WAS PART OF OUR BOND 2021.
SO THE VOTERS HAVE ALREADY APPROVED THIS PROJECT.
AND SO THE DESIGN QUESTIONS SENT TO US REGARDING SIDEWALKS AND DITCHES DON'T AFFECT OUR DECISION TO MOVE FORWARD.
THIS IS JUST A MOTION TO MOVE FORWARD WITH THE DESIGN.
WE DID GET SOME SPECIFIC DESIGN QUESTIONS WHICH STAFF
[00:15:03]
WAS NICE ENOUGH TO ANSWER IN A TIMELY FASHION. THANK YOU.>> THANK YOU, MS. BUHLER. ANY FURTHER COMMENT FROM COUNSEL? HEARING NONE, I'LL ENTERTAIN A MOTION. MS. HOWARD.
>> THERE'S NO FURTHER DISCUSSION.
I'D LIKE TO MAKE A MOTION TO APPROVE.
>> THERE'S NO FURTHER DISCUSSION.
I'D LIKE TO MAKE A MOTION TO APPROVE ITEM 5 ON THE CONSENT AGENDA.
>> OKAY. I HAVE A MOTION BY MS. HOWARD TO APPROVE ITEM FIVE ON THE CONSENT AGENDA AS PRESENTED. MR. PRESTENBERG.
>> SECONDED BY MR. PRESTENBERG. ANY FURTHER DISCUSSION? HEARING NONE, PLEASE CAST YOUR VOTE.
MOTION PASSES UNANIMOUSLY. NEXT ITEM ON THE AGENDA, ITEM E, REGULAR AGENDA ITEMS.
[1. Consider authorizing the City Manager to negotiate and enter into a contract with McMahon Contracting, LP and CCGMG, LLC for the 2024 Annual Concrete Contract, RFB#24001.]
ITEM 1, CONSIDER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT WITH MCMAHON CONTRACTING LP, AND CCGMG LLC, EXCUSE ME, FOR THE 2024 ANNUAL CONCRETE CONTRACT, RFB NUMBER 24001.>> OKAY. MAYOR AND COUNSEL, THIS ITEM AND BRIAN JAFFEE, ASSISTANT DIRECTOR OF PUBLIC WORKS, WILL GO THROUGH THE SPECIFICS OF THE SLIDES FOR THIS PRESENTATION WITH REGARD TO THIS ANNUAL CONCRETE CONTRACT.
THIS IS SOMETHING NEW THAT WE ARE DOING THIS YEAR.
AND SO HE HAS A BRIEF PRESENTATION HERE TO GO OVER WITH YOU ALL HOW WE WILL BE CHANGING THE WAY THAT WE HANDLE CONCRETE CONTRACT MOVING FORWARD.
>> HELLO. SORRY, LEE'S HELPING ME HERE. THERE WE GO.
I'M HERE TO PRESENT THE 2024 ANNUAL CONCRETE CONTRACT. THAT'S A TONGUE FULL.
>> IT'S HARD TO SAY. I WILL SAY.
>> IT KIND OF IS. THIS IS JUST THE OVERVIEW.
WE'RE GOING TO GO THROUGH THE BACKGROUND, OVERVIEW AND PROJECT LOCATIONS OF WHERE WE EXPECT THIS CONTRACT TO COVER.
A LITTLE BIT OF BACKGROUND ON IT.
THIS ANNUAL CONCRETE CONTRACT WILL BE USED TO SET UNIT PRICES FOR ROADWAY, SIDEWALK AND ALLEY REHABILITATION, ANY CONCRETE PAVING REPAIRS THAT ARE NECESSARY TO MAINTAIN THE CITY'S CONCRETE INFRASTRUCTURE.
WE'LL BE ABLE TO USE THIS CONTRACT TO SET UNIT PRICES SO WE CAN BETTER ESTIMATE THE AMOUNT OF CONCRETE WE CAN BUY WITHIN THE 2023- '24 BUDGET.
THE UNIT COSTS AND THIS CONTRACT WILL LAST FOR ONE YEAR AND THERE IS A ONE YEAR RENEWAL OPTION ON IT.
WE HAVE SELECTED TWO CONTRACTORS.
THIS ALLOWS US FLEXIBILITY WHEN SCHEDULING CONCRETE WORK.
IF ONE OF THE CONTRACTORS, THE APPARENT LOW BIDDER CAN'T GET THERE FOR ANY REASON, HE SAYS, I'M THREE MONTHS OUT.
WE CAN CALL THE NEXT GUY AND CONTINUE TO DO WORK WITHOUT SEEING A LONG LEAD TIME ON THESE PROJECTS.
OVERVIEW HERE IS THE 2023 THROUGH '24 CAPITAL IMPROVEMENT PLAN INCLUDES PROJECTS TO REPLACE, IMPROVE, OR MAINTAIN MISCELLANEOUS PAVING.
I'VE INCLUDED A LIST OF THE IDENTIFIED PROJECTS.
THEY INCLUDE THE HIGH RIDGE ALLEY REPAIRS, SIX STREET ALLEY AND STREET REPAIRS, MISCELLANEOUS CONCRETE STREET REPAIRS, AND THE NEIGHBORHOOD PACKAGE PORTION OF THE 2021 BOND PROJECT.
IF THERE IS ADDITIONAL FUNDING, THEN WE CAN IDENTIFY ADDITIONAL AREAS WHERE CONCRETE REPAIR OR REPLACEMENT IS NEEDED.
STAFF'S RECOMMENDATION IS TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT WITH MCMAHON CONTRACTING AND CCGMG, LLC SERIES B, AND AN AMOUNT NOT TO EXCEED $1,676,750.00 FOR THE 2024 ANNUAL CONCRETE CONTRACT.
THE CONTRACT IS FUNDED THROUGH THE 2021 BOND FUNDS, THE GENERAL FUND, SPECIFICALLY MAINTENANCE AND OPERATIONS, AND THE STREET MAINTENANCE TAX.
I AM OPEN FOR QUESTIONS AND DISCUSSIONS.
I ALSO HAVE SLIDES IN THE BACK THAT SHOW THE LOCATIONS IDENTIFIED.
>> MS. NASH HAS A COMMENT, ALTHOUGH I WILL SAY YOU HAD A LOT OF LITERATIONS IN THERE.
>> MAYOR AND COUNCIL. I KNOW SOME OF YOU WILL WANT TO SEE THE SPECIFIC LOCATIONS WHICH BRIAN, IF YOU CAN JUST GO THROUGH HERE.
YOU MENTIONED HIGH RIDGE DRIVE ALLEY REPAIRS.
IF YOU COULD JUST GO THROUGH THESE SLIDES AND JUST SHOW THEM ACTUALLY WHERE THESE LOCATIONS ARE SPECIFICALLY AFTER HIGH RIDGE, SOME OF THESE MISCELLANEOUS REPAIRS SO THEY CAN SEE THE SPECIFICS.
>> THIS ONE IS FOR HIGH RIDGE,
[00:20:01]
IT'S SPECIFICALLY FOR THE ALLEY BEHIND HIGH RIDGE.I'VE TURNED ON THE PACER LINES ON THIS.
PACER IS WHAT WE USED TO DETERMINE WHERE THE STREETS AND ALLEYS ARE IN NEED OF REPAIR.
YOU CAN SEE THAT IT'S ORANGE AND YELLOW FOR MOST OF HIGH RIDGE DRIVE, INDICATING THAT IT'S OF LOW SERVICE QUALITY.
WE'VE INDICATED THAT AS AN ALLEY THAT DOES NEED REPAIRS.
THIS IS THE SIXTH STREET ALLEY.
IT'S OVER AT SIXTH STREET AND SALMON, MOSTLY ON THE WEST SIDE.
ON THE LEFT SIDE OF THE MAP UP THERE, YOU CAN SEE THAT THAT IS ALMOST ALL YELLOW AND ORANGE IN THAT AREA.
WE'VE RECEIVED A NUMBER OF COMPLAINTS ON THAT ALLEY AS WELL SO THAT IS INCLUDED IN THIS.
THIS PORTION INCLUDES THE 2021 BOND NEIGHBORHOOD PACKAGES WHICH ARE PART OF THE 2021 STREET REPAIR.
THE STREETS IN QUESTION HERE ARE TINA, LEESA, AND KELLIE AND THEY'RE ASSOCIATED ALLEYS.
AGAIN, YOU CAN SEE THOSE ALLEYS ARE VERY YELLOW AND ORANGE INDICATING LOW SERVICE.
>> THANK YOU, SIR. MR. PRESTENBERG.
>> YES. WAS NOT REALLY GOOD AT MATH IN HIGH SCHOOL, BUT WHEN I ADDED UP ALL THESE THINGS, IT DOES NOT COME OUT TO THE 1.67 MILLION.
>> THAT JUST FOR FLUCTUATIONS IN PRICING, WHAT IS THAT?
>> IT IS BECAUSE WE ALSO HAVE A STREET MAINTENANCE BUDGET WHICH IS NOT AN IDENTIFIED PROJECT.
WE DO KNOW THAT THERE IS EXTRA MONEY IN THERE THAT WILL NEED TO BE SPENT.
TO MAKE REPAIRS AS WE FIND THEM OR AS RESIDENTS CALL US AND TELL US, BUT THEY'RE NOT A STAFF ALREADY IDENTIFIED. THAT'S GREAT IN THE AREA.
>> MAKES SENSE TO ME. I COULD SEE THAT QUESTION COMING. I JUST WANT TO MAKE SURE.
>> YOU'RE CORRECT. I THINK WE HAD DO WE HAVE NUMBERS IN HERE? YEAH, THERE ARE THE NUMBERS.
>> ARE YOU GOOD, MR. PRESTENBERG? ARE YOU GOOD?
>> I'M DONE. THANK YOU. MS. BUHLER.
>> PERFECT. ON THIS NEIGHBORHOOD, THE ALLEY REPAIRS TO TINA, LEESA AND KELLIE STREETS.
HOW ARE YOU GOING TO SCHEDULE THAT TO WHERE WE HAVE THE LEASE IMPACT TO OUR RESIDENCE IF THE STREET AND THE ALLEY WILL BE REPAIRED AT THE SAME TIME?
>> WE WOULD NOT REPAIR THEM BOTH AT THE SAME TIME.
>> YES. IT WOULD BE STAGGERED SO YOU COULD AT LEAST USE EITHER YOUR FRONT OR THE ALLEY.
WE HAVE GONE THROUGH ALLEY REPAIRS IN THE PAST.
WE HAVE A PROCESS TO NOTIFY EVERYBODY AHEAD OF TIME.
WE ALSO TRIED TO DO DOOR KNOCKS RIGHT BEFORE WE CLOSE YOUR ALLEY DOWN SO NOBODY GETS TRAPPED IN.
WE'VE BEEN FAIRLY SUCCESSFUL SO FAR.
>> THE AGENDA ITEM DOES READ FOR CONCRETE, SO JUST FOR CLARIFICATION FOR EVERYBODY, THAT'S NOT JUST THE MATERIAL, THAT'S THE CONTRACTOR COMING OUT, REMOVING THE BAD CONCRETE, PREPPING IT, AND POURING THE NEW CONCRETE.
START TO FINISH EVERYTHING THAT WE NEED ON THESE PROJECTS.
>> YES, SIR. THERE'S EVEN AN ITEM IF WE COME ACROSS AN AREA WHERE THE SUB-GRADE IS DEGRADED, WE HAVE SPOT FIXES FOR SUB-GRADE UNDER THE CONCRETE.
WE HAVE A SIDEWALK IN THERE, IF NECESSARY, WE HAVE CONCRETE AND REBAR AS WELL.
>> THIS QUESTION IS PROBABLY FOR GINA OR YOU.
I DON'T KNOW. YOU'LL FIGURE OUT WHAT THE ANSWER IS.
WHY IS THIS BETTER THAN DOING THE BULK GOVERNMENT PRICE CONCRETE RATHER THAN GOING WITH A INDIVIDUAL OR MULTIPLE SECONDARY INDIVIDUAL VENDOR?
>> WHAT WE USED TO DO IS WE USED TO BE ON THE PRICE CONTRACT WITH GRAND PRAIRIE AND WE ARE NO LONGER ALLOWED TO DO THAT.
FRANKLY AS YOU KNOW, WE HAVE TROUBLE OFTEN WITH THAT BECAUSE WE'RE JUST A SMALL PIECE OF THAT BIGGER PIE.
ONE OF THE THINGS THAT COREY HAD WANTED TO DO ONCE THAT CONTRACT STARTED TO WRAP UP IS TO HAVE OUR OWN CONTRACT WHERE WE COULD HAVE MORE CONTROL, TO BRIAN'S POINT OF WE HAVE TWO DIFFERENT CONTRACTORS.
WE HAVE A DIRECT CONTRACT WITH THEM AND WE CAN WORK AND NEGOTIATE DIRECTLY WITH THEM ON THIS AND NOT BE ATTACHED TO A BIGGER CONTRACT WITH ANOTHER CITY.
>> THIS WILL WORK BETTER FOR US.
>> OTHER QUESTIONS FROM COUNCIL ABOUT THIS ITEM? MR. MILSETTON.
>> COULD YOU GO BACK TO THE BACKGROUND SLIDE?
[00:25:01]
YOU'RE TALKING ABOUT THE TOTAL BUDGET DOLLARS AND YOU'RE TALKING ABOUT PER UNIT PRICE.>> IT'S BROKEN UP BY THE THICKNESS OF CONCRETE.
FOR EXAMPLE, MOST STREETS IN SACHSE ARE EIGHT INCHES THICK.
THEN WE MEASURED A SQUARE YARD, SO WE GOT A COST PER SQUARE YARD OF EIGHT INCH THICK.
ALSO 10 INCH THICK, ALSO SIX INCH CONCRETE.
MOST OF THE ALLEYS ARE SIX INCH THICK.
>> THEN HOW DID YOU IF SOME OF IT'S GOING TO BE EIGHT INCH, SOME OF IT'S GOING TO BE SIX INCH, ALLEYS ARE PROBABLY GOING TO BE FOUR INCH.
I THINK THAT WAS WHAT WAS POURED DOWN BY MY ALLEY.
BUT ANYWAY, THEN HOW DO YOU KNOW EACH UNIT PRICE PER SE? ALSO YOU SAY THAT YOU HAVE A CLAUSE TO RENEW IT FOR NEXT YEAR.
DOES THIS CLAUSE HAVE ANY SPECIFICS TO ALLOW FOR INFLATION OR IS IT GOING TO BE AT THE SAME PRICE FOR THE NEXT YEAR? AT THE SAME AMOUNT OF MONEY OR FOR THE SAME AMOUNT OF CONCRETE OR WHAT'S THE SPECIFICS ON THAT RENEWAL CLAUSE?
>> THEY DO HAVE THE ABILITY TO NEGOTIATE PRICE AS MATERIALS GO UP IN PRICE.
AS WE KNOW, CONCRETE IS VERY HARD TO FIGURE OUT A PRICE FROM ONE DAY TO THE NEXT.
THEY DO HAVE THE ABILITY TO RENEGOTIATE THEIR UNIT COSTS AS FAR AS HOW WE BROKE OUT.
WE MADE A BID ITEM FOR FOUR INCH CONCRETE PER SQUARE YARD AND THEY GAVE US A NUMBER THAT'S MOSTLY GOING TO BE SIDEWALKS IS FOUR INCH, OUR ALLEYS ARE SIX INCH CONCRETE.
WE HAVE AN ITEM THAT IS SIX INCH CONCRETE PAVEMENT PER SQUARE YARD AND THEN WE HAVE AN ITEM THAT IS EIGHT INCH PER SQUARE YARD.
THEY GAVE US A PRICE PER SQUARE YARD, DEPENDING ON WHAT THE THICKNESS IS.
AS YOU WOULD EXPECT, THE FOUR INCH SECTION IS THE LEAST EXPENSIVE.
THEN THE 10 INCH SECTION WOULD BE THE MOST EXPENSIVE.
>> YOUR RENEWAL OPTION IS REALLY NOT A RENEWAL OPTION.
IT'S A NEGOTIATION RENEGOTIATION OPTION BECAUSE YOU HAVE VARIABLES IN IT.
>> YEAH, I'M NOT SURE THE EXACT WORDING OF IT.
MAYBE IT'S A RENEGOTIATION OPTION.
>> THANK YOU, MR. MILSETTON. ANY OTHER QUESTIONS FROM COUNCIL? THANK YOU, SIR. DO YOU HAVE A REQUESTS TO SPEAK? MARTY HOBOK.
>> THE PUBLIC NOT GET TO SEE SLIDES, SO I BROUGHT MY OWN. MARTY HOBOK, 55 11 OAK RIDGE CIRCLE, SAXON TEXAS.
TOP OF THE HILL, HIGH RIDGE DRIVE ALLEY REPAIRS.
ARE YOU PUTTING THE SPEED BUMPS BACK IN AND ARE THEY GOING TO BE CONCRETE OR ARE THEY GOING TO BE ASPHALT? IS THAT PART OF THE REBUILD? I'M SURE HIGH RIDGE WANTS TO KNOW.
WHEN YOU DO STREET REPAIR, ARE YOU TOTALLY REBUILDING THE ENTIRE STREET OR ARE YOU DOING PATCHES WITHIN THE STREET? BECAUSE A LOT OF THESE STREETS, IT'S JUST A SURFACE SPAL YOU TRIED TO GROUT OVER IT OR DO SOMETHING WITH IT ONCE BEFORE AND THE QUESTION IS ARE YOU REBUILDING THE ENTIRE STREETS OR ARE YOU JUST PATCHING AS YOU GO? YEAH, MOST OF THAT WAS WHEN TINA LIES AND KELLIE, IS MOST OF THIS GOING TO BE WHEN YOU SAY YOU'RE GOING TO DO AN AREA, ARE YOU GOING TO MARK IT OFF? THE CONTRACTOR IS GOING TO GIVE YOU A PRICE AND YOU'RE GOING TO DO IT ALL, OR ARE YOU GOING TO SAY, WELL, WE'RE GOING TO HAVE TO SCALE BACK A LITTLE BIT AND WHEN DO THESE PEOPLE KNOW WHAT YOU'RE GOING TO FIX? WHEN ARE YOU ACTUALLY GOING TO MARK THE BAD AREAS? BECAUSE SOME PLACES IT'S REAL OBVIOUS AND IT'S ANOTHER FOR A PERSON THAT HAS DONE IT, YOU GOT TO WEIGH YOUR PROS AND CONS AND HOW MUCH CASH YOU'RE GOING TO HAVE.
WHEN ARE YOU GOING TO MARK THE AREAS THAT ARE GOING TO BE REPAIRED? ALWAYS REMEMBER TO LET THE FIRE DEPARTMENT DOWN WHEN YOU TEAR UP THE STREET.
>> THANK YOU, MR. HOBOK. ANYONE ELSE LIKE TO SPEAK ON THIS ITEM? HEARING NONE. MR. PRESTENBERG, YOU HAD A QUESTION?
THIS DOLLAR AMOUNT THAT WE HAVE THE LOOKING TO APPROVE OR WHATNOT, IS IT A USER TO LOSE IT OR DO YOU HAVE TO USE IT BY THE END OF THE YEAR OR IF WE DON'T SOMETHING HAPPENS WHERE THE FIRST VENDOR CAN'T DO IT AND THE SECOND VENDOR CAN'T DO IT AND DELAYS US SIX MONTHS.
[00:30:01]
IS THERE ANY MATTER OF RECOURSE OR ARE WE GOOD?I GUESS IF WE DIDN'T SPEND IT BY THE END, WE WOULD REALLOCATE IT.
REALLOCATE IT IN THE NEXT BUDGET.
I'M SPEAKING A LITTLE ABOVE MY, I'M NOT SURE THERE'S A PER SECOND QUESTION TAX TEAM RIGHT HERE.
IT'S LIKE ERICKSON WILL HAVE TWO MASSIVE CONTRACTS.
>> THEY DETERMINE WHAT SCOPE OF WORK THAT THEY WANT TO DO.
WE'LL JUST HAVE BASICALLY THAT PORTION WILL BE PART OF THE WORK, SO IF YOU DON'T HAVE TO USE ALL THAT MONEY, IF YOU DON'T USE ALL THAT MONEY, IT'LL STILL BE THERE.
LET'S GET A NOTICE TO PROCEED.
THAT NOTICE TO PROCEED IS ACTUALLY AN EXHIBIT TO THE CONTRACT FOR THAT SPECIFIC PORTION OF THE PROJECT.
>> IT DOES. I WANT TO MAKE SURE THAT IF WE'RE ALLOCATING RESOURCES TO THAT AND WE DIDN'T GET TO IT BEFORE, IT JUST LIKE YOU SAID, IT ALLOCATES, IT COMES BACK INTO THE BUDGET.
>> THIS IS NOT GUARANTEE FUNDS TO THOSE CONTRACTORS, IT'S ONLY FOR DOING THE WORK.
>> GOT IT. THANKS. APPRECIATE IT.
>> YEAH, WHAT HE SAID. ANY OTHER QUESTIONS OR COMMENTS FROM COUNSEL, MS. NASH?
>> COREY, WILL YOU BE ABLE TO ADDRESS THE QUESTIONS THAT WERE ASKED?
>> YES. THERE ARE NO ALLEYS, THERE ARE NO SPEED BUMPS ON THE HIGH RIDGE ALLEY PORTION.
THERE'S SPEED BUMPS IN THAT NEIGHBORHOOD.
BUT NOT ON THE SECTION WE'RE DOING.
YES. WE DO NOTIFY THE FIRE DEPARTMENT ON ALL OF OUR PROJECTS.
YOU'RE WELL AWARE OF THAT FOR EACH PROJECT SPECIFIC, SOME OF THEM ON THE ALLEY, IT MAY BE A FULL REMOVING, REPLACE.
AGAIN, WE HAVE 300,000 OR WHATEVER THE SLIDE SAID. WE'LL USE ALL THAT.
IF WE HAVE TO FIX ADDITIONAL PANELS ABOVE THAT 300,000 WE HAVE STREET MAINTENANCE FUNDS THAT ARE AVAILABLE.
WE WON'T JUST STOP BECAUSE THERE'S NOT ENOUGH MONEY.
OR IF WE CAN FIND A PLACE TO TERMINATE IT, THAT MAKES SENSE, THEN WE WILL.
THAT'S THE BEAUTY OF THE CONTRACT WITH THEM BECAUSE THEY HAVE SEVERAL FUNDING SOURCES.
WE'LL FIX IT TO THE BEST OF OUR ABILITY AND TO THEIR ABILITY TO MAKE A BETTER PROJECT.
THE TINA STREET ALLEYS AND STREETS, SOME OF THEM MAY BE A FULL REMOVE AND REPLACE, SOME OF THEM MAY BE PANELS.
WE'LL WALK IT WITH THE CONTRACTOR CITY STAFF AND WE'LL IDENTIFY THOSE AREAS SPECIFICALLY.
AGAIN, WE'LL BALANCE THAT WITH THE PROJECT FUNDING AND TRY TO DO THE BEST WE CAN WITH THE FUNDS AVAILABLE.
>> THE LAST QUESTION THAT YOU DIDN'T ADDRESS COREY IS WHEN WOULD WE BE MARKING IT SO THE RESIDENTS IN THAT AREA WOULD KNOW WHICH PARTS WE'RE GOING TO BE FIXING?
>> YES, IF THIS GETS APPROVED TONIGHT, WE'LL WORK WITH THE CONTRACTOR NEXT WEEK.
OVER THE NEXT FEW WEEKS, WE'LL SET UP TIME TO MEET WITH THEM.
WE'LL ACTUALLY SCOPE THE PROJECTS, GET THE UNIT COSTS FROM THEM, AND THEN IT'LL REALLY DEPEND ON THEIR TIMING, HOW FAST THEY CAN MOBILIZE.
BUT THEN IF THEY SAY THEY CAN DO IT, THEN WE'LL NOTIFY THE RESIDENTS WITH LIKE THE DOOR HANGERS AND WE'LL DO THE FACEBOOK.
ALSO, SOCIAL MEDIA STUFF AND SCHEDULE THINGS.
THAT SERVICE WILL NOT BE IMPACTED OR YOU MAY HAVE TO PARK IN FRONT FOR THIS PERIOD OF TIME.
WE COORDINATE THAT WITH THE CONTRACTOR AND THE NEIGHBORHOODS AS WE GO.
>> THANK YOU. MISSION ESBIT. QUESTIONS, COMMENTS, MOTIONS FROM THE COUNCIL. MS. MILLS.
>> BASED ON THE COMMENT THAT OUR LEGAL ADVISOR JUST MADE, I HAVE A COUPLE OF QUESTIONS I GUESS SOUNDS LIKE WHAT WE'RE REALLY DOING.
HE SAYS THAT WE'RE AT THEIR MERCY.
IF THEY WANT TO DO IT. CAN DO IT, OKAY.
IF NOT, THE MONEY STAYS THERE.
BUT BASICALLY SOUNDS LIKE WHAT WE'RE DOING IS ALMOST GUARANTEEING TO CONTRACTORS THIS MUCH WORK WITHIN THIS YEAR, BUT THEY'RE NOT GUARANTEEING THAT THEY'RE GOING TO COMMIT TO DO THIS MUCH WORK, EXCEPT AT THEIR OPTION, AND SO THEY MAY WIND UP, WE MAY WIND UP SAYING, WE HAVE THIS STREET ALLEY READY TO GO, WE WANT YOU TO DO IT, AND THEY SAY, WELL, WE CAN'T DO IT RIGHT NOW.
BECAUSE OUR COMPETITOR, CITY OR COMPETITOR, WHOMEVER HAS OFFERED US $2 A YARD MORE FOR THEIR CONTRACT, SO WE'RE GOING TO TAKE OUR PRIORITY AND GO SOMEWHERE ELSE AND WE WON'T HAVE TIME TO DO ALL OF YOUR WORK.
IS THERE ANY THOUGHT ABOUT THAT TYPE OF MUTUAL AGREEMENT? IF WE'RE GOING TO CONTRACT TO GIVE THEM THIS MUCH WORK, THEY NEED TO CONTRACT THAT THEY'RE GOING TO BE ABLE TO DO THIS MUCH WORK.
>> I DON'T THINK ANY CONTRACT GUARANTEES THAT.
>> WE'LL HAVE A PROFIT ABOVE YOU.
THERE WILL BE A PROVISION FOR US TO GET OUT OF THEM, BUT OF COURSE, BECAUSE THESE ARE AN ON DEMAND TYPE CONTRACT, THERE'S NOT SOMETHING THAT YOU WOULD SEE FOR A TYPICAL CONTRACT, FOR ONE LARGE PROJECT WHERE YOU WOULD HAVE LIQUIDATED DAMAGES AND SO FORTH, SO THIS IS JUST AN ON DEMAND, BUT WE WILL HAVE THE ABILITY TO GET OUT OF IT, SO THESE ARE PROJECTS THAT, BECAUSE THEY'RE PUBLIC WORKS PROJECTS, THEY HAVE TO BE COMPETITIVELY BID.
OR WE FIND SOME OTHER ALTERNATIVE TO COMPETITIVE BIDDING, SO IF THESE TWO SAY, HEY, WE CAN'T DO IT,
[00:35:01]
THEN WE CAN LOOK AT ANOTHER POSSIBLE ALTERNATIVE TO COMPETITIVE BIDDING OF TIMING IS AN ISSUE TO FUND THE PROJECT.WHICH OF COURSE WOULD THEN HAVE TO COME BACK TO YOU FOR APPROVAL.
>> REALLY WHAT YOU'RE SAYING N IF THEY CAN'T DO IT OR DON'T WANT TO DO IT FOR WHATEVER REASON, THEN WE DO HAVE AN OPTION TO GO TO ANOTHER CONTRACTOR.
CORRECT. WE'RE NOT COMPETING IF THEY ONLY DO IT FOR THEM OR WE DON'T GET TO DO IT.
>> IN DISCUSSIONS WITH THESE CONTRACTORS, THEY WANT TO WORK HERE.
MCMAHON WAS THE ONE, THE CONTRACTOR RECENTLY COMPLETED HUDSON ROAD. THEY LIKE WORKING FOR US.
THEY LIKE WORKING ON OUR CITY, AND THEN AGAIN, THEY WOULDN'T HAVE BID THESE PROJECTS, THEY WEREN'T INTERESTED IN IT.
AGAIN, THERE MAY BE SOME SCHEDULING THAT WE HAVE TO WORK THROUGH, BUT AT LEAST TALKING TO THE CONTRACTORS THAT ARE READY TO GO AND THEY WANT TO BE HERE, SO.
>> MR. LINDSEY, I WAS JUST GOING TO SAY IF THERE'S NO OTHER DISCUSSION, I MAKE A MOTION.
>> WELL, WE CAN STILL HAVE DISCUSSION AFTER MOTIONS IF YOU WANT THAT.
>> MAKE A MOTION, THEN THAT WE APPROVE ITEM E1 AS PRESENTED.
>> I HAVE A MOTION BY MR. LINDSEY TO APPROVE ITEM E1 AS PRESENTED.
I HAVE A SECOND. BY MS. BUHLER ANY FURTHER DISCUSSION? HEARING NONE, PLEASE CATCH YOU OUT.
>> MOTION CARRIES. THANK YOU, MR. NESBITT.
THANK YOU, MR. JAFFE. NEXT ITEM ON THE AGENDA IS ITEM E2.
[2. Consider approval of an ordinance amending the Sachse Code of Ordinances, by amending chapter 9 titled “Traffic Regulations” by amending Section 9-6 titled “Parking” by amending Paragraph A titled “Truck Parking” by amending A(1) titled “Unlawful” and by amending A(2) titled “Exceptions” providing a repealing clause; providing a severability clause; providing a savings clause; providing for a penalty of a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and providing for an effective date.]
CONSIDER APPROVAL OF AN ORDINANCE, AMENDING THE SACHSE CODE OF ORDINANCES BY AMENDING CHAPTER 9, TITLED TRAFFIC REGULATIONS.BY AMENDING SECTION 9-6 TITLED PARKING.
BY AMENDING PARAGRAPH A TITLED TRUCK PARKING.
BY AMENDING A SUBSECTION 1 TITLED UNLAWFUL AND BY AMENDING A SUBSECTION 2 TITLED EXCEPTIONS, PROVIDING A REPEALING CLAUSE, PROVIDING ANY SEVERABILITY CLAUSE, PROVIDING ANY SAVINGS CLAUSE, PROVIDING APPEALING OF A FINE NOT TO EXCEED THE SUM OF $200 FOR EACH OFFENSE, AND PROVIDING FOR AN EFFECTIVE DATE. MS. NASH. YEAH.
>> BY THE WAY, IF IT'S BETWEEN YOU AND HIM, I'M BLAMING YOU.
>> I THINK MS. NASH HAD SOME- [OVERLAPPING]
>> GO AHEAD MS. NAT. THAT'S OKAY.
>> MAYOR AND COUNSEL, AS YOU RECALL, YOU ALL DISCUSSED THIS BACK LAST FALL, CHIEF SYLVESTER BROUGHT FORWARD SOME THOUGHTS AND IDEAS ABOUT HOW TO MAKE SOME BETTER REVISIONS TO THE PARKING ORDINANCE.
WE HAVE SINCE GONE BACK AND MADE THOSE PROPOSED REVISIONS BASED ON YOUR FEEDBACK.
CHIEF SYLVESTER IS HERE NOW TO PROVIDE YOU WITH AN UPDATE AND A REVISED ORDINANCE FOR YOUR DISCUSSION AND APPROVAL.
>> NOW CHIEF SYLVESTER, HOW ARE YOU?
>> I'M GREAT, MAYOR. THANK YOU.
GINA HAS GRACIOUSLY GONE OVER MY FIRST SLIDE, SO I APPRECIATE THAT VERY MUCH.
>> CERTAINLY RECOGNIZE IT AND APPRECIATE THAT.
AS YOU MAY RECALL, BACK IN NOVEMBER, WE DISCUSSED SOME ISSUES RELATIVE TO OUR EXISTING PARKING ORDINANCE.
AS A RESULT OF THAT COUNCIL MEETING, I HAVE TAKEN ALL OF YOUR COMMENTS AND TRIED TO ENCAPSULATE THEM INTO SOME CHANGES WITHIN OUR EXISTING ORDINANCE.
ONE OF THE THINGS YOU'LL NOTICE AS YOU READ THAT ORDINANCE IS WE ELIMINATED THE RATED WEIGHT CAPACITY IN EXCESS OF ONE TONE, 2,000 POUNDS.
OUR EXISTING ORDINANCE DOES NOT COME INTO PLAY UNLESS THE VEHICLE TRAILER, WHATEVER IT MAY BE, IS IN EXCESS OF ONE TON IN FULL RATE OF CAPACITY.
WE'VE ADDED LANGUAGE INCORPORATING TOBLE AND MOTORIZED RECREATIONAL VEHICLES TO ACCOUNT FOR THESE VEHICLES, SPECIFICALLY WITHIN OUR ORDINANCE, RELATIVE TO, I THINK, COUNCILWOMAN BUHLER'S COMMENTS ABOUT ALLOWING FOR LOADING AND UNLOADING FOR PEOPLE THAT ARE PREPARING TO TAKE THEIR RV FOR STORAGE OR GET IT PREPARED TO GO TO THE LAKE OR WHEREVER THEY MAY BE GOING.
WE'VE ADDED A 24 HOUR CLAUSE TO ALLOW THEM TO DO SO WITHOUT BEING IN VIOLATION OF THE ORDINANCE.
ADDITIONALLY, WE ADDED A PARKING VARIANCE PERMITTING PROCESS SO THAT WE HAVE AN ABILITY TO NOT ONLY MONITOR VEHICLES, TRAILERS, WHAT HAVE YOU THAT NEED TO BE WITHIN OUR COMMUNITY ON A PUBLIC STREET FOR MORE THAN JUST A 24 HOUR PERIOD.
BUT WE PROVIDE THIS OPPORTUNITY FOR THAT, SO THAT WE CAN ALSO HAVE DOCUMENTATION OF IT WITHIN THE POLICE DEPARTMENT.
IF ANY PERSON IS CALLED TO INQUIRE ABOUT A VEHICLE, IF FOR SOME REASON THIS PARTICULAR PERMIT IS NOT AFFIXED TO THE VEHICLE ITSELF, WE CAN INFORM THEM, YES, IT'S NOT IN VIOLATION.
IT'S GOT A VALID PERMIT FOR A NUMBER OF DAYS.
SPECIFICALLY, I WANTED TO TALK ABOUT THE PARKING VARIANCE PERMIT PROCESS.
[00:40:02]
IT'S GOING TO BE HOUSED WITHIN THE POLICE DEPARTMENT.THE FOLKS THAT WILL HAVE AUTHORITY TO APPROVE A PARKING VARIANCE REQUEST IS MYSELF OR THE ASSISTANT CHIEF.
WE CONSIDER UP TO SEVEN DAYS, NOT TO BUSINESS DAYS, BUT SEVEN CALENDAR DAYS AS AN APPROPRIATE AMOUNT OF TIME FOR SOMEONE TO COME IN IF THEY'RE VISITING FROM OUT OF TOWN, VISITING RELATIVES OR SOMETHING LIKE THAT, THAT THEY HAVE THE ABILITY TO PARK ON THE STREET.
NOW, THIS IS NOT FOR HOOKUPS AND SLEEPING OVERNIGHT IN, AT THAT TYPE OF THINGS, BUT JUST TO PARK IT IN FRONT OF THE RESIDENCE OR OTHER LOCATION.
WE'VE INCLUDED A REQUIREMENT TO DISPLAY THE PERMIT PROMINENTLY.
HOW THEY DO THAT, IF THEY WANT TO PRINT IT OFF THEIR COMPUTER AND TAPE IT, IS FINE WITH ME.
IT'S JUST SOMETHING THAT WE'D LIKE FOR THEM TO MAKE IT VISIBLE FROM THE STREET SO THAT PASSER BUYS OR FOLKS THAT HAVE AN INTEREST IN THESE THINGS CAN SEE THAT THEY DID GO THROUGH THE PROPER PROCESS TO GET A VARIANCE FOR THAT INCIDENT AND A CLAUSE ALLOWING MYSELF OR THE ASSISTANT CHIEF TO DENY A VARIANCE PERMIT IF IT IMPEDES TRAFFIC OR CREATES A SAFETY HAZARD OR NAVIGATION HAZARD TO THE ROADWAY IT SELF.
CERTAINLY, ONE EXAMPLE OF THAT WOULD BE IF BY PARKING THE REQUESTED VEHICLE ON THE STREET, IT DENIES ACCESS OR A PROPER WIDTH FOR EMERGENCY EQUIPMENT SUCH AS FIRE TRUCK, WE'RE GOING TO DENY IT.
THAT'S ONE OF THE PROVISIONS THAT WE WOULD CONSIDER WHEN WE'RE REVIEWING THESE.
EXCUSE ME, THIS IS WHAT WE ANTICIPATE THE PARKING VARIANCE APPLICATION TO LOOK LIKE.
ACTUALLY, NOT ANTICIPATE, THIS IS VERY SIMPLE, NOT LENGTHY, IN TERMS OF REQUIRING SOMEONE TO EXHAUSTIVELY EXPLAIN WHY THEY WANT TO DO THIS AND WHY THEY NEED A VARIANCE.
BUT JUST BASIC INFORMATION TO GIVE US AN ABILITY TO UNDERSTAND WHAT THEY'RE REQUESTING, LENGTH OF TIME, WHERE IT'S GOING TO BE AT, WHO'S RESPONSIBLE FOR IT, AND HOW DO WE GET IN CONTACT WITH THEM.
THIS WILL BE ABLE TO BE ELECTRONICALLY SUBMITTED IF COUNSEL SO APPROVES THIS TONIGHT.
TOMORROW IT WILL BE LIVE ON THE POLICE DEPARTMENT WEB PAGE.
YOU CAN SIMPLY FILL IT OUT AND CLICK "SUBMIT".
IT WILL GO TO A POLICE DEPARTMENT E MAIL THAT EVERY MEMBER OF THE COMMAND STAFF SEE.
WE HAVE ABILITY TO ACT ON IT IN A TIMELY FASHION EVEN IF ONE OF US ARE OUT.
THIS IS THE PARKING VARIANCE PERMIT.
THE YELLOW ON THE RIGHT SIDE OF THE SCREEN THERE, THAT IS WHAT WE WOULD RETURN TO THE RESIDENT OR THE APPLICANT, AND CERTAINLY, IF THEY WISH TO NOT SUBMIT TO US ELECTRONICALLY, WISH TO HAND DROP IT OFF TO US, WE CAN FILL IT OUT, GIVE IT BACK TO HIM, OR WE CAN EMAIL IT BACK TO THEM AND THEY CAN PRINT IT OFF AS THEY CHOOSE.
I WANTED TO MAKE IT SIMPLE, CONVENIENT, BUT CERTAINLY AN ABILITY TO BE EXPEDITIOUS WITH HANDLING THIS AND NOT TOO COMPLICATED.
THAT WAS OUR THOUGHT PROCESS BEHIND THAT.
AS I SAID, SHOULD COUNSEL APPROVE THIS TONIGHT, WE'LL BE READY TO IMPLEMENT THIS GOING FORWARD TOMORROW.
I THINK WE'VE ACCOUNTED FOR ALL OF COUNSEL'S THOUGHTS AND SUGGESTIONS RELATIVE TO THIS FROM OUR NOVEMBER MEETING.
BUT CERTAINLY, I'M HAPPY TO ANSWER ANY QUESTIONS FOR TAKING ANY OTHER INPUTS YOU MAY HAVE.
>> THANK YOU, CHIEF SYLVESTER, MR. MILLSAP.
>> ON VARIANCES AS YOUR EXAMPLE THAT A VEHICLE OR WHATEVER IS TOO BIG TO PARK IN THE STREET BECAUSE OF CONVENIENCE, YOU WOULD DENY THE VARIANCE, OUR PARKING PERMIT LIKE A MOTOR HOME THAT WOULD BE TOO BIG SO THE EMERGENCY VEHICLES COULDN'T GET BY LIKE THAT.
IN THAT CASE, DO YOU HAVE ANY PROVISIONS OR HAVE WE THOUGHT OF ANY PROVISIONS OF HAVING A COMPLIMENTARY LOCATION THAT THAT PERSON COULD PARK THAT VEHICLE FOR THAT PERIOD OF TIME SO FOR CONVENIENCE FOR THE CITIZENS TO HAVE RELATIVES TO COME AND STAY FOR NEXT YEAR?
ONE, WE DON'T HAVE AUTHORITY OVER PRIVATE PARKING LOTS AS A CITY, AND SO TO MAKE SOMETHING LIKE THAT AVAILABLE WOULD NOT BE MY PURVIEW.
THAT WOULD BE AN INDIVIDUAL BUSINESS OWNER IN THIS GENERAL CONTEXT, THEIR ABILITY TO DO SO.
I'M CERTAINLY AWARE THAT OUR WALMART DOWN THE STREET ALLOWS FOR PARKING OF CAMPERS AND RVS LIKE THAT.
BUT FOR US TO DESIGNATE AN AREA, I THINK WOULD NOT BE PRUDENT IN STEPPING OUTSIDE OF OUR ROLE.
>> TWO QUESTIONS. YOU SAID TIMELY FASHION FOR YOU TO MAKE A DECISION, IS THAT 24, 48 HOURS? WHAT'S THE GOING TO BE ON BY THE LINK THAT SAYS JUST SHOULD GET A RESPONSE? [OVERLAPPING]
>> NO, THERE WON'T BE AN ANNOTATION
[00:45:03]
ON THERE THAT IT'S WITHIN 24 HOURS YOU'RE GOING TO GET AN ANSWER.BUT THAT'S OUR DESIRE, IS WITHIN A REASONABLE AMOUNT OF TIME.
NOW, IF THEY SUBMITTED ON A FRIDAY AFTERNOON AT 06:00 PM, THAT'S PROBABLY NOT GOING TO GET ACTING ON UNTIL MONDAY.
WE'RE ASKING FOR FOLKS TO GIVE US AT LEAST THREE BUSINESS DAYS ADVANCE NOTICE OF WHEN THEY ANTICIPATE THERE WOULD NEED A VARIANCE.
THAT, IN MY ESTIMATION, GIVES US CERTAINLY APPROPRIATE AMOUNT OF TIME FOR MYSELF, ASSISTANT CHIEF BAXTER OR LIEUTENANT DOOR, TO REVIEW IT AND TAKE ACTION ON IT.
>> OKAY. THAT SEEMS FAIR TO ME.
LAST THING, Y'ALL APPROVE IT, THEN THEY RECEIVE AN EMAIL BACK SAYING COME PICK UP YOUR PERMIT.
>> EXCUSE ME, WE CAN EMAIL THE PERMIT ITSELF BACK TO THEM.
THEY WOULD NEED TO BE ABLE TO PRINT IT OFF.
NOW, IF NONE OF THAT WORKS OR THEY DON'T INCLUDE AN EMAIL WITHIN THEIR CONTACT INFORMATION, OF COURSE IT WOULD HAVE AN EMAIL IF THEY SUBMITTED IT ELECTRONICALLY.
BUT SOMEBODY MAY NOT, THEY MAY DROP IT OFF AND THEY MAY NOT HAVE AN EMAIL.
BUT WE'LL HAVE A TELEPHONE NUMBER AND WE'LL REACH OUT TO THEM AND WORK THROUGH THE LOGISTICS OF HOW THEY GET THIS.
OKAY. IF IT'S A NEGATIVE RESPONSE, I'M ASSUMING THERE'D BE SOME SORT OF RESPONSE AS TO WHY? [OVERLAPPING]
>> ABSOLUTELY. WE WOULD EXPLAIN THE REASONING. YES, SIR.
>> PERFECT. I THINK IT WAS GREAT.
>> CHIEF, I'M JUST GLAD THAT WE HAVE AN OLD SCHOOL ALTERNATIVE.
ANY OTHER QUESTIONS FOR CHIEF SYLVESTER? THANK YOU, CHIEF.
>> THANK YOU, MAYOR. WE DO NEED COUNSEL'S VOTE.
>> YEAH. NO, WE'RE GETTING TO THAT.
>> I WAS GOING TO ASK ANYBODY WANT TO SPEAK ON AUDIT.
ANYBODY IN THE AUDIENCE LIKE TO ADDRESS THIS ITEM? OKAY. HEARING NONE, NOW, MR. PRESTENBERG. NO FURTHER COMMENT.
I'D LIKE TO MAKE A MOTION TO APPROVE ITEM E2 AS PRESENTED.
I HAVE A MOTION BY MR. PRESTENBERG TO APPROVE ITEM E2 AS PRESENTED.
DO I HAVE A SECOND? MS. BUHLER.
>> I HAVE A SECOND BY MS. BUHLER. ANY FURTHER DISCUSSION? HEARING NONE, PLEASE CAST YOUR ABOUT MOTION. CARRIES UNANIMOUSLY. THANK YOU, CHIEF.
>> NEXT TIME, IT'S ADJOURN. AT THE TIME, MS. GRANGER?
>> TIME IS 07:17 PM. WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.