The Mayor and City Council request that all cell phones be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond or to conduct a phone conversation.
Those who wish to speak may fill out a form or email the City Secretary prior to the meeting.
BACKGROUND
Minutes from the February 17, 2024, special retreat meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the February 17, 2024, special retreat meeting minutes.
BACKGROUND
Minutes from the February 19, 2024, Council regular meeting.
POLICY CONSIDERATIONS
There are no policy considerations affiliated with this item.
RECOMMENDATION
Approve the February 19, 2024, regular meeting minutes.
BACKGROUND
The Finance Department prepares a report each month to update the City Council regarding revenues and expenditures for the City. Included in the report are unaudited summaries for the General Fund, Utility Fund, Debt Service Fund, Sachse Economic Development Corporation, and the Sachse Municipal Development District, as well as a report of the year-to-date sales tax revenue.
POLICY CONSIDERATIONS
City Charter section 7.16(4) says the City Manager shall submit to the City Council each month a report covering revenues and expenditures of the City in such a form as requested by City Council.
RECOMMENDATION
Accept the monthly revenue and expenditure report for the period ending January 31, 2024.
BACKGROUND
The Finance Department provides budget and investment reports on a quarterly basis to provide Council an update on the City's finances. The budget report includes revenues and expenditures for the General and Utility Funds, Debt Service, Impact Fee, Special Revenue, Streets Maintenance Tax, Health Insurance, and Municipal Development District, as well as a summary of capital project expenditures. The investment report provides an overview of investment activity details for the Checking, Money Market, Investment Pool, and Certificate of Deposit accounts.
OVERVIEW
Quarterly Budget and Investment Reports are provided for the quarter ending December 31, 2023.
POLICY CONSIDERATIONS
Sachse Comprehensive Financial Management Policy Section VI.E. Capital Improvements/Project Reporting requires, not less than quarterly, the investment officer prepare and submit a written report of investment transactions for all funds conveyed by the Investment Policy. The City's Investment Policy is to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the cash flow demands of Sachse and conforming to the PFIA, and other State and local statutes governing the investment of public funds.
RECOMMENDATION
Accept the Quarterly Budget and Investment Reports for the quarter ending December 31, 2023.
BACKGROUND
Section 103.001 of Texas Local Government Code requires that a municipality have its records and financial accounts audited annually. An annual financial statement is prepared based on the audit. Additionally, a Single Audit is required when the City expends $750,000 or more in federal award funds during the fiscal year. A Single Audit Report is prepared based on the audit.
OVERVIEW
BrooksWatson & Co., PLLC (BWC), an independent audit firm, has audited the City's financial statements for the fiscal year ending September 30, 2023, and has issued an unmodified or "clean" opinion. Additionally, BWC has audited the City's compliance with requirements identified as subject to audit in the OMB Compliance Supplement for the fiscal year ending September 30, 2023, and has issued an unmodified or "clean" opinion with no findings.
Louis Breedlove of BWC will provide highlights and comments on the ACFR, the Single Audit Report, and the audit process.
POLICY CONSIDERATIONS
City Charter Section 7.18 requires that at the close of each fiscal year, an independent audit firm audit the accounts of the City and a report of the audit be made to the City Council.
City Comprehensive Financial Management Policy Statement I. Accounting, Auditing, and Financial Reporting, item C. Auditing, requires an annual audit be conducted in conformance with the City's Charter and the provisions of the Texas Local Government Code Section 103.
RECOMMENDATION
Receive the City's Annual Comprehensive Financial Report (ACFR) and the Federal Single Audit Report for the fiscal year ending September 30, 2023. No action is necessary with this item.
BACKGROUND
The City of Sachse Public Works Department continues to monitor industry trends, best practices, technology, and materials to implement higher standards and requirements related to the design and construction of infrastructure within the community. The Engineering Design Manual was created in order to provide prospective developers and consulting engineers with a single location for all relevant design standards and requirements of new development in the city.
Public infrastructure designed and built as a component of private development is operated and maintained by the City of Sachse upon final acceptance of the subdivision. The Engineering Design Manual provides the minimum standards and requirements for the design of such public infrastructure. This design manual will also improve the ability of City staff to work with private developers and consulting engineers to ensure that new development projects are properly designed and constructed in accordance with the City's standards.
A draft of the document is available on the Engineering Standards page of the City's website.
POLICY CONSIDERATIONS
The City Council of the City of Sachse has the authority to adopt standards and requirements pertaining to the design and construction of public infrastructure.
RECOMMENDATION
Approve the ordinance adopting the City of Sachse Engineering Design Manual and providing for an effective date.