E. Action Items

[1. Conduct a public hearing to consider and act on an ordinance amending the Code of Ordinances by amending Chapter 11 "Zoning," Section 11-3 "Planning and Zoning Commission," Subsection C "Rules and Regulations," by modifying Paragraph 2 related to public hearing notice distance requirement, adding a new Paragraph 3 related to zoning change sign posting requirements, and recodifying the former Paragraph 3 through 11 to the new Paragraphs 4 through 12; providing a conflicts clause; providing a repealing clause; providing a severability clause; providing a savings clause; providing for a penalty of fine not to exceed two thousand dollars ($2,000.00); and providing for an effective date.]

ACTION ITEMS. ITEM ONE, CONDUCT A PUBLIC HEARING TO CONSIDER AN ACT ON AN ORDINANCE.

AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 11 ZONING.

SECTION 11-3, PLANNING AND ZONING COMMISSION.

SUBSECTION C RULES AND REGULATIONS. BY MODIFYING PARAGRAPH TWO RELATED TO PUBLIC HEARING NOTICE REQUIREMENT.

ADDING A NEW PARAGRAPH THREE RELATED TO ZONING CHANGE SIGN POSTING REQUIREMENTS, AND CODIFYING FORMER PARAGRAPH THREE THROUGH 11 TO THE NEW PARAGRAPHS FOUR THROUGH 12.

PROVIDING A CONFLICTS CLAUSE. PROVIDING A REPEALING CLAUSE.

PROVIDING A SEVERABILITY CLAUSE. PROVIDING A SAVINGS CLAUSE, PROVIDING A PENALTY OF A FINE NOT TO EXCEED $2,000, AND PROVIDING AN EFFECTIVE DATE. AND I FAILED TO MENTION WELCOME, MISS MORRIS, FOR JOINING US.

I NORMALLY GIVE JILL A HARD TIME ABOUT ALL THAT, BUT I WILL SPARE YOU THAT.

SO I BUT MY APOLOGIES, BUT WELCOME TONIGHT FOR JOINING US.

APPRECIATE IT. ALL RIGHT WITH THAT, MISS NASH.

MAYOR AND COUNCIL MATT ROBINSON, OUR DEVELOPMENT SERVICES DIRECTOR, WILL GIVE YOU A BRIEF PRESENTATION BEFORE YOU'RE ABLE TO OPEN THE PUBLIC HEARING TONIGHT ON THIS ITEM. JUST AS A POINT OF OF REFERENCE, THIS ITEM WAS DISCUSSED AT THE PLANNING AND ZONING COMMISSION MEETING ALSO ON JANUARY 13TH, AND WAS APPROVED WITH A VOTE OF 5 TO 1.

[00:15:03]

BUT MATT IS HERE TO GIVE YOU A PRESENTATION AND ANSWER ANY QUESTIONS THAT YOU HAVE.

I DO KNOW THAT WE RECEIVED SOME QUESTIONS FROM A RESIDENT, AND I THINK HE'S GOING TO BE ABLE TO COVER ALL OF THOSE ITEMS IN HIS PRESENTATION TONIGHT AND OBVIOUSLY CAN ANSWER ANYTHING DURING THE PUBLIC HEARING.

THANK YOU, MISS NASH. HELLO, MR. ROBINSON. HELLO, MR. MAYOR. COUNCIL. AS MENTIONED, THIS IS A ZONING NOTICE AMENDMENT SPECIFICALLY TO THE ZONING NOTICE REQUIREMENT.

THE ONGOING MAINTENANCE OF REGULATIONS AND STREAMLINING OF PROCESSES AND PROVISIONS ARE IDENTIFIED AS TASKS IN THE CITY'S 2017 COMPREHENSIVE PLAN, AND THESE INCLUDE CHANGES TO THE CITY'S ZONING ORDINANCE.

THE PROPOSED ORDINANCE AMENDMENT BEFORE YOU TONIGHT INCLUDES TWO PRIMARY ELEMENTS.

THAT FIRST IS TO AMEND THE WRITTEN NOTICE REQUIREMENT FOR PUBLIC HEARINGS FOR REZONINGS AND SPECIAL USE PERMITS FROM THE FROM 200FT TO APOLOGIZE FROM 1000FT TO 200FT. AND SECONDLY, THE ADDITION OF ZONING SIGNS TO BE PLACED ON THE PROPERTY.

PRIOR TO THE PLANNING ZONING COMMISSION MEETING AND MAINTAINED THROUGHOUT THE REZONING PROCESS ALL THE WAY THROUGH CITY COUNCIL FINAL ACTION.

FROM STAFF'S PERSPECTIVE THE PLACEMENT OF ZONING SIGNS ON THE SUBJECT PROPERTY ALONG EACH STREET FRONTAGE PROVIDES A BETTER OVERALL NOTIFICATION PROCESS THAN WHAT IS CURRENTLY ADOPTED BY ORDINANCE. THIS IS DUE IN LARGE PART TO THE VEHICULAR TRAFFIC THAT GOES UP AND DOWN EACH STREET, THE SIGNS BEING MAINTAINED THROUGH THE ENTIRE ZONING PROCESS.

SO THERE'S A CONSTANT REMINDER, A CONSTANT NOTIFICATION THAT THERE IS A, A PUBLIC HEARING FOR THAT SUBJECT PROPERTY IN GENERAL.

MAILED NOTICES RUN A RISK OF BEING RECEIVED LATE, DISCARDED, LOST OR FORGOTTEN.

RIGHT NOW WE'RE SEEING ANECDOTALLY A RESPONSE RATE OF 1 TO 3%, 1 TO 3% FOR THE 1000 FOOT NOTIFICATION WRITTEN NOTIFICATIONS. BEFORE YOU IS THE PROPOSED ZONING SIGN THAT WOULD BE PLACED ON THE SUBJECT PROPERTY REQUESTING A REZONING OR SUP. SO, THEY'RE APPROXIMATELY FOUR FEET BY FOUR FEET.

IT'S A STANDARDIZED FORMAT THAT THE APPLICANT WOULD BE RESPONSIBLE FOR CONTRACTING WITH THE SIGN COMPANY TO PLACE ON THE SUBJECT PROPERTY.

AS PART OF THIS, A NOTARIZED AFFIDAVIT WOULD BE REQUIRED.

CONFIRMING SIGNS WERE PLACED ON PROPERTY WITHIN THE SPECIFIED TIME FRAME, AND THOSE SIGNS WOULD NEED TO BE MAINTAINED THROUGHOUT THE ZONING PROCESS.

AT THEIR JANUARY 13TH REGULAR MEETING, AS MISS NASH POINTED OUT, THE PLANNING AND ZONING COMMISSION VOTED FIVE ONE TO RECOMMEND APPROVAL OF THE PROPOSED ZONING ORDINANCE AMENDMENT AS PRESENTED. WITH THAT, I'LL OPEN IT UP TO QUESTIONS.

AS MISS NASH POINTED OUT, WE DID RECEIVE SOME GENERAL QUESTIONS REGARDING THE PROPOSED AMENDMENT.

SOME OF THOSE CENTERED ON THE NOTIFICATION OF THE WRITTEN NOTIFICATION, THE REZONING GOING FROM 1000FT TO 200FT.

AS MENTIONED, WE RECEIVE A RESPONSE RATE ANECDOTALLY OF 1 TO 3% FOR THE 1000FT.

IN ADDITION, IT'S GENERAL BEST PRACTICES ACROSS THE METROPLEX AND ACROSS THE STATE TO HAVE WRITTEN NOTICE, AS REQUIRED BY STATE LAW, FOR THE 200FT AND THEN HAVING ZONING SIGNS PLACED ON THE PROPERTY AS WELL.

I THINK ONE OF THE ADDITIONAL QUESTIONS THAT WAS ASKED WAS THE APPROXIMATE COST FOR A ZONING SIGN.

AND WE HAVE CONTACTED THE SIGN COMPANIES, AND IT'S APPROXIMATELY $250 PER SIGN.

WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE. THANK YOU, MR. ROBINSON.

MISS HOWARTH, DO WE CURRENTLY PUT SIGNS OUT FOR ON SUBJECT PROPERTIES WHEN THERE'S ZONING CHANGES? NO, WE DO NOT. NOT AT ALL. NOT AT ALL. OKAY, SO AND THAT WAS A FOUR FOOT BY FOUR FOOT SIGN? CORRECT. OKAY, THANKS. I THINK IT'S 48IN BY 48IN IF MY MATH IS CORRECT.

OKAY. MISS BUHLER. WILL APPLICANTS BE REQUIRED TO USE A SPECIFIC SIGN VENDOR OR CAN THEY GO WHEREVER THEY'D LIKE AS LONG AS IT FITS THE PARAMETERS? THEY CAN GO WHEREVER THEY LIKE, BUT THERE IS A DESIGN.

THERE IS A SPECIFIC DESIGN THAT THEY WILL NEED TO NEED TO FOLLOW.

SO WE'LL HAVE TO HAVE THE QR CODE AND THEN THE SACHSE LOGO AND THE INFORMATION ON THERE.

SO. OKAY. THANK YOU. MAYOR PRO TEM FRANKS. THANK YOU MAYOR.

YEAH I'VE BEEN ON THIS FOR, I DON'T KNOW, ABOUT 5 TO 7 YEARS OF REDUCING THIS.

AS MISS EICHELBERGER EMAILED ME, WE DIFFER IN OPINION AS THE 1000 FOOT RULE.

PEOPLE THAT LIVE WITHIN 1000FT GET NOTIFIED. BUT IF YOU TAKE A ROAD LIKE BUNKER HILL.

BUNKER HILL OR MILES ROAD, HUNDREDS OR THOUSANDS MORE PEOPLE DRIVE BY.

[00:20:01]

AND IF THERE'S SIGNAGE, THOSE PEOPLE WOULD PROBABLY NOT GET NOTIFIED.

WITHOUT SIGNAGE, THERE'S PROBABLY PEOPLE WOULD NOT GET NOTIFIED. I WOULD ARGUE THAT MORE PEOPLE WOULD BE NOTIFIED BY DOING THIS.

AND WITH A DIGITAL AGE, GETTING AWAY FROM SNAIL MAIL IS MY PREFERENCE.

I DON'T AGREE WITH YOUR ESTIMATE OF $250 PER SIGN FOR A FOUR FOOT BY FOUR FOOT.

I'VE RECENTLY BOUGHT SIGNS SOMETHING AND NOWHERE NEAR THAT.

NOW, I DON'T KNOW IF HOW MANY COLORS AND ALL THAT KIND OF GOOD STUFF, BUT THAT'S NOT WHAT I EXPERIENCED.

SO THE QUOTES THAT WE'VE GOTTEN BACK INCLUDE THE METAL RAILING THAT ENCASES IT.

SO IT'S NOT JUST THE STAND AS WELL, NOT JUST THE VINYL SIGN OR CORRUGATED.

YEAH. THE ONES I'M TALKING ABOUT WERE CORRUGATED PLASTIC, IF YOU WANT TO CALL THEM 4X4, AND THEY WERE UNDER $100 EACH.

I WANT TO SAY ABOUT $50 EACH, BUT THAT WASN'T INCLUDING A STAND, SO I'LL JUST LET THAT ONE GO.

BUT YEAH, I THINK THIS IS A MORE EFFICIENT WAY.

I THINK MORE PEOPLE WILL BE NOTIFIED, NOT LESS.

I'M ALL FOR IT. OTHER QUESTIONS FOR MR. ROBINSON.

MR. PRESTENBERG? YES. HEY, THANKS, MATT, FOR THE PRESENTATION.

ONE OF MY QUESTIONS AND YOU ANSWERED IT PERFECTLY. WAS THE 1 OR 3% RESPONSE RATE AT 1000FT? I KNOW WHEN I WHEN I GO THROUGH MY MAIL, IT'S 99% RESPONSE RATE THAT IT'S GOING IN THE TRASH.

BUT I WENT TO THE WEBSITE AND OF COURSE, YOU KNOW, WE DON'T HAVE ANY ACTIVE NOTICES RIGHT NOW. BUT FROM AN EXAMPLE STANDPOINT, WHEN YOU GO TO THE WEBSITE, WILL IT HAVE JUST WHAT THE CURRENT PROPOSED CHANGE IS AND WILL IT HAVE LIKE A LINK ON THERE FOR Q&A? LIKE IF SOMEONE WANTS TO REACH OUT TO YOU OR WHOEVER IT IS TO ASK QUESTIONS OR WHAT WILL BE ON THAT WEBSITE.

SO IT WILL TYPICALLY HAVE THE ZONING BOUNDARY OF IT.

AND THEN THE REQUEST ITSELF, WE CAN TAILOR THAT TO INCLUDE ADDITIONAL INFORMATION IF THE COUNCIL REQUESTS.

SO IF WE WANT ADDITIONAL INFORMATION BEYOND JUST THE MAP AND THE GENERAL REQUEST, WE CAN PUT SOME INFORMATION RELATED TO YOU KNOW, THE FULL ZONING PARAMETERS FOR THAT. MAYBE THE SITE PLAN, IF IT'S A SPECIAL USE PERMIT REQUEST, WE CAN UPLOAD THAT AS WELL. REALLY AND TRULY THE IT'S OPEN TO, TO WHAT WE WANT TO WANT TO PLACE ON THE ON THAT PAGE.

I JUST, I HIGHLY SUGGEST THAT IT'S A ONE STOP SHOP FOR WHOEVER IT IS LOOKING, YOU KNOW, IN A PLACE TO DROP A QUESTION OR TWO OR KNOW WHERE TO REACH OUT TO AS WELL. IF SOMEONE COMES TO YOU AND SAYS, HEY, WE HAVE THIS PROPOSED, PROPOSED ZONING REQUEST OR WHATNOT, OR THEY'LL HAVE ACCESS TO THESE, YOU KNOW, STANDARD STANDARDIZED SIGNS AND WHATNOT, IT'LL BE PART OF THE ZONING APPLICATION.

OKAY. PERFECT. THANK YOU. MR. MILLSAP. IN YOUR PRESENTATION, YOU MENTIONED STATE LAW REQUIRES 200FT MINIMUM.

THAT'S CORRECT. YOU ALSO MENTIONED FOR REZONING.

WHY ARE WE ADDING SUPS IN THERE AS ALSO A REQUIREMENT? YOU MENTIONED REZONING AND SEND YOUR USE PERMITS.

A SPECIAL USE PERMIT IS A FORM OF ZONING. SO IT'S IT IS.

YES. IT'S A IT'S A COMPONENT OF THE ZONING ORDINANCE AND SPECIFICALLY ZONING.

SO, ZONING AND CPS ARE LUMPED TOGETHER IN THAT REGARD.

OKAY. ALSO, YOU'RE SHOWING THAT THE PROPERTY BEING ZONED, THERE'S A FINE FOR IT IF THEY DON'T HAVE THE SIGNS PROPERTY. I THINK YOU SAID $2,000 PENALTY IF NOT ADEQUATELY.

AND THE CITY ATTORNEY CAN ADDRESS THIS. THAT'S STANDARD BOILERPLATE LANGUAGE AS PART OF ANY ORDINANCE AMENDMENT THAT'S PART OF A ZONING VIOLATION.

OVERALL, IF THERE WAS TO BE A SITUATION WHERE THE ZONING SIGNS WERE DAMAGED OR REMOVED OR WHATEVER THEY WOULD HAVE TO PUT THOSE ZONING SIGNS BACK IN PLACE AS SOON AS POSSIBLE. OTHERWISE, RUN THE RISK OF HAVING THAT ITEM POSTPONED UNTIL A FUTURE MEETING.

AND RE NOTICE FOR THAT FUTURE MEETING. SO IF THEY PUT UP THE SIGN DO THE DOES THE LAW REQUIRE SIGNS OR DOES IT JUST REQUIRE NOTIFICATION? THE LAW SPECIFICALLY REQUIRES A REQUIRES A 200 FOOT NOTICE, BE SENT OUT TO AFFECTED PROPERTY OWNERS.

AND THAT AND THAT IS IT. SO IT DOES NOT REQUIRE THE SIGN.

CORRECT. SO I THINK WE'RE PUTTING AN UNDUE BURDEN ON THE PEOPLE THAT ARE WANTING TO GROW AND DEVELOP, HELP SACHSE GROW AND DEVELOP BY PUTTING THIS ON THEM, WHICH THEY'VE NEVER HAD BEFORE.

WHY CAN'T WE JUST IF WE WANT TO LOWER THE DISTANCE FROM 2000 FROM 1000FT DOWN TO 200, WHY CAN'T WE JUST USE IT AND SAY IT'S THE SAME FORMAT WE'RE DOING? WE'RE TALKING ABOUT SAVING MONEY. WE'RE NOT SAVING MONEY.

WE'RE SHIFTING THE MONEY FROM THE CITY, ABSORBING WHAT THE COST IS CURRENTLY TO THE PERSON THAT WANTS TO BUILD A CHANGE. ZONING. AND OUR BUDGET WAS BUILT BASED ON ANTICIPATED WORKLOAD AND ANTICIPATED COSTS.

[00:25:04]

SO IF WE'RE GOING TO CUT THIS DOWN, I CAN ONLY SUPPORT IT IF WE CUT BUDGET, CUT STAFFING FOR THE AMOUNT OF SAVINGS WE'RE GOING TO INCUR BECAUSE WE'RE CHANGING THE MONEY OVER TO THE DEVELOPER, WHATEVER THAT PERSON MIGHT BE OR WHATEVER THAT COMPANY MAY BE.

AND I DON'T THINK THAT'S FAIR TO OTHER PEOPLE.

SO THIS THIS DOESN'T NEED TO BE HAPPENED. IF WE NEED TO LEAVE IT AT 2000FT, LEAVE IT AT 2000FT.

200FT IS LIKE WE'VE PEOPLE HAVE SAID ALREADY, NOT A LOT OF PEOPLE WILL GET NOTIFIED.

BUT IF YOU IF IT'S NOT REQUIRED, WHY ARE WE ADDING THIS UNDUE BURDEN TO IT FOR OUR RESIDENTS? JUST BECAUSE SOME OTHER CITIES DO. DO WE HAVE TO FOLLOW THE LEADER ON EVERYTHING WE DO? MR. LINDSEY. YEAH, I JOINED THE PLANNING AND ZONING COMMISSION IN 2015, AND THAT WAS ONE OF THE FIRST THINGS THAT THAT I ASKED THE STAFF IS, WHY DON'T WE PUT UP SIGNS? AND STILL WE'RE NOT LEGALLY OBLIGATED TO PUT UP SIGNS.

AND I WAS JUST COMPLETELY SHOCKED. EVERY OTHER CITY I DRIVE THROUGH, SIGNS GO UP ALONG BUNKER HILL BEFORE THE GARLAND BUILT ON THEIR SIDE.

OVER THERE, BIG SIGNS WENT UP ALONG BUNKER HILL.

THAT ZONING CHANGES WERE COMING. SO THAT GOT A LOT OF PEOPLE OUT TO LOOK AT THE WEBSITE AND SEE EXACTLY WHAT WAS HAPPENING.

YOU KNOW, A LOT OF TIMES THAT 1000FT OR WHATEVER IT MAY BE, THE 200 STATUTORY FEET, YOU'RE NOT REGULARLY PASSING BY.

I'M SORRY, YOU'RE REGULARLY PASSING BY SOMETHING THAT YOU WOULD NEVER GET A NOTICE FOR. YOU KNOW, YOU MAY BE DROPPING YOUR KIDS OFF AT SCHOOL AND YOU PASS BY A PLACE EVERY DAY, AND IT'S GOING TO AFFECT YOUR WAY OF LIFE. PEOPLE DESERVE TO BE EDUCATED ABOUT THEIR WAY OF LIFE, AND WE SHOULD DO WHAT OTHER CITIES HAVE LONG DONE BECAUSE THEY RECOGNIZE THE NEED TO EDUCATE AND PROMOTE THE CHANGES THAT ARE COMING TO THE CITY, OR THAT ARE BEING PROPOSED TO THE CITY. SO OVERWHELMINGLY, I'VE HEARD EVERYBODY IN FAVOR OF PUTTING UP A SIGN.

BUT THE QUESTION, I THINK, COMES DOWN TO WHY NOT JUST KEEP BOTH ON THERE? SO THAT'S WHAT I'M REALLY TRYING TO UNDERSTAND. AND THAT WAS THE DISSENTING VOTE ON PLANNING AND ZONING, I BELIEVE. ON THEIR BEING THE LIAISON TO THAT BOARD THAT WAS IN MY NOTES ON THERE THAT THEY WEREN'T AGAINST PUTTING UP A SIGN, BUT IT WAS.

WHY DON'T WE JUST KEEP BOTH. AND SO I'M JUST TRYING TO REALLY UNDERSTAND, YOU KNOW, WHAT STAFF CHALLENGES THERE ARE IN THAT EXTRA 800FT.

SO JUST A COUPLE OF QUESTIONS. WHAT'S THE MOST NUMBER OF NOTICES THAT THAT STAFF HAS TO, HAD SENT OUT, LIKE DURING ONE OF THE ZONING CASES? THAT WAS PROBABLY, I GUESS, RIGHT IN THE MIDDLE OF A OF A NEIGHBORHOOD.

WHAT WAS THE MOST JUST FROM WHAT YOU CAN RECALL OF NOTICES, I'D SAY TYPICALLY WE SEND OUT AROUND 200 NOTICES.

I CAN THINK OF A COUPLE EXAMPLES WHERE WE'VE SENT ALMOST 400 OR OVER 500 NOTICES AND SAY THOSE ARE EXAMPLES WHERE YOU KNOW, YOU COULD HAVE ZONING SIGNS OUT THERE AND IT WOULD HAVE PROBABLY GARNERED JUST AS MUCH OR MORE INTEREST IN THE SUBJECT PROPERTY.

IF FOR THOSE THAT WERE ON THE BOARD OR ON THE COUNCIL AT THE TIME, THE RANCH PARK VILLAGE REZONING THAT HAD HAD OVER 500.

WRITTEN NOTICES THAT WERE SENT OUT FOR THAT. BUT IN CONJUNCTION WITH THAT, WE ALSO SENT OUT SPECIAL OPEN HOUSE MEETINGS AS WELL FOR THAT, FOR THAT REZONING CASE. SO THAT WAS A LITTLE BIT OF A SPECIAL INSTANCE AS WELL, WHERE WE WENT EVEN BEYOND THE WRITTEN NOTICE FOR THAT JUST PUBLIC HEARING.

SO BUT TYPICALLY WE SEND OUT ABOUT A COUPLE HUNDRED NOTICES PER REZONING REQUEST.

SOME AREAS, YOU KNOW, DEPENDING ON WHERE IT IS AND THE SIZE OF THE PROPERTIES, WE'LL SEND OUT A LOT MORE.

AND THEN OTHER AREAS, MAYBE NOT SO MUCH IF IT'S LARGER TRACTS.

YEAH. YOU BROUGHT UP ONE OF THE THINGS THAT YOU MENTIONED MADE ME THINK ABOUT MULTIFAMILY HOUSING.

I MEAN, WE DO HAVE A LOT, A LOT OF PEOPLE, AND THEY ARE TAXPAYER PAYING CITIZENS.

THEY MAY NOT PAY DIRECTLY INTO A PROPERTY TAX BILL, BUT THE MULTIFAMILY HOUSING THAT WE HAVE GENERATES TREMENDOUS TAX REVENUES, AND THOSE PEOPLE DESERVE TO HAVE A SAY. SO WE DON'T SEND OUT TO EVERY APARTMENT UNIT, DO WE? IT WOULD JUST BE TO THE MANAGEMENT COMPANY. IT'S TO THE PROPERTY OWNER.

SO THAT'S THE THAT'S THE MANAGEMENT GROUP OR THE OWNER OF THAT SPECIFIC PROPERTY.

SO, UNLESS THEY NOTIFY THEIR RESIDENTS NO, THERE'S NOT A MECHANISM THAT THAT WE SEND IT OUT TO EVERY SINGLE APARTMENT RESIDENT.

OKAY. AND THE OWNER I KNOW, LIKE IN CASES IN THE STATION FOR SOME OF THE OTHER THINGS THAT WE'VE HAD TO DO WITH THE PROPERTY.

I'M SORRY, THE PIT. I THINK IT IS DOWN THERE.

WE'VE HAD TO GO THROUGH TAX RECORDS TO ACTUALLY FIND WHERE THE OWNER WAS AT, LIKE IN THE CASE OF A RENTAL HOUSE, WHEN THESE NOTICES GO OUT, IS IT JUST TO THE ADDRESS, OR ARE WE ACTUALLY HAVING TO RESEARCH WHO OWNS THAT PROPERTY AND SEE WHAT THEIR MAILING ADDRESS ACTUALLY IS IF THEY DON'T RESIDE THERE? AND THE SAME THING FOR LIKE VACANT PROPERTY, IF THERE'S NOT A MAILBOX ON THAT ADDRESS, HOW DO WE NOTIFY THOSE OWNERS?

[00:30:03]

SO IN THE CREATION OF THE WRITTEN NOTICE, AS WE CREATE THE TEMPLATE, WE HAVE OUR GIS GEOGRAPHIC INFORMATION SYSTEMS WHERE WE HAVE OUR PARCEL DATA THAT WE IMPORT FROM COLLIN COUNTY AND DALLAS COUNTY.

WE TRY TO MERGE THOSE TOGETHER. THEY'RE SET UP COMPLETELY DIFFERENT FROM ONE ANOTHER.

SO WE'RE TRYING TO MERGE THOSE TOGETHER. AND WE HAVE TO UPDATE THAT ON A REGULAR BASIS IN ORDER TO GET THE MOST UP TO DATE TAX ROLL FOR, FOR US TO SEND OUT THE NOTICE, THERE ARE CHALLENGING ONES WHERE THERE'S NO ADDRESS LISTED OR THERE'S IT'S VERY VAGUE.

SO WE HAVE TO DO A LITTLE RESEARCH INTO SOME OF THOSE.

SO IT'S NOT AN EXACT SCIENCE. YOU TRY TO DO THE BEST YOU CAN WITH THE INFORMATION THAT IS AVAILABLE.

BUT MOST OF THE INFORMATION IS, IS, IS FOUND THROUGH THAT PARCEL DATA THAT WE GET FROM EACH OF THE COUNTIES.

OKAY. SO I MEAN, IT'S DEFINITELY NOT A COST. I MEAN, WE HAVE REDUCED MAILING COSTS.

IT'S THE FIRST OBJECTIVE THOUGH. BUT I MEAN, MAILING REALLY SEEMS LIKE TO BE A SMALL PART OF IT.

IF WE COMPARE THAT TO THE STAFF TIME THAT'S INVOLVED.

YEAH. AND OBVIOUSLY THE PROPOSED CHANGES HERE ARE THE PRIMARY GOAL IS NOT TO REDUCE THE COST OR STAFF TIME WITH IT.

IT'S TO PROVIDE A BETTER OVERALL NOTIFICATION PROCESS.

THOSE ARE JUST SECONDARY FACTORS OR BENEFITS FROM DOING SUCH.

OKAY. AND ONE MORE QUESTION AROUND THE LIABILITY.

RIGHT NOW THE STATE MINIMUM IS OR STATE LAW IS 200FT.

IT'S PRETTY EASY TO IDENTIFY EVEN JUST BY HAND, AND HAVE ANOTHER PERSON CHECK IT OF ALL THE PROPERTIES AROUND 200FT.

WHENEVER WE'RE GOING OUT TO 1000FT, IT BECOMES A LITTLE BIT MORE DIFFICULT TO MAKE SURE, ESPECIALLY SINCE YOU'RE MEASURING FROM THE EDGE OF THE PROPERTY LINE ALL THE WAY AROUND. SO IF, FOR EXAMPLE, IF WE GET IT WRONG AND WE MISS SOMEBODY THAT WE THOUGHT THAT, YOU KNOW, THEY WE THOUGHT THEY WERE AT 1100 FEET AND THEY WERE REALLY COME BACK AND THEY TELL US THEY WERE AT 900FT.

ARE WE SETTING OURSELVES UP FOR LIABILITY FOR THEM TO COME AND MAKE A CLAIM AGAINST THE CITY FOR NOT BEING PROPERLY NOTIFIED? I'LL LET THE CITY ATTORNEY ADDRESS THE LIABILITY COMPONENT OF IT, BUT AS FAR AS HOW WE VERIFY IT, IF IT'S A CLOSE ONE, WE WILL JUST ADD IT INTO THE PROPERTY OWNER NOTICE.

SO IF IT'S AT 999FT OR 1001FT, WE WILL JUST INCLUDE THOSE IN THERE JUST AS A AS A SMALL BUFFER, JUST IN CASE THE DISTANCE IS A LITTLE OFF. YEAH.

AND THEN ALONG WITH THAT BEFORE YOU ANSWER TOO IS NOW WE'VE MADE AN ARBITRARY CHOICE TO NOTIFY SOMEBODY ELSE.

BUT THEN WE DIDN'T NOTIFY THE NEIGHBOR. SO IT'S WHY DID YOU NOTIFY THIS PERSON? NOT THE OTHER IS I UNDERSTAND PLANNING AND ZONING IS A VERY PROCEDURAL.

THERE'S A LOT OF LEGAL REQUIREMENTS AROUND IT.

SO IS THIS MAKING IT MORE COMPLICATED TO SET US UP FOR LIABILITY? I ASSUME THIS IS ON. YEAH. SO IT'S NOT SO MUCH A LIABILITY QUESTION AS IT IS, WAS THE ACTION PROPER? SO IF WE DID NOT SEND OUT NOTICE THAT COMPLIES WITH STATE LAW AND OUR CODE OF ORDINANCES, WHICH REQUIRES THE 1000FT, THEN THAT WOULD MAKE ANY ACTION THAT THE PLANNING AND ZONING TOOK OR THAT THE CITY COUNCIL TOOK VOIDABLE.

HOWEVER, THAT ACTION CAN BE CORRECTED AT A PROPERLY NOTICED AND AND HELD FOLLOW UP MEETING.

SO IT'S NOT SO MUCH A LIABILITY. IT IS. WE WOULD HAVE TO REDO THE ACTION IF NOTICE WAS NOT PROPERLY ISSUED.

WE HAVE TO DO A DO OVER. WE'D HAVE TO DO A DO OVER.

OKAY. YES. ALL RIGHT. I APPRECIATE ALL THOSE ANSWERS.

AND JUST MY MY OPINION ON IT IS THERE'S THERE'S YOU MENTIONED A LOW RESPONSE RATE.

I MEAN, IT'S TOTALLY TRUE. 1 TO 3%. I WOULD AGREE WITH THAT NUMBER ALL DAY LONG.

SO I DON'T WANT TO EVER SAY THAT NOBODY COMES BECAUSE OF THOSE.

BECAUSE IT IS THE EDGE CASE. THE PEOPLE THAT I'VE TALKED TO AND EVERYTHING ELSE.

IT'S THE RARE OCCURRENCE OF OF THE PERSON THAT HAPPENS TO GET THE NOTICE.

I HEAR COMMUNICATIONS CONSTANTLY. ONE OF THE TOP ISSUES THAT PEOPLE HAVE YOU TELL SOMEBODY, THEY WE MAILED IT TO THEM, THEY'RE LIKE, WELL, I DON'T CHECK MY MAIL ANYMORE. I THROW AWAY EVERYTHING. WE PUT IT ONLINE. WELL, I'M SORRY, I DON'T HAVE SOCIAL MEDIA. WELL, WE PUT IT ON THE BILLBOARD.

I DON'T DRIVE BY. SO THERE'S THERE'S A THOUSAND PROBLEMS WITH ANY KIND OF COMMUNICATION NOWADAYS.

I LOOK AT THIS. LET'S KEEP OUR PROCESS SIMPLE.

LET'S KEEP IT TO WHAT? THE STATE LAW. AND THEN LET'S PUT UP THE SIGNS THAT PEOPLE ARE GOING TO NOTICE, THAT PEOPLE ARE GOING TO DRIVE BY. THIS IS A FOUR FOOT BY FOUR FOOT SIGN.

SO I DEFINITELY LOVE WHAT YOU BROUGHT FORWARD.

THANK YOU. AND JUST TO SPEAK TO THAT POINT WE OFTENTIMES GET A QUESTION, WELL, HOW COME I DIDN'T GET A NOTICE? WELL, YOU'RE BEYOND THE 1000FT, SO THERE'S ALWAYS SOMEBODY THAT'S GOING TO BE LEFT OUT REGARDLESS OF WHATEVER THAT WHATEVER THAT DISTANCE IS SET AT.

[00:35:02]

MAYOR PRO TEM FRANKS. YEAH. NOT TO CONFUSE ANYTHING, BUT CHANCE LINDSEY NOT LINDSEY OR MISS LINDSEY.

CHANCE WAS JUST SPEAKING ABOUT THE APARTMENTS IN GARLAND ON BUNKER HILL THAT ARE NOT IN SACHSE, BUT ADJACENT TO SACHSE, AND THEY HAD SIGNS AS I PULLED UP TO ONE EVERY DAY WHEN I LEFT MY NEIGHBORHOOD AND THEY WERE NOT 4X4 SIGNS, THEY WERE THE SMALLER I COULD. AS I'M GETTING OLDER, MY VISION IS NOT AS GREAT.

IT WAS TOUGH TO READ SOME. DO YOU KNOW IN GARLAND OR SURROUNDING CITIES, IF THE CITY PUTS THOSE UP AND IF THEY PAY FOR THEM, OR IF IT'S ALSO THE APPLICANT'S RESPONSIBILITY? I DON'T KNOW THE ANSWER. IN MOST CITIES, IT'S THE APPLICANT THAT PUTS THOSE UP.

IT'S PART OF THEIR ZONING PROCESS. I WOULD ASSUME SO.

AND IT DOESN'T AFFECT THE RESIDENT'S BUDGET AT ALL OKAY.

AND LIKE WE'VE TALKED ABOUT A COUPLE TIMES, THE 4X4 SIGN, EVEN IF YOU GET OLDER AND LESS VISION, I THINK IT'S A LOT EASIER TO READ THE SMALLER ONES THAT YOU SEE. TYPICALLY POLITICAL SIGNS OR OTHER SIGNS ARE JUST TOO SMALL.

IF YOU PUT A QR CODE ON THEM, IT'S GOING TO BE TOO SMALL.

SO I LIKE IT. MISS HOWARTH THERE YOU GO. DEAD HORSES AND ALL.

BUT WHY DO WE PUT UP SIGNS? OR WHY WOULD WE WANT TO PUT UP A SIGN IN THE ENTRANCE OF TRANSPARENCY? THAT'S YOUR FAVORITE WORD, FRANK? TRANSPARENCY.

THAT'S WHY YOU PUT UP A SIGN SO THAT PEOPLE DRIVING BY THAT MAY NOT LIVE IN THE BOUNDARY CAN ALSO GET NOTICED. AND I THINK THAT'S IMPORTANT IN CITY GOVERNMENT.

MISS BUHLER, NOT TO BE CONFUSED WITH CHANCE. WELL, COUNCILWOMAN HOWARTH KIND OF STOLE MY THUNDER A LITTLE BIT, BUT TRANSPARENCY IS WHAT I WAS GOING TO SAY AS WELL.

YOU KNOW, WE STRIVE TOWARDS BETTER COMMUNICATION AND TRANSPARENCY EVERY DAY, AND THIS IS A GREAT STEP IN THAT DIRECTION.

I AGREE WITH COUNCILMAN FRANKS. I THINK A LOT MORE PEOPLE WILL SEE THESE SIGNS THAN WHAT WHO GET NOTIFIED.

I KNOW I DRIVE DOWN MURPHY ROAD EVERY SINGLE DAY, AND I DO NOT LIVE WITHIN 200FT OF WHERE MY KIDS GO TO AFTER SCHOOL PROGRAMING. BUT YOU KNOW, THAT ZONING WILL AFFECT OUR FAMILY.

SO I SAW THEIR SIGN, AND NOW I CAN GO AND LOOK THAT UP.

I WOULD HAVE NEVER KNOWN OTHERWISE. AND I THINK WE ARE TAKING A STEP FURTHER.

I LOVE THAT OUR SIGNS WILL INCLUDE A QR CODE, BECAUSE A LOT OF PEOPLE DON'T KNOW HOW TO LOOK UP ZONING ORDINANCES OR ZONING CHANGES.

SO I THINK THIS IS A STEP IN THE RIGHT DIRECTION AND I SUPPORT IT.

MR. MILLSAP WE'RE TALKING ABOUT SIGNS. HOW MANY SIGNS PER APP PER ZONE REQUEST.

SO IT'S GOING TO BE ALONG EACH STREET FRONTAGE THAT, THAT THEY'LL BE REQUIRED TO HAVE IT.

SO ONE ON EACH STREET FRONTAGE ON EACH. JUST ONE.

ONE ON EACH STREET FRONTAGE. OKAY. IF WE WOULD LIKE TO REQUIRE MORE, WE CAN ADD THAT INTO.

AND WE'RE TALKING ABOUT IF, WHEN NOW WE HAVE OUR TWO, OUR 1000 FOOT NOTICE WE HAVE A 1 TO 3% QUESTIONNAIRES OR PEOPLE CONTACTING YOU. HAVE YOU DONE YOUR HOMEWORK WITH THE CITIES THAT DO REQUIRE SIGNS AND ONLY REQUIRE 200FT? NOTICE WHAT IS THEIR PERCENTAGE OF INQUIRIES FOR THE SAME THING? DO THEY, DOES IT GO UP? IN OTHER WORDS, WE'RE TALKING ABOUT TRANSPARENCY.

TALKING ABOUT MAKE SURE THAT EVERYBODY SEES IT.

DO WE DO THEY GET MORE COMMENTS OR QUESTIONS OR DO THEY GET LESS? THAT'S A TOUGH QUESTION TO ANSWER BECAUSE IT DEPENDS ON EACH COMMUNITY. SOME COMMUNITIES ARE MORE ENGAGED THAN OTHERS.

AND IT ALSO DEPENDS ON THE TYPE OF ZONING REQUEST.

YOU KNOW WHAT THE SIZE OF THEIR SIGNS. I KNOW PREVIOUSLY IN MY STOPS IN MCKINNEY AND COLLEGE STATION, WE USED TO GET A NUMBER OF PHONE CALLS BASED OFF OF THE ZONING SIGNS THEMSELVES.

WELL, YOU'RE TALKING ABOUT TYPES OF ZONING REQUEST.

THIS NOTICE, FOR EXAMPLE, HERE SAYS NOTICES ZONING CHANGE, PUBLIC HEARING.

IT DOESN'T SAY WHAT TYPE OF REQUEST. SO HOW WOULD THEY KNOW.

SO FOR EXAMPLE, IF IT'S A IF A ZONING SIGN IS ON AN INDUSTRIAL PIECE OF PROPERTY SURROUNDED BY INDUSTRIAL AND NOBODY DRIVES BY THERE EXCEPT FOR THE INDUSTRIAL USERS, THEY'RE PROBABLY NOT GOING TO HAVE A BASICALLY IT'S AN ASSUMPTION BASED ON SURROUNDING PROPERTY USE.

SO WE HAVE IF YOU HAVE ONE RIGHT OUTSIDE OF A NEIGHBORHOOD, THOSE ARE THE ONES THAT ARE ALMOST ALWAYS GOING TO GET.

SO WE REALLY HAVE TO WE REALLY HAVE NO DATA TO DOCUMENT OR SUBSTANTIATE THE FACT THAT WE GET A BETTER OBSERVANCE, OR PEOPLE ARE MORE AWARE OF THE ZONING CHANGES BY GOING TO THE SIGNS THAN THE I CAN'T SPEAK FOR THE DATA FOR OTHER CITIES, BUT WE HAVE. WE HAVE WE CAN'T DOCUMENT IT FROM OTHER CITIES.

HOW ARE WE GOING TO DOCUMENT IT FROM OURSELF. WHY ARE WE USING THIS FORM TO DO IT? AND IF WE'RE SAVING, IT IS MENTIONED THAT WE'RE SAVING MONEY.

[00:40:05]

TIME AND COST. WHAT ABOUT THE CITY ABSORBING THE COST OF THE SIGNS IN LIEU OF THE COST OF THE LABOR THAT THEY'RE SAVING? SO IT WAS NOT STILL NOT BE A BUDGET IMPACT. IT WOULD BE MAYBE A BREAK EVEN OR BETTER.

IS THAT A POSSIBILITY IF THE COUNCIL DESIRES TO HAVE THAT BE INCLUDED AS PART OF THEIR APPLICATION FEE? WE CAN MAKE THAT CHANGE. MISS BUHLER. THE QR CODES WILL PROVIDE DATA TO SEE HOW MANY HITS YOU GET.

SO MAYBE IN THE FUTURE WE CAN EVALUATE IF THAT'S A GOOD FORM OF COMMUNICATION.

YOU CAN SEE HOW MANY PEOPLE CLICK AND READ A QR CODE INFORMATION.

MR. PRESTENBERG. YES. I DON'T BELIEVE THE COST SHOULD BE ON THE TAXPAYER.

I THINK IT SHOULD BE ON THE ACTUAL PERSON WHO'S REQUESTING THE ZONING CHANGE.

SO JUST FOR CLARIFICATION, IF A ZONING CHANGE HAS TWO FRONTAGE ROADS, IT WILL BE TWO SIDES.

CORRECT? CORRECT. SO IF IT'S ON THE CORNER OR SOMETHING LIKE THAT. AND LAST I DIDN'T KNOW THE NEW SIGNS WENT UP FOR [INAUDIBLE].

AND I WAS TOLD BY ABOUT A THOUSAND PEOPLE THAT THEY WERE EXCITED ABOUT IT. SO SIGNAGE WORKS.

ADVERTISING WORKS. RIGHT. GETTING OUT THE IDEA THAT, YOU KNOW, SEE A ZONING CHANGE, YOU KNOW, IT'S LET'S SAY IT'S A 50 MILE PER HOUR. THAT WAS MY CONCERN.

I SENT A MESSAGE EARLIER ABOUT IT, IT'S LIKE, HOW ARE THEY GOING TO CAPTURE, YOU KNOW, HOW ARE THEY GOING TO GO SCAN IT IF THEY'RE GOING BY 45 MILES AN HOUR? WELL, THE GOOD THING IS, IS WE'RE GOING TO HAVE THE SAME WEBSITE NO MATTER.

YOU CAN GO EVERY DAY OF THE WEEK IF YOU WANT TO, OR ONCE A WEEK OR ONCE A MONTH TO SEE IF THERE'S A ZONING CHANGE THAT'S GOING TO HAPPEN, BECAUSE THESE HAVE TO BE UP FOR HOW LONG, AND IT NEEDS TO BE UP PRIOR TO THE PLANNING AND PLANNING AND ZONING COMMISSION MEETING AND THEN ALL THE WAY THROUGHOUT THE ZONING PROCESS.

SO ONCE CITY COUNCIL HAS MADE THEIR FINAL ACTION, THEY'RE REQUIRED TO REMOVE THOSE WITHIN TWO WEEKS OF THAT FINAL ACTION.

OKAY. BUT LET'S SAY THERE'S A PLANNING AND ZONING MEETING TOMORROW.

HOW LONG BEFORE THAT MEETING DO THEY NEED TO BE POSTED? LET'S TAKE A LOOK AT THE ORDINANCE, THE WAY IT WAS WRITTEN. PHILIP, DO YOU KNOW OFFHAND. OKAY. AND I'D SUGGEST THAT ON ANY, WELL, I KNOW ESTHER IS REALLY GOOD AT PUTTING THINGS ON FACEBOOK, BUT I WOULD THINK THAT THERE'S OTHER AVENUES THAT WE CAN SAY, HEY, DON'T FORGET IF YOU HAVE QUESTIONS OR WHATEVER, THERE'S OTHER WAYS TO GO CHECK IT.

IT'S SEVEN DAYS PRIOR. SEVEN DAYS PRIOR. WHAT'S THAT? YEAH. OKAY. SEVEN DAYS. OKAY. PERFECT. THANK YOU.

I'M GOOD FOR US. THANK YOU. OTHER QUESTIONS BEFORE WE OPEN THE PUBLIC HEARING.

THANK YOU, MR. ROBINSON. HANG AROUND. THIS IS A PUBLIC HEARING.

I DECLARE THE PUBLIC HEARING OPEN. THE TIME IS GRANGER 7:12 P.M..

07:12 P.M. THE PUBLIC HEARING IS NOW OPEN. I HAVE A COUPLE CARDS.

MARTY HOLBOKE. I'M GOOD. THANKS, SIR. NEXT CARD I HAVE IS JEFF EMMETT.

GOOD EVENING. I'M JEFF EMMETT. I LIVE AT 2519 SANDY LANE.

PROUD RESIDENT OF SACHSE. MR. IF YOU CAN PUT THAT MIC DOWN JUST A LITTLE BIT LOWER.

I KNOW THIS. SO REGARDING THE CHANGE, I AM NOT IN FAVOR OF IT AS CURRENTLY WRITTEN.

I DO THINK THE SIGNS ARE A GOOD IDEA. I THINK THAT IS COMMON PRACTICE AROUND THE CITY.

I THINK IT DOES DRAW INTEREST. THE WHAT I'M NOT IN FAVOR OF IS REDUCING THE RADIUS FROM RADIUS FROM 1000FT TO 200.

BUT LIKE ONE OF MY MENTORS TOLD ME, DON'T COME TO A PROBLEM WITHOUT A SOLUTION.

SO THE REASON I CARE ABOUT THIS I HAVE TWO PERMITTED NONCONFORMING USE PROPERTIES ADJACENT TO MY PROPERTY.

IN ADDITION, OUR HOMEOWNER'S ASSOCIATION HAS A HOUSE WITHIN THE NEIGHBORHOOD THAT IS NOT PART OF THE HOA AND IS REPORTED TO BE APPLYING FOR A REZONING REQUEST TO COMMERCIAL. THIS CAUSE HAS CAUSED A LOT OF CONCERN IN OUR COMMUNITY, AND THAT'S ONE OF THE REASONS I'M HERE.

SO SUGGESTIONS? EITHER KEEP THE 1000 FOOT NOTIFICATION.

UNDERSTAND? MAYOR. MAYOR PRO TEM FRANKS COMMENTS ABOUT SNAIL MAIL.

NOT A FAN EITHER, BUT WE DO HAVE THIS NOTIFY ME FEATURE ON THE CITY WEBSITE.

I USE IT TO KEEP TRACK OF THINGS THAT GO ON IN THE CITY THAT I'M CONCERNED ABOUT.

SO INSTEAD OF SNAIL MAIL, PERHAPS WE SHOULD USE THAT WHERE RESIDENTS THAT ARE CONCERNED ABOUT ZONING CHANGES CAN GO IN AND SUBSCRIBE TO ZONING CHANGE REQUESTS.

SO WHEN THOSE ARE POSTED AND WHEN THE HEARINGS ARE SCHEDULED THAT THEY WOULD RECEIVE EMAIL NOTIFICATION.

SO AS PART OF MY ROLE ON THE HOA BOARD THAT I SIT ON, I USE THAT TO KEEP TRACK OF THINGS THAT PERTAIN TO OUR NEIGHBORHOOD.

[00:45:01]

SO ANYWAY, JUST RESPECTFUL COMMENTS. GOOD DISCUSSION.

HAPPY TO HEAR Y'ALL DISCUSS THIS MATTER. THANK YOU, MR. EMMETT. YOU'RE BRAVE TO WEAR THAT SWEATER, I'LL SAY THAT.

AMEN, BROTHER. OTHER PEOPLE THAT WOULD LIKE TO ADDRESS THIS ITEM DURING THE PUBLIC HEARING SECTION. ALL RIGHT. SEEING NONE, WE WILL CLOSE THE PUBLIC HEARING.

THE TIME MS. GRANGER 7:15 P.M.. PUBLIC HEARING IS CLOSED AT 7:15 P.M..

OKAY, SO WE HAVE HEARD A PRESENTATION FROM STAFF.

WE HAD HEARD QUESTIONS AND COMMENTS FROM COUNCIL AND STAFF'S PRESENTATION.

OTHER QUESTIONS AND MR. ROBINSON, I HAVE A COUPLE.

SO JUST A COUPLE OF KIND OF, I WOULD THINK CLEAN UPS.

ONE ON THE SIGN PART OF IT. YOU TALKED ABOUT ONE PER FRONTAGE.

I THINK IT GOES WITHOUT SAYING, BUT I'LL ASK ANYWAY IF YOU JUST GOT ONE FRONTAGE, ONE SIGN UNDER THE CURRENT PROPOSAL.

CORRECT. SO IF YOU DON'T HAVE A CORNER, IF IT'S JUST MID-BLOCK.

SO, PHILIP HAS CORRECTED ME. IT'S ONE EVERY 250FT.

GOTCHA. OKAY. SO ALONG EACH STREET FRONTAGE. OKAY.

SO IT COULD BE MID-BLOCK AND HAVE MORE THAN ONE SIGN.

OKAY. SO I KNOW SOME OF THE DISCUSSION HAS CENTERED AROUND, YOU KNOW, IF GOING FROM WE DON'T DO SIGNS CURRENTLY OF COURSE NEVER HAVE AND GOING TO SIGNS I THINK FROM WHAT I HEAR YOU HAVE A LOT OF PRO FOR THAT.

BUT THEN THE QUESTION BECOMES, YOU KNOW WHAT KIND OF QUOTE UNQUOTE ADDITIONAL INQUIRIES DO YOU GET? SO WE MAY NOT HAVE THE HARD EMPIRICAL DATA, BUT ANECDOTALLY, YOU WERE IN COLLEGE STATION, YOU WERE IN OTHER CITIES THAT DID DO THIS ALREADY.

SO JUST ANECDOTALLY, WHAT IS WHAT IS YOUR TAKE ON THAT? BECAUSE I'M ASSUMING IN THOSE CITIES AND YOU CORRECT ME IF I'M WRONG, IF SOMEONE SAW THE SIGN QR CODE OR NOT WHEN THEY CALLED AND TALKED TO YOU, I'M ASSUMING THEY MENTIONED THAT. IS THAT FAIR TO SAY? OFTENTIMES AND EVEN PEOPLE COMING FROM OTHER CITIES WOULD, WOULD BE INTERESTED IN KNOWING WHAT THOSE, THOSE ZONING SIGNS WERE FOR BECAUSE THEY'D BE LIKE, OH, I WAS TRAVELING ON THIS ROAD. I SAW THIS SIGN.

WHAT IS IT? BECAUSE I TRAVEL THIS ROAD EVERY SINGLE DAY.

IS IT SOMETHING GOOD? SOMETHING RIGHT. THEY WANT TO KNOW IF IT'S A RESTAURANT OR ONE OF THOSE THINGS.

BUT YEAH, MOST PEOPLE COMMENT BASED ON THE SIGNS THEMSELVES VERSUS PROVIDING US A PHONE CALL OR EMAIL BASED ON THE WRITTEN NOTICES THAT WE'VE SENT OUT. AND YOU MENTIONED EVERY CITY IS DIFFERENT. OF COURSE. SO LIKE YOU SAID, SOME CITIES ARE MORE ENGAGED THAN OTHERS. BUT OBVIOUSLY WITH THE UNIVERSITY THERE ARE COLLEGE STATIONS PROBABLY. WELL, MY EXPERIENCE IS A VERY ENGAGED COMMUNITY. THEY WERE EXTREMELY ENGAGED. YES, PROBABLY TOO MUCH. SO NORTHGATE WAS SAVED, BY THE WAY. YEAH. NO. SO IT SOUNDS LIKE AGAIN, I KNOW YOU'RE JUST ONE PERSON, BUT I KNOW YOU TALKED TO OTHER PLANNERS.

I KNOW YOU DID TO DO THE RESEARCH. I IT SEEMS LIKE, BASED ON WHAT YOU'RE SAYING, THAT IF SOMEONE CALLS ABOUT A ZONING CASE BECAUSE OF THE SIGN THEY ASSUME, THEY TYPICALLY MENTION THAT. CORRECT.

OKAY. NOW THE FOOT NOTIFICATION, YOU KNOW, THE STATE LAW IS 200.

WE DO 1000. EVER SINCE I'VE BEEN HERE, WE'VE DONE 1000.

SO I THINK IT'S BEEN THAT WAY EVER SINCE. AND YES, THERE'S A GOOD HEALTHY DEBATE BACK AND FORTH BETWEEN THAT BECAUSE THAT'S FIVE TIMES WHAT THE STATE REQUIRES. AND I THINK YOU GET DOWN TO THIS ARGUMENT DEBATE ON OKAY.

BY THAT IN OUR CASE, THE EXTRA 800FT WE DO, YOU KNOW, WHAT IS OUR RESPONSE RATE AND WHAT ARE PEOPLE DOING.

AND I KNOW YOU SAID 1 TO 3%. I THINK THAT'S A TOUGH THING TO ARGUE ABOUT SOMETIMES IS BECAUSE YOU CAN MAKE THE ARGUMENT EITHER WAY.

YOU CAN SAY IT'S PROBABLY A WASTE OR, WELL, YOU KNOW, IF ONE PERSON GETS TO KNOW THIS WITHIN THAT BOUNDARY THAT THE 800FT DIFFERENCE, THEN IT'S PROBABLY WORTH IT. SO I PERSONALLY HAVE NEVER BEEN A FAN OF THE 1000 FOOT BECAUSE I THINK IT'S OVERKILL.

I THINK THAT IF YOU DO, IF YOU SPLIT THE DIFFERENCE AND SAY YOU DO 400 OR 500FT VERSUS 1000 AND YOU DO THE SIGNS AND AS MR. PRESTENBERG SAID, THE SOCIAL MEDIA, I THINK MR. EMMETT BROUGHT UP A GOOD POINT ABOUT, I KIND OF JOKINGLY CALL IT REVERSE 911.

YOU KNOW, YOU KNOW, IF YOU WANT TO SIGN UP FOR THAT, I DON'T THINK WE HAVE THAT ABILITY CURRENTLY.

BUT, YOU KNOW, THAT'S A THOUGHT TOO, BECAUSE I THINK IF WE WERE TO REDUCE THE FOOTAGE FROM 1000 TO WHATEVER 200 OR 400, I THINK THAT'S A GOOD COMPROMISE. IF IT'S IF WE CAN DO IT AND I'LL LET MISS NASH ADDRESS THAT.

MAYOR, JUST TO ADDRESS THE PIECE ON THE NOTIFY ME RESIDENTS CAN SIGN UP RIGHT NOW FOR ANY OF THE PUBLIC MEETINGS THAT WE HAVE FOR ANY OF OUR BOARDS, CITY COUNCIL, AND HAVE THOSE PUSHED AUTOMATICALLY.

SO RIGHT NOW YOU HAVE THE CAPABILITY FOR THE PLANNING AND ZONING COMMISSION AS AN EXAMPLE.

AS SOON AS THAT MEETING IS POSTED, IF YOU'RE SIGNED UP, YOU GET THE EMAIL THAT ANYTIME THAT AGENDA HAS BEEN POSTED.

SO I WILL SAY PERSONALLY, I SIGN UP FOR ALL OF THEM BECAUSE THEN THAT WAY I MAKE SURE IF I DON'T GET A NOTIFICATION, I'M LIKE, HEY, I DIDN'T GET A NOTIFICATION. BUT THEY ALL THEY'LL PUSH OUT TO YOU AND YOU'LL SEE WHEN THOSE COME UP.

SO IT MAY NOT BE SPECIFICALLY FOR A ZONING CASE, BUT ANYTIME THE PLANNING AND ZONING COMMISSION HAS AN AGENDA,

[00:50:06]

YOU CAN HAVE THAT PUSH NOTIFICATION SENT TO YOU.

SO AND AGAIN, BASED ON THE FACT THAT YOU GET A NOTICE FOR THE AGENDA, OBVIOUSLY IT COULD BE A TRUE ZONING CASE.

OR OF COURSE IN THE P&Z'S CASE IT COULD BE A PLAT.

YES. SO WELL NOT ANYMORE. NOT ANYMORE. YES. OKAY.

OLD HABITS DIE HARD. OKAY. BUT THERE COULD BE DISCUSSION ITEMS ON P AND Z THAT YOU WOULDN'T NOTICE FOR BY LAW ANYWAY.

SO. SO YEAH, THAT'S. DOES THAT MAKE SENSE, MR. EMMETT ON THAT PART? OH, I THINK GO AHEAD. SO JUST TO COMPLETE RESTATE WHAT I SAID TO BE NOTIFIED OF THE ZONING CHANGE REQUEST AND THE HEARING.

I'M AWARE I'M USING THE NOTIFY ME NOW. SO I'M AWARE THAT I GET THE ZONING COMMISSION MEETING AND AGENDA.

THE SEVEN DAY ADVANCE POSTING OF THE AGENDA WAS SOMETHING I WASN'T AWARE OF BECAUSE I KIND OF MISSED SOMETHING THE LAST TIME, BUT JUST THE ZONING CHANGE REQUEST, IF THAT'S A PUSH NOTIFICATION, THAT GETS IT ON THE RADAR.

OKAY. SO YOU'RE VERY SPECIFIC TO A REQUEST OKAY.

GOTCHA. OKAY. AS WELL AS THE HEARING AS WELL AS THE HEARING. RIGHT. OKAY. THANK YOU, MR. CHAIRMAN. YOU KNOW, I DON'T WANT TO SIT HERE AND SPEAK FOR STAFF ON THAT.

YOU KNOW, THAT'S SOMETHING THAT WE DON'T CURRENTLY DO. I DON'T KNOW WHAT THE INFRASTRUCTURE OF THE SYSTEM WOULD BE LIKE. I'VE ALWAYS BEEN IN FAVOR OF REDUCING IT.

I THINK THAT THAT'S SOMETHING THAT I THINK IS DEFINITELY FOOD FOR THOUGHT DOWN THE ROAD IF THERE'S SOMETHING WE COULD DO.

BUT YEAH. SO I FEEL LIKE THAT 1000FT IS TOO MUCH.

BUT I ALSO THINK THAT WHAT WE'RE PROPOSING TO DO OR WHAT STAFF IS PROPOSING TO DO FOR THE SIGNS AND EVERYTHING ELSE IS AWESOME.

WE SHOULD HAVE BEEN DOING THAT A LONG TIME AGO. SO I'M DEFINITELY IN FAVOR OF THAT.

SO. ALL RIGHT. OTHER QUESTIONS? COMMENTS? OR MOTIONS.

MISS HOWARTH. IF THERE'S NO FURTHER DISCUSSION, I WILL MAKE A MOTION THAT WE APPROVE ITEM E ONE AS PRESENTED.

MOTION BY MISS HOWARTH TO APPROVE ITEM E ONE AS PRESENTED. DO I HAVE A SECOND? MR. LINDSEY? IF YOU DON'T, THAT'S OKAY. SECOND.

SECOND. OKAY. AND OF COURSE WE CAN DISCUSS ON SECONDS.

OKAY. I HAVE A MOTION BY MISS HOWARTH TO APPROVE ITEM E ONE AS PRESENTED.

HAVE A SECOND BY MR. LINDSEY. ANY FURTHER DISCUSSION? MR. PRESTENBERG HAD NO. OKAY, I SEE NO DISCUSSION.

SO WITH THAT, WE WILL CAST YOUR BALLOT.

MOTION CARRIES WITH MR. MILLSAP VOTING NO. NEXT ITEM ON THE AGENDA IS ITEM E2, DISCUSS AND CONSIDER AUTHORIZING CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FACILITY

[2. Discuss and consider authorizing the City Manager to enter into an agreement with Facility Solutions Group (FSG) for the installation of LED lighting at Salmon Park for an amount not to exceed Forty Thousand, Seven Hundred Twenty-Two and No/100 Dollars ($40,722.00).]

SOLUTIONS GROUP FSG FOR THE INSTALLATION OF LED LIGHTING AT SALMON PARK, FOR THE AMOUNT NOT TO EXCEED $40,722.

MISS NASH. MAYOR AND COUNCIL. THIS ITEM IS KIND OF A UNIQUE OPPORTUNITY THAT WAS PRESENTED TO US SEVERAL MONTHS AGO TO LOOK AT SOME OF THE LIGHTING THAT WE HAVE AT VARIOUS BALL FIELDS THAT WE HAVE IN THE CITY.

AND INITIALLY WE HAD SPOKEN TO FSG ABOUT SOME OF OUR BALL FIELD LIGHTING OUT AT HERITAGE PARK.

AND IN THOSE DISCUSSIONS GOT AN OPPORTUNITY TO DISCUSS SOME RETROFITTING AND THINGS LIKE THAT FOR THOSE LIGHTS.

AND AS WE FURTHER HAD CONVERSATIONS, I TALKED TO THE STAFF AND SAID, YOU KNOW, I DON'T THINK WE'RE READY TO DO A RETROFIT OF HERITAGE PARK BECAUSE I THINK THERE MIGHT BE A MUCH LARGER PROJECT THAT WE COULD LOOK AT OUT THERE IN THE FUTURE, SIMILAR TO JUST THE PROJECT THAT WAS JUST FINISHED WITH PHASE ONE OF HERITAGE PARK.

AND SO WHEN YOU DO ONE OF THESE PROJECTS, AS YOU'LL SEE AS LANCE TALKS ABOUT IT TONIGHT, THERE IS A RETURN ON INVESTMENT THAT DOES TAKE SOME TIME.

AND SO WHAT WE THOUGHT ABOUT IS LET'S LOOK AT SALMON PARK AS AN OPTION TO LOOK AT AS A PILOT PROJECT TO SEE IF THIS IS SOMETHING THAT WE WOULD LIKE TO DO FOR LIGHTING, RETROFITTING FOR BALL FIELDS. AND SO THAT WAS KIND OF THE APPROACH.

AND THE THOUGHT IN COMING UP WITH THIS PROJECT IS, LET'S START SMALL AND WORK WITH THEM TO SEE IF THIS IS SOMETHING THAT WE COULD DO TO CERTAINLY SAVE MONEY ON ELECTRICITY OVER TIME, AND THAT ULTIMATELY, IF THIS IS SUCCESSFUL AND WE LIKE THIS FROM A SMALL SCALE, THAT WE COULD LOOK AT THIS FOR SOME OF OUR OTHER PARKS AND CITY FACILITIES IN GENERAL.

SO JUST WANTED TO GIVE YOU A LITTLE BIT OF BACKGROUND ON WHAT THE THOUGHT PROCESS WAS WITH THIS AND WHY WE CHOSE THIS AS REALLY KIND OF OUR FIRST FORAY

[00:55:02]

INTO RETROFITTING LIGHTING INTO THE CURRENT DAY LEDS.

SO WITH THAT, I'LL TURN IT OVER TO LANCE AND LET HIM TALK ABOUT THE PILOT.

THANKS. DO YOU HAVE ANYTHING ELSE TO SAY, MR. WHITMAN? NO, I DON'T EVEN THINK THE CONSULTANT WILL HAVE ANYTHING TO ADD.

NO, THANK YOU, MISS NASH. MAYOR COUNCIL, THANKS FOR THIS CHANCE TO COME UP HERE AND DISCUSS RETROFITTING OUR BALL FIELD LIGHTS AT SALMON PARK AND FROM THE CURRENT LIGHTING SYSTEM INTO AN LED SYSTEM. SO WE'LL JUST COVER REAL QUICK SOME OPPORTUNITIES FOR SACHSE THE SALMON PARK ACTUAL PROPOSAL FOR THE SOLUTION THERE. THE FINANCIAL AND OTHER BENEFITS AND WHAT THE QUESTIONS AGAIN, THIS PROJECT IS IN PARTNERSHIP WITH FSG FACILITY SOLUTIONS GROUP, WHICH WE WORKED WITH ON PROJECTS BEFORE IN THE CITY OF SACHSE.

ALSO, WE'VE WORKED CLOSELY WITH THE FINANCE DEPARTMENT, SPECIFICALLY OUR DIRECTOR, MR. DAVID BALDWIN. SO WE HAVE A LOT OF INFORMATION HERE.

JUST A LITTLE BACKGROUND ON FSG KIND OF SEE THEIR HISTORY AND HOW LONG THEY'VE BEEN AROUND, AND SOME OF THE THINGS THAT THEY'VE MOVED FORWARD IN THEIR IN THEIR ADVANCEMENTS IN A VARIETY OF AREAS AS FAR AS THE LIGHTING, THE CONTROLS, WHICH IS A BIG ONE AT SALMON PARK, WE WANT TO MAINTAIN THE CONTROL OVER THERE TO HAVE ACCESS TO, TO SET THE LIGHTING REMOTELY. AND THAT'S THAT WAS A BIG BENEFIT FOR US.

SO. SO THIS PROJECT IS FOR SALMON PARK FOR ONE BALL FIELD WITH AGE LIGHTING SYSTEM.

NOW I JUST WANT TO BE CLEAR IT IS AGE. HOWEVER IT DOES STILL WORK.

THERE'S NOTHING WRONG WITH THE LIGHTING. THE PROJECT WILL THIS PROJECT WILL RETROFIT LED LIGHTS, WHICH AS WE TALK ABOUT IS A MUCH IMPROVED LIGHTING SYSTEM FOR THAT FOR THAT PARK.

SO UPGRADE LIGHT FIXTURES TO LED, UPGRADE ALL 26 FIXTURES AND YOU CAN SEE THE LIGHT LEVELS OF IMPROVEMENT FROM 18 TO 217%. AND YOU MIGHT ASK HOW CAN YOU IMPROVE LIGHTING 217%? WELL, THERE ARE WITH THE HALOGEN LIGHTING, THERE ARE SOME DARK AREAS ON FIELDS.

YOU'LL SEE. YOU CAN SEE A BIG DIFFERENCE HERE TO GO TO GO TO A BALL FIELD WHERE THE HALOGEN LIGHTS ARE IN AND AN LED LIGHTING SYSTEM.

YOU CAN REALLY PUT THE DIRECTIONAL LIGHTING WHERE YOU WANT IT.

THE LIGHT POLLUTION DOESN'T BLEED OUT NEAR, WELL, ALMOST NONE WITH LED LIGHTING.

AND SO THERE ARE GOING TO BE AREAS WITH THAT WILL DOUBLE THE LIGHTING THERE.

SO THESE ARE THE FINANCIAL AND SOME OTHER BENEFITS.

ESTIMATED FIRST YEAR SAVINGS. JUST THE ELECTRICAL SAVINGS ALONE IS $5,849, ALMOST $6,000.

AND THEN MAINTENANCE. THAT'S A ROUGH NUMBER THAT WE JUST CAME UP WITH OVER THE LENGTH OF THAT PARK SINCE IT WAS I GUESS, REDONE BACK IN 2010. THAT'S APPROXIMATE COST FOR YEARLY MAINTENANCE.

AND THEN THE FIRST YEAR SAVINGS NOW COST FOR THE PROJECT TO RE TO REDO ALL THE LIGHTING IS 40, JUST OVER 40, ALMOST $41,000. BUT AS MR. JOHNSON HAS SAID THAT WITH THESE RETROFITTING, THESE LIGHT SYSTEMS, THAT ENCORE WILL GIVE YOU A REBATE JUST FOR INSTALLING THESE SYSTEMS. AND YOU CAN KIND OF SEE THAT FOR THE FIRST YEAR OF ALMOST $5,000, WITH THE NET PROJECT COST OF ALMOST $36,000.

SO THE BENEFITS YOU CAN SEE ON THE, I GUESS, THE FOURTH BULLET THERE, FIFTH BULLET, PAYS FOR ITSELF IN 5.64 YEARS.

SO JUST ON THE SAVINGS YEAR, ANNUAL SAVINGS WILL HAVE SAVED OVER.

WE'LL SAVE OVER 35, ALMOST $36,000. AND THE NET SAVINGS OVER TEN YEARS IS IF WE HAVE THESE LIGHTINGS, WHICH LED LIGHTS WILL I CAN'T MR. JOHNSON CAN GIVE YOU THE NUMBER OF HOURS, BUT WELL OVER TEN YEARS WE SHOULDN'T HAVE TO HAVE TO REPLACE A SINGLE LIGHT FIXTURE FOR OVER TEN YEARS ON THAT FIELD.

AND THE SAVINGS YOU CAN SEE WILL BE OVER $35,000.

REDUCE THE LIGHT, THE BURDEN AND THE MAINTENANCE ON MAINTENANCE FOR SURE AND IMPROVE RELIABILITY.

AND AGAIN REDUCE THE LIGHT TRESPASS. SOME PEOPLE CALL IT POLLUTION, BUT JUST THAT LEAKING OUT INTO THE AREAS IN THE NEIGHBORHOODS AND OTHER.

FIELDS. THAT'S ALL I HAVE. AGAIN, MR. JOHNSON IS HERE TO ANSWER ANY SPECIFIC QUESTIONS WITH FSG.

OR ALSO, MR. BALDWIN IS READY TO ANSWER ANY FINANCIAL QUESTIONS AND YOU HAVE ANY THING FOR ME.

SO THANK YOU. THANK YOU, MR. WHITWORTH. QUESTIONS FROM COUNCIL OR COMMENTS?

[01:00:06]

MISS BUHLER? THANK YOU, MR. WHITWORTH. MY QUESTION WAS ON LIFE CYCLE, SO IT'S EXPECTED TO BE OVER TEN YEARS TILL THESE MAINTENANCE.

MR. JOHNSON, DO YOU KNOW EXACTLY WHO COULD COME UP? HOLD ON, HOLD ON. COME ON. JUST STATE YOUR NAME AND WHO YOU'RE WITH.

MY DAD'S VOICE WAS JUST PROJECTS EVERYWHERE. ALTHOUGH THE INTERNET CAN'T HEAR IT UNLESS YOU'RE IN THE MICROPHONE.

LED LIGHTING IN ITS CURRENT DESIGN AND IN BEEN IN THE INDUSTRY FOR A NUMBER OF YEARS.

PROBABLY MORE THAN A DECADE. SPORTS LIGHTING.

THE MINIMUM WARRANTED LIFE TYPICALLY IS 50,000 HOURS OR TEN YEARS.

YOUR BALL FIELDS, AS TYPICAL WITH ANY CITY BALL FIELDS, RUN ANYWHERE FROM 1300 TO 1800 HOURS A YEAR.

SO YOU CAN QUICKLY DO THE MATH AND FIND OUT THESE THINGS WILL BE AROUND LONG AFTER WE'RE GONE.

THEY'RE VERY RELIABLE. SO YOU SHOULD HAVE ALMOST NO MAINTENANCE.

AS IN ANY ELECTRONIC DEVICE. IF IT'S GOING TO FAIL, IT'S GOING TO FAIL ALMOST IMMEDIATELY, AND THAT'S WITHIN THE WARRANTY PERIOD. AND WE'LL OBVIOUSLY TAKE CARE OF THAT ONCE IT'S KIND OF SETTLED IN AND BURNT IN FOR 20 OR 30 DAYS.

IT'S GOING TO BE THERE FOR 20 OR 30 YEARS. THANK YOU.

THANK YOU. AND THEN ALSO, WILL THIS CUT DOWN ON ANY STAFF TIME? DO YOU HAVE REMOTE ACCESS NOW? WE DO. IT'S VERY MINIMAL.

I MEAN, IT'S CYNTHIA AND I HAVE ACCESS TO THE LIGHTING.

IT'S PRESET TO WHAT THE PRACTICES ARE SET FOR THE BALL SEASON.

IF THERE'S RAIN OR THERE'S WEATHER, WE'LL GET CONTACTED AND THEN WE'LL HAVE THEM TURNED OFF.

BUT YEAH, IT'S VERY LIMITED. OKAY. THANK YOU.

MR. PRESTENBERG. YES, THANKS. GOOD. THERE YOU GO.

ALL RIGHT. THANK YOU FOR THE PRESENTATION, LANCE.

IF THIS IS APPROVED, WHEN WOULD WE BE MOVING FORWARD WITH THIS? MR. JOHNSON WAS SAYING THAT WE THAT WE COULD GET STARTED IN FEBRUARY.

IS THAT CORRECT? AS SOON AS THE AS LONG AS THE PRODUCT IS AVAILABLE, AND AS SOON AS WE RECEIVE A CONTRACT FROM THE CITY, WE'LL OBVIOUSLY CONTACT THE SUPPLIER. THIS IS A TIER ONE MANUFACTURER THAT WE'RE VERY FAMILIAR WITH AND HAVE USED WITH FOR A NUMBER OF YEARS.

IF THEY INDICATE THAT THE PRODUCT IS IMMEDIATELY AVAILABLE, WE'LL HAVE IT DELIVERED.

AND DURING THE TIME OF DELIVERY, WE'LL SCHEDULE WITH THE CITY.

IN PREVIOUS DISCUSSIONS WITH LANCE AND DAVID, WE KNOW THAT THE BALL FIELDS DOWNTIME, IF YOU WILL, IS FEBRUARY AND MARCH. SO OUR ANTICIPATION IS TO HAVE YOU BACK UP AND RUNNING AT THE END OF MARCH AT THE VERY LEAST, WEATHER NOT WITHSTANDING. DON'T MESS WITH OPENING DAY.

AND THE LAST QUESTION IS YOU TALKED ABOUT THE REBATES THAT ARE BEING PROVIDED.

WILL THE REBATES TIME SENSITIVE? ARE THEY EXPIRING AT ANY CERTAIN TIME? AND THE REASON I ASK THAT IS NOT NECESSARILY FOR THIS PROJECT. BUT IF THIS PROJECT IS A SUCCESS AND WE'D LIKE TO MOVE FORWARD WITH OTHER ONES, IS THIS SOMETHING THAT WE NEED TO ACT QUICKER THAN NOT? THE REBATE THAT WE HAVE UP HERE IS AN ESTIMATED REBATE BASED ON THE 2024 ENCORE REBATE PROGRAM, WHICH HAS EXPIRED. NOW, ENCORE HAS NOT ANNOUNCED THEIR 25 REBATE, BUT IF HISTORY IS ANY INDICATION, THE 25 REBATE WILL BE VERY SIMILAR TO THE 24, SO WE DON'T ANTICIPATE THIS NUMBER CHANGING MUCH.

HOPEFULLY IT GOES UP. THE TIMELINESS OF IT IS DEPENDENT UPON WHETHER THEIR FUNDS HAVE BEEN EXHAUSTED BY OTHER APPLICANTS, BEING AS WE WOULD BE APPLYING SOMETIME IN THE FIRST QUARTER.

I THINK THERE'S A VERY, VERY HIGH CHANCE THAT YOU'LL RECEIVE THE MONEY.

WE'LL DO THE APPLICATION ON YOUR BEHALF. OKAY.

AND THEN I'M ASSUMING THERE WAS A 23 REBATE AND A 22 REBATE.

YES, SIR. OKAY. SO HAVING A 25 REBATE IS NOT OUT OF THE QUESTION.

NOT A BIG THING. AND EVEN WITHOUT A REBATE, I MEAN, IT GOES FROM 5.6 YEARS TO 6.6 YEARS, RIGHT? FROM A RE PAYING FOR ITSELF. RETURN ON INVESTMENT.

SO IT'S STILL NOT A BAD THING, BUT MUCH BETTER IF THERE'S A REBATE SIDE OF IT.

OKAY. THANK YOU. YOU'RE WELCOME. MAYOR PRO TEM FRANKS.

ALL RIGHT. LANCE, ARE WE'RE SAYS REPLACING 26 FIXTURES.

IS THAT INDIVIDUAL LIGHT? IS THAT A FIXTURE? OKAY.

YES, SIR. I'M TRYING TO COUNT ON THE MAP, BUT I'M LOOKING AT SHADOWS.

YEAH. OKAY. SO THAT'S WHAT I ASSUMED. AND THE POLES FOR THE LIGHTS.

THE EXISTING POLES ARE FINE. THE WIRING? YES.

WIRING. IT'S RETROFITTED ALREADY FOR THE. OKAY.

THE REMOTE LINK. SO ON THAT SLIDE ON PAGE FIVE, YOU HAVE A PICTURE OF THE BEFORE AND AFTER.

[01:05:02]

I'LL CALL THEM OF THE TWO BALL FIELDS. OBVIOUSLY THOSE ARE NOT OUR BALL FIELDS.

BUT I WOULD ARGUE YOU SAID THERE'S NOTHING WRONG WITH THE LIGHTS OUT THERE NOW.

I'D ARGUE THAT THAT'S NOT FACTUAL. WELL, I GUESS IT'S NOT QUITE WHAT HE SAID, BUT THEY ARE.

THEY ARE ALL OPERATING. CORRECT? YES. THEY'RE OPERATING.

YEAH. BUT, YOU KNOW, WE'VE I'VE BEEN INVOLVED WITH SACHSE BASEBALL ASSOCIATION FOR A NUMBER OF YEARS.

AND EVEN, YOU KNOW, FOR THE LAST TEN YEARS I'VE HEARD ABOUT DARKER SPOTS.

I WON'T SAY BLACK SPOTS, BUT DARK SPOTS COMPARATIVELY.

BUT THE LOSING COACH ALWAYS HAS SOMETHING TO COMPLAIN ABOUT, RIGHT? AND I'VE BEEN ONE OF THOSE GUYS. SO I THINK THIS IS A DEFINITE UPGRADE.

WE'VE BEEN TALKING ABOUT HERITAGE PARK, WE'VE BEEN TALKING ABOUT SALMON PARK AND THE BALL FIELDS OUT THERE AND MULTIPLE LIGHTING. ARE WE GOING TO OR WOULD IT BE BENEFICIAL TO PUT ANY LIGHTS GOING TOWARDS THE SMALL FIELD? I DON'T THINK IT'S CLOSE ENOUGH TO MAKE A DIFFERENCE, BUT I WAS JUST CURIOUS. I DON'T KNOW IF IT WOULD BE BENEFICIAL, BUT I THINK WHEN YOU HAVE A PUBLIC FIELD AND YOU'RE EVEN TRYING TO LIGHT IT AT ALL.

IT'S CONSIDERED LIGHTING. CORRECT ME IF I'M WRONG, BUT YOU CAN'T JUST PARTIALLY LIGHT IT.

YEAH, I DON'T THINK THERE'S ANY BENEFIT HERE. WE'D HAVE TO FULLY LIGHT IT AND PUT POLES IN.

OKAY, I WILL COMMENT AND SAY BECAUSE I WENT OUT AND ACTUALLY TOOK THE FOOT CANDLE READINGS MYSELF.

AND THERE ARE TWO, IF NOT THREE FIXTURES THAT ARE NOT AIMED AT THE FIELD.

THEY'RE AIMED AT THE PARKING LOTS OR AT THE BASKETBALL COURT.

SO THEY'RE NOT IDEAL LIGHTING BECAUSE THEY'RE NOT LOCATED AT THE COURT OR AT THE PARKING LOT, BUT THEY DO PROVIDE AMPLE LIGHTING FOR EGRESS WHEN YOU'RE IN THE PARKING LOT, AND PRETTY DECENT LIGHTING FOR THE BALL PARK OR THE BASKETBALL FIELD. MY SUSPICION IS WHEN WE'RE DONE. ALTHOUGH WE'RE FOCUSING ON LIGHTING THE FIELD, THOSE AREAS WILL ALSO IMPROVE IN LIGHTING WITHOUT BLEEDING LIGHT INTO THE NEIGHBORHOOD.

WE'RE VERY FOCUSED ON WHAT WE CALL LIGHT TRESPASS.

AND AS YOU CAN SEE IN THE BEFORE AND THE AFTER, THE AFTER BEING ON THE RIGHT HAND SIDE, VERY LITTLE OF THAT LIGHT GETS OUT BEYOND THE PERIMETER OF THE FIELD. YEAH, OBVIOUSLY THAT'S WHAT THE RESIDENTS AROUND THOSE FIELDS ARE GOING TO BE CONCERNED ABOUT SHINING IN THEIR WINDOWS, IN THEIR BACKYARDS AND ALL THAT KIND OF GOOD STUFF. I THINK WE'VE DONE A GOOD JOB WITH A GOOD JOB WITH STREET LIGHTING AND, YOU KNOW, HOODS OR SHIELDS OR WHATEVER YOU WANT TO CALL THEM. SO I DON'T HAVE ANY ISSUES THERE.

BUT THE BIG THING IS YEAH. LIFE, LIFESPAN. YOU KNOW, IT'S GOING TO BE WORTH DOING IT.

BUT WE'VE TALKED ABOUT UPGRADING LIGHTING FOR YOU, AND I'VE TALKED ABOUT DOING UPGRADING LIGHTING FOR YEARS. SO THANK YOU, MR. MILLSAP. HAVING A LITTLE BIT OF EXPERIENCE IN ATHLETIC FIELD LIGHTING AT COLLEGE LEVEL OVER THE LAST 50 YEARS AGO.

WHAT IS THE CURRENT FOOT CANDLE AT GROUND LEVEL IN MID CENTERFIELD.

AND WHAT IS THE IS THE ENGINEERED FOOT CANDLE GOING TO BE UNDER THE NEW SYSTEM? AND THE REASON I'M ASKING THAT IS YOU'RE SHOWING PROPOSED SOLUTIONS, IMPROVE LIGHTING LEVELS FROM 18 TO 270%.

THAT'S A BIG VARIANCE. IF WE CAN GET UP TO NEIGHBORHOOD OF 150 TO 200%, THAT'S FINE.

BUT IF WE'RE ONLY GETTING 18%, WE'RE NOT DOING OURSELVES MUCH GOOD.

AS MR. JOHNSON IS LOOKING UP, I WILL SAY THIS THAT THERE ARE AREAS IF YOU LOOK AT THE TWO PICTURES, THERE ARE AREAS THAT ARE FAIRLY WELL LIT THERE IN LEFT FIELD, FOR INSTANCE, ON THE FIRST PICTURE, THAT ADDING THE LED LIGHT DOESN'T IMPROVE SUBSTANTIALLY, BUT IT IMPROVES IT.

THAT'S PROBABLY YOUR EIGHT. I'M JUST GUESSING THAT'S PROBABLY YOUR 18%.

SO I'LL GIVE YOU A GOOD EXAMPLE. THE AREA DIRECTLY BEHIND SECOND BASE IS CURRENTLY AT NINE FOOT CANDLES, AND WE PROJECTED TO GO TO 27 OKAY. IS THAT THE LARGEST INCREASE DOWN THERE? IT MAY NOT BE. WELL, THAT'S ABOUT THAT'S 200.

OVER 200%. YOUR CENTER FIELD. YEAH. WELL, THE FENCE BEHIND SECOND BASE WOULD BE CANDLES.

YES. AND IT WILL GO TO 20. OKAY. OR SO. AND SOME AREAS ARE ONLY INCREASING 18%. THIRD BASE IS FAIRLY WELL LIT. IT'S 28. IT'S GOING TO GO INTO THE 30S NOW.

SO, WE'RE OUR COMPUTER PROJECTION IS A VERY UNIFORM LIGHT LEVEL.

SO IN THE 20S AND 30S WE CAN'T ABSOLUTELY MAKE IT PERFECTLY UNIFORM, NO FIELD CAM.

BUT THIS IS GOING TO HAVE A LOT MORE UNIFORMITY.

OKAY. THAT'S BASICALLY WHAT I WAS ASKING. YES, SIR.

OTHER QUESTIONS FOR STAFF. THANK YOU. GENTLEMEN, HANG AROUND JUST A SECOND.

[01:10:03]

I DO HAVE A COMMENT CARD FROM MISS JANE REED.

HI. JANE REED, 2204 CORNWALL LANE. SOME OF MY QUESTIONS HAVE ALREADY BEEN ANSWERED, BUT I DO HAVE A WHEN WAS THIS PROJECT PRESENTED BY FSG? AND I GUESS MY NEXT QUESTION IS WHY FOR THIS AMOUNT OF MONEY, DEPENDING ON, I GUESS, HOW YOU ANSWER WHEN THE PROJECT WAS PRESENTED, WHY WAS THIS NOT PUT ON THE BUDGET? $40,000 IS QUITE A BIT OF MONEY IN MY OPINION.

IT LOOKS LIKE ON SOME OF THE PAPERWORK ABOUT THIS AGENDA THAT THIS IS GOING TO BE TAKEN OUT OF THE RESERVE BUDGET RESERVES. SO I'M TRYING TO FIGURE OUT IF I'M TRYING TO GET SOMETHING FIXED IN FRONT OF MY HOUSE FOR THE LAST THREE AND A HALF YEARS, AND I'M TOLD THERE'S NO MONEY.

BUT ALL OF A SUDDEN, THIS PROJECT OUT OF THE BLUE COMES UP AND THE CITY HAS A BUDGET RESERVE MONEY FOR THIS, FOR THESE LIGHTS AND MY KIDS. I'VE LIVED HERE SINCE 1993, AND I HAVE TWO BOYS GO THROUGH PLAY BASEBALL HERE. SO I'VE PLAYED THEY'VE PLAYED ON SALMON PARK, THEY'VE PLAYED ON HERITAGE.

SALMAN PARK IS THE LEAST USED BECAUSE SINCE HERITAGE PARK WAS BUILT.

ALL THE PRACTICES PRETTY MUCH WENT UP TO HERITAGE.

SO I'M TRYING TO FIGURE OUT HOW, YOU KNOW, HOW MANY GAMES, HOW OFTEN ARE GAMES PLAYED AT THOSE FIELDS, AND THEN ALSO THE NEIGHBORS BEING NOTIFIED AROUND THAT AREA.

I'M NOT I DON'T UNDERSTAND A LOT ABOUT THE LIGHT.

I MEAN, THE TERMINOLOGY, BUT WOULD THE NEIGHBORS, SHOULDN'T YOU, THE NEIGHBOR, OR HAVE THE NEIGHBORS? ARE THEY GOING TO BE NOTIFIED THAT THIS IS GOING TO CHANGE? AND POSSIBLE MORE LIGHT BEING PUT OUT IN THAT NEIGHBORHOOD DURING GAME TIME AND PRACTICE TIME? AND LET ME SEE JUST A SECOND. AND OH, AND WHO WERE THE OTHER BIDDERS ON THIS ON THIS PROJECT BESIDES FSG. THAT'S ALL I HAVE. THANK YOU, MISS REED.

ANYONE ELSE LIKE TO ADDRESS THIS ITEM? SEEING NONE.

OKAY. MISS NASH. YES. THIS WAS DONE OUTSIDE OF THE BUDGET.

AS I MENTIONED IN MY INITIAL COMMENTS. THIS WAS A PROJECT THAT WE STARTED PURSUING AFTER THE BUDGET WAS ADOPTED AND REALIZED THIS WOULD BE AN OPPORTUNITY FOR US TO GET IMPROVED LIGHTING AT THIS FACILITY FOR SAVINGS ACROSS TIME.

AND FSG DOES OFFER AN OPPORTUNITY LIKE THEY DO WITH LARGER PROJECTS WHERE YOU COULD FINANCE A PROJECT LIKE THIS AND BE ABLE TO ROLL THAT INTEREST RATE INTO A PROJECT AND THEN BE ABLE TO GET YOUR SAVINGS OVER TIME AND DO A REPAYMENT.

AND I TOLD THE STAFF THAT MY RECOMMENDATION WOULD BE THAT WE USE FUND BALANCE FOR THIS INSTEAD, AND NOT PAY THE INTEREST RATE TO BE ABLE TO ABLE TO ULTIMATELY SAVE DOLLARS MORE DOLLARS ON THIS PROJECT AND PAY FOR IT OUT OF FUND BALANCE.

AND BECAUSE THIS IS NOT A ZONING CASE. NEIGHBORS AREN'T NOTIFIED FOR THIS PROJECT.

CORRECT. AND AS FSG POINTED OUT, THE REPRESENTATIVE THAT WHILE THIS IS AN INCREASE IN FOOT CANDLES FOR THE LIGHTING ON THE FIELD ITSELF, IT'S NOT GOING TO HAVE THE LIGHT POLLUTION THAT WOULD PUSH OUT TO THE RESIDENTS.

THEY'RE NOT GOING TO BE AFFECTED ANY DIFFERENTLY BY DOING THIS PROJECT, BECAUSE THE WAY THAT THE LIGHT IS DIRECTED ONTO THE FIELDS.

I THINK SHE HAD ONE OTHER QUESTION ABOUT, IS THIS A BIDDABLE PROJECT OR.

I'LL LET YOU SPEAK TO THAT LANCE. FSG IS ON OUR BOARD SYSTEM, SO WE'VE USED THEM BEFORE ALSO AND THEY HAVE A GOOD REPUTATION, SO. SO, IF YOU'RE ON THE BOARD PROJECT BIDDING IS NOT A REQUIREMENT.

THANK YOU. YES. OKAY. IT'S ALREADY PRE-CLEARED.

PRE-CLEARED. PROCESS. YES BECAUSE YOU'RE ON BY BOARD PROGRAM.

MR. PRESTENBERG. YEAH. I THINK ONE OF THE QUESTIONS ALSO IS SALMON VERSUS HERITAGE.

I THINK THE IDEA WAS, AND CORRECT ME IF I'M WRONG HERE, BUT WAS THAT SALMON WAS A SMALLER RESPONSIBILITY OR SMALLER TEST CASE, I GUESS YOU'D SAY. AND THAT GOES WELL THEN THE HERITAGE PARK, I WOULD ASSUME, WOULD BE A LOT MORE EXPENSIVE THAN THIS.

[01:15:07]

A GREAT DEAL MORE. YES. AND SO IF THIS IF WE KNOCK IT OUT OF THE PARK WITH THIS, YOU KNOW, INSTALLATION IN FEBRUARY OR MARCH TIME FRAME, WE COULD SEE OTHER ONES DOWN THE FUTURE, BUT THAT WOULD HAVE A HIGHER PRICE TAG TO IT.

WE WANT TO MAKE SURE IT WORKS FIRST. YES, SIR.

AND WE'D WANT TO RESEARCH NOT JUST THE ENCORE REBATES, BUT THERE COULD BE SOME OTHER OPPORTUNITIES FOR US WITH THAT.

AND SO WE WANTED TO MAKE SURE THAT WE WERE COMFORTABLE WITH A SMALL SIZE PROJECT FIRST BEFORE WE PURSUED SOMETHING LARGER.

THANK YOU. IF I MAY POINT OUT THAT YOU'RE SPOT ON WHEN IT COMES TO THE COST OF HERITAGE PARKS.

MORE FIELDS, MORE LIGHTS PER FIELD. CONVERSELY, THE SAVINGS ARE MUCH MORE SIZABLE, AND YOU'RE PAYING A MUCH LARGER ELECTRIC BILL OVER AT HERITAGE PARK, THAN YOU ARE AT SALMON PARK.

AND THE SAVINGS ARE COMMENSURATE. HOLD ON. THERE YOU GO.

HAVE YOU ALREADY DONE THE YOU SAID SAVINGS ARE A LOT BIGGER.

HAVE YOU ALREADY DONE ANY SORT OF ANALYSIS ON THAT? YES WE HAVE.

SO YOU'VE DONE THE FOOT CANDLES AND ALL THAT ANALYSIS.

WE HAVEN'T DONE THE FOOT CANDLES, BUT WE HAVE DONE A PRELIMINARY ANALYSIS ON ONE FIELD.

BUT ALL FIELDS ARE SIMILAR THERE. SO IT REALLY TIMES THREE.

OKAY. THAT'S THE FIRST TIME I'VE EVER HEARD OF FOOT CANDLES. SO I'M GONNA USE THAT A LOT. THANK YOU.

I WANTED TO ANSWER MISS REED'S QUESTION ABOUT USE OF THE FIELDS OUT THERE.

I JUST DID A ROUGH ESTIMATE TODAY BECAUSE I SAW HER COMMENT CARD EARLIER.

SO WITH PRACTICES AND GAMES THROUGHOUT THE YEAR, IT'S ON ABOUT 130 TO 150 NIGHTS A WEEK OR NIGHTS A YEAR, SO. NIGHTS A WEEK WOULD HAVE BEEN A TRICK. I KNOW THAT WOULD HAVE BEEN TOUGH, BUT YEAH.

AND THAT INCLUDES THE SPRING SEASON, WHICH IS THE PEAK SEASON.

AND THEN WHEN THEY HAVE SUMMER IT THE NUMBERS REDUCE OF COURSE QUITE A BIT.

AND THEN THEY ALSO HAVE FALL BALL. AND THAT ALSO INCLUDES OUR SOFTBALL ADULT SOFTBALL LEAGUE THAT'S OUT PERIODICALLY.

THEY'LL MOVE OVER THERE BECAUSE THAT'S IT RETAINS OR DOES BETTER WITH THE, WITH WEATHER.

SO, AND I'M SORRY, THAT ALSO INCLUDES 10 TO 15 JUST RENTALS THAT PEOPLE RENT TO USE THE FIELDS AT NIGHT.

GOTCHA. MAYOR PRO TEM FRANKS. I WAS JUST GOING TO COMMENT ON THE FIELD USE AS WELL.

I MEAN, THAT'S ALMOST EVERY NIGHT THERE'S DURING BASEBALL SEASON, BOTH THE FALL AND THE SPRING SEASON, THEY'RE OUT THERE PLAYING, PRACTICING BECAUSE THEY HAVE TO RESERVE PRACTICE TIMES.

AND FOR EVERY SATURDAY AND SUNDAY AND TUESDAYS AND FRIDAYS, THEY'RE PLAYING GAMES.

YOU SAID YOU'RE USING A TIER ONE VENDOR THAT YOU'RE VERY FAMILIAR WITH, BUT YOU DON'T KNOW IF THESE LIGHTS ARE IN STOCK.

IS THAT CORRECT? NO, WE HAVEN'T ASKED HIM SPECIFICALLY.

I MEAN, WE WORK WITH THEM ON A ROUTINE BASIS, BUT UNTIL WE HAD INFORMATION FROM THE CITY THAT YOU WANTED TO PROCEED, WE CAN'T REALLY REACH OUT TO THEM AND SAY, HEY, WE NEED 26.

BUT IN YOUR BUT IN OUR EXPERIENCE, THEY'RE GOING TO BE READILY AVAILABLE.

THERE'S NOT A BIG BACKLOG IN LIGHTING FROM THIS MANUFACTURER OR THIS DISTRIBUTOR.

OKAY. AND THEN SEASON IT'S GOT TO BE DONE BEFORE THE SEASON STARTS.

YEP. OBVIOUSLY HE MENTIONED FEBRUARY, MARCH, BUT THE SEASON DOES ACTUALLY START IN MARCH.

IT DOES. WE'RE WORKING I'VE TALKED TO THE BASEBALL ASSOCIATION.

IF WE WERE TO GO INTO MARCH THAT WE CAN WORK OUT THE SCHEDULE TO WHERE WE CAN.

YEAH, THAT'S WHAT I'M GOING TO ASK IF THERE'S ANY KIND OF AND I HATE THE TERM SUPPLY CHAIN BECAUSE I'M TIRED OF HEARING IT FOUR YEARS AFTERWARDS, BUT WE'RE STILL DEALING WITH STUFF.

IF IT DOES, IF THERE'S A 30 DAY LAG ON SUPPLIES, WHAT ARE WE GOING TO DO WHEN THE SEASON STARTS? WELL, I THINK WHAT WE DO, IF IT'S RIGHT IN THE MIDDLE OF THE SEASON IS WE WOULD DELAY IT TILL THE SUMMER.

OKAY. THAT'S WHAT I WAS GOING TO SUGGEST, BUT YOU'VE ALREADY GOT THERE BEFORE ME.

I THINK THAT'S ALL. THANKS. ONE OF THE THINGS I'LL ADD FOOD FOR THOUGHT.

IF YOU PROCEED WITH THIS THAT'S GOING TO BE YOUR FEATURE FIELD.

THAT THING'S GOING TO LOOK GREAT, AND PEOPLE ARE GOING TO WANT TO GO TO THAT FIELD, AND PEOPLE ARE GOING TO WANT TO RENT THAT FIELD, AND YOUR REVENUE FOR THAT FIELD WILL MOST UNDOUBTEDLY INCREASE.

AND THE DEMAND THAT FIELD WILL GO UP. THANK YOU GENTLEMEN.

OTHER QUESTIONS COMMENTS OR MOTIONS. MR. MILLSAP.

THIS PROJECT. I'M NOT OPPOSED TO ADDING THE MORE LIGHTS TO IT, BUT THE $40,000 COMING FROM THE ACCOUNTING THAT WE ARE SEEMS LIKE TO ME, IN THE LAST SEVERAL MONTHS, WE'VE ALLOCATED LOTS OF NEW PROJECTS THAT SHOULD BE CHARGED AGAINST P&R, PARKS AND RECREATION BUDGET PROGRAM, WHICH IS MAINLY MMD MONEY.

[01:20:02]

IS THERE SOME WAY? HOW ARE WE ACCOUNTING FOR HOW MUCH MONEY AT THE END OF THE YEAR? WE KNOW HOW MUCH MONEY WE SPENT ON POLICE DEPARTMENT, HOW MUCH THEY SPENT ON FIRE DEPARTMENT, HOW MUCH MONEY IS SPENT ON LIBRARY AND ALL OF THE OTHER THINGS.

BUT SOME OF THESE FUNDS ARE COMING OUT OF NON ALLOCATED OR NOT IDENTIFIED FUNDS EARMARKED FOR PARKS AND RECREATION.

HOW ARE WE GOING TO ACCOUNT HOW MUCH MONEY IS ACTUALLY BEING SPENT THAT ISN'T IN OUR BUDGET FOR THIS PROGRAM? SO ANY OF THE THINGS THAT WE DO OUTSIDE OF THE REGULAR BUDGET APPROPRIATIONS ARE ALWAYS CHARGED TO THOSE DEPARTMENTS.

AND THEN AS WE AS WE GO THROUGH THE YEAR, WE MAKE BUDGET AMENDMENTS BASED ON WHAT COUNCIL HAS APPROVED.

SO YOU CAN ALWAYS SEE WHERE FUNDS ARE EXPENDED ON A PROJECT.

WE ALWAYS PUT THOSE IN THE PROPER PLACE. AND THEN THE BUDGET AMENDMENTS REFLECT ANY FUNDS THAT ARE TRANSFERRED IN ABOVE AND BEYOND THOSE PROJECTS.

AND ALL THOSE BUDGET AMENDMENTS ARE THEN APPROVED AGAIN BY THE CITY COUNCIL TO MAKE SURE THAT WE DO THE PROPER JOURNAL ENTRIES TO RECOGNIZE THOSE.

OKAY. MAYOR PRO TEM FRANKS. YEAH, JUST A POINT OF CLARIFICATION.

THIS BUDGET IS THE PARKS BUDGET IS NOT NDD FUNDS.

ALSO, CAN YOU, GINA, CAN YOU TALK A LITTLE BIT MORE ABOUT WHERE THE FUNDING IS COMING FROM? AND I WAS GOING TO ASK ABOUT PARK DEVELOPMENT FEES.

SO, THE FUNCTION. ABSOLUTELY. SO THE FUNDING ACTUALLY WILL COME.

WHAT THE PROPOSAL IS, IS FOR IT TO COME OUT OF FUND BALANCE.

PARK DEVELOPMENT FEES. IT CERTAINLY IS AN OPTION THAT WOULD ANY PARK DEVELOPMENT FEES THOUGH, AS YOU KNOW, HAVE TO BE APPROVED BY THE PARK BOARD. SO THAT IS CERTAINLY SOMETHING THAT YOU ALL COULD CONSIDER REQUESTING THROUGH THE PARK BOARD TO BE ABLE TO DO THAT, TO PAY FOR THAT. I WOULD CERTAINLY REQUEST THAT.

OKAY. BUT THAT WAS AN OPTION. THAT IS AN OPTION.

MDD TYPICALLY, AS WHEN COUNCIL DESIGNED THAT UNDER RESOLUTION, IT WAS MORE FOR TRUE CAPITAL PROJECTS.

AND YOU COULD CALL THIS THAT. ALTHOUGH THEY'VE BEEN MORE FOR CIP.

YEAH. NO I THE MDD FUNDS ARE ALL EARMARKED AS OF CURRENTLY.

THEY'RE ALREADY ASSIGNED TO THE CURRENT PARK THAT THEY'RE ASSIGNED TO.

BUT THE PARK DEVELOPMENT FEES ARE NOT. AND I THINK THIS WOULD BE A GREAT PROJECT FOR THAT.

THAT'S WHAT THE FUNDS ARE FOR. WE HAVEN'T BEEN SPENDING THOSE FUNDS LATELY.

WE'VE BEEN USING MTD TO BUILD NEW PARKS. THAT WOULD MAKE MORE SENSE TO ME THAN COMING OUT OF FUND BALANCE.

CERTAINLY AN OPTION. OKAY. ANYONE ELSE? QUESTIONS? COMMENTS. MOTIONS. MAYOR PRO TEM FRANKS. MAKE A MOTION THAT WE APPROVE.

YOUR MIC GOT TURNED OFF, BUT MOTION TO APPROVE E2 AS PRESENTED.

LET ME SAY IT AGAIN. GO AHEAD. MAKE A MOTION THAT WE APPROVE E2 AS PRESENTED.

THANK YOU SIR. A MOTION TO APPROVE E TWO IS PRESENTED.

DO I HAVE A SECOND? MR. PRESTENBERG. SECOND. SECOND BY MR. PRESTENBERG. ANY FURTHER DISCUSSION? HEARING NONE.

PLEASE CAST YOUR BALLOT.

MOTION CARRIES UNANIMOUSLY. NEXT ITEM ON THE AGENDA IS ITEM F.

[1. Discuss the upcoming Street Maintenance Sales and Use Tax election on May 3, 2025.]

DISCUSSION ITEMS. ITEM ONE DISCUSS THE UPCOMING STREET MAINTENANCE, SALES AND USE TAX ELECTION ON MAY 3RD, 2025. MISS NASH. MAYOR AND COUNCIL. IT'S THAT TIME AGAIN.

ALREADY FOUR YEARS HAVE ALREADY COME AND GONE.

AND THIS ITEM TONIGHT IS AN OPPORTUNITY FOR THE FOR THE CITY COUNCIL TO DISCUSS POTENTIALLY ANOTHER UPCOMING STREET MAINTENANCE, SALES AND USE TAX ELECTION, WHICH WOULD BE HELD ON MAY 3RD.

AND COREY NESBITT IS HERE TO GIVE YOU A BRIEF PRESENTATION JUST TO WALK YOU THROUGH WHAT WE HAVE DONE TO THIS DATE AND FOR YOU ALL TO DISCUSS PUTTING IT ON AN UPCOMING BALLOT. HELLO, MR. NESBITT. GOOD EVENING.

MAYOR. COUNCIL. YES, THIS IS MISS NASH ALLUDED TO.

WE DO THIS EVERY FOUR YEARS, AND SO I'LL KIND OF GIVE YOU A QUICK LITTLE OVERVIEW KIND OF SHOW YOU WHICH PROJECTS WE'VE DONE, WHICH PROJECTS WE DID PER YEAR, KIND OF EXPLAIN THE STREET MAINTENANCE TAX AND WHAT THAT IS.

AND THEN WE'LL TALK ABOUT NEXT STEPS. AND AGAIN, STREET MAINTENANCE TAX IS A PROGRAM TO COLLECT LOCAL SALES TAX, A PERCENTAGE OF LOCAL SALES TAX TO USE IN SPECIFICALLY FOR STREET PROJECTS WITHIN THE CITY.

AGAIN, WHEN PEOPLE PURCHASE TAXABLE GOODS, WE GET A QUARTER OF A CENT OF THAT GOES TO THE STREET MAINTENANCE TAX.

CURRENT SALES TAX IS 8.25%, WHICH IS SIMILAR TO MOST CITIES THROUGHOUT THE STATE.

HERE'S A BREAKDOWN OF WHAT THE SALES TAX IN EACH GROUP IS.

AND YOU SEE HERE THAT THE STREET MAINTENANCE TAX IS A QUARTER PERCENT MDD.

AS WE TALKED PREVIOUSLY. THAT'S A QUARTER PERCENT.

EDC GETS IT GETS HALF A PERCENT. AND THEN THE REST OF IT GOES INTO THE OPERATING BUDGET.

AND THEN AGAIN STATE OF TEXAS GETS 6.25%. SO AGAIN SMALL PERCENTAGE OF THAT GOES TO THE CITY.

[01:25:03]

AND THEN YOU CAN ALSO SEE ON HERE FOR 2014 AND 2017 WE COLLECTED 1.3 MILLION.

THE 2018 TO 2021 WE COLLECTED 1.9. AND THEN SINCE 2022, WE'VE COLLECTED $2.3 MILLION OF STREET MAINTENANCE TAX MONEY.

PROJECT SELECTION. YOU GUYS SEE A LOT OF THESE THROUGH THE BUDGET PROPOSAL.

ANY STREET IN THE CITY IS ELIGIBLE TO BE CONSIDERED FOR THIS PROJECT.

AGAIN, WE USE A COMBINATION OF BUDGET PACER SCORES, EVALUATIONS TO DETERMINE WHICH STREETS ARE IDENTIFIED AND THOSE GET PRESENTED TO YOU DURING THE BUDGET PROCESS. BUT THIS IS KIND OF THE PROCESS OF HOW WE USE SOME OF THOSE SPECIFIC FUNDS TO REPLACE STREET PROJECTS.

I'M JUST GOING TO GIVE YOU A QUICK UPDATE OF WHAT WE DID BACK IN 2014 AND 2017.

YOU CAN SEE WE DID A LOT OF STREETS THAT THREE YEAR PERIOD.

2018, 2021 AGAIN, ANOTHER LIST OF STREETS. AND THESE ARE ONLY STREETS THAT WE DID WITH STREET MAINTENANCE TAX MONEY.

SO IF WE USE GENERAL FUNDS OR BOND FUNDS IN DIFFERENT CASE THAT WOULD NOT BE SHOWN ON HERE.

BUT THIS IS JUST PROJECTS WE USE WITH STREET MAINTENANCE FUNDS.

RECENTLY 2022 WE DID ANTHONY LANE LAST YEAR WE DID BLACKBURN INGRAM I GUESS THIS LAST YEAR.

EXCUSE ME. SIXTH STREET ALLEY. WE DID A LOT OF ALLEY PROJECTS LAST YEAR AT EAST VIEW, HILLTOP MEADOW, DEWITT, SACHSE STREET AND HIGH RIDGE DRIVE. SO AGAIN, A LOT OF THESE ARE JUST THE ONES WE DID WITH STREET MAINTENANCE TAX.

BUT YOU CAN SEE THERE'S QUITE A LIST OF PROJECTS. THIS MAP IS PROBABLY HARD TO READ, BUT THIS IS THIS IS THE MAP BY YEAR OF WHAT WE'VE DONE.

AND YOU CAN KIND OF SEE IT'S KIND OF ALL OVER THE PLACE. IT'S NOT JUST ASPHALT STREETS, IT'S NOT CONCRETE STREETS. IT'S KIND OF A MIXTURE OF BOTH. BUT ANYWAYS, THIS IS THE MAP OF THE PROJECTS THAT WE'VE DONE SO FAR.

AND AS MISS NASH MENTIONED, WE'RE GOING TO PROPOSE THIS FOR THE MAY 3RD ELECTION.

AND WE'LL WORK WITH CITY SECRETARY'S OFFICE ON GETTING THE ELECTION INFORMATION PUBLISHED HERE AT THE NEXT CITY COUNCIL MEETING. ALSO WORKING WITH OUR COMMUNICATIONS DEPARTMENTS ON FLIERS, PUBLIC NOTIFICATIONS, SOCIAL MEDIA, ALL THAT STUFF THAT WILL BE ASSOCIATED WITH THAT.

BUT WITH THAT, I WILL ANSWER ANY QUESTIONS. THANK YOU, MISS NESBITT.

MISS HOWARTH. SO IF THIS GOES TO ELECTION AND IT IS NOT APPROVED.

THEN THE SALES TAX GOES DOWN A QUARTER OF A PERCENT.

AND THEN WE WOULD BE AT 8%. IT'S NOT THAT THE MONEY GOES SOMEPLACE ELSE.

WE JUST DON'T COLLECT. JUST DON'T GET IT CORRECT. OKAY.

SORRY ABOUT THAT, MISS BUHLER. MINE'S MORE OF A STATEMENT THAN A QUESTION.

THIS IS SUCH A CRITICAL FUNDING MECHANISM. STREET MAINTENANCE.

MAINTENANCE IS THE NUMBER ONE THING I HEAR FROM RESIDENTS WHEN THEY ASK, YOU KNOW HOW THINGS ARE GOING AND THINGS THAT THEY WANT, AND WE'RE MAKING GREAT PROGRESS, BUT WE STILL HAVE A LOT OF WORK TO DO.

SO WE REALLY NEED TO KEEP THIS FOR OUR CITY. I WOULD PIGGYBACK ON MISS BUHLER.

I THINK THE QUESTION THAT WE GET OUT OF IT THAT THE STATE, THE STATE DOESN'T ALLOW US VERY MUCH OF THAT, BUT THE PART WE DO GET, I THINK THAT'S ONE OF THE BEST THINGS WE'VE DONE WITH IT, AS YOUR PROJECT LIST SHOWED.

WE'VE GOTTEN A LOT OF GOOD USE OUT OF THAT, AND HOPEFULLY THE VOTERS WILL LET US CONTINUE TO DO THAT.

BUT WE GOTTA GIVE THEM THE OPTION FIRST. SO QUESTIONS, COMMENTS OR MOTIONS? IF THERE IS A MOTION TO APPROVE THIS, THIS WOULD PUT IT ON.

NO IT WOULDN'T. NOT TILL NEXT. NOT TILL NEXT.

YEAH. I'M SORRY. THIS IS JUST FOR DISCUSSION.

I'M SO EXCITED ABOUT PUTTING IT ON THE BALLOT.

SO. OKAY, SO WE'LL SEE THIS AGAIN ON THE THIRD.

OKAY. MR. PRESTENBERG. JUST A QUICK QUESTION.

IF WE APPROVE THIS TO GO TO THE FEBRUARY 3RD MEETING I'M ASSUMING THE CITY WE WANT TO KEEP THIS RIGHT? CORRECT, YES. IS THERE OTHER WAYS OF GETTING THIS OUT? THE MESSAGE OUT, RIGHT, FOR PEOPLE TO UNDERSTAND.

HEY, I KNOW VOTING NO ON THIS PROPOSAL, IF IT MADE IT TO THE BALLOT WOULD SAVE YOU A QUARTER OF A PERCENT, WHICH WOULD BE, I DON'T KNOW WHAT THAT COMES OUT TO $50 A YEAR, $20 A YEAR.

I DON'T KNOW WHAT. NOT MUCH RIGHT. ALTHOUGH I GO TO TACO BUENO A LOT WITH MY KIDS, SO IT MIGHT SAVE A LOT, BUT THOSE THAT REDUCTION SAVINGS OR THAT SAVINGS WOULD ALSO SHOW ITSELF IN OTHER AREAS WHERE WE WOULDN'T HAVE CERTAIN STREET MAINTENANCE THAT WOULD BE ABLE TO BE PERFORMED. YEAH, WE'D HAVE TO SUPPLEMENT THE BUDGET OR OUR PROJECTS WITH OTHER FUNDING SOURCES, WHETHER THAT BE GENERAL FUND OR ANOTHER FUTURE BOND ELECTION OR SOMETHING LIKE THAT.

IF WE DON'T GET THIS PERCENTAGE OF THE SALES TAX.

OKAY. AND THAT, THAT SO THIS IS BEING SHARED.

THIS IS A SHARED MAINTENANCE FROM ANYONE WHO BUYS THINGS IN TAXI.

IF YOU DO AWAY WITH IT YOU'RE SAVING ALL THOSE OUTSIDE PEOPLE MONEY VERSUS JUST THE CITY.

EXACTLY RIGHT. SO ANYWAY, I JUST WANT TO MAKE SURE WE ADVERTISE IT AS SUCH SO THAT PEOPLE KNOW THE BENEFIT OF IT.

[01:30:06]

THAT'S ALL. OH, MISS NASH. COUNCILMAN PRESTENBERG.

I WANT TO BE CLEAR ABOUT SOMETHING, THOUGH. WHEN IT COMES TO THE SELECTION.

BY LAW, WE ARE NOT ALLOWED TO BE PROPONENTS OF THIS ELECTION AS THE CITY.

ALL WE ARE ALLOWED TO DO IS GIVE OUT INFORMATION TO THE PUBLIC THAT THE ELECTION IS HAPPENING, AND TO GIVE THEM A LISTING OF PROJECTS THAT WE'VE DONE IN THE PAST AND TO EXPLAIN WHAT WE CAN SPEND THE FUNDS ON.

AND SO THAT'S WHAT WE'VE DONE IN THE LAST SEVERAL YEARS, EVERY TIME THIS HAS COME UP.

AND SO WE'VE JUST DONE SOME PUBLIC EDUCATION CAMPAIGNS TO HELP PEOPLE UNDERSTAND THERE IS AN ELECTION.

WHAT ARE THE PAST PROJECTS THAT HAVE BEEN WORKED ON? HOW MUCH MONEY WE HAVE HAVE RECEIVED AND WE WOULDN'T HAVE ANY PROPOSED PROJECTS YET.

THAT WOULD BE YOU ALL WOULD DECIDE ON THAT AT A FUTURE DATE.

BUT WE ARE ALLOWED JUST TO LET PEOPLE KNOW WHAT WE'VE DONE IN THE PAST AND WHAT THE FUNDS WOULD BE USED FOR.

SO THAT'S MORE ON US AS INDIVIDUALS. WE CAN AS A CITY WE CAN'T ADVOCATE.

OKAY, AWESOME. THANK YOU. YEAH. JUST TO PIGGYBACK ON BOTH OF YOUR COMMENTS AND MISS HOWARTH'S COMMENT, AS MISS HOWARD MENTIONED, IF WE DON'T COLLECT IT, IT'S NOT GOING SOMEWHERE ELSE.

IT'S JUST NOT COLLECTED. SO THAT'S ONE WAY TO LOOK AT IT.

AND WHAT YOU SAID, MR. PRESTENBERG, ALSO TO THE PEOPLE THAT BUY GOODS IN OUR CITY THAT DON'T LIVE HERE ARE HELPING PAY TO FIX OUR ROADS.

SO TO ME, NOT A BETTER DEAL THAN THAT, BUT THAT'S ME.

MRS. GRANGER I KNOW THIS IS ON FEBRUARY 3RD, BUT WE'LL BE READY FOR THAT ON THE THIRD FROM YOUR OFFICE.

YES. THAT WOULD BE PART OF THE ORDINANCE TO CALL ANY ELECTION THAT THAT'S HAPPENING ON MAY 30TH.

OKAY. SO YOU'RE GOOD WITH EVERYTHING SO FAR? YES, SIR. OKAY, GREAT.

THANK YOU. OKAY. MOVING ON. NEXT ITEM IS ITEM G EXECUTIVE SESSION.

[G. Executive Session]

ITEM ONE. CITY COUNCIL CONVENES THE EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE SECTION 55 1.087.

ECONOMIC DEVELOPMENT DELIBERATIONS DELIBERATE THE OFFER OF A FINANCIAL OR OTHER INCENTIVE RELATED TO THE DEVELOPMENT OF A PROJECT, GENERALLY LOCATED ALONG RANCH ROAD AND HIGHWAY 78 FOR PROJECT YELLOWSTONE. ITEM TWO THE CITY COUNCIL SHALL CONVENIENCE EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551074 PERSONNEL MATTERS REGARDING THE ANNUAL REVIEW OF THE CITY SECRETARY. THE TIME IS GRANGER 802.

YOU'RE CONVENED INTO EXECUTIVE SESSION AT 8:02 P.M..

OKAY. WE ARE RECONVENED BACK INTO OPEN SESSION.

THE TIME IS GRANGER 9:10 P.M.. WE ARE BACK IN OPEN SESSION AT 9:10 P.M..

[1. Take any action as a result of Executive Session - deliberate the offer of a financial or other incentive relating to the development of Project Yellowstone.]

NEXT ITEM ON THE AGENDA IS ITEM EIGHT ACTION RESULTING FROM EXECUTIVE SESSION. ITEM ONE. TAKE ANY ACTION AS A RESULT OF THE EXECUTIVE SESSION TO DELIBERATE THE OFFER OF A FINANCIAL OR OTHER INCENTIVE RELATING TO THE DEVELOPMENT OF PROJECT YELLOWSTONE. I HAVE A SPEAKER CARD FROM MARTY HOLBOKE.

MARTY HOLBOKE, 5511 OAK RIDGE CIRCLE, SACHSE, TEXAS.

TOP OF THE HILL. WHAT YOU'RE GOING TO DO NOW, THE EDC PASSED ON THIS ISSUE AT THEIR MEETING.

SO THEY, I GUESS, HAVE NO RECOMMENDATIONS. YOU PAY THEM A HELL OF A LOT OF MONEY TO DO NOTHING.

WHAT'S THE ECONOMIC REWARD FOR THIS CITY, FOR THIS PROJECT? HOW LONG IS THE PAYBACK? HOW MANY PEOPLE IS IT GOING TO EMPLOY? WHEN DO WE GET TO KNOW ALL THESE THINGS? ARE YOU JUST GOING TO SIT HERE AND SAY, WE DON'T HAVE TO TELL YOU, AND WE'RE NOT GOING TO. SO JUST KIND OF INTERESTED IN WHAT THE PROCESS IS, BECAUSE YOU ASK WHAT THE TWO GREATEST ACCOMPLISHMENT ACCOMPLISHMENTS FOR THE EDC WERE LAST YEAR AND MISS HOWARTH, YOU GET NO REPLY.

SO THERE'S A HELL OF A LOT OF MONEY GOING OUT THE DOORS AROUND HERE, AND I DON'T REALLY KNOW WHAT'S IT FOR.

THANK YOU. THANK YOU, MISS HOBART. ANYONE ELSE LIKE TO ADDRESS THIS ITEM? SEEING NONE. NO ACTION TAKEN ON ITEM ONE. NEXT ITEM ON THE AGENDA IS ITEM TWO.

[2. Take any action as a result of Executive Session regarding the annual review of the City Secretary.]

ITEM TWO. TAKE ANY ACTION AS A RESULT OF EXECUTIVE SESSION REGARDING THE ANNUAL REVIEW OF THE CITY SECRETARY MR. PRESTENBERG. I MOVE TO INCREASE THE CITY SECRETARY'S ANNUAL SALARY BY 7% EFFECTIVE JANUARY 27TH, 2025. PAY PERIOD. THANK YOU, MISS PRESTENBERG.

WE HAVE A MOTION TO INCREASE THE, EXCUSE ME, THE CITY SECRETARY'S ANNUAL SALARY BY 7%, EFFECTIVE AT THE JANUARY 27TH, 2025 PAY PERIOD. I HAVE A SECOND. MISS HOWARTH SECOND.

I HAVE A SECOND BY MISS HOWARTH. ANY FURTHER DISCUSSION? HEARING NONE.

PLEASE CAST YOUR BALLOT. THE