Dec 08, 2025 Library Board Meeting

[1. Call to Order: The Library Board of the City of Sachse will hold a regular meeting on Monday, December 8, 2025, at 7:00 PM to consider the following items of business:]

[00:00:04]

THE LIBRARY BOARD OF THE CITY OF SACHSE WILL HOLD A REGULAR MEETING ON MONDAY, DECEMBER 8TH, 2025 AT 7:00 PM. WELCOME TO THE LIBRARY BOARD MEETING.

TODAY IS MONDAY, DECEMBER 8TH, 2025 AND THE MEETING IS CALLED TO ORDER AT 7 P.M..

INVOCATION AND PLEDGE OF ALLEGIANCE. BETSY HAS BEEN ASKED TO OFFER THE INVOCATION, AND MEGAN HAS BEEN ASKED TO LEAD THE PLEDGES.

IF YOU WILL PLEASE RISE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THEE TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

THANK YOU, LORD, FOR THIS DAY THAT WAS NOT PROMISED TO US.

THANK YOU FOR THE OPPORTUNITY TO SERVE ON THE CITY OF SACHSE LIBRARY BOARD.

THANK YOU FOR BEING NEAR US, DEAR LORD, AND KEEPING US THROUGH THIS SEASON.

FATHER, AS 2025 GOES OUT IN 2026 GOES IN, WE PRAY, FATHER, THAT WE WILL STILL HAVE THE SAME LIBRARY DIRECTOR.

HE IS DOING AN AMAZING JOB. DEAR LORD, WE THANK YOU FOR RANDALL.

WE THANK YOU FOR THE STAFF, FOR THE CITY OF SACHSE LIBRARY.

AND FATHER, I PRAY FOR EACH AND EVERY BOARD MEMBER THAT IS HERE FATHER, THEY ARE REALLY CONCENTRATING ON EARLY LITERACY, TEEN LITERACY, ADULT LITERACY PROGRAMS, FATHER, AND JUST MAKING SURE THAT THE CITY CONTINUES TO GROW AND PROSPER IN YOUR NAME.

IN JESUS NAME, AMEN. AMEN. WOULD ANYONE FROM THE AUDIENCE LIKE TO ADDRESS THE BOARD ABOUT THIS ITEM.

[3. Consider and elect a Chairperson, Vice Chairperson, and Secretary for the Library Board.]

SO. SEEING. THERE ARE NONE. I'M GOING TO ENTERTAIN A MOTION FROM THE BOARD.

I AT THIS TIME WOULD LIKE TO ELECT SHANNA CONDE FOR THE CHAIRPERSON OF THE LIBRARY BOARD. I'D LIKE TO MAKE THAT MOTION.

I'LL SECOND. OKAY. I HAVE A MOTION AND A SECOND.

ANY FURTHER DISCUSSION? SEEING NONE, PLEASE CAST YOUR VOTE.

BEFORE WE CAST A VOTE. IT LOOKS LIKE IT'S INCLUDED THE VICE CHAIR AND SECRETARY.

SO WOULD ANYONE LIKE A MOTION TO ELECT A VICE CHAIR OR SECRETARY? I WOULD LIKE TO MOTION TO ELECT MISS BETSY AS VICE CHAIR.

I SECOND THAT MOTION. THANKS. OKAY. I HAVE A MOTION AND A SECOND.

IS THERE ANY FURTHER DISCUSSION? VERY WELL. MOTION.

I WILL. DOES ANYONE INTERESTED IN BEING SECRETARY? I MOTION FOR DIA, TO ELECT DIA AS A SECRETARY OF THE CITY OF SACHSE LIBRARY BOARD. I SECOND THE MOTION. OKAY. I HAVE A MOTION AND A SECOND.

ANY FURTHER DISCUSSIONS FOR BY SECRETARY. SEEING NONE, PLEASE CAST YOUR VOTE.

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LET'S SEE HERE. WOULD ANYONE LIKE TO ADDRESS THE BOARD AT THIS TIME FOR PUBLIC COMMENTS? SEEING NONE, WE WILL MOVE ON TO THE NEXT AGENDA ITEM.

CONSIDER APPROVING THE NOVEMBER 10TH, 2025 MEETING MINUTES.

[1. Consider approving the November 10, 2025, meeting minutes.]

I MEGHAN KERSHAW, SECOND. I HAVE A MOTION AND A SECOND.

ANY FURTHER DISCUSSION? SEEING NONE, PLEASE CAST YOUR VOTE.

WE HAVE A UNANIMOUS DECISION. CONSIDER APPROVAL OF THE LIBRARY BEHAVIOR POLICY.

[2. Consider approval of the Library Behavior Policy.]

SO WE HAVE FOR YOUR CONSIDERATION TONIGHT THE UPDATED LIBRARY BEHAVIOR POLICY.

OKAY. OKAY. THANK YOU. SO TONIGHT WE CAN WE CAN VOTE ON THE UPDATED LIBRARY BEHAVIOR POLICY. SOME OF THE HIGHLIGHTS.

WE WANTED TO LIST SOME BEHAVIORS THAT WOULD BE PROHIBITED, BUT IT'S NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ANYTHING THAT WOULDN'T BE PERMITTED IN THE LIBRARY, BUT WE DID WANT TO INCLUDE SOME OF THE MORE, MORE FREQUENT KIND OF TROUBLE POINTS THAT WE MIGHT HAVE TO GIVE US A KIND OF A SOMETHING TO POINT AT IN CASE WE ENCOUNTER KIND OF REPEATED ISSUES.

WE WANTED TO CHANGE SOME WORDING TO REFLECT OUR CURRENT OPERATIONS.

I THINK ONE THAT WE DISCUSSED WAS THE WE HAVE A COMMUNITY BULLETIN BOARD, AND THE OLD POLICY SAID, YOU'RE NOT ALLOWED TO POST ANY, ANY NOTICES OR ADVERTISEMENTS IN THE BUILDING, BUT WE HAVE A SPACE WHERE WE ALLOW THAT.

SO IT'S KIND OF REVISING THE LANGUAGE TO SAY THIS IS PERMITTED IN CERTAIN AREAS.

WE UPDATED THE SECTION ON AGE AND SUPERVISION TO BE CONSISTENT WITH THE COMMUNITY CENTER.

SO THAT KIND OF HELPS US MAINTAIN CONSISTENCY, ESPECIALLY SINCE WE'RE SO CLOSE.

IT HELPS FOR THOSE AGES TO BE CONSISTENT FOOD AND DESIGNATED AREAS, UPDATED PERSONAL BELONGINGS AND THE SECTION ON THE LOST AND FOUND. AND AND I THINK ALSO IMPORTANT IS THE APPEAL PROCESS.

SO THERE ARE, YOU KNOW, CONSEQUENCES POTENTIALLY INCLUDING SUSPENSION OF LIBRARY PRIVILEGES FOR INSTANCES WHERE IT MIGHT BE A SEVERE OFFENSE OR A REPEATED OFFENSE. BUT WE REALLY WANTED TO OUTLINE KIND OF WHAT HAPPENS IF SOMETHING LIKE THAT WERE TO OCCUR.

SO IF SOMEONE WERE TO BE SUSPENDED FROM THE LIBRARY FOR, LET'S SAY, YOU KNOW, A WEEK OR LONGER THEY HAVE THE OPPORTUNITY TO APPEAL TO THE LIBRARY MANAGER AND ULTIMATELY TO THE LIBRARY BOARD. SO THAT'S SOMETHING NEW, IS THEY HAVE THE OPPORTUNITY TO APPEAL A DECISION LIKE THAT, AND IT WOULD BE PRESENTED TO THE LIBRARY BOARD.

SO I THINK WE WANTED TO DO IS KIND OF HAVE SOME, GIVE IT A PROCEDURE OR A PROCESS FOR SOMEONE TO DISPUTE A SUSPENSION OF PRIVILEGES. AND SO I THINK IT'S JUST KIND OF ABOUT ACCOUNTABILITY.

AND THEN EVERYBODY KNOWING KIND OF WHERE THEY STAND FOR SURE.

YEAH. SO IT'S WE WANTED STAFF TO FEEL KIND OF EMPOWERED TO ENGAGE WHEN THEY SEE ISSUES ARISE.

AND THEN ALSO FOR THE PUBLIC KNOW, YOU KNOW, THEY HAVE RECOURSE IF THEY DISAGREE WITH A DECISION.

SO IT'S KIND OF ON BOTH ENDS. SO WE CAN DISCUSS IF YOU ALL HAVE ANY QUESTIONS OR. I JUST HAD ONE. WHEN IT TALKS ABOUT THAT IT MAY RESULT IN A TEMPORARY SUSPENSION OF LIBRARY PRIVILEGES. IS IT ALREADY MAPPED OUT OF THE TIMEFRAME BASED ON THE SEVERITY OF IT, OR IS IT A CASE BY CASE OR I CHOSE TO LEAVE THAT OPEN ENDED. I DIDN'T WANT TO GET INTO IT.

WELL, YOU DID X, Y, Z, AND THAT MEANS I'M GOING TO CHOOSE.

NOW, THAT'S A SEVEN DAY. I'M REALLY TRYING TO LEAVE IT.

AND IF ANYTHING COMES TO A SUSPENSION, YOU KNOW, THERE WILL BE.

[00:10:02]

AND ALSO, I THINK IT'S IMPORTANT TO KNOW THAT WE WEREN'T GOING TO JUMP TO THAT AS A, YOU KNOW, WE'RE NOT GOING TO LEAD WITH A BAN OR A SUSPENSION, OF COURSE.

SO ANY INFRACTION THEN YOU'LL MAKE A DECISION ON STAFF WILL ADDRESS ISSUES AS THEY ARISE.

AND THEN I, I WANT THEM TO HAVE THE ABILITY TO SAY, I'M GOING TO HAVE TO ASK YOU TO LEAVE FOR THE DAY, OKAY? OR I'M GOING TO HAVE TO ASK YOU TO MAYBE NOT COME BACK AND NEED TO TAKE A BREAK AND COME BACK, YOU KNOW, INTO TWO DAYS. AND SO THAT'S GOING TO BE PART OF OUR TRAINING INTERNALLY IS KIND OF EXERCISING THAT JUDGMENT.

BUT I DIDN'T WANT TO MAP OUT EXACTLY LIKE FOR EVERY CONCEIVABLE OR POSSIBLE OFFENSE, THIS IS HOW MANY DAYS YOU COULD INCUR A BAN.

DO YOU THINK THAT'S, DOES THAT ANSWER YOUR QUESTION? YEAH. YOU DISAGREE? I'M NOT DISAGREEING. IT ANSWERS MY QUESTION.

I WAS JUST WHEN YOU TALK ABOUT APPEALS PROCESS.

RIGHT. SO IN IN MY THOUGHT. RETIRED EDUCATOR.

RIGHT. SO IN THIS SYSTEM IF THINGS AREN'T CONSISTENT, YOU MAY HAVE MORE APPEALS.

SO IT MIGHT BE IF I NOTICED YOU, I MIGHT SAY, OKAY, I NEED YOU TO TAKE TWO DAYS BEFORE YOU COME BACK.

MEGAN MAY SEE IT AND SAY, OH, IT'S OKAY. JUST A WARNING, A VERBAL WARNING OR WHATEVER, RIGHT? SO I JUST DIDN'T KNOW IF THERE WAS, BUT IF THERE'S GOING TO BE TRAINING INVOLVED FOR CONSISTENCY THEN? YEAH I'M GOOD. WE'RE GOING TO WORK ON TOGETHER AS A STAFF AND I DON'T ANTICIPATE THERE BEING MANY OF THESE.

I THINK WHAT YOU WOULD ENCOUNTER MORE THAN ANY OTHER SUSPENSION SCENARIO IS LIKE, I'M GOING TO, YOU KNOW, I'M GOING TO NEED YOU TO LEAVE FOR THE DAY OR I'M GOING TO NEED YOU TO STEP OUT OF THIS PROGRAM.

RIGHT. SO WE'VE SEEN WE'VE SEEN SOME BEHAVIOR AND IT'S USUALLY CHILDREN OVER THE PAST YEAR.

AND IT'S LIKE, WE NEED TO HAVE SOMETHING IN PLACE WHERE WE CAN SAY, THIS POLICY GIVES US THE ABILITY TO SAY, I'M GOING TO HAVE TO ASK YOU TO LEAVE THE PROGRAM.

AND IT'S NOT SUSPENDING PRIVILEGES. SO MUCH AS, LIKE, WE'RE GOING TO HAVE TO ASK YOU TO LEAVE THIS EVENT.

YEAH. AND I THINK ANYTHING THAT'S GOING TO INVOLVE A SUSPENSION OF PRIVILEGES IS PROBABLY GOING TO INVOLVE A SCENARIO WHERE WE MAY BE ASKING THE POLICE FOR ASSISTANCE, YOU KNOW. SO THIS THIS WOULD BE SEVERE.

OKAY. REALLY UNUSUAL CIRCUMSTANCES. YEAH. WHAT'S THE PROCESS FOR DOCUMENTING ANY KIND OF ANYTHING THAT HAPPENS? IS THERE A PROCESS FOR DOCUMENTING THAT? HOW WILL YOU KIND OF KNOW WHAT HAPPENED OR BE ABLE TO REFER TO THAT IF SOMEBODY DOES COME TO YOU? SO WE STARTED AN INCIDENT LOG, AND WE HAVE BASICALLY A SPREADSHEET WHERE WE CAN DOCUMENT, OKAY, THIS WAS THE DAY THESE WERE THE INDIVIDUALS INVOLVED.

THIS IS WHAT HAPPENED. AND THIS IS WHAT ACTION THE STAFF MEMBER TOOK.

AND THEN, YOU KNOW, ONCE, ONCE THE LOG IS UPDATED, WHEN THAT HAPPENS, THEN WE CAN ALL GO BACK AND REFER TO THAT, WHICH IS HELPFUL BECAUSE WE'RE NOT ALL THERE ALL THE TIME.

SO I MIGHT HAVE AN INTERACTION WITH SOMEONE IN THE MORNING AND SOMEBODY ELSE MAY NOT SEE THEM, YOU KNOW, DAYS LATER. SO BY HAVING, I GUESS WE RECORD THAT IN A LOG AND COMMUNICATE WITH STAFF, AND THAT WAY WE CAN BE ON THE SAME PAGE WHEN THOSE THINGS HAPPEN.

AND THEN I THINK THAT KIND OF GOES BACK TO GETTING THAT CONSISTENCY.

YOU GET TO YOU CAN SEE A PATTERN. OKAY. THESE PEOPLE HAVE BEEN, YOU KNOW, THERE HAVE BEEN ISSUES WITH THIS PERSON, YOU KNOW, 2 OR 3 TIMES. THAT'S WHEN I WOULD REACH OUT AND SAY, HEY, YOU KNOW, IF THIS CONTINUES, WE MAY HAVE TO INVOKE SOME SORT OF SUSPENSION.

YEAH. SO I HAVE A QUESTION REGARDING SEVERE VIOLATIONS, LIKE, FOR EXAMPLE, WHEN WE SEE THINGS LIKE, YOU KNOW, AGGRESSIVE BEHAVIOR WHERE THEY'RE ARGUMENTATIVE, THEY'RE REFUSING TO LEAVE THE LIBRARY THINGS LIKE WATCHING INAPPROPRIATE MATERIAL, LIKE PORNOGRAPHY ON THE COMPUTERS. THOSE KIND OF GO INTO MORE OF A A VIOLATION THAT IS WITHIN THE REALMS OF THE LAW.

SO HAVE WE, WHEN CREATING OUR POLICIES. HAVE THE THE LIBRARY.

AS THE LIBRARY MANAGER. HAVE YOU CONTACTED OUR LOCAL SHERIFF AND LAW ENFORCEMENT DEPARTMENT TO SEE, YOU KNOW, IN TERMS OF, LIKE WHAT? THE SEVERITY IS BECAUSE TYPICALLY WHAT ENDS UP HAPPENING IS IF YOU WERE TO HAVE TO USE OUR SERVICES TO HAVE AN OFFICER ON SCENE YOU COULD ACTUALLY PUT IN PLACE A WHAT'S IT CALLED?

[00:15:08]

OH, I JUST LOST THE THOUGHT. AND IT GIVES THEM, LIKE, 30 DAYS WHERE THEY CANNOT BE ON THE PROPERTY.

IT'S LIKE A CRIMINAL TRESPASS. YEAH, YOU CAN CRIMINALLY TRESPASS THEM.

AND SOMETIMES IT'S LIKE 30 DAYS. SOMETIMES IT'S 90 DAYS, DEPENDING ON THE SEVERITY.

BUT I'M NOT SURE IN TERMS OF LIKE WHAT IS OUR OUR JURISDICTION WITHIN OUR LOCAL LAW ENFORCEMENT? AND IF THERE'S A CONFLICT WITH THE LIBRARY LIKE STRUCTURE AND POLICY THAT WE'RE TRYING TO PUT IN PLACE FOR THE PROTECTIONS OF OUR PATRONS AND OUR LIBRARY VOLUNTEERS AND EMPLOYEES. YEAH. SO I THINK IF IT WERE A SCENARIO WHERE WE WERE LOOKING AT A CRIMINAL TRESPASS, IT WOULD BE WE'RE ALREADY IN COMMUNICATION WITH THE WITH THE POLICE.

YEAH. OKAY. AND SO IF WE'RE WITNESSING A BEHAVIOR OR AN ACTION THAT'S SEVERE, LIKE, YOU KNOW, CRIMINAL. AND I'VE TOLD STAFF, IF YOU SEE SOMETHING LIKE THAT, CALL DISPATCH, OKAY? CALL THE POLICE, BECAUSE WE JUST WANT TO MAKE SURE THAT THE CRIMINAL TRESPASS CANNOT BE SUPERSEDED BY COMING TO THE BOARD WITH AN APPEAL.

SO HAVE YOU ALL THOUGHT ABOUT THAT? RIGHT. THERE'S A THEY COULD APPEAL, LET'S SAY, THEIR SUSPENSION OF PRIVILEGES.

BUT IF THEY'RE ISSUED A CRIMINAL TRESPASS, THAT WILL SUPERSEDE.

YEAH. OKAY. JUST WANT TO DOUBLE CHECK AND MAKE SURE.

OKAY. DO YOU THINK THAT THAT SHOULD BE ADDED SOMEWHERE INTO THE POLICY, LIKE IN THE EVENT THAT THAT LIKE, YOU KNOW, I COULDN'T I DON'T EVEN KNOW HOW TO WORD IT.

I'M NOT GREAT LIKE THAT. BUT IN THE EVENT THAT WHATEVER LAW IS BROKEN, THAT'LL SUPERSEDE ANY LIBRARY POLICY, I KIND OF SEE THEM AS SEPARATE. LIKE, IF IT'S THAT BAD AND WE'RE DOING A CRIMINAL TRESPASS, LIKE I'M PROBABLY I'M NOT GOING TO BOTHER SAYING, WELL, YOU'RE NOT GOING TO BE ABLE TO BORROW ANY BOOKS.

NOW YOU'RE SUSPENDED FOR TWO WEEKS. YEAH. I GUESS I'M THINKING MORE OF LIKE VISITING THE LIBRARY AND BEING ON THE PREMISES.

THEY'RE GOING TO HAVE A WHOLE DIFFERENT SET OF REPERCUSSIONS AND GUIDELINES.

AND I THAT'S A SCENARIO WHERE WE'RE NOT EVEN THERE'S NOT GOING TO BE AN APPEAL TO THE LIBRARY BOARD.

IT'S BETWEEN IT'S NOW, YOU KNOW, A LEGAL ISSUE.

YEAH. AND OUTSIDE OF GOING TO BE OUTSIDE OF LIKE OUR JURISDICTION AS FAR AS ISSUING A SUSPENSION.

RANDALL, THANK YOU SO MUCH FOR KEEPING EVERYONE SAFE.

AND I KNOW THAT YOU ALL OBSERVE BEFORE YOU WOULD APPROACH ANYONE.

I KNOW IF IT'S COMPUTER RELATED, YOU'RE STILL GOING TO GO BY THE BILL OF RIGHTS FOR LIBRARY SERVICES.

SO WE CERTAINLY TRUST YOU, AND WE KNOW THAT THIS IS IN PLACE TO KEEP EVERYONE SAFE.

AND I JUST WANT TO KNOW, HAVE YOU HAD ANY CONCERNS OF SOMEONE WITH A POTENTIAL AGGRESSIVE BEHAVIOR SINCE YOU'VE BEEN OUR DIRECTOR? I FORTUNATELY, NO, NO, I HAVE NOT HAD CONCERNS OF AGGRESSIVE BEHAVIOR.

YEAH. AND AGAIN, I THINK KIND OF LOOKING AT THIS, IT'S MORE MORE I SEE IT AS MORE PREEMPTIVE THAN REACTIVE.

IT'S LIKE, HOPEFULLY WE WON'T EVER, EVER NEED TO, YOU KNOW, USE THE APPEAL PROCESS OR SUSPEND PRIVILEGES.

AND I THINK OUR MOST OF, MOST OF WHAT WE ENCOUNTER ON A DAY TO DAY IS RESOLVED WITH A SIMPLE HEY, WOULD YOU MIND TURNING OFF YOUR SPEAKERPHONE INSIDE THE LIBRARY? YOU KNOW. HEY, NO RUNNING IN THE BUILDING. USE YOUR WALKING FEET.

YEAH. SO MOST MOST OF YOU KNOW, 90, 99%. BUT THIS KIND OF HELPS US HAVE A PLAN OR A, YOU KNOW, A FALLBACK WHEN IT'S LIKE, WELL, I'VE SPOKEN TO YOU ABOUT THIS ISSUE.

NOW I'M GOING TO SPEAK TO YOU AGAIN AND POINT IT OUT IN THIS POLICY IS LIKE, OKAY, I'M GOING TO TALK TO YOU AGAIN.

AS YOU CAN SEE IN OUR POLICY HERE, THIS BEHAVIOR IS PROHIBITED.

YOU KNOW, IF I HAVE TO COME BACK AGAIN, I MIGHT HAVE TO ASK YOU TO LEAVE FOR THE DAY.

AND THEN THAT SOMETHING GOES INTO THE INCIDENT LOG.

I SPOKE TO THIS PERSON A COUPLE TIMES ABOUT THIS ISSUE.

HAVING STAFF KIND OF KEEP AN EYE OUT IF YOU SEE HIM AGAIN.

THEY'VE BEEN. YOU KNOW, WE SPOKE TO HIM. OKAY.

IT'S DOCUMENTED AGAIN. OR MAYBE NOW WE HAVE TO HAVE A SIT DOWN AND GO LOOK, THIS IS YOUR LAST WARNING.

AND THEN AGAIN, THAT'S IF IT'S IF IT'S SOMETHING CRIMINAL.

IF IT'S WHEN IT COMES DOWN TO SAFETY. PEOPLE IN DANGER.

WE'RE CALLING THE POLICE. YEAH. DO YOU EVER INVOLVE THE PARENTS? HAVE YOU HAD TO SINCE YOU'VE BEEN A DIRECTOR? WE DID HAVE WE HAD AN INCIDENT AT THE ANIMAL, THE REPTILE EVENT.

AND THAT I DID FOLLOW UP WITH THE PARENT, AND WE SPOKE ON THE PHONE AND KIND OF ABOUT THE BEHAVIOR THAT WE'D BEEN SEEING AND ABOUT THE ABOUT THE INCIDENT.

YEAH. YEAH. AND IN THAT CASE, WE DIDN'T THERE WASN'T ANY TYPE OF SUSPENSION.

[00:20:06]

BUT YES, I THINK ABSOLUTELY. WELL, SHOULD THAT EVER HAPPEN.

I BELIEVE I CAN SPEAK FOR ALL OF US, THE LIBRARY, WE ARE HERE TO SUPPORT THE LIBRARY.

SO IF THEY'RE HERE, THERE'S AN APPEAL. JUST YOU'LL HAVE TO LET US KNOW.

MAYBE WE'LL HAVE TO HAVE SOME TRAINING, HOW WE CAN SHOW SUPPORT IN THAT AREA.

OKAY. MY ONLY OTHER QUESTION, I'M SORRY, WAS WITH THE INCIDENT LOG.

IS THERE ANYTHING IN HERE? I TRIED SCANNING THROUGH TO SEE THAT LETS PEOPLE KNOW THAT YOU WILL BE DOCUMENTING THESE INCIDENCES, SO THEY KNOW THAT IT'S GOING DOWN SOMEWHERE, AND THAT SOMEONE'S KEEPING TRACK OF THEM.

WRITING DOWN THE INFORMATION AND WHO I FEEL, I ALMOST KIND OF FEEL LIKE IT SHOULD BE IN THERE TO LET PEOPLE KNOW, BECAUSE WHEN SOMEONE APPEALS, I FEEL LIKE THAT'S NECESSARY INFORMATION FOR THEM TO KNOW THAT THERE'S DOCUMENTATION SOMEWHERE OF IT, OF. SO THERE WOULD IT'S ALMOST LIKE YOU'RE KEEPING A RUNNING RECORD OF BECAUSE IF YOU DATE OF ANY INCIDENCES.

RIGHT. SO YOU'RE SAYING IF SOMEONE CAME UP AND APPEALED IT, YOU MIGHT BE ABLE TO PULL UP YOUR RECORD AND SHOW.

HERE ARE ALL THE DATES AND OCCURRENCES. RIGHT.

BECAUSE IF YOU'RE KEEPING TO ME, IF THE LIBRARY IS KEEPING AN INCIDENT LOG.

THAT'S TECHNICALLY A PUBLIC RECORD, AND THAT SHOULD BE SOMETHING THAT SOMEONE SHOULD BE AWARE OF AND BE ALLOWED TO REQUEST TO ME.

YEAH. LIKE OPEN RECORDS. RIGHT. AND SO I DON'T THINK IT'S IN HERE.

AND SO I WAS JUST POINTING IT OUT TO KIND OF BRING IT UP TO SEE WHAT EVERYBODY THOUGHT.

THAT'S A GOOD POINT. IT'S NOT IN HERE. I DID READ THIS.

AND SO NO, IT'S NOT IN HERE. AND TO MAKE SURE THAT IT DOES FOLLOW THE GUIDELINES OF OPEN RECORDS BECAUSE IT, YOU KNOW, IT'S KIND OF THAT THING WHERE IT'S LIKE, YOU KNOW, I'M KIND OF WONDERING, LEGALLY SPEAKING, LIKE HOW MUCH PERSONAL INFORMATION WILL BE IN THIS RECORD.

AND IF IT'S MORE LIKE INTERNAL AFFAIRS. BUT EITHER WAY, JUST LIKE MISS [INAUDIBLE] HAS SAID, IS THAT, YOU KNOW, IT SHOULD BE ACCESSIBLE TO PEOPLE SO THAT THEY CAN ALSO KEEP TRACK OF LIKE, OKAY, WELL, THESE ARE ALL MY INCIDENCES, RIGHT? AND THEN IT ALSO PROVIDES US WITH MORE INFORMATION TO MAKE A PROPER AND EDUCATED DECISION REGARDING THE APPEAL PROCESS.

WHICH I KNOW YOU WILL DO A WONDERFUL JOB OF, YOU KNOW, BRINGING THAT DATA TO US WHEN AND IF THAT WERE TO EVER HAPPEN.

BUT, YOU KNOW, THAT IS A REALLY GOOD QUESTION, JUST TO MAKE SURE THAT IF IF THERE IS A RECORD BECAUSE, YOU KNOW, WHEN THEY COME TO THE APPEALS, I ASSUME IT WILL BE RECORDED. CORRECT.

RIGHT. AND I MEAN, I DON'T THINK THAT ANYONE SHOULD BE ABLE TO LIKE IF THEY WERE GOING TO REQUEST IT, IT WOULD HAVE TO FOLLOW THE FREEDOM OF INFORMATION ACT. THEY WOULD HAVE TO DO THE WHOLE APPEAL 14 DAYS. LIKE I DON'T THINK PEOPLE CAN JUST ASK FOR IT AND THEN GIVING THEM THE INFORMATION. YOU WOULD HAVE TO EXCLUDE EVERYTHING ELSE ON THERE BESIDES THE INFORMATION THAT'S PERTINENT TO THEM.

I JUST I DON'T KNOW, I JUST FELT LIKE MAYBE IT WAS IMPORTANT TO HAVE THAT IN HERE.

I AGREE, I AGREE. SO WE WANTED TO ADD IT FEELS LIKE IT'S DATA BEING COLLECTED, RIGHT.

SO YOU SHOULD HAVE THE RIGHT TO REQUEST ANY DATA THAT'S BEING COLLECTED.

AND I THINK IT'S USEFUL FOR PARENTS AS WELL. LIKE EVEN THOUGH LIKE YOU COULD AS THE LIBRARY MANAGER HAVE A PHONE CONVERSATION BUT HAVE LIKE PARENTS REALLY DO LIKE TO HAVE ACTUAL OFFICIAL RECORDS. SO IF THERE IS A CHILD THAT IS MISBEHAVING, NOT FOLLOWING THE POLICIES OF THE LIBRARY AND RESPECTING THE SPACE AND THE EQUIPMENT, LIKE AS A PARENT, I KNOW I WOULD WANT TO COLLECT THAT DATA BECAUSE THAT DATA IS REALLY IMPORTANT BECAUSE THAT MEANS I CAN ALSO ADDRESS IT AT HOME. I CAN ALSO TRY TO GET SERVICES OUTSIDE.

SO TO SUPPORT MY CHILD, IF THEY'RE HAVING BEHAVIORAL ISSUES THAT I MAY NOT EVEN BE AWARE OF.

BUT, YOU KNOW, ONE OF THE THINGS ON OUR POLICY IS IF YOU'RE UNDER THE AGE OF, I WANT TO SAY, 16, A PARENT SHOULD BE THERE, PRESENT. BUT, YOU KNOW, SOMETIMES PARENTS NEED THAT IN WRITING TO FULLY LIKE, SEE IT BECAUSE SOMETIMES ON THE PHONE THEY JUST LIKE, OH, IT DOESN'T EXIST.

AND THEY WALK AWAY. BUT HAVING IN WRITING I FEEL LIKE IS MORE PURPOSEFUL AND MORE MEANINGFUL.

AND THAT GIVES A LIBRARY A LOT TO WORK WITH AS WELL.

AND US IN THAT DECISION. I LOVE THAT. DO OTHER LIBRARIES HAVE THE SAME POLICY? OKAY. SO I DO THINK THAT WHAT WE'RE DOING HERE TODAY IS VERY PREEMPTIVE.

I THINK THAT AS OUR CITY GROWS, WE AND WE HAVE EXPANDED OUR HOURS AND I HAVE GONE TO THE LIBRARY IN THE EVENINGS.

AND BECAUSE OF THAT EXPANSION, WE'RE SEEING MORE FAMILIES ENGAGING WITH OUR LIBRARY, MORE KIDS YOU KNOW,

[00:25:02]

I REMEMBER ONE SUMMER IN THE CROWD, WE HAD FAMILIES AT THE BUBBLE SHOW ONE YEAR, LIKE, CAME ALL THE WAY FROM PLANO TO COME TO OUR EVENTS.

AND SO I THINK, OH, AND ALSO GARLAND FAMILY. SO THEY'RE NOT ACTUALLY LIKE, MAYBE CITIZENS OF SACHSE, THEY'RE GUESTS. AND SO, YOU KNOW, SOMETIMES IT'S REALLY NICE TO KIND OF LIKE ALSO DOCUMENT THEIR BEHAVIOR TOO AS WELL.

SO, YOU KNOW, IF WE WANT IF THERE'S SOMETHING THAT'S HAPPENING, WE CAN BE LIKE, YOU KNOW, THANK YOU SO MUCH FOR COMING TO OUR EVENT. BUT UNFORTUNATELY THIS DOES BREAK OUR POLICY.

SO WE WILL ASK YOU TO LEAVE TODAY, BUT FEEL FREE TO COME BACK AT ANOTHER TIME FOR ANOTHER EVENT.

AND I'VE ATTENDED A LOT OF EVENTS WITH MY NIECES AND NEPHEWS AND I HAVEN'T NOTICED ANY.

YEAH, SEVERE. YEAH. I FEEL LIKE THESE ARE EXTREME BEHAVIOR, RIGHT? EVERYBODY IS JUST ACTIVELY ENGAGED, PARTICIPATING ENJOYING THEMSELVES.

EVERYBODY'S BEEN POLITE, RESPECTFUL THAT I'VE SEEN OR INTERACTED WITH.

SO I THINK THIS IS ONLY FOR THE VERY FEW. IT'S NOT BECAUSE THE EVENTS ARE ALWAYS WELL ORGANIZED.

YEAH, THEY'RE WELL ORGANIZED. SO LOTS OF VOLUNTEERS.

SO THAT'S WHAT I'M WHAT I'M HEARING IS WE'D LIKE TO HAVE AN ADDITION, A LINE THAT'S SOMETHING LIKE DETAILS OF INCIDENTS MAY BE KEPT OR RECORDED FOR INFORMATIONAL PURPOSES.

SOMETHING JUST ALONG THOSE LINES, JUST SO SOMEONE KNOWS THAT IT'S BEING RECORDED AND THAT'S DOCUMENTED. DOCUMENTED.

OKAY. THAT'S GREAT. THANK YOU. OKAY. THANKS, EVERYONE.

I MEAN, IT HELPS HAVING A LIBRARIAN AND A TEACHER [LAUGHS].

YES, ON THE LIBRARY BOARD. DOES ANYONE ON THIS END HAVE ANYTHING THEY WOULD LIKE TO CONTRIBUTE AS WE'RE MAKING THESE POLICIES? NO. I LIKE THE IDEA OF HAVING A LINE ITEM THAT INDICATES THAT EVERYTHING IS GOING TO BE RECORDED ON AN INCIDENT REPORT OR WHATEVER.

I THINK THAT'S GOOD TO MENTION. DOCUMENTATION OF THE ACTIVITY.

OKAY, PERFECT. I THINK JUST ALSO ADDING WHO HAS ACCESS TO IT.

SO IT'S LIKE IT'S COLLECTED AND STAFF HAVE ACCESS TO IT IF NOBODY ELSE YOU KNOW.

OKAY. OKAY. MEGAN. SO I CAN ADD THAT AND WE IF WE WANT TO I GUESS TABLE TABLE THIS ONE FOR NEXT TIME. AND THAT WAY I CAN HAVE A NEW DRAFT. YEAH, SURE.

AND THEN WE CAN. YEAH. AND THEN WE CAN WE CAN VOTE ON IT NEXT TIME.

DO WE HAVE A DEADLINE, A DEADLINE? NO DEADLINE.

YOU KNOW, THAT IS A OKAY. ALL RIGHTY.

OKAY. ANY FURTHER DISCUSSIONS? OKAY. AND DO WE HAVE TO VOTE TO TABLE THE LIBRARY BEHAVIOR POLICY UNTIL THE NEXT MEETING IS AT A VOTING SITUATION.

DO WE HAVE TO VOTE? CAN WE MOVE TO NOT TO DO IT JUST IN CASE? OKAY. CAN I MOVE TO TABLE THIS DISCUSSION FOR OUR JANUARY MEETING? I SECOND THAT MOTION.

PASSED UNANIMOUSLY. DISCUSSION ITEMS. THESE ITEMS ARE FOR THE BOARD AND STAFF TO DISCUSS AS NEEDED.

[1. Receive and discuss the Library Manager's monthly report.]

[2. Discuss Library Board announcements regarding special events, current activities, and local achievements.]

DISCUSS THE LIBRARY BOARD ANNOUNCEMENTS REGARDING SPECIAL EVENTS, CURRENT ACTIVITIES, AND LOCAL ACHIEVEMENTS.

ALL RIGHT, I'LL TRY TO KEEP THESE BRIEF, BUT LET ME JUST SAY I APPRECIATE YOUR INPUT AND YOUR SUPPORT, ESPECIALLY SINCE I MAY HAVE TO RELY ON YOU FOR APPEAL [LAUGHS], BUT THAT'S THAT'S A GOOD POINTS.

OKAY. OCTOBER STATS ARE IN THE PACKET. WE HAD GOOD ATTENDANCE AND GOOD CIRCULATION NUMBERS.

NOVEMBER WAS I THOUGHT IT WAS A REALLY NICE EVENT.

WE HAD ABOUT 180 PEOPLE, AND IT WAS IT WAS JUST IT WAS KIND OF LAID BACK.

IT WAS FUN. WE DID WE HAD SOME IMPROVISED SANDPITS.

[00:30:07]

THEY DUG IN THOSE AND DUG UP DINOSAURS. AND WE HAD A VISITING DINO DOG FROM THE ANIMAL SHELTER.

AND IT WAS JUST JUST A NICE, REAL NICE EVENT.

AND SPEAKING OF THE ANIMAL SHELTER, THE BLANKET DRIVE WAS A SUCCESS, AS WAS OUR WINTER CLOTHING DRIVE.

EXCELLENT. AND WE, THE LIBRARY WAS CLOSED FOR THE CHRISTMAS EXTRAVAGANZA.

THIS IS AN EVENT THAT INVOLVES EVERYONE IN THE CITY.

AND THE LIBRARY MANAGED AN ORNAMENT CRAFT AREA.

AND THE GAMES ROOM UPSTAIRS AT THE COMMUNITY CENTER.

AND AGAIN, I FELT LIKE IT WAS, WAS EVERYBODY GO TO THE EXTRAVAGANZA? OH, YES. I WAS SICK THAT DAY, BUT MY MY FAMILY WENT.

THEY SENT ALL THESE PICTURES AND IT WAS AMAZING.

YEAH. I JUST HEARD A LOT OF POSITIVE FEEDBACK AND GOOD THINGS FROM PEOPLE JUST KIND OF IN LINE.

AND IT WAS A GOOD EVENT. YEAH. YEAH. OKAY. ANYBODY HAVE ANY QUESTIONS ABOUT THE OCTOBER STATS OR ANYTHING LIKE THAT? NO, BUT I WILL SAY THAT I'VE SEEN I KNOW THAT WE MENTIONED THIS LAST MEETING, BUT I FEEL LIKE SOCIAL MEDIA, I'VE SEEN IT MORE AND MORE AND MORE AND MORE, AND I'M REALLY EXCITED ABOUT THAT BECAUSE I THINK PEOPLE ARE SEEING THE EVENTS AND SHARING THEM AND GETTING EXCITED. SO THAT'S GOOD. IT'S ALL FOR MY REPORT.

DISCUSSED LIBRARY BOARD ANNOUNCEMENTS REGARDING SPECIAL EVENTS OR CURRENT ACTIVITIES AND LOCAL ACHIEVEMENTS. OKAY.

YEAH. SO UPCOMING PROGRAMS TO NOTE WE HAVE THE KIDS CRAFTERNOON ON MONDAY, DECEMBER 15TH.

THEY'RE DOING LEGO BUILDS. WE PICKED UP A BUNCH OF LEGO AT THE END OF THE OF THE YEAR, AND WE'RE KIND OF INCORPORATING THOSE MORE IN SOME DIFFERENT PROGRAMS. AND I THINK KIDS HAVE REALLY BEEN HAVING FUN WITH THOSE.

MAKE AND MINGLE. IS DECEMBER 17TH DOING A MUG, CAKES AND ORNAMENTS.

WE HAVE A BABY IN ME ON FRIDAY THE 19TH. OH, AND THURSDAY IS ADA ARI'S AFRICAN STORYTELLING SONG, DANCE, GEOGRAPHY. IT'S AN ALL AGES STORYTIME PROGRAM.

AT 6 P.M., WE HAVE A SERIES OF WINTER HOLIDAY POP UPS THAT YOU CAN EITHER STAY AND DO THE CRAFT AT THE LIBRARY, OR YOU CAN TAKE AND MAKE THEM AT HOME JUST TO KIND OF ACCOMMODATE BUSY SCHEDULES.

WE'RE STILL DOING COOK THE BOOK AND BOOK TALK IN DECEMBER, JUST LIKE WE DID IN NOVEMBER, BUT KIND OF ADJUSTING THE USUAL MEETING TIME TO ACCOMMODATE HOLIDAY SCHEDULES AND CLOSURES. SO COOK THE BOOK IS GOING TO BE ON MONDAY THE 29TH AND BOOK TALK ON TUESDAY THE 30TH.

SO THEY'RE EACH KIND OF SHIFTING UP A DAY EARLIER.

ALSO, SAVE THE DATE FOR SATURDAY, JANUARY 10TH FOR A COLLABORATIVE RAMADAN EVENT.

AND LET'S SEE. YEAH, IT'S DECEMBER, BUT WE'RE ALREADY TALKING ABOUT SUMMER.

SO A COUPLE MORE DATES. FRIDAY, MAY 29TH WILL BE OUR OUR KICKOFF AND THE END OF SUMMER PARTY.

THE FINALE, FRIDAY, JULY 31ST. SO THE THEME IS UNEARTH THE STORY.

SO IF YOU MISS DINO-VEMBER, WE'RE DOING DINOSAURS ALL SUMMER LONG.

SO I'M HAPPY, BUT PERFECT. AND OF COURSE, WE'LL HAVE MORE TO SHARE WITH YOU AS WE GET CLOSER.

BUT THOSE ARE THE THOSE ARE THE KEY DATES FOR RIGHT NOW.

WE'LL BE CLOSED ON THE 24TH AND THE 25TH AS WELL AS JANUARY 1ST.

AND THEN AFTER WE REVIEW, I GUESS THE BEHAVIOR POLICY.

I GUESS JUST KIND OF MENTALLY WE'RE GOING TO LOOK AT MAYBE THE COMPUTER USE POLICY.

AND AGAIN, NOTHING NOTHING MAJOR THERE. BUT THAT'S ALSO ONE THAT WAS 2015.

SO I GUESS PROBABLY LOOK AT THAT ONE TOO. SO THAT'LL MAYBE BE FEBRUARY.

AGAIN, THERE'S NO THERE'S NO LIKE DEADLINE FOR THESE, BUT JUST SOMETHING FOR US TO KIND OF WORK ON.

THINK ABOUT. YEAH. SO I THINK COMPUTER USE WILL BE THE NEXT ONE.

I THINK THAT'S ALL I HAVE FOR ANNOUNCEMENTS. THANK YOU.

AND THANKS FOR KEEPING ALL OF THOSE EVENTS. IT LOOKS LIKE THEY'RE STILL PART OF THE SCIENCE TECHNOLOGY, ENGINEERING MATHEMATICS GOAL OF THE LIBRARY. SO THANK YOU.

AND WE'LL HAVE MORE. I SHOULD HAVE SOME STEM NEWS TO SHARE IN JANUARY'S MEETING TOO.

YEAH, YEAH. LET'S MOVE FORWARD. THE MEETING IS ADJOURNED AT 7:35 P.M..

* This transcript was compiled from uncorrected Closed Captioning.